PMP 02 Project Scope Management
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Transcript of PMP 02 Project Scope Management
PMP - Project Scope Management 1
Project Scope ManagementBased on PMBOK 5th Edition
Abdelrahman Sheta, PMP,ITIL
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Introduction to Project Scope
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Control Scope
Validate ScopePMP - Project Scope Management 2
Agenda
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Scope refers to all the work involved in
creating the deliverables of the project
and the processes used to create them.
Project scope management includes the
processes required to ensure that the
project includes all the work required,
and only the work required, to complete
the project successfully.
What is Project Scope?
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Product scope: The futures & functions that
characterize the product, service, or result.
Project Scope: The work that needs to
be accomplished to deliver a product,
service, or result with the specified
features and functions.
Product Scope vs. Project Scope
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The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled.
It provides guidance and direction on scopewill be managed.
5.1 Plan Scope Management
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Plan Scope Management DataFlow
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1. Project Management Plan: it defines how the project is executed, monitored, controlled and closed. It integrates all plan components.
2. Project Charter
3. Enterprise Environmental Factors
4. Organizational Process Assets
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Plan Scope Management: Inputs
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1. Expert Judgment: knowledgeable and
experiences parties.
2. Meetings.
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Plan Scope Management: T & T
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1. Scope Management Plan. It includes:
Process for preparing a detailed project scope statement.
Process to enable the creation of WBS Process to establish how the WBS will
bemanaged
Define formal acceptance criteria
of deliverables How change requests will be
applied to scope
PMP - Project Scope Management
Plan Scope Management: Output
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2. Requirements Management Plan: describes how requirements will be analyzed, documented, and managed. It includes, but not limited to:
How requirements activities will be planned,tracked and reported.
Configuration management activities. Requirements prioritization process. Product metrics Traceability structurePMP - Project Scope Management 11
Plan Scope Management: Output (2)
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Which is the BEST description of project scope?
A. All of the features and deliverables your project will deliver
B. All of the products your project will make
C. All of the people involved in your project
D. All of the work you will do to build the project deliverables
Quiz
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The process of determining, documenting and managing stakeholder needs to meet project objectives.
The key benefit is to provide the basis fordefining and managing project scope.
Requirements includes the quantified and documented needs and expectations of the sponsor, customer, and other stakeholders.
Requirement must be analyzed and recorded ina clear and detailed way to be measured.
5.2 Collect requirements
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Requirements can be grouped into classifications including: Business requirements, describe the high-level
needs of the organization as a whole. Stakeholder requirements, describe needs of a
stakeholder or stakeholder group. Solution requirements, describe features,
functions and characteristics of the product, service, or results.
Transition requirements, describe temporary capabilitiessuch as data conversion & training needs.
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5.2 Collect requirements (2)
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Coll
ect
Req
uir
em
en
ts D
ata
F
low
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1. Project Scope Management Plan
2. Requirements Management Plan
3. Stakeholder Management Plan
4. Project Charter
5. Stakeholder Register
Collect Requirements: Inputs
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1. Interviews: meeting the stakeholders to ask prepared and spontaneous question & recording the responses.
Collect Requirements: T & T (1)
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2. Focus groups: bring together stakeholders and subject matter experts to learn about their expectations and attitudes about a proposed product,
service or result.
Collect Requirements: T & T (1)
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Collect Requirements: T & T (2)
3. Facilitated Workshops: Focused session with key cross-functional stakeholders to define product requirements.
4. Group Creativity Techniques: Brainstorming Nominal Group Idea/Mind Mapping Affinity Diagram Multi-criteria decision analysis
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Mind Map
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Affinity Diagram
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5. Group Decision Making Techniques Unanimity Majority Plurality Dictatorship
6. Questionnaire and Surveys
7. Observations
8. Prototypes
Collect Requirements: T & T (3)
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9. Benchmarking
10.Context Diagrams
11.Document Analysis
Collect Requirements: T & T (4)
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1. Requirements Document
Business Requirements
Stakeholder requirements
Solution requirements
Project requirements
Transition requirements
2. Requirements Traceability Matrix
Collect Requirements: Outputs
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Sample Requirements Traceability Matrix
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The best tool in collecting requirements for across-functional project is:
A. Facilitated Workshops
B. Interviews
C. Surveys
D. Brainstorming
Quiz
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The process of developing a detailed descriptionof the project and product.
5.3 Define Scope
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Define Scope Data Flow
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1. Scope Management Plan
2. Project charter
3. Requirements Document
4. Organizational Process Assets Procedures & Templates
Historical Data
Lessons learned from old Projects
Define Scope: Inputs
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1. Expert Judgment
2. Product Analysis
3. Alternatives Identification
4. Facilitated workshops
Define Scope: T & T
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1. Scope Statement: describes project’s deliverables and the work required to create those deliverables. It includes
Product scope description
Deliverables’ Acceptance Criteria
Project Deliverables
Project Exclusion
Project Assumptions
Constraints
Define Scope: Outputs (1)
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Elements
of Project
Charter
and Scope
Statement
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2. Project Documents Updates: may include,
but not limited to:
Stakeholder register
Requirements Documents
Requirements Traceability Matrix
Define Scope: Outputs (2)
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Why would you consider the scope statement so important in your project management methodology?
A. Mandatory to consult the plan before accepting change.
B. Project managers must document any changes before approving or declining them.
C. The project scope serves as a reference for all futureproject decisions.
D. The scope statement is the base of WBS creation
Quiz
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Subdividing the project
deliverables and project work into
smaller and more manageable
components.
The work breakdown
structure is a deliverable-
oriented hierarchical
decomposition of project
work.
5.4 Create WBS
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CreateWBSDataFlow
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Sample WBS
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Sample WBS
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Sample
WBS
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1. Scope Management Plan
2. Project Scope Statement
3. Requirements Document
4. Enterprise Environmental Factors
5. Organizational Process Assets
Create WBS: Inputs
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1. Decomposition: The subdivision of project deliverables into smaller, more manageable components. The work package level is the lowest level in the WBS, and is the point at which the cost an activity durations can be reliably estimated and managed. The level of detail for work packages will vary with the size and complexity of the project.
2. Expert Judgment
Create WBS: T & T
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1. Scope Baseline
Project Scope Statement
WBS
WBS Dictionary
2. Project Documents updates
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Create WBS: Outputs
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WBS Dictionary may include (but not limited to)
Code of Account Identifier Description of work Assumptions and Constraints Schedule Milestone Resource required Cost Estimate Acceptance criteria Quality Requirements
Create WBS: Outputs (2)
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Control
Account
s, Work
Package
s and
Activitie
s PMP - Project Scope Management 45facebook.com/Sheta.Page
A work breakdown structure numbering system allows project staff to:
A. Systematically estimate costs of work breakdown structure elements.
B. Provide project justification
C. Identify the level at which individual elements arefound
D. Use it in project management software
Quiz
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Which of the following documents contain detailed
descriptions of work packages?
A. Work breakdown structure (WBS) dictionary
B. Activity list
C. Preliminary project scope statement
D. Project scope management plan
Quiz
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The work breakdown structure can best be thought of as an effective aid for communication
A. Team
B. PMO
C. Customer
D. Stakeholders
Quiz
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5.5 Validate Scope Formalizing acceptance of the completed
• project deliverables.
Includes reviewing deliverables with the client
and obtaining formal acceptance of
deliverables.
Scope verification is concerned with
acceptance of deliverables while quality
control is concerned with correctness of the
deliverables and meeting quality
requirements.PMP - Project Scope Management 49facebook.com/Sheta.Page
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Validate Scope: Data Flow Diagram
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1. Project Management Plan
2. Requirements Documentation
3. Requirements Traceability Matrix
4. Validated Deliverables
5. Work Performance Data
Validate Scope: Inputs
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1. Inspection: measuring, examining, and
validating to determine whether work
and deliverables meet requirements
and product acceptance criteria.
Inspections may be called reviews,
audits, and walkthroughs.
2. Group Decision Making Techniques
Validate Scope: T & T
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1. Accepted Deliverables
2. Change Requests
3. Work Performance Information
4. Project Document Updates
Validate Scope: Outputs
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Which of the following is an output of
scope verification?
A. WBS template
B. Rework
C. Formal acceptance
D. SOW acceptance
Quiz
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Monitoring the status of the project &products scope
Managing changes to scope baseline Ensure all requested changes and
recommended corrective or preventive actions are processed through the “Perform Integrated Change Control” process.
Uncontrolled changes are often referred to as project scope creep.
5.6 Control Scope
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Contr
ol
Scope
Data
FlowPMP - Project Scope Management 58facebook.com/Sheta.Page
1. Project Management Plan
Scope baseline
Scope management plan
Change management plan
Configuration management plan
Requirements management plan
2. Requirements Documentation
Control Scope: Inputs (1)
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3. Requirements Traceability Matrix
4. Work Performance Data
5. Organizational Process Assets
Control Scope: Inputs (2)
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1. Variance Analysis
Analyze performance measurements to
assess the variation from the baseline
scope. Analysis should determine the
cause and degree of variance.
Control Scope: T & T
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1. Work Performance Information
2. Change Requests
3. Project Management Plan Updates
4. Project Document Updates
5. Organizational Process Asset Updates
Control Scope: Outputs
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During a project team meeting, a team member suggests an enhancement to the scope that is beyond the scope of the project charter. The project manager points out that the team needs to concentrate on completing all the work and only the work required. This is an example of:
A. Change management process.
B. scope management.
C. quality analysis.
D. scope decomposition.
Quiz
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Which of the following is the KEY attribute of scope
validation?
A. More complete project scope management plan
B. Customer acceptance of project deliverables
C. Improved schedule estimates
D. An improved project management
information system.
Quiz
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