Payment Payment SolutionsSolutions 101 101

An Overview of the Payment An Overview of the Payment Solutions Process at Rice Solutions Process at Rice

UniversityUniversity

Resources and ReferencesResources and References Payment Solutions WebsitePayment Solutions Website

Policies Policies – PurchasingPurchasing

– TravelTravel

– Business Meeting/Entertainment ExpenseBusiness Meeting/Entertainment Expense

– Conflicts of InterestConflicts of Interest

– Signature and Approval Authority for ContractsSignature and Approval Authority for Contracts

Procedures ManualsProcedures Manuals

FAQ’sFAQ’s

Administrative Systems/Banner SecurityAdministrative Systems/Banner Security

Department ResponsibilityDepartment Responsibility

Adhering to the Rice policies and proceduresAdhering to the Rice policies and procedures

Providing sound stewardship of department fundsProviding sound stewardship of department funds

Preparing and/or approving transactions (i.e. invoices, Preparing and/or approving transactions (i.e. invoices, check requests, travel envelopes, etc.) for prompt check requests, travel envelopes, etc.) for prompt payment with required supporting documentation, payment with required supporting documentation, account coding and appropriate signature approvalaccount coding and appropriate signature approval

Completing, approving and submitting purchasing card Completing, approving and submitting purchasing card applicationsapplications

Completing, approving and submitting signature Completing, approving and submitting signature authorization formsauthorization forms

Reconciling and reviewing monthly financial reports Reconciling and reviewing monthly financial reports and purchasing card statements on a timely basisand purchasing card statements on a timely basis

Department Responsibility (cont.)Department Responsibility (cont.)

Identifying purchasing needsIdentifying purchasing needs

Ordering products and arranging for deliveryOrdering products and arranging for delivery

Arranging for vendor payment with appropriate Arranging for vendor payment with appropriate documentation and codingdocumentation and coding

Reviewing and completing travel expense Reviewing and completing travel expense envelopes/statements/business and entertainment envelopes/statements/business and entertainment forms within thirty days of the trip/eventforms within thirty days of the trip/event

Signature AuthoritySignature Authority

Signature authority must be requested and periodically Signature authority must be requested and periodically confirmed by the department chair/head (or delegated confirmed by the department chair/head (or delegated individual) and updated in the signature card databaseindividual) and updated in the signature card database

Areas of approval authority include:Areas of approval authority include:

– Approval Levels (e.g. $2,500, $10,000 or amount Approval Levels (e.g. $2,500, $10,000 or amount required) required)

– Allowable Transactions (purchase orders, invoices, Allowable Transactions (purchase orders, invoices, travel, work orders, etc.) travel, work orders, etc.)

– Allowable Funds/Orgs Allowable Funds/Orgs

Signature Authority (cont.)Signature Authority (cont.)

Authorized signers must review and acknowledge that Authorized signers must review and acknowledge that they are familiar with the following policies:they are familiar with the following policies:– Conflicts of Interest Related to the Purchasing of Supplies, Conflicts of Interest Related to the Purchasing of Supplies,

Services, and Equipment (No. 838) Services, and Equipment (No. 838)

– Signature and Approval Authority for Contracts (No. 810)Signature and Approval Authority for Contracts (No. 810)

– Purchasing Policy (No. 814), Travel Policy (No. 806) and the Purchasing Policy (No. 814), Travel Policy (No. 806) and the Business Meeting and Entertainment Policy (No. 811) Business Meeting and Entertainment Policy (No. 811)

ApprovalsApprovals– Approver can’t approve his or her own expenseApprover can’t approve his or her own expense

– Approver can’t approve if they attend the eventApprover can’t approve if they attend the event

– Approver may never report to the individual for whom the Approver may never report to the individual for whom the expense is incurredexpense is incurred

Receipts over a year old require a Dean/VP approvalReceipts over a year old require a Dean/VP approval

Planning for PurchasesPlanning for Purchases

Are there fund restrictionsAre there fund restrictions– Gift (G)Gift (G)

– Endowment Spending (H) Endowment Spending (H)

– Research funds (R)Research funds (R)

Is there availability in your budgetIs there availability in your budget

When available, give small, minority and women-owned When available, give small, minority and women-owned business enterprises the opportunity to competebusiness enterprises the opportunity to compete

Lease vs. Purchase Decision MakingLease vs. Purchase Decision Making– Contact General Counsel prior to signing the lease agreementContact General Counsel prior to signing the lease agreement

– Capitalized leases - contact Property Accounting for special Capitalized leases - contact Property Accounting for special accounting rules (x 3429)accounting rules (x 3429)

Planning for Purchases (cont.)Planning for Purchases (cont.)

Hazardous Materials, Select Agents and Controlled Hazardous Materials, Select Agents and Controlled SubstancesSubstances

May only be ordered by individuals who have completed the May only be ordered by individuals who have completed the Environmental Health and Safety training courseEnvironmental Health and Safety training course

– Contact the Environmental Health and Safety Office (ext. 4444)Contact the Environmental Health and Safety Office (ext. 4444)

Research AnimalsResearch Animals May only be purchased through the Animal Resource FacilityMay only be purchased through the Animal Resource Facility

– Contact the Animal Resource Facility Manager (ext. 3502)Contact the Animal Resource Facility Manager (ext. 3502)

Bidding InformationBidding Information

Purchasers should solicit bids for goods and servicesPurchasers should solicit bids for goods and services– A minimum of 3 documented bids or justification for sole A minimum of 3 documented bids or justification for sole

source purchasing is required for all purchases totaling source purchasing is required for all purchases totaling $25,000 or more$25,000 or more

– Sole source justification is required for all professional Sole source justification is required for all professional services when the total contract is over $25,000 services when the total contract is over $25,000

When the lowest bid is not accepted, justification is When the lowest bid is not accepted, justification is requiredrequired

Submit copy of bids and/or sole source purchasing Submit copy of bids and/or sole source purchasing with documentation when appropriate and send to with documentation when appropriate and send to Payment Solutions with a completed and approved Payment Solutions with a completed and approved purchase orderpurchase order

Document CodingDocument Coding Fund/Org/Account clearly recordedFund/Org/Account clearly recorded

Program, Activity and/or Location codes should be indicated Program, Activity and/or Location codes should be indicated following the fund/org/account code combination when following the fund/org/account code combination when appropriateappropriate

Account codingAccount coding Account code listings can be found on the WebAccount code listings can be found on the Web

Expense Codes (7XXXX)Expense Codes (7XXXX)

Equipment Codes (75XXX and 76XXX)Equipment Codes (75XXX and 76XXX)

Do not code any expense to an account beginning with 6Do not code any expense to an account beginning with 6

For questions regarding equipment coding contact:For questions regarding equipment coding contact: Pat Jones ext. 3429 Pat Jones ext. 3429

For questions regarding all other coding contactFor questions regarding all other coding contact: Crystal Davis ext. 2478Crystal Davis ext. 2478

Flor Garcia ext. 3435Flor Garcia ext. 3435

Rice UniversityRice University

Purchasing Card Purchasing Card

RICE UNIVERSITYTax Exempt # 74-1109620

5567 0154 5555 5555Samuel SmartRice University

10/06 - 10/08

Rice UniversityRice University Purchasing Card (cont.) Purchasing Card (cont.)

The purchasing card is a corporate Mastercard issued The purchasing card is a corporate Mastercard issued by JPMorgan Chaseby JPMorgan Chase

The PCard is the preferred method of payment for the The PCard is the preferred method of payment for the following:following:– general purchases less than $5,000general purchases less than $5,000

– travel, entertainment and business meeting expensestravel, entertainment and business meeting expenses

Payment Options for Purchases Payment Options for Purchases Less than $5,000 Less than $5,000

When accepted by the vendor, pay for your purchase When accepted by the vendor, pay for your purchase with your Rice University purchasing cardwith your Rice University purchasing card– If MasterCard is not accepted, arrange for the vendor to invoice If MasterCard is not accepted, arrange for the vendor to invoice

your department directly by providing the following your department directly by providing the following information:information: University addressUniversity address

Department name and mail stopDepartment name and mail stop

Contact name and phone numberContact name and phone number

Please note:Please note:– Rice is exempt from paying Texas sales tax. When arranging for Rice is exempt from paying Texas sales tax. When arranging for

payment, provide the vendor with the Federal Tax ID number. payment, provide the vendor with the Federal Tax ID number. This number is located on the front of the purchasing cardThis number is located on the front of the purchasing card

– Tax exempt certificate is located on the Payment Solutions Tax exempt certificate is located on the Payment Solutions websitewebsite

Purchases Less than $5,000 Purchases Less than $5,000 With an InvoiceWith an Invoice

Confirm that the invoice is an Confirm that the invoice is an originaloriginal invoiceinvoice

Review the invoice for accuracyReview the invoice for accuracy

Ensure that Texas sales tax is not being chargedEnsure that Texas sales tax is not being charged

Code the invoice for payment (fund/org/account)Code the invoice for payment (fund/org/account)

Ensure that the invoice is approved by an authorized Ensure that the invoice is approved by an authorized signer. The signature on the invoice indicates the items signer. The signature on the invoice indicates the items were received in good order or the services performed were received in good order or the services performed were satisfactorywere satisfactory

Send the invoice and all required documentation to Send the invoice and all required documentation to Payment Solutions, MS77 for processingPayment Solutions, MS77 for processing

Purchases Less than $5,000 Purchases Less than $5,000 Without an InvoiceWithout an Invoice

A check request form can be used to request A check request form can be used to request payment if no invoice is availablepayment if no invoice is available Payments must include:Payments must include:

IndividualsIndividuals Rice individual– employee # or student #Rice individual– employee # or student #

Non rice individual– social security # - W9 Form (retain a Non rice individual– social security # - W9 Form (retain a copy for the department files)copy for the department files)

Vendors Vendors New vendor – completed W9 Form (retain a copy for the New vendor – completed W9 Form (retain a copy for the

department files)department files)

Existing vendor – name and addressExisting vendor – name and address

Code the check request with the appropriate fund/org/accountCode the check request with the appropriate fund/org/account

Attach supporting documentationAttach supporting documentation

The check request must be approved by an authorized signerThe check request must be approved by an authorized signer

Purchases Less than $5,000 Purchases Less than $5,000 Without an Invoice (cont.)Without an Invoice (cont.)

Clearly indicate any special handling requests (i.e. Clearly indicate any special handling requests (i.e. attachments, call for pickup, etc)attachments, call for pickup, etc)

Send the check request to Payment Solutions, Send the check request to Payment Solutions, MS77 for processingMS77 for processing

Check request should only be used to:Check request should only be used to: Pay a vendor who cannot/will not submit an invoicePay a vendor who cannot/will not submit an invoice

nor accepts the purchasing cardnor accepts the purchasing card

Vendor cannot/will not deliver the goods or services Vendor cannot/will not deliver the goods or services and then invoice the department directlyand then invoice the department directly

Pay honorarium or refundsPay honorarium or refunds

Reimburse faculty/staff/students for expenses Reimburse faculty/staff/students for expenses greater than $100greater than $100

Reimbursement for Reimbursement for Out of Pocket ExpensesOut of Pocket Expenses

Requires “One Over” signature approvalRequires “One Over” signature approval

Equal to or less than $100 Equal to or less than $100

– Reimburse with Petty CashReimburse with Petty Cash Submit Petty Cash Voucher to the Cashier’s OfficeSubmit Petty Cash Voucher to the Cashier’s Office

Call the Cashier’s Office for information (ext. 4946)Call the Cashier’s Office for information (ext. 4946)

Greater than $100 Greater than $100 – Reimburse with a Check RequestReimburse with a Check Request

Attach original detailed receipts as backupAttach original detailed receipts as backup

Submit to Payment Solutions, MS77 for processingSubmit to Payment Solutions, MS77 for processing

Reimbursement for Reimbursement for Mileage ExpensesMileage Expenses

Mileage reimbursements may be requested for round trips in Mileage reimbursements may be requested for round trips in excess of five miles provided that the employee provides the excess of five miles provided that the employee provides the following information:following information:– the date of the incurred mileagethe date of the incurred mileage

– a clear and precise business purpose of the tripa clear and precise business purpose of the trip

– the beginning and end points of the tripthe beginning and end points of the trip

For reimbursement of mileage over $100, a mileage voucher form For reimbursement of mileage over $100, a mileage voucher form (available from Payment Solutions) should be completed, (available from Payment Solutions) should be completed, approved and submitted to Payment Solutions, MS77approved and submitted to Payment Solutions, MS77

Approved mileage vouchers equal to or less than $100 should be Approved mileage vouchers equal to or less than $100 should be submitted to the Cashier’s Office for reimbursementsubmitted to the Cashier’s Office for reimbursement

Mileage associated with travel should be submitted on a travel Mileage associated with travel should be submitted on a travel form to avoid possible duplicationform to avoid possible duplication

Mileage rates available on the Payment Solutions websiteMileage rates available on the Payment Solutions website

Purchases Equal to or Purchases Equal to or Greater than $5,000Greater than $5,000

Require a purchase orderRequire a purchase order

Dividing a large transaction into dollar amounts below Dividing a large transaction into dollar amounts below the total PO in order to circumvent required approvals the total PO in order to circumvent required approvals is not allowedis not allowed

First time vendors may require credit information along First time vendors may require credit information along with the tax exempt certificate before they will extend with the tax exempt certificate before they will extend credit to the University. Payment Solutions has the credit to the University. Payment Solutions has the credit reference form credit reference form available to the departments on the available to the departments on the Payment Solutions websitePayment Solutions website

Purchase OrdersPurchase Orders

Purchase Order forms are available from Payment Purchase Order forms are available from Payment SolutionsSolutions– Call ext. 6700Call ext. 6700

– Email your request to payment@rice.eduEmail your request to payment@rice.edu

4 part form which is a commitment for payment4 part form which is a commitment for payment– Yellow is the work copyYellow is the work copy

– White is the vendor copy White is the vendor copy

– Blue is the department copyBlue is the department copy

– Green is the receiving report Green is the receiving report

Detailed instructions are in the Purchasing and Detailed instructions are in the Purchasing and Payment ManualPayment Manual

Purchase OrdersPurchase Orders

Equipment purchased (account code - 75XXX and Equipment purchased (account code - 75XXX and 76XXX)76XXX)– Complete and attach a Complete and attach a Property Control Registration FormProperty Control Registration Form

– This form is available from Property Accounting (ext. 3428)This form is available from Property Accounting (ext. 3428)

Equipment purchased on a research fund (75XXX)Equipment purchased on a research fund (75XXX)– In addition to a Property Control RegistrationIn addition to a Property Control Registration Form completForm complete e

and attachand attach a Procurementa Procurement BriefBrief

PO Receiving ReportPO Receiving Report

Receiving Copy (green)Receiving Copy (green)– For purchases equal to or greater than $5,000, receipt of goods For purchases equal to or greater than $5,000, receipt of goods

and services must be performed and acknowledged by a Rice and services must be performed and acknowledged by a Rice employee other than the approveremployee other than the approver

– Partial payments - submit copy of green receiving report with Partial payments - submit copy of green receiving report with the partial payment box checkedthe partial payment box checked

– Final payments - submit original green receiving report with the Final payments - submit original green receiving report with the final payment box checkedfinal payment box checked

– On occasion, the total amount due on the invoice will be On occasion, the total amount due on the invoice will be greater than the original purchase order amount. When this greater than the original purchase order amount. When this occurs, the difference will be paid if it is less than 10% of the occurs, the difference will be paid if it is less than 10% of the total purchase order amounttotal purchase order amount

Invoice Payment on POsInvoice Payment on POs

By signing the invoice, the signer is indicating thatBy signing the invoice, the signer is indicating that– the original invoice is being submitted the original invoice is being submitted

– the PO number is recorded on the invoicethe PO number is recorded on the invoice

– Texas sales tax is not being chargedTexas sales tax is not being charged

– the purchased items noted on the invoice have been received the purchased items noted on the invoice have been received in good order and the invoice is to be paidin good order and the invoice is to be paid

Professional ServicesProfessional Services

Require a Professional Services Agreement (PSA) when Require a Professional Services Agreement (PSA) when the total amount of services purchased is $5,000 or the total amount of services purchased is $5,000 or greatergreater

Departments are encouraged to work with the Office of Departments are encouraged to work with the Office of General Counsel to review written agreements and General Counsel to review written agreements and contracts prior to the document being approved and contracts prior to the document being approved and signedsigned

A purchase order should be prepared for the total cost A purchase order should be prepared for the total cost of services. The purchase order is important to of services. The purchase order is important to encumber the funds and provide funding informationencumber the funds and provide funding information– If the agreement or contract is signed by an authorized signer If the agreement or contract is signed by an authorized signer

the purchase order does not need to be signedthe purchase order does not need to be signed

Professional Services (cont.)Professional Services (cont.)

When sponsored agreement dollars are charged attach When sponsored agreement dollars are charged attach a copy of the PSA or agreement to every invoice a copy of the PSA or agreement to every invoice submitted for paymentsubmitted for payment

For all other funds charged, a copy of the PSA or For all other funds charged, a copy of the PSA or agreement should be attached to the first invoice and agreement should be attached to the first invoice and subsequent invoices may certify that a PSA or subsequent invoices may certify that a PSA or agreement is on file in the departmentagreement is on file in the department

Post-PaymentPost-Payment

Refunds:Refunds:

Send Deposit Voucher Form to Cashier’s Office, MS55Send Deposit Voucher Form to Cashier’s Office, MS55– Rice checks payable to vendors should not be deposited by Rice checks payable to vendors should not be deposited by

the department. Forward them to Disbursementsthe department. Forward them to Disbursements

Credit Memos:Credit Memos: Treated the same as an invoice. Signature authority, Treated the same as an invoice. Signature authority,

coding and documentation are neededcoding and documentation are needed

Post-PaymentPost-Payment

Void Checks/Stop PaymentsVoid Checks/Stop Payments Contact Disbursements Office Contact Disbursements Office

– Teresa Blumentritt ext. 4812Teresa Blumentritt ext. 4812

– Patricia Morrison ext. 4546Patricia Morrison ext. 4546

Changes in Original CodingChanges in Original Coding Submit an Expense and Revenue Correction Form to Submit an Expense and Revenue Correction Form to

MS70MS70– Crystal Davis ext. 2478Crystal Davis ext. 2478

– Flor Garcia ext. 3435Flor Garcia ext. 3435

Travel, Business Meeting & Travel, Business Meeting & Entertainment ExpensesEntertainment Expenses

IRS regulations apply to the following expenses and IRS regulations apply to the following expenses and require additional informationrequire additional information

Faculty/Staff/StudentsFaculty/Staff/Students– Online TEBM EnvelopeOnline TEBM Envelope

– Travel StatementTravel Statement

– B/E FormB/E Form

Require “One-Over” Approval Require “One-Over” Approval

Travel Advances Travel Advances – Student travelStudent travel

– Group travelGroup travel

– International travelInternational travel

Travel & B/E Procedures ManualsTravel & B/E Procedures Manuals

Travel, Business Meeting & Travel, Business Meeting & Entertainment ExpensesEntertainment Expenses

Traveler’s ResponsibilitiesTraveler’s Responsibilities Obtaining and saving true and accurate original and detailed Obtaining and saving true and accurate original and detailed

receiptsreceipts

Providing all required receipts to the preparer of the travel Providing all required receipts to the preparer of the travel envelope/ statementenvelope/ statement

Verifying the expenditure amounts recorded on the final travel Verifying the expenditure amounts recorded on the final travel envelope/statement are accurateenvelope/statement are accurate

Verifying that all costs allowed by the university policy have been Verifying that all costs allowed by the university policy have been included on the final travel envelope/statementincluded on the final travel envelope/statement

Signing the travel envelope/statement Signing the travel envelope/statement

Ensuring that a complete and accurate travel envelope/statement is Ensuring that a complete and accurate travel envelope/statement is submitted within 30 days upon completion of the trip. IRS rules submitted within 30 days upon completion of the trip. IRS rules require travel expenses to be documented in a timely mannerrequire travel expenses to be documented in a timely manner

Travel, Business Meeting & Travel, Business Meeting & Entertainment ExpensesEntertainment Expenses

All Rice travel should be cleared using the online travel All Rice travel should be cleared using the online travel envelope/statementenvelope/statement

Non-Rice employees can use the online Non-Rice employees can use the online envelope/statementenvelope/statement

The department is responsible for maintaining the physical travel The department is responsible for maintaining the physical travel envelopes/statements ensuring that any exceptions to the Travel envelopes/statements ensuring that any exceptions to the Travel Policy and procedures are notedPolicy and procedures are noted

The department is responsible for providing currency translation The department is responsible for providing currency translation documentation for receipts in foreign currencydocumentation for receipts in foreign currency

Relocation ExpensesRelocation Expenses

IRS regulations apply. Get details before committingIRS regulations apply. Get details before committing– Teresa Blumentritt x4812 or Tessie Skulski x 4004Teresa Blumentritt x4812 or Tessie Skulski x 4004

Monitored by the Controller’s Office regarding Monitored by the Controller’s Office regarding taxation issuestaxation issues

Information available in the Purchasing and Payment Information available in the Purchasing and Payment ManualManual

Expenses/Reimbursements reported on a Relocation Expenses/Reimbursements reported on a Relocation Expense Report. This form can be found on the Expense Report. This form can be found on the Controller’s WebsiteController’s Website

Payments to Faculty, Payments to Faculty, Staff and StudentsStaff and Students

Reimbursement for Out of Pocket ExpensesReimbursement for Out of Pocket Expenses

Mileage ReimbursementMileage Reimbursement

Relocation ExpensesRelocation Expenses

Prizes/Awards/ScholarshipsPrizes/Awards/Scholarships

Payment for Services RenderedPayment for Services Rendered

Payment of Prizes, Awards, Payment of Prizes, Awards, ScholarshipsScholarships

These types of student payments are submitted on a These types of student payments are submitted on a paper Check Request form with appropriate backuppaper Check Request form with appropriate backup

MUSTMUST be submitted to the Student Financial Services be submitted to the Student Financial Services department for review/approvaldepartment for review/approval– Payments to previously enrolled students are processed by Payments to previously enrolled students are processed by

Payment SolutionsPayment Solutions

– Payments to currently enrolled students must be posted to the Payments to currently enrolled students must be posted to the student’s account and are processed via the Cashier’s student’s account and are processed via the Cashier’s Office/DisbursementsOffice/Disbursements

Payment to Faculty/Staff/Students Payment to Faculty/Staff/Students for Services Renderedfor Services Rendered

A Personnel Action Form (PAF - not a check request) A Personnel Action Form (PAF - not a check request) must be completed for a payment to a Rice employee must be completed for a payment to a Rice employee for services rendered or a one time payment for a for services rendered or a one time payment for a special project. A student PAF must be completed for special project. A student PAF must be completed for services rendered to Rice by a studentservices rendered to Rice by a student– For Faculty/Staff, the PAF is sent to Human ResourcesFor Faculty/Staff, the PAF is sent to Human Resources

– For Students, the PAF is sent to Student Financial ServicesFor Students, the PAF is sent to Student Financial Services

**Contact HR regarding any assignment of a secondary **Contact HR regarding any assignment of a secondary job that might move a non-exempt employee into the job that might move a non-exempt employee into the area of overtime compensation**area of overtime compensation**

Research ProcurementResearch Procurement

Know your grant/contract. Some have restrictions.Know your grant/contract. Some have restrictions.– All expenses must have clear relationship/benefit to the All expenses must have clear relationship/benefit to the

contract/grantcontract/grant

– See Section 11 of Purchasing and Payment ManualSee Section 11 of Purchasing and Payment Manual

Requires Principal Investigator (PI) or PI designee Requires Principal Investigator (PI) or PI designee signaturesignature

OSR Website OSR Website – Links to federal guidelines which determine whether the Links to federal guidelines which determine whether the

expense is allowedexpense is allowed

Common Research RestrictionsCommon Research Restrictions

Entertainment ExpensesEntertainment Expenses

Alcohol ExpensesAlcohol Expenses

International Travel International Travel – Use of US Flag CarrierUse of US Flag Carrier

Others -- see Section 11 of the Purchasing ManualOthers -- see Section 11 of the Purchasing Manual

*Attend Research Administrators’ Meetings hosted by *Attend Research Administrators’ Meetings hosted by OSR and Research AccountingOSR and Research Accounting

Property AccountingProperty Accounting

Monitor/track capital equipment purchasesMonitor/track capital equipment purchases

Capital equipment purchases require a PCapital equipment purchases require a Property roperty Control Registration FormControl Registration Form and approval from Property and approval from Property AccountingAccounting

Section 12 of the Purchasing and Payment ManualSection 12 of the Purchasing and Payment Manual

Contact Pat Hall-Jones; ext 3429 (Property Accounting Contact Pat Hall-Jones; ext 3429 (Property Accounting Manager)Manager)

For Questions and/or TrainingFor Questions and/or Training

contact Regina Diaz ext. 6715 or contact Regina Diaz ext. 6715 or Regina.R.Diaz@Rice.eduRegina.R.Diaz@Rice.edu