Oracle Supplier Management REVISION: D EFFECTIVE DATE · 2021. 2. 5. · Topic 3: Creating Your...

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Oracle Supplier Management Registering in Oracle iSupplier

REVISION: D

EFFECTIVE DATE: 12/9/20

Purpose The purpose of this job aid is to explain how to register as an Electric Boat suppler in Oracle iSupplier the Supply Chain Management tool.

Audience This job aid applies to:

Electric Boat Suppliers

Topics The job aid will provide step by step instructions to perform the following topics.

Topic 1: How to Register as a Supplier in Oracle iSupplier

Topic 2: Create or Modify Supplier Contact/User

Topic 3: Creating a Supplier User Account (as a User)

Topic 4: Complete Supplier Company Information

Document Revisions

Note: All data and values that appear in this Job Aid have been produced for the purpose of training.

No actual system data appears in this document.

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Topic 1: How to register as a Supplier in Oracle iSupplier This process will explain how to register as a supplier with EB. There are several steps to complete

this process beginning with an email sent from EB to the Supplier. This is completed by the Supplier

Administrator.

Steps Action

1. To register as a supplier, you will receive an “Invitation to Register” email from GDEB.

The email will include a link to register in Oracle. Open this email and click the Oracle

Applications Systems link.

2. Once you click into the Oracle Application System, you are on the Supplier Registration

page click the Respond button.

3. You will be directed to the Prospective Supplier Registration page to enter your

company information. You can track your registration progress from this page.

4. Complete the Basic Information by filling in the Company Details section for your

organization. Make sure to complete all fields with an * in front of them.

5. Click the Next button.

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Steps Action

6. You will now be at the Company Details step. From this page you can add or update

your contact directory, your business classifications, and your products or services.

Address Book: Allows you to create a company address, and add a purpose for a

specific organization site

Contact Directory: Allows you to add names of users and individuals associated

with your organization you wish to be included in your Oracle account

Business Classifications: Allows you to add and update organization

classifications and certificates

Products and Services: Allows you to add details on your services, and products.

7. When completed with Company Details, click the Next button to move on to the

Additional Information section.

8. In the Additional Information step you can add information and attachments to your

profile. This page generally includes documents for union information, parent company

information, and incorporation information.

9. Click the Next button to continue.

10. Finally, the Attachments step is generally used to add W8 and W9 information to your

organization’s profile.

11. When complete click the Submit button.

12. A confirmation will appear verifying your registration is complete.

Your Supplier Account will now be sent to Electric Boat, where it will be verified and

approved. Once approved, you will receive an email inviting you to Oracle iSupplier.

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Update Organization Information in iSupplier: Once your registration has been approved by

Electric Boat, you will receive an email inviting you to Oracle iSupplier. This process will show you

how to navigate to and update your organization’s information in iSupplier.

1. From the Oracle home page click on the home page for EB iSUP ADMIN EXT.

2. From the iSupplier Admin Portal click on the Administration tab.

3. Click on Company Profile in the Profile Management menu on the left side of the

screen.

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4. Under the Company Profile list you can modify your organization’s master data. The

categories you can change include:

5. Under Organization you should be able to modify & save any of the information in the

tabs displayed horizontally.

Union Details – Allows you to add information regarding your company’s unions

Incorporation Details – Allows you to add the date and state your organization

was incorporated in

6. If you update any information, click the Save button to save it in your profile.

7. A confirmation will appear indicating changes have been saved.

Organization: Includes general information about your

company, including parent company information, number

of employees, and financial information

Address Book: Contains a list of your organization’s

addresses and their physical location

Contact Directory: Contains a list of individuals

assigned as contacts for your organizations and their

user accounts (if available)

Business Classifications: Lists various classifications

your business falls under (i.e. Small Business

classification)

Products and Services: Can be populated with various

products and services offered by your organization and

made available to Electric Boat

Note: Any information added or modified in this section will be

submitted in the form of a Change Request which must be

approved prior to being published in your organization’s master

data.

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Topic 2: Create or Modify Supplier Contact/User This process will explain how to create and manage user accounts in Oracle iSupplier. A Supplier

Administrator can create users on the account. In order to respond to assessments, RFQs, or

purchase orders, you must be listed as a contact and create a user account to access iSupplier.

IMPORTANT: A contact must be created before a user account can be added.

Steps Action

1. From the Administrations tab in iSupplier click the Contact Directory. You will see a list of active and inactive contacts for the supplier. If you wish to create a new contact click the Create button.

If you desire to update an existing contact, click the Update (pencil) icon and follow the

same steps below to find and update the desired information.

2. Fill in the required fields to create a contact for your organization. A * symbol indicates

this field is required.

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Steps Action

3. At the bottom of the page is the Contact Purpose. If you would like to better describe the

role of this contact you may add one or more purposes here.

4. Click the Save button.

5. If you intend to have a Supplier User Account created, you will need to add the

Supplier Addresses you wish the user to be assigned to.

Under the contact, click the Addresses icon.

6. Click the icon and select the Supplier Address you wish to add. You can select one or

several.


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Steps Action

8. If you wish for this individual to have a Supplier User account, send an email to your

Buyer with the contact name and address they work at.

Note: A contact needs to be made prior to a user account.

9. An email will be sent to the user prompting them to access iSupplier and set up their

account. Once an account is made, you will see a Checkmark under the User Account

column in the Contact Directory.

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Topic 3: Creating Your Supplier User Account (as a Supplier User) Once a Supplier Administrator has added User on their account, they will be required to register in

Oracle iSupplier.

Steps Action

1. An email with details on how to access the GDEB User Registration website will be sent to register the user account. Visit the Link from the email using one of the suggested browsers: Mozilla Firefox or Google Chrome.

2. You will have access to the Oracle iSupplier website where you will be prompted to enter your initial information. Enter the required information and click the Submit button.

3. You will receive a confirmation informing you that your registration request has been sent to Electric Boat for approval. Once complete, approval will come in the form of an additional email. Click the Close button.

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Steps Action

4. Once your account information has been approved by Electric Boat, you will receive another email inviting you to complete your registration at the GDEB User Registration website. Click on the email.

5. The email will provide you with a Username and a Link to the GDEB User Registration

website.

Follow the instructions listed in the email to open the GDEB User Registration website.

6. You will be taken to the GDEB User Registration website. Enter the username provided

from the email. Click the Next button.

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Steps Action

7. The Enter Password screen is displayed. Click the Forgot my Password link.

8. Enter your User ID (Username) and the characters displayed. Click the Next button.

9. A verification will be sent to your email. Click Enter.

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Steps Action

10. Enter the verification code that was sent to your email. Click Next.

11. Enter and confirm a new password. Click the Finish button.

12. A confirmation of the password reset is displayed. Click the Link to sign in with your new

password.

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Steps Action

13. This Sign in screen is once again displayed. Enter your username and click the Next

button.

14. Enter your new password and click the Sign in button.

15. You will be requested to provide more information to complete your user account. Click

the Next button.

16. You will be prompted to perform a user authentication using your phone or authentication

app (the example shows phone). Enter required information. Click the Next button.

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Steps Action

17. A text message with a security code will now be sent to your phone. Enter that number

into the field. Click the Next button.

18. If you enter the information correctly, you will see a page confirming your phone

registration. Click the Next button.

19. Click Done to complete the verification process.

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Steps Action

20. You will be taken to the Electric Boat Corporation Terms of Use. You can view the

terms of use by clicking the Oracle User Access Agreement.

When you are done reading, click the Accept button.

21. You will be taken to the Oracle iSupplier website where you will be able to participate as a

supplier.

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Topic 4: Complete Supplier Company Information This process will explain how to complete Supplier company information and addresses in iSupplier.

You can create addresses for your organization to assign users to, and manage activities from.

Steps Action

1. From the Supplier Master click the Address Book. This will show you a list of all of your organization’s addresses. To create a new address, click the Create button.

If you desire to update an existing address, click the Update (pencil) icon and follow the

same steps below to find and update the desired information.

2. On the Create Address page fill in the address details. A field with a * symbol indicates

this field is required.

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Steps Action

3. Supplier sites are critical for assigning contacts and Account Users. Select one of the

following functions for your Supplier Address (Site):

Purchasing Address – Sourcing and purchasing transactions (i.e. responding to

RFQs, acknowledging POs)

Payment Address – Finance transactions (i.e. submitting invoices)

RFQ Only Address – Sourcing transactions (i.e. responding to RFQs)

Note: You cannot update your Supplier Address (Site) to be both a Purchasing Address

and an RFQ Only Address as RFQ Only excludes PO transactions, which Purchasing

includes.

4. At the bottom of the page you can add a Purpose and Notes to the address.

Purpose – If you would like to better describe the activities performed at this

address you can do so by selecting one or many address purposes.

Note – Notes include details about the address that will be visible to buyers and

individuals in your organization. It is useful to use this field to add notes about

when and why changes to the address were made.

Click Return to Manage Site.

5. Once the address information has been added or updated, click the Save button at the

top of the page.

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Steps Action

6. After a new address has been created or updated, you will receive a confirmation at the

top of the page.

Update Business Classifications: Business classifications allow you to denote unique categories

that apply to your organization.

1. From the Company Profile menu select Business Classifications.

2. Check the boxes for the Classifications applicable to your organization.


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Update Products and Services: Products and services provide a way for you to list the offerings

your organization can provide to Electric Boat.

1. From the Company Profile menu select Products & Services.

2. To add a new product or service click the Add button.

3. You can search for a specific product or service, or you can select from a list.

Select the items you wish to add by checking the Applicable box.

4. Click the Apply button to save any changes.

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Document Revisions

Name of Requester Revision Date Revision Change

Task Lead 9/24/2020 Updated verification steps for Topic 3: Creating Your

Supplier User Account (as a Supplier User)

Task Lead 11/19/20 Updated Supplier Address information in Topic 4:

Complete Supplier Company Information (Step 3)

Task Lead 12/9/20 Updated Topic 1: How to register as a Supplier in Oracle

iSupplier - Update Organization Information in iSupplier

steps 4-6

Oracle Supplier Management REVISION: D EFFECTIVE DATE · 2021. 2. 5. · Topic 3: Creating Your...

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