Office365 Communities
-
date post
19-Oct-2014 -
Category
Technology
-
view
286 -
download
0
description
Transcript of Office365 Communities
www.devcow.com
Office 365 Central Administration
6 | SharePoint Saturday New York City 2011
Set up a Development Site
• Create staging location that you can do development
– <url>/sites/dev
– Deploy custom solutions to be tested at that location first
• Great approach for QA and UAT testing sites
– Keep in mind the lists or unique IDs could be different
7 |SharePoint Saturday New York City 2011
Determine your scenario
Common scenarios for Portal Implementations
Communities
8 | SharePoint Saturday New York City 2011
Traditional Portal Site Structure
9 | SharePoint Saturday New York City 2011
IT Administrators
• When building sites especially communities
– Always use quotas on SharePoint Online
• Allows you to maintain the size of the sites
• Helps control sprawl that may occur
• Prevents users from using it as a dumping ground
– Setting up resource usage
• Forces developers to think about solution
• Controls a runaway solution
10 |SharePoint Saturday New York City 2011
Set up Extranets
Communities
12 | SharePoint Saturday New York City 2011
Community Overview
• What is a community? Communities are working areas for active
collaboration between project teams, colleagues, and subject matter experts.
Communities can be focused on any number of topics, including
competencies, projects, clients, and events. They can also be used for more
informal collaboration about common social interests and best practices.
• What are the different Types of Communities (private and public)?
• Private – users must request and be granted permission by community
owner to join or follow the community
• Public – all employees have access to the community information & can
follow it.
13 | SharePoint Saturday New York City 2011
When might you have communities?
• Large projects
• Virtual teaming, distributed dev
• Idea generation and refinement
• Communities of practice/interest
• Mentorship
• Expertise finding
14 |SharePoint Saturday New York City 2011
Community Feature Comparison
SharePoint Online Communities Colleagues Friends
Personal Picture Personal Picture
Distribution Lists Facebook Groups
Discussion List The Wall
SharePoint Blogs / Noteboard Notes or blogs
Security of data/visibility Security of data/visibility
Tagging Tagging
Ratings Rating
Look at the team site and compare community features
16 | SharePoint Saturday New York City 2011
Sizing Your Communities
• Determine how many sites to determine size
• How to create your sites – By Team or Department
– By Functional purpose
– By content category
– By project
– By customer
– By permission level or sensitivity
17 | SharePoint Saturday New York City 2011
Create Templates Fe
atu
res/
We
b P
arts
Community Templates General Project Events
Libraries
Documents Included
Lists
Calendar Included
Links Included Included
Tasks Included
Announcements Included Included Included
Contacts Included
Project Team Included
Issues Included
Risks Included
Milestones Included
Survey Included
Pictures Included
Discussions Included
Logo
18 | SharePoint Saturday New York City 2011
Community Site Structure
Landing Page
Community 1
Community 2
Community 3
Community 4
19 |SharePoint Saturday New York City 2011
Communities Site Collections
• Cannot use Site Collections from within a site • Only can create sub sites from Central Administration
20 | SharePoint Saturday New York City 2011
21 | SharePoint Saturday New York City 2011
Communities – Sub Sites
• New Silverlight control to select sites
• New Site Templates
22 | SharePoint Saturday New York City 2011
Problems with using Sub Sites
• No control of site quotas
• User can cross security boundaries
• SharePoint sprawl
• All in the same Content DB
• Content is stored together
• Might inherit – Security
– Navigation
23 | SharePoint Saturday New York City 2011
Community Governance
• How long does a site live for
• Who can create sites – Create an approval workflow for site
– Create a Request List or form
• What size will a community be
• How do I follow a community?
• How do join a community? – Public
– Private
24 | SharePoint Saturday New York City 2011
Security
• Top Level Site
– Create a group that can add sub sites
• Only allow a select group this ability
– Remove the self service creation and sub site creation
• Community Sites
– Do not inherit permissions
– Create an owner group, member group, and reader group
25 | SharePoint Saturday New York City 2011
Creating Community Best Practices
• Always search for a community before you create a new one
• Avoid office specific communities when appropriate
• Provide Naming Guidelines
25
Create a reusable template for Project and Client
Office 365 Community Site Provisioner
My Sites
29 |SharePoint Saturday New York City 2011
Customize My Sites
30 |SharePoint Saturday New York City 2011
OOB Profile Page
Change the My Sites, add solutions, make more useful
32 | SharePoint Saturday New York City 2011
Key Takeaways
33 | SharePoint Saturday New York City 2011
Housekeeping
• Please remember to visit the ATE & Open Spaces for a chance to win an XBOX/Kinect. You can also enter into a raffle for an SPC Pass if you visit the sponsor booths to get your bingo card signed. All other prizes are related to ending session evaluations.
• Follow SharePoint Saturday New York City on Twitter @spsnyc and hashtag #spsnyc
Thanks to Our Sponsors!
35 |SharePoint Saturday New York City 2011
Learn More about SharePoint 2010
Information for
IT Pros at TechNet
http://MSSharePointITPro.com
Information for
Developers at MSDN
http://MSSharePointDeveloper.com
Information for
Everyone
http://SharePoint.Microsoft.com
36 | SharePoint Saturday New York City 2011
Brendon Schwartz
http://blogs.sharepointguys.com/brendon
Solutions Architect
Slalom Consulting