The Right Software for State and Local Governments

MunisProcurement:

Case Study

Norfolk Public Schools of Virginia

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Streamlinethe Procurement Process

Discover

of e-procurementthe Benefits

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to Strategic Sourcing

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Steps

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munisa tyler erp solution

Improve the purchasing power of your public sector organization with Munis

Public procurement is an important

function of all state and local governments, but today’s public

sector purchasing departments are faced with increasing

challenges. Purchasing departments must follow hundreds—

sometimes thousands—of rules, regulations and directives;

must adapt to cuts in budgets; and must meet the procurement

needs of their organization with a limited workforce and limited

resources—all while having to transparently account for every

tax dollar spent. It’s clear that state and local governments must

change the way they do business in order to maximize their

purchasing power.

Munis® procurement—part of Tyler’s complete enterprise

resource planning (ERP) system for financial management,

human capital management, citizen services and revenues, and

pension management—makes it easy to manage the entire life-

cycle of a purchase, from “req to check.” Advanced functionality

automates complex processes for increased efficiency, and

sophisticated tools help to cut costs by making optimum use of

your workforce and budget—all with the goals to cut spending,

increase cost savings and manage risks associated with public

purchasing. Munis delivers the right tools, functionality and

access to data to help you make the best purchasing decisions

for your organization.

Procurement: Yesterday and TodayFrom their inception, public purchasing departments have been

relegated to a tactical role: to obtain quality goods and services in

order to support an effective and efficient government and ensure

the prudent use of public funds. Slow, error-prone, paper-based

processes characterized by fragmented purchasing, off-contract

buying and a lack of control over expenditures ensured procurement

administrators spent their time chasing paperwork, rather than on

negotiating better prices or managing their supplier base. Employees

stockpiled supplies, ensuring they had what they needed, when they

needed it, leading to wasted supplies and space.

Today’s public sector purchasing departments have a better

solution for managing the supply and purchase of resources—one

that takes into account the increasing need for flexibility within the

public procurement environment.

The solution: Web-based software that automates purchasing processes across a public sector

organization.

These solutions focus your organization’s buying power, improving compliance

with complicated internal business rules, and state, local and federally mandated

requirements. They increase purchasing transparency. And they ensure the efficient

use of procurement employees.

The results:A new focus on sourcing as a strategic operation•

Procurement professionals are seen as strategic leaders within state and local government•

Full accountability to taxpayers for tax dollars spent•

Steps to Strategic Sourcing1

Assess your organization’s 1.

current spending

Assess the supply market2.

Perform total cost analyses3.

Identify suitable suppliers4.

Develop a sourcing strategy5.

Negotiate with suppliers 6.

Implement a new supply 7.

structure

Track results and restart 8.

assessment

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1Nishiguchi, Toshihiro. Strategic

Industrial Sourcing (New York: Oxford

University, 1994)

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The Power of Strategic SourcingAccording to the National Institute of Governmental Purchasing

(NIGP), “Strategic sourcing is the collaborative and structured

process of critically analyzing an organization’s spend to

make decisions about strategies to acquire commodities and

services more effectively and efficiently.2” In short: it’s about

continuously analyzing needs, business rules, suppliers and

other factors, and re-evaluating organizational purchasing

activities in order to get the best products and services at the

best price from the best vendor, resulting in real value for

taxpayer dollars.

With the development of advanced purchasing software and

strategic sourcing, state and local governments can now:

Apply project-based and best practice-based sourcing processes in •order to effectively manage vendor negotiations

Minimize data entry and import process costs for a more streamlined •procurement process

Simplify sourcing requirements through common standards, work •patterns and information requirements in order to lower inventory costs

Leverage Web technology to create new forums for interaction with •vendors

Procurement Administrators as Strategic LeadersWith better analysis functionality, more efficient purchasing

processes and a focus on strategic sourcing, procurement

administrators are in a unique position to become strategic

leaders within their organization. In fact, according to the

Aberdeen Group, a leading supplier of technology-driven

research, “e-Procurement technology and other advanced

technologies essentially are freeing procurement professionals

to become true supply managers…and the role of procurement

is shifting from reducing costs to creating supply value for

the [organization]3.” Procurement professionals can use their

unique perspective to help bring about change, whether in

the form of strategic sourcing, e-commerce, automation or

any other area that reduces cost and effort or more completely

meets organization needs.

procurement professionals can:View and analyze full life cycle costs, not just purchase price•

Consolidate purchasing power•

Negotiate for better prices and better value for purchases•

Create tighter supplier relationships to achieve better standardization •and improvements in cost, quality and delivery time

Organizational buying power is maximized and procurement

administrators are seen as greater assets to their organization.

Accountability to TaxpayersToday’s purchasing departments must be vigilant about

procurement practices. Legislation requires state and local

governments to be transparent in their procurement processes,

to be fair in awarding bids to vendors and to take into account

their social responsibility as government organizations, all

while achieving the most value for each dollar spent. After all,

taxpayer dollars are at stake with every procurement transaction

and every dollar saved can be spent on providing better services

to citizens.

The right purchasing software makes it easy for state and local

governments to optimize quality, cost and efficiency, while

providing the data, analysis and reporting required by federal,

state and local laws. Taxpayers have a full accounting of how

their dollars are being spent, and state and local governments

are able to operate efficiently, effectively and responsively.

2“Resolution No. 1027, Resolution on Strategic Sourcing in Public

Procurement.” NIGP. 21 Oct. 2006. <http://www.nigp.org/eweb/StartPage.

aspx?Site=NIGP&webcode=abt-res_1027>.

3Aberdeen Group. “Best Practices in

e-Procurement: Reducing Costs and Increasing

Value through Online Buying.” Dec. 2005.

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The Right Procurement Software for State and Local GovernmentsEnsuring an efficient, effective and fully auditable procurement process can be easier said than done. Vast amounts of

procurement files and related documents—such as requisitions, purchase orders (POs), bid requests, contracts, invoices

and more—are often decentralized and hard to access. Paper-based processes lack important analytic and reporting

functions that can provide insight into your organization’s spending. And fewer available resources can leave state and

local governments without the right people or tools to get the job done.

Munis is the answer to your needs.

Designed with an insider’s insight of your challenges, wants and needs based on Tyler’s more than 30 years focused

solely on the public sector, Munis procurement is a fully integrated Web-based purchasing system for automating the

entire procurement process life cycle, from requisition to purchase.

Munis gives you the tools to efficiently and effectively comply with regulatory requirements or highly structured

procurement processes, while integrating fully with your financial processes and software. Purchasing employees have

access to detailed supply chain information in a seamless, real-time and intuitive manner. And proven strategic sourcing

techniques such as spend analysis, competitive sourcing and contract negotiation mean your organization gets the right

value for its purchases and can provide full accountability for its purchasing decisions.

State and Local Government

Reduces financial—including •paper, administrative, warehouse, supply and third-party—costs

Allows organizations to utilize •budgets more effectively

Ensures accountability, •auditability, and compliance with local, state and federal requirements

Increases the public’s •confidence in state and local government

Procurement Administrators

Increases organization-wide •visibility into procurement expenditures, minimizing supply and budget risk

Provides real-time insight •into business processes for strategic decision making

Simplifies the management •of and eliminates redundant supplier relationships

Improves communication with •employees and vendors

Procurement Employees

Eliminates unnecessary •paperwork and reduces data entry time and errors

Decreases “req to •check” process time and Procurement Administrative Lead Time (PALT), reducing administrative time and costs

Improves customer service by •ensuring the right product is procured at the right time at the best value

Requestors

Provides easy access to •products or services when needed

Improves understanding and •ability to conform to internal business rules, policies and contracts

Increases access to answers •regarding product availability and reimbursement

Benefits of Munis Procurement

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What’s more, when you purchase software with Tyler, we believe

you are purchasing the last software system you will ever need.

That’s why we provide all product and feature upgrades free of

charge as part of your maintenance contract, meaning you’ll

never have to purchase a new version of your Munis software. It

means upgrades and new releases are released throughout the

year and clients can incorporate changes and advancements

when they are ready, greatly reducing the disruption to

employees’ work. And it means a significantly lower total cost

of ownership compared to other procurement systems. Reduce

costs, gain full visibility into expenditures, comply with state,

local and federal requirements, and efficiently manage budget

dollars with Munis.

Key features include:Direct access to catalogs, online bidding and auctioning, and vendor information•

Advanced search functionality for procurement employees and requestors•

Detailed audit trails•

Integration with Tyler Content Manager for full document management•

Ability to attach documents to records•

Accommodation of NIGP or user-defined commodity codes•

Support of centralized vendor lists•

Role-based security•

By integrating all of the tools and processes associated with

procurement in a strategic and organized manner, Munis provides a

complete view of your organization’s purchases, allowing you to:

Streamline and simplify processes•

Utilize e-procurement and cooperative bidding to meet procurement needs•

Improve vendor relationships and access to bids•

Increase efficiency, reduce costs and get the best prices for goods and services•

Procurement administrators

proactively analyze spending

reports and identify areas where

supplies or services are needed

or where contracts can be

renegotiated

Employees enter

requisition requests

electronically, which are

automatically routed

to the right person for

approval

procurement administrators easily manage invoices, track open payables, generate checks,

maintain full vendor and expenditure history, and more

inventory

is automatically reserved upon requisition

procurement administrators create and approve contracts for purchases and encumber the

appropriate funds in advance, or automatically turn awarded

bids into contracts

Bid documents are automatically created once the requisition is approved

Vendors

manage bids and maintain business and contact

information through a secure website

procurement administrators

can generate a list of vendors or bids to select the most

cost-effective option

awarded bids are automatically converted into purchase orders

munis automatically confirms if a purchase is within budget during PO entry and

updates the available budget

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Budget: $400 million

Years as a Tyler Client: 5

Tyler Products Used: Munis

Schools/Facilities: 62

Employees: 5,400

Students: 36,000

Before Munis, we printed eight copies of the purchase order for all the departments and parties that needed one. after we implemented the Munis eRP system, TylerForms and increased document management processes, we were able to reduce that to zero.”— Christopher Steele, Senior Director, Purchases and Supply Department

“

Norfolk Public Schools,Virginia

challenges:Manual data entry and paper forms resulting in an inefficient •

“req to check” process

Lack of visibility and tracking of requisitions, POs, contracts, invoices •

and checks

Inefficient vendor ordering process for approved items•

solutions:Fully electronic procurement process with automatic reconciliation of •

purchases with budgeted funds

Advanced workflow•

Integration with Mercury Commerce/eSchoolMall catalogs •

Use of PCards for purchases and payments•

Implementation of Munis Vendor Self Service•

Benefits:Elimination of manual processes, resulting in a reduction of purchasing •

staff by 30%

Shortened PALT time, resulting in easier access to needed supplies and a •

reduction in purchasing staff workload

Increased ability to track and view procurement processes, •

ensuring accountability

Savings of 20% due to lower prices associated with the establishment of •

approved online vendor catalogs and use of cooperative contracts

Reduction of check production by more than 60% and significant reduction •

in PO creation due to PCard use

Fast vendor access to POs, invoices, payments and more online, resulting in •

more time for purchasing staff to work on strategic tasks

powerful central programs Munis central programs provide easily accessible overviews of critical

purchasing data, providing you with unrivaled insight into your organization’s

spending. Accessed directly from the Munis Role-Tailored Dashboard, these

central programs integrate key purchasing information from Munis applications

into one central screen, providing one-click access to relevant data. View

summary or detail information and link to records contained in individual Munis

applications. Export data to Microsoft® Excel®. Even customize which fields of

information are visible on your central screen for faster review.

expenditure central provides procurement administrators with an easy way

to search for and view enterprise-wide expenditure information. Generate a

list of expenditures based on key field data—such as contract or contract line

item, PO or PO line item, invoice or check information—and access complete

expenditure details for each item on the list. Analyze areas of overspending and

determine where improvements can be made.

With inventory central procurement administrators can view and maintain

inventory at the summary or detail level. Search for inventory by storage location

or item code. Access complete information on inventory items and view by

transaction record, pick ticket or associated PO. Check if an item is in stock,

backordered or on its way. And track all organization assets. Each inventory item

is linked directly to its requisition entry housed in Munis Requisitions.

Developed specifically for purchasing personnel, Vendor central provides

users with complete access to vendor information including name, contact

information, associated invoices, contracts, POs, checks and more.

Administrators can e-mail the vendor or launch the vendor’s website directly

from this central screen for fast research of and contact with suppliers.

Vendor Central

Expenditure Central

Inventory Central

Streamline Procurement ProcessesEfficient procurement processes and strategic purchasing

decisions require the deliberate and proactive use

of easily accessible information. After all, how can

you choose the best vendor that will provide the best

value for your purchase when information is hidden in

scattered, outdated systems or filing cabinets?

Munis provides instant access to integrated purchasing

documents and data—from invoices and receiving

documents to POs and contracts—reducing paper

consumption, minimizing data entry, and reducing

information errors and duplication. It helps your

organization control procurement costs through

decentralized requisition entry, automated workflow

approvals and online budget checking. And it empowers

procurement administrators to easily track spending

trends and make better informed decisions—maximizing

the value of each purchase your organization makes.

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complete reportingMunis goes beyond standard reporting, making it quick and easy for users

to view and report on key data, such as 1099 forms and sales tax reports

specific to your state’s requirements. Create custom reports with Tyler

Reporting Services or use our complete library of report templates to report

on the average cost of transactions, average spending per year, number of

active PCards vs. inactive PCards, cardholders with highest dollar amount

spent vs. lowest dollar amount spent and more. Procurement administrators

can even create and review utilization reports for a specific department,

function or employee in order to analyze purchases by filtered criteria.

advanced WorkflowMunis Workflow helps you automate the flow of approvals, notifications and

tasks throughout your organization, ensuring the right tasks are carried out by

the right people at the right time. Tailor template business rules to work the

way your organization does, such as by defining who must approve requisitions

for each department and in what order they should be reviewed. Define vendor

submission deadlines for specific bid requests and set up dynamic alerts

and notifications to notify appropriate purchasing staff when a deadline is

approaching. Even track paperwork through the payment process in order to

easily answer questions from vendors and employees alike.

Administrators can also use the Workflow command center to view workflows,

capture and report on workflow metrics, monitor progress activity, identify

lags or blockages and re-route to other users, and access detailed information

and histories on any action or request. Track all tasks associated with a

specific workflow process and monitor related actions using dynamic task

lists. Advanced “presence” functionality developed on the Microsoft® Unified

Communication server indicates whether an employee is available, and users

can initiate an e-mail, IM or phone chat directly from the Munis screen.

The result: improved employee compliance with requisition and purchasing

processes, better communication between departments and streamlined

processes.

Key integrationMunis procurement is designed to work with the Tyler and third-party tools and

systems your organization uses every day. Tight integration between programs

means processes are smooth and you always have access to the data and

functionality you need, when you need it.

Munis procurement integrates fully with all of your munis erp applications,

resulting in the seamless processing of invoices, creation of checks and

reimbursement of employee expenses. Munis General Ledger is updated in real

time when an invoice is paid using Munis Accounts Payable, ensuring your

financial records are always up to date and accurate. Need to add a purchase

as a fixed asset? Munis Fixed Assets automatically updates appropriate

asset and depreciation accounts when activating, transferring, adjusting,

depreciating or retiring assets.

Does your organization use purchase cards, or pcards, to reduce the processing

costs associated with POs, invoices and checks; improve control over employee

purchases; and improve purchasing security? Munis makes it easy to incorporate

the use of PCards into your procurement processes. This Web-based card

management program imports transaction details incurred on PCards, can

split individual transactions to multiple accounting codes and creates accounts

payable invoices. Purchase card administrators can monitor card transactions in

real time, and create and analyze custom reports to improve spend tracking and

anticipate problems with a transaction before they occur. It’s that easy.

Electronically file, index, archive, search for and retrieve documents—including

scanned files, word processing documents, spreadsheets, TIFF and JPEG

images, PDFs and more—with Tyler content manager. Link documents to

specific purchasing records stored within Munis for access to complete data.

Review an image of a PO, as well as related invoices, packing slips, contracts,

checks and more. And use Optical Character Recognition (OCR) to query on the

text of any scanned document or text-based file and perform redaction to keep

sensitive financial information private.

Workflow Command Center In Progress

Workflow Command Center In Progress (detail) 11

As state and local governments search for more

efficient and cost-effective purchasing methods,

purchasing departments are recognizing the power

of e-procurement and cooperative bidding to drive

down costs, gain easy access to more qualified

bidders and bids, and facilitate faster, more effective

communication with vendors.

That’s why Munis integrates fully with third-party

e-procurement solutions—to provide powerful Web-

based solutions that allow public sector entities

to share related costs and eliminate purchasing

duplication. These advanced programs allow

procurement administrators to import, update and

delete requisitions, submit bid requests, and connect

with other buyers over the Web. Create, update and

upload catalogs for approved purchases and wait

for vendors to submit bids. Then, choose the lowest

or best bid for your needs. Whether you choose to

submit a bid request as a single buyer, or join a

request with other public sector organizations seeking

the same goods or services, e-procurement can help

you save money, reduce negotiating time and get the

best value for your money.

Discover the Benefits of e-Procurement and Cooperative Bidding

e-procurement can4:Reduce maverick, off-contract spending •by 64%

Reduce prices by 7.3% for spend •brought back onto contract

Reduce requisition-to-PO cycles by 66%•

Reduce requisition-to-PO costs by 58%•

Increase total spend under management •by 20%

Each new dollar brought under »management can yield 5% to 20% cost reduction

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4Aberdeen Group, “The e-Procurement Benchmark

Report,” August 2006.

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Increase efficiency, Reduce Costs and Get the Best PricesAccording to estimates made by the Institute for Supply

Management, the manual processing cost for a single purchase

transaction of $500 is $120-$150.5 When you’re looking to

reduce costs and gain more value from purchases, you must

look inside your organization to improve efficiencies, increase

productivity and make better-informed decisions.

Streamline workflow, improve the analysis of data and easily monitor •spending with the munis role-Tailored dashboard. Increase efficiency and discover the savings.

Provide employees with electronic requisitioning with • munis requisitions. Ensure employee compliance with business rules and eliminate purchasing fraud and abuse.

Track inventory across the organization—and in multiple locations—with •munis inventory. Eliminate unnecessary purchases and wasteful spending.

Analyze and compare vendor responses to bids with • munis Bid management. Get the most value from taxpayer dollars by choosing the right vendor, every time.

Monitor vendor contracts with • munis contract management. Choose to renew existing contracts or go out to bid for increased savings.

Analyze PO and invoice information for specific vendor categories with •munis purchase orders. Make strategic sourcing decisions and maximize your organization’s purchasing power.

Automate billing processes and authorizations with • munis accounts payable. Improve employee efficiency to save time and money.

Determine where, how and in what order you print POs, invoices, checks and •more with TylerForms. Gain control of your organization’s paperwork and reduce paper, printing and mailing costs.

Maintain complete fixed asset financial statements with • munis Fixed assets. Fulfill auditors’ requirements, improve transparency and gain visibility into your organization’s spending habits.

Provide vendors with instant access to key bid, PO, invoice and check •information via munis Vendor self service. Improve communication with vendors and leverage opportunities for cost savings.

Realize significant savings in employee time and reduced

organizational costs, all with Munis.

Improve Vendor Relationships and access to BidsThe type of relationship your organization has with vendors

can mean easy access to the right supplies at the right

price—or it can mean struggling to find the resources your

employees need, when they need them. Munis can help you

establish mutually-beneficial relationships with vendors by

providing suppliers with fast, easy and free access to the

bidding process online, anytime and from anywhere.

Customizable to your organization’s needs, business

processes and security concerns, munis Vendor self service

actively extracts information directly from your Munis

database and makes it available from any computer with a

secure Internet connection. Whether a vendor is searching for

or submitting a bid; checking current and past PO, invoice,

check or bid details; or creating and updating a profile,

Munis Vendor Self Service provides vendors with access to

key information and business records. Registered vendors are

automatically sent an e-mail notification when a bid request

is posted, and vendors can adjust or place bids at any time

during the open period. Improve vendor access to bids and

related documents and spend less time entering vendor data

and responding to routine requests for information.

Vendor Self Service

5Mitchell, Kenneth. “Instituting E-Procurement in the Public

Sector.” All Business. 1 Feb. 2000. <http://www.allbusiness.com/

management/595853-1.html>.

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role-Tailored dashboardThe Munis Role-Tailored Dashboard is where

successful procurement truly begins. Developed

using Microsoft SharePoint®, it provides an easy-

to-use, simplified way of finding and accessing

the data you need by integrating all of your Munis

procurement data into one source. Launch all of your

Munis applications from a central location and gain

a 360-degree view of your purchases, budgets and

expenditures. Track purchases from requisition to

check. Proactively monitor inventory numbers and

identify areas where action is needed. And quickly act

upon approvals, notifications, and alerts and analyze

spending. Data is displayed in real time, ensuring

you always have access to the most up-to-date and

accurate information. Improve data management,

information sharing and delivery with the Munis Role-

Tailored Dashboard.

requisitionsManaging requisitions has never been easier

with Munis Requisitions. Allow employees to enter

requests electronically—Munis automatically

creates the appropriate bid documents and updates

the available budget. Inherent program flexibility

means next year entry of requisitions and POs is

supported and procurement administrators can

create multiple POs from a single requisition, or

one PO from multiple requisitions. Administrators

can also view available budget, commodity data

and more, can identify purchases as assets for

later import into Munis Fixed Assets and can send

requestors suggested vendors for their supply needs

with detailed reason codes and comments.

inventoryMunis Inventory streamlines the management, tracking

and reporting of items such as office supplies and

public works inventory. Inventory is automatically

reserved when a requisition is processed and quantities

are updated when items are issued. Buy items in bulk

and issue to users as needed. Set a reorder point by

item—workflow will notify you when on-hand quantity is

low. And generate restocking POs for back ordered items.

Munis Inventory automatically manages all inventory

accounting, including on-hand balances, and month-

to-date and year-to-date values. Munis Inventory also

helps procurement administrators perform a physical

inventory of items. Use reconciliation sheets to record

counts, and then maintain a history of the last physical

quantity, the last physical count data and the variance

percentage. Even track manufacturer and manufacturer

number, serial number and expiration date—all with

Munis Inventory.

Bid managementSimplify bid management with Munis Bid

Management. Use the application to create an

unlimited number of user-defined bid catalogs and

route to specific departments or individuals. Create

bid documents from scratch or automatically from

a requisition. All requested quantities of items are

automatically combined into a master vendor bid

catalog to facilitate volume buying. Ready to submit

a request for bid? View full vendor information, add

or delete vendors, and track an unlimited number of

vendor responses and response deadlines. Let Munis

choose the best vendor by item based on the available

bids, or manually choose a vendor based on your

unique criteria. Once a bid is awarded it is transferred

electronically to Munis Purchase Orders or can be

turned directly into vendor contracts. It’s that easy.

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accounts payableEnsure your organization’s invoices are paid on

time and within budget with Munis Accounts

Payable. Manage vendor invoices, track

open payables, prepare pre-check registers,

automatically batch generate checks, and

maintain vendor and expenditure history.

Allow individual departments to enter invoices

themselves, schedule invoices for payment on a

flexible basis and use the recurring invoice feature

to save central AP employee time. Have more than

one invoice entry system? Munis Accounts Payable

can do the processing for all of your systems. This

advanced application even takes the guesswork

out of calculating how much sales tax to refund at

the end of the period—it does it for you based on

your state’s specific requirements.

TylerFormsTylerForms helps you control where, how and in

what order to print POs, invoices, checks, work

orders, 1099s and other documents by merging

your application data with templatized electronic

form designs. Our advanced output processer

negates the need for pre-printed forms—you can

use less expensive standard blank paper; bar codes;

signatures; bank, OCR and postal fonts and logos;

and other data-driven elements that pre-printed

forms can’t produce. Libraries of form templates are

tailored to work with your Tyler applications and your

organization’s unique needs. Forms can be printed

to your existing network printers and e-mailed, faxed

or saved as a PDF file. Optional high-speed laser

printers and folder/sealer/inserter hardware and

addressing systems can even save your staff hours

or days normally spent manually folding forms and

stuffing and addressing envelopes.

Fixed assetsMunis Fixed Assets helps you manage the

record-keeping of all organizational fixed

assets including land, buildings, machinery

and equipment, construction in progress, and

infrastructure. Create asset records from POs

or from invoices. Simplify record maintenance

and reporting by tying an unlimited number

of individual assets to master assets. Track

items transferred, missing, not in use, or due

for maintenance or replacement. And calculate

depreciation by selective methods such as

composite rate, and report on the depreciation

schedule. Munis Fixed Assets provides a

complete set of financial statements, fully

reflecting your organization’s investments.

Vendor self service

Provide vendors with 24/7 online access to bid

information and business records with Munis

Vendor Self Service. Once registered, vendors

can maintain a detailed profile; search for bid

requests based on commodity code, bid number

or vendor-specific description; view summary and

detail bid, PO, invoice and check information; and

more. Customize the site to your organization’s

needs and practices, and ensure vendors access

only the information they are authorized to

see—you control the settings. Build lasting

relationships with vendors using Munis Vendor

Self Service.

contract managementCreate, approve and maintain vendor contracts—

including multi-year contracts—with Munis

Contract Management. Encumber the appropriate

funds in advance and create associated

requisitions, POs and invoices. Allocate contracts

by account or account segment. Enter and track

milestones for each contract. Define and track

multiple subcontractors. And enter and track

vendor performance. Procurement administrators

can also view all bids, invoices and other

documents tied to a contract and can view and

update up to 500 contracts at a time. Munis

Contract Management helps you do it all.

purchase ordersWith Munis Purchase Orders, you can create

and maintain purchase orders from scratch or

based on requisitions. This advanced application

ensures your financial data is always up to date

by confirming whether a purchase is within

budget during PO entry and by updating the

available budget in real time. Add an unlimited

number of descriptions per line item and an

unlimited number of comment lines, assign

user-defined attributes, and report on vendors

by a variety of codes, such as type, class,

geography and performance. Inherent flexibility

in Munis Purchase Orders means the application

accommodates any form of commodity code you

choose to use—NIGP or user-defined.

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The Tyler logo and design mark are registered trademarks of Tyler Technologies, Inc. © 2011, all rights reserved. No portion of this material may be reproduced without expressed permission by Tyler.M

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At Tyler Technologies (NYSE: TYL), we have a

single mission: enable local governments to

be more efficient, more accessible and more

responsive to the needs of citizens. That’s what

we do. And that’s all we do—in partnership

with more than 9,000 clients, including local

government and school offices throughout all

50 states, Canada, Puerto Rico, the U.S. Virgin

Islands and the United Kingdom.

Tyler Technologies is a leading provider of

information management solutions and services

for the public sector—and Tyler is the largest

company in the country solely dedicated to

providing software and IT services to the public

sector market.

Software that thinks like you do.

info@tylertech.com | 1.800.772.2260 | www.tylertech.com