Model - CPSTL...general notes for ICTAD conditions of contract 20-29 Section 6 : Specifications...

CEYLON PETROLEUM STORAGE

TERMINALS LIMITED

BIDDING DOCUMENT

FOR

MODIFICATIONS TO 10 NOS LIGHTING

TOWERS AND INSTALLATION OF METERED

POWER SUPPLY SYSTEM AT KOLONNAWA

INSTALLATION.

KPK/01/2021

Employer: Engineer:

Ceylon Petroleum Storage Terminals Limited, Engineering Manager Oil Installation, Kolonnawa, Engineering Function

Wellampitiya Ceylon Petroleum Storage Terminals Limited

Oil Installation, Kolonnawa

Wellampitiya .

Issued to:……………………………………………………………..

Issued by:…………………………………………………………….

Date:…………………………….

December 2020

Modifications to 10nos. lighting Towers & Installation of Metered Power Supply System at Kolonnawa 1

Engineering Function - CPSTL Contents


CONTENTS

Volume 1 Page

Section 1 : Instructions to Bidders 4-5

Section 2 : Standard Forms (Contract) 6-11

Section 3 : Conditions of Contract 12-13

Volume 2

Invitation for Bids

15-16

Section 4 : Form of Bid and Qualification Information 17-19

Section 5 : Schedule & particular applications including

general notes for ICTAD conditions of contract

20-29

Section 6 : Specifications 30-40

Section 7 : Bill of Quantities and Day work schedules 41-51

Section 8 : Drawings 52-53

Section 9 : Standard Forms (Bid) 54-55 Check List for Bidders 56-57


Engineering Function - CPSTL Volume-01


TERMINALS LIMITED


TOWERS AND INSTALLATION OF METERED


INSTALLATION.

KPK/01/2021

BIDDING DOCUMENT

VOLUME - 01

SECTION 01 : INSTRUCTIONS TO BIDDERS

SECTION 02 : STANDARD FORMS

SECTION 03 : CONDITIONS OF CONTRACT

Employer: Engineer:



Oil Installation, Kolonnawa.

Wellampitiya

December 2020


Engineering Function - CPSTL Section 01 – Instructions to Bidders

SECTION 01

INSTRUCTIONS TO BIDDERS


Engineering Function - CPSTL Section 01 – Instructions to Bidders

INSTRUCTIONS TO BIDDERS

Instructions to Bidders applicable to this contract are that given in Section-I of the Standard Bidding

Document for Procurement of Works. CIDA Publication No.ICTAD/SBD/03, Second Edition

,January 2007, published by the Construction Industry Development Authority (CIDA),

“Savsiripaya”, 123, WijeramaMawatha, Colombo 07.

This publication will not be issued with the Bidding Document and the Bidder is advised to purchase it

from CIDA.

Instructions to Bidders shall be read in conjunction with the Bidding Data provided under section-5 of

the Bidding Document (Volume 2)

Instructions to Bidders will not be a part of the contract and will cease to have effect once the contract

is signed.


Engineering Function - CPSTL Section 02 – Standard Forms (Contract)

SECTION 02

STANDARD FORMS (CONTRACT)

Letter of Acceptance

Agreement

Performance Security

Advance Payment Security

Retention Money Guarantee



FORM OF LETTER OF ACCEPTANCE

[Letterheadingpaperof theprocuringentity]

---------------------------------------- [date]

To:…….…………………………………………………………………………………………

……………………………………………………………………………………………….

[name and address of the Contractor]

This is to notify you that your bid dated ------------------- [insert date] for the construction

and remedying defects of the --------------------------------------------------------------------- [name

of the Contract and identification number] for the Contract price of ---------------------

[name of currency] -------------------------------------------------- [amount in figures and words]

as corrected in accordance with Instructions to Bidders and / or modified by a Memorandum

of Understanding, is hereby accepted.

You are hereby instructed to proceed with the execution of the said Works in accordance

with the Contract documents.

The Start Date shall be: --------------------------- (fill the date as per Conditions of Contract).

The amount of Performance Security is ---------------------- (fill as perConditions of Contract).

The Performance Security shall be submitted on or before ---------------------- (fill the date as

per Conditions of Contract).

Authorized Signature : -----------------------------------------

Name and title of Signatory: ---------------------------------------------------------------

Name of Agency: ----------------------------------------------------------------------------



FORM OF AGREEMENT

This AGREEMENT made the ……………...… (day) ……..……………………………

(month) ……………………... (year) between …………………………….………………….

……………………………………………………………………………….…………………

……………………………………………………….. (name and address of the employer)

(hereinafter called and referred to as the “Employer”) of the one part, and ………….……

……………………..…………………………………………………………………………

………………………………. (name and address of the contractor) (hereinafter called and

referred to as “the Contractor”), of the other part:

WHEREAS the Employer desires that the Contractor execute...................................................

.......……………………………………………………………………………………………

…….. (name & identification number of Contract) (hereinafter called and referred to as “the

Works”) and the Employer has accepted the Bid by the Contractor for the execution and

completion of such Works and remedying of any defects therein.

The Employer and the Contractor agree as follows:

1. In this agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Contract hereinafter referred to.

2. In consideration of the payments to be made by the Employer to the Contractor as

indicated in this agreement, the Contractor hereby covenants with the Employer to

execute and complete the Works and remedy any defects therein in conformity in all

respects with the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execute

and complete the Works and remedy any defects therein, the Contract Price or such other

sum as may become payable under the provisions of the Contract at the times and in the

manner prescribed by the Contract.

In Witness whereof the parties hereto have caused this agreement to be executed the day

and year aforementioned, in accordance with laws of Sri Lanka.

………………………………… …………………………….

Authorized signature of Contractor Authorized signature of Employer

COMMON SEAL COMMON SEAL

In the presence of:

Witnesses:

1. Name and NIC No. : ……………………….………………………………

………………………………………………

Signature: ………………………………………………

Address: ………………………………………………

………………………………………………

2. Name and NIC No. : ……………………………….………………………

………………………………………………

Signature: ………………………………………………

Address: ………………………………………………

………………………………………………



FORM OF PERFORMANCE SECURITY

(Unconditional)

………………………………………………………………

(Issuing Agency’s Name and Address of Issuing Branch or Office)

Beneficiary: …………………………………………

[ Name and Address of employer]

Date: ………………………………….

PERFORMANCE GUARANTEE NO. : …………………………………………

We have been informed that ………………………...…………………………………………

………………………...……………………………………..………… (Name of Contractor)

(hereinafter called “the Contractor”) has entered into Contract No. ……………...……...……

………………………………………………...…..….. (Reference No. of the Contract) dated

……………………………………………………………………………. With you, for the

……………………………………………. [ name of the contract and brief description of

works](Hereinafter called “the Contract”).

Furthermore, we understand that, according to the conditions of the Contract, a performance

guarantee is required.

At the request of the Contractor, we …………………………………………………………

…………………………………………………………………….. (name of the agency)

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount

of …………………………………………………………. (amount in figures) ……….……

…………………………………………………………………………………………………

…………………………………………………………….. (amount in words) upon receipt

by us of your first demand in writing accompanied by a written statement stating that the

Contractor is in breach of its obligation(s) under the Contract, without your needing to prove

or to show grounds for your demand or the sum specified therein.

This guarantee shall expire, no later than the ……………. day of ………………….. 20…….

(insert date, 28 days beyond the intended Completion Date) and any demand for payment

under it must be received by us at this office on or before that date.

……………………………

Signature(s)


FORM OF ADVANCE PAYMENT SECURITY

………………………………………………………………


Beneficiary .................................[ Name and Address of employer]

Date: ………………………………….

ADVANCE PAYMENT GUARANTEE NO. : …………………….……………………..

We have been informed that …………………………….………..……………………………

……………………………………………….……………..………… (Name of Contractor)

(hereinafter called “the Contractor”) has entered into Contract No. ………………………….

…………………………………………….….. (Reference No. of the Contract) dated

………………..………. With you, for the ……………………………………………………

[name of contract & brief description](hereinafter called “the Contract”).Furthermore, we

understand that, according to the conditions of the Contract, an advance payment in the

sum……………………………..……. (amount in figures)………………………………………

…………………………………………………………………………………………………

………………….. (amount in words) to be made against an advance payment guarantee.

At the request of the Contractor, we ……………………………………………

…………………………………………………………………….. (name of the agency)

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount

of …………………………………………………. (amount in figures) …………..…….……

…………………………………………………………………………………………….……

(amount in words) upon receipt by us of your first demand in writing accompanied by a

written statement stating that the Contractor is in breach of its obligation in repayment of the

advance payment under the Contract.

The maximum amount of this guarantee shall be progressively reduced by the amount of the

advance payment repaid by the Contractor.

This guarantee shall expire on ............................................................... (Insert date, 28 days

beyond the expected expiration Date of the contract)

Consequently, any demand for payment under this guarantee must be received by us at this

office on or before that date.

…………………………………….

Signature(s)


FORM OF RETENTION MONEY GUARANTEE

………………………………………………………………


Beneficiary .................................[ Name and Address of employer]

Date: ………………………………….

RETENTION MONEY GUARANTEE NO. : …………………….……………………..

We have been informed that …………………………….………..……………………………

……………………………………………….……………..………… (Name of Contractor)

(hereinafter called “the Contractor”) has entered into Contract No ........................ (Reference

No. of the Contract) dated ……………………………….. With you, for the execution of

………………………….…………………[name of contract & brief description of

works](hereinafter called “the Contract”).

Furthermore, we understand that, according to the conditions of the Contract, when the

works have being taken over and the first half of the Retention Money has taken certified for

payment, payment of the second half of the Retention Money may be made against a

Retention Money guarantee.

At the request of the Contractor, we ………………………………………………………….

………………………………………….. (name of the agency) hereby irrevocably undertake

to pay you any sum or sums not exceeding in total an amount of ………………..………

…………………………………..………………………………………. (amount in figures)

…………..…….………………………………………………………………………………

………………………………….…… (amount in words) upon receipt by us of your first

demand in writing accompanied by a written statement stating that the Contractor is in

breach of its obligation under the Contract because the Contractor has not attended to the

defects in accordance with the Contract..

This guarantee shall expire, at the latest ................................... (Insert 28 days after the end of

the defects liability period). Consequently, any demand for payment under this guarantee

must be received by us at this office on or before that date.

…………………………………….

Signature(s)


Engineering Function - CPSTL Section 03 – Condition of Contract

SECTION 03

CONDITIONS OF CONTRACT


Engineering Function - CPSTL Section 03 – Condition of Contract


Conditions of Contract that will be applicable for this Contract is that given in section- 3 of

the Standard Bidding Document for Procurement of Works. ICTAD Publication No.

ICTAD/SBD/03, Second Edition, January 2007, published by the Construction Industry

Development Authority (CIDA)

This publication will not be issued with the Bidding Document and Bidder is advised to

purchase it from CIDA.

Conditions of Contract shall be read in conjunction with Schedule provided under Section-5

of the Bidding Document (Volume 2), which shall take precedence over the Conditions of

Contract.


Engineering Function - CPSTL Volume 02


TERMINALS LIMITED


TOWERS AND INATALLATION OF METERED


INSTALLATION.

KPK/01/2021

BIDDING DOCUMENT

VOLUME - 02

INVITATION FOR BIDS

SECTION 04 : FORM OF BID AND QUALIFICATION INFORMATION

SECTION 05 : SCHEDULE

SECTION 06 : SPECIFICATIONS

SECTION 07 : BILL OF QUANTITIES AND DAY WORK SCHEDULES

SECTION 08 : DRAWINGS

SECTION 09 : STANDARD FORMS (BID)

CHECK LIST FOR BIDDERS

Employer: Engineer:



Oil Installation, Kolonnawa

Wellampitiya

December 2020


Engineering Function - CPSTL Invitation for Bids

INVITATION FOR BIDS (IFB)

CEYLON PETROLEUM STORAGE TERMINALS LIMITED

MODIFICATIONS TO 10NOS.LIGHTING TOWERS AND INSTALLATION OF METERED POWER

SUPPLY SYSTEM AT KOLONNAWA INSTALLATION

CONTRACT NO: KPK/01/2021

The Chairman, Department Procurement Committee (Minor), on behalf of the Chairman, Ceylon Petroleum

Storage Terminals Limited, Oil Installation, Kolonnawa, Wellampitiya now invites sealed bids from eligible

and qualified bidders for Modifications to 10nos. Lighting Towers and Installation of Metered Power

supply System at Kolonnawa Installation as described below.

Decommission of Existing Lighting System of Lighting Towers, Tracing Underground Cable Fault Location,

Supply and Install 150W, LED, IP65, Flood Lights, Supply and Install Lighting Control Panels, Supply and

Install Yard Power Distribution Boards, Replace the control circuit of lighting control panels, supply & install

junction boxes & underground cables and installing metering power supply boards, excavating trenches& laying

cables as specified in bill of quantities and as directed by Engineer. The Construction period is ninety (calendar

days.

1. Bidding will be conducted through National Competitive Bidding Procedure.

2. To be eligible for contract award, the successful bidder shall not have been blacklisted and shall meet the

following requirements

CIDA registration required

Specialty: Electrical Installation Low Voltage (EI-LV)

Grade: Grade EM4 and above

3. Public Contract Registration

any of the following party who wishes to submit a bid, shall register himself at the department of registrar of

companies www.eroc.drc.gov.lk (e-roc) as per the public contracts act, no. 03 of 1987 for every public contract value

exceeding Sri Lankan Rupees five million (LKR 5,000,000).

1. An agent, sub-agent, representative or nominee must be registered prior to the closing of the bid/tender.

2. If the tender applicant and the tenderer is the same party he must be registered prior to the award of the tender.

However, this registration will be verified by CPSTL at the preliminary evaluation of bids. in case of failure to meet

this legal requirement, the bid shall be rejected.

Contact details of the registrar: department of registrar of companies, "SamagamMedura", no. 400, D R Wijewardena

Mawatha, Colombo 10 / tel.: +94-11-2689208 / +94-11-2689209 / email: [email protected] (contact details may

vary from actuals &CPSTL does not take any responsibility in this regard)

4. Qualification requirements to qualify for contract award include:

a) Average annual volume of construction work performed in last five years shall be at least Rs. 50.42 million.

b) Audited financial report for last 3 years to be submitted.

c) Schedule of Key Personnel

i) 01 Technical officer - NDT (Electrical) or above with more than five years experience in similar

works.

5. Interested bidders may obtain Interested parties may refer the bidding document (only for viewing purpose) and

obtain necessary information through the website www.cpstl.lk .

The bidders who are eligible to quote the tender, could obtain the original bidding documents (full set) on

submission of a written request (the request letter shall be on the company letter head and signed by an

http://www.eroc.drc.gov.lk/

mailto:[email protected]

http://www.cpstl.lk/


Engineering Function - CPSTL Invitation for Bids

authorized person) via an email to [email protected] during working days from 0900 hrs. to 1400 hrs, from

Tuesday 05th January 2021 till Monday 18th January 2021. Considering bidder’s request, Manager

Procurement, CPSTL may issue the consent via email for depositing the non-refundable bidding document

fee Rs.2,000.00.

On receipt of non- refundable bidding document fee to CPSTL account, bidding documents (full set) will be issued by

Procurement Function via email.

6. Bids shall be submitted on the bidding document obtainable from Procurement Function and duly filled bidding

documents may be sent by post/courier under registered cover or sealed cover to reach the Chairman, Department

Procurement Committee, C/o Manager Procurement, Ceylon Petroleum Storage Terminals Limited, Procurement

Function, 01st Floor, New Building, Oil Installation, Kolonnawa, Wellampitiya or could be deposited in the tender box

kept at the main entrance of CPSTL, on or before 1400 hrs. on Tuesday 19th January 2021.

In case the bidders are unable to submit the original bids as above, they could submit the scanned copy of the duly

filled bidding documents in pdf format via email to [email protected] to reach on or before 1400 hrs. on Tuesday

19th January 2021, subject to following conditions.

1. Submission of the bid via email is at own discretion of the bidder.

2. The title and the closing date of the tender shall be indicated as the subject of the email.

3. Size of an email (with attachment) shall be limited to the maximum of 20 MB. In case the size of an

attachment exceeds 20 MB, the bidder is requested to split the attachments and send as separate emails

(i.e. 01 of 03, 02 of 03 etc.,).

4. Do not CC/BCC to any other official/personal email IDs of CPSTL staff. Bids sent to any other email

IDs are strictly not entertained.

5. However, the original bid shall be sent to CPSTL prior to finalize the technical evaluation.

Bids will be closed at 1400 hrs. on Tuesday 08th December 2020 and will be opened immediately thereafter at the

office of Manager (Procurement). Due to the prevailing COVID-19 pandemic situation in the country, the authorized

representatives of the bidders may allow to participate / witness the tender opening procedure via video conferencing

method.

7. Bids shall be valid up to 06.04.2021.

8. All bids shall be accompanied by a Bid Security of Rs. 85,000.00 (Rs. Eighty Five Thousand) from a

reputed commercial bank and shall be valid up to 04.05.2021.

Chairman,

Department Procurement Committee (Minor),

Ceylon Petroleum Storage Terminals Limited,

Kolonnawa. Wellampitiya




Engineering Function - CPSTL Section 04 – Form of Bid and Qualification Information

SECTION 04

FORM OF BID AND QUALIFICATION

INFORMATION



FORM OF BID

Name of Contract: Modifications and to 10nos. Lighting Towers and Installation of

Metered Power Supply System at Oil Installation, Kolonnawa

To: Ceylon Petroleum Storage Terminals Limited,

Oil Installation, Kolonnawa, Wellampitiya

Gentlemen,

1. Having examined the Conditions of Contract given in the Standard Bidding Document-

Procurement of Works[(ICTAD/SBD/03-Second Edition January 2007]Schedule,

Specifications, Drawings and Bill of Quantities and Addenda for the execution of the

above named Works, we/I the undersigned, offer to execute and complete such Works

and remedy any defect therein in conformity with the said Conditions of Contract,

Specifications, Drawings and Bill of Quantities and Addenda for the sum of Sri Lanka

Rupees ………………………...……………… ………..…………………………………………...………………………….……………

………….. ………………...……………………………………………… (SL Rs.

………………..………….) or such other sums as may be ascertained in accordance with

the said Conditions.

\

2. We/I acknowledge that the Bidding Data form part of our Bid.

3. We/I undertake, if our Bid is accepted, to commence the work as stipulated in the

Contract data and complete the whole of the Works comprised in the contract within the

time stated in the Contract data.

4. We/I agree to abide by this Bid for the period stated in the Sub-Clause 15 of Instruction

to Bidders or any extended period and it shall remain binding upon us and may be

accepted at any time before the expiration of that period.

5. Unless and until a formal Agreement is prepared and executed this Bid, together with

your written acceptance thereof, shall constitute a binding contract between us.

6. We/I understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this…………day of………..20… in the capacity of ............................................... duly

authorized to sign tenders for and on behalf of…………………….…………………………..

…………………………………………………………………………………

(IN BLOCK CAPITALS)

Signature : ……………………….……………………………

Name : …………………………….………………………

Designation : ……………………….……………………………

Address :…………………………….……………………….

Witness : 1. …………………………… 2. ……………………..

(Name & Signature)

Address : ………………………… ………………………



Qualification Information (To be completed and submitted by the bidder, with the Bid)

Eligibility Requirement Bidder’s Qualification

CIDA Registration

Registration number (attach copies of relevant

pages from the registration book)

Grade EM4 above

Specialty Electrical Installation Low

Voltage (EI – LV)

Expiry Date

Blacklisted Contractors

Have you been declared as a defaulted contractor by NPA or any

other Agency? (Yes/No)

IF yes provide details

IF yes provide details

VAT Registration Number

Construction Program ( attach as annex)

Legal status (attach relevant status copies, as annex)

Audited financial statements

at least for the period of past 2 years

(attach relevant report copies, as annex)

Value of similar works

completed in last 5 years

(indicate only the three

largest projects)

1. Value Year ……………..

2. Value Year …………..

3. Value Year …………….

(attach copies of Certificate of Completion etc., as annex)

Eligibility requirement Bidders qualification

Qualification and experience

of Key staff

Category

Experience and

Qualifications

Required

Nos.

Proposed by bidder

(Name, experience and

Qualifications)

1

2

3

Major items of construction

equipment proposed

1. Type Capacity ………………

2. Type Capacity ………………

3. Type Capacity …………….....

Other information requested

under ITB Clause 4.1

Signature of the Bidder:……………………………….


SECTION 05

SCHEDULE


ITB

Clause

Conditions

of

Contract

Clause

Schedule

Item Data

1. 1.1.8 Employer is : Name : Ceylon Petroleum Storage Terminals

Address : Oil Installation,

Kolonnawa, Wellampitiya

1.1.10 Engineer is : Name : Engineering Manager

Address : Ceylon Petroleum Storage Terminals

Limited,

Oil Installation,

Kolonnawa, Wellampitiya

1&13 1.1.21 Summary of

Works

Removal of Existing Light fittings from Lighting

Towers, Tracing Underground Cable Fault Location,

Supply and Install 150W, LED, IP65, Flood Lights,

Supply and Install Lighting Control Panels, Supply and

Install Yard Power Distribution Boards, Replace the

control circuit of lighting control panels, supply &

install junction boxes & underground cables and

installing metering power supply boards, excavating

trenches & laying cables as specified in bill of quantities

and as directed by Engineer. The Construction period is

ninety (90) calendar days.

Location: Oil Installation, Kolonnawa.

Contract Name: Modifications to 10nos. lighting Towers

and Installation of Metered Power Supply System at oil

installation, Kolonnawa.

Contract No. KPR/01/2021

1. 1.1.14 Intended

Completion Date

Intended Completion Date is ninety (90) calendar

days from the start date.

2. Source of Fund The source of funds is Ceylon Petroleum Storage

Terminals Limited

3. Eligibility The Requirement is

CIDA registration

Specialty: Electrical Installation – Low Voltage

Grade: EM4 and above

12. Documents of the

Bid

Any other information…………………….


13. 10.10 Price Adjustment The Contract is not subject to price adjustment.

16.

Bid Security The amount of Bid Security shall Rs. 85,000.00 from a

reputed commercial bank.

The Bid security Guarantee should be in one of the

following forms

a. A receipt for cash deposit paid to the

Accountant, Ceylon Petroleum Storage

Terminals Limited, 1st Floor, New

Administration Building, Oil Installation,

Kolonnawa in favor of the name of the

Chairman, Ceylon Petroleum Storage Terminals

Limited.

b. A guarantee from a commercial bank approved

by the Central Bank of Sri Lanka operating in

Sri Lanka or construction guarantee.

The format of the Bid Security (unconditional

guarantee) included in Section 9, Standard Forms.

The validity of Bid Security shall be till 04/05/2021

31. 4.4 Performance

Security

Amount of Performance Security required is 5 % of

the Initial Contract Price.

The form acceptable for the Performance Security

(unconditional) included in Section 2, Standard Forms

(contract). The Performance Security shall be valid and

kept alive for 28 days beyond the intended Completion

Date of the project, and shall be a guarantee from a

commercial bank approved by the Central Bank of Sri

Lanka operating in Sri Lanka.

6.4 Late Completion The amount to be paid is Rs. 1/600thof Initial Contract

Price per Day, subjected to maximum of 10 % of Initial

Contract Price.

8.1 Notification of

Defects

The period for Defect Notification is 365 Days from

Taking Over.

10.3 Retention The amount of retention is 10% of certified work done.

The maximum amount of retention is 5% of Initial

Contract Price.

Minimum amount

of Interim

Certificates

Rs 1,000,000/=


10.12 Advance Payment Amount of advance payment shall be 20% of initial

contract price (less provisional sums and

contingencies).

Upon the payment of the advance payment in full the

Employer shall return the original of the advance

payment guarantee to the Contractor.

No advance payment will be made in respect of

constructional plant.

13.1(c) Insurance, third

party

Minimum amount for third party insurance is Rs.

1,000,000.00

13.1 Insurance for

contractor’s

Personal

Minimum amount for Insurance for Contractor’s

Personnel is Rs. 1,000,000.00

33. 1.1.11

14.0

Adjudicator

Resolution of

Disputes

CPSTL does not propose any adjudicator in case of any

dispute an adjudicator shall be appointed by the

appointing authority, who shall be the Construction

Industry Development Authority (CIDA)

Fees and types of reimbursable expenses to be paid to

the Adjudicator shall be on a case to case basis and

shall be shared by the contractor and the Employer.

50% by the Employer and 50% by the Contractor


PARTICULAR APPLICATION INCLUDING GENERAL NOTESFOR ICTAD


Clause 2.3: ENGINEER’S INSTRUCTIONS

This shall be read in conjunction with Clause 2.3 of General Conditions of

Contract.

a) Any additional detail drawings issued to the contractor to assist him in

his work during the course of construction shall not constitute a variation

if it is given for purpose of clarity.

b) The entries made in the Log book maintained at the site is taken as

sufficient notice to the contractor in such matters necessary for the day

to day execution of work.

Clause 4.2: CONTRACTOR’S REPRESENTATIVE


Contract.

The contractor or his representative must be on the work during all working

hours. The instructions given by the Engineer or the Engineer’s representative to

this representative in the absence of the contractor shall be considered as given

to the contractor himself.

Clause 6.1 EXECUTION OF THE WORKS


Contract.

a) Working hours

i. Normal working hours of CPSTL from Monday to Friday is

from 0730 hrs. to 1645 hrs.

ii. .In the work program Saturday also can be considered as a

working day from Monday to Friday up to 1800 hrs also can

be considered as a working hour by the contractor. But to work

on Saturday and up to 1800 hrs the contractor is required to

obtain prior permission since the offices are normally closed

on Sundays after 1645 hrs.

iii. However, working on Statutory holidays, Sundays and after

1800 hrs. on working days will not be permitted.

iv. Provided always that provision of above iii shall not be

applicable in the cause of any work which it is customary to

carry out, outside normal working hours by rotary or double

shifts

Clause 6.2: PROGRAMME

With reference to Clause 6.2 of General Conditions of Contract and additional

to it, the programme of work shall be submitted within 14 days after receipt of

letter of award.


Contractor should arrange his work in such a way that it will not interfere the

day to day operational work of the Oil Installation, Kolonnawa.

There shall be provisions made in the programme of work to cater for the acts

and risks beyond control as stated in the conditions of the contract.

Contractor shall change this sequence of work,

a) On the approval of the Engineer and if it is not affected to day to day

operational activities of the Oil installation, Kolonnawa.

b) If Engineer is instructed to change the sequence of work due to

unavoidable reasons.

SCHEDULE OF KEY PERSONAL

Minimum persons with qualifications and experience to be defined,

Designation Academic Qualification Experience

Technical Officer / NDT (Electrical) or above 5 years

Work Supervisor

Clause 10.0: CONTRACT PRICE AND PAYMENT

With reference to Clauses 10.1, 10.2, 10.3 of General Conditions of Contract,

the contractor shall follow the directions of the Engineer for submission of

monthly statements

Clause 12.1: CONTRACTOR’S CARE OF THE WORKS


Contract.

The contractor should strictly adhere to the security and safety regulations

imposed by the security and fire & safety Functions of the Ceylon Petroleum

Storage Terminals Ltd, and all required precautions should be taken not to

endanger the personnel and property in the course of execution of contract. The

contractor also shall take all necessary precautions to avoid interference with the

operations of Ceylon Petroleum Storage Terminals Ltd, proximity to the work

site for the fire and safety operation, etc.

Contractor shall not sell or otherwise dispose or remove except for the purpose

of this contract, sand, stone, clay, ballast, earth, rock, or other substances or

materials which may be obtained from any excavation made for the purpose of

this contract or any buildings or produce upon the site at the time of the delivery

or the possession of the land , but such substances, materials, buildings, and

produce shall be the property of the Client provided that the contractor may,


with the permission in writing of the Engineer, use the same or any of them for

the purpose of the works.

The Contractor shall exercise due precautions to avoid any damages. Damages

if any shall be rectified at the contractor’s own cost.

ADDITIONAL CONDITIONS OF CONTRACT

Clause A1 : LATRINES

Contractor’s workmen shall be forbidden to spoil the site. Contractor therefore

shall provide at his own expense all necessary latrines and sheds for the use of

the workmen at a position approved and maintain same clean in sanitary

condition and clear away and leave the site perfectly clean on completion of the

works. The Contractor shall at all times comply with all by laws and

requirements of the local authorities regarding sanitation.

Clause A2 : BONUS FOR COMPLETION

There shall be no bonus applicable to this contract.

Clause A3 : EQUIPMENT AND PLANT AND MATERIAL

a) EQUIPMENT AND PLANT - Unless otherwise specified the contractor shall

furnish all necessary and suitable equipment, plant (Such as welding machines,

air compressors, cranes, compactors, breakers, excavators, transporting

vehicles, concrete cutter & other rigging equipment, jacks, scaffolding

material & planks, fire blankets & fire barrier materials and tools where

necessary.), testing & installation equipment (such as Insulation testers, Earth

Testers, Cable Tracers, Power Quality Analysers., Multi meters, Clamp

Meters, lux level meters, Data cable testers and other instruments to perform

necessary inspection and testing.) and labour of all description for the safe,

speedy and workmanlike execution of all works entrusted to him and the

Engineer shall have power to order amendment to all or any of such equipment

etc. If he feels that it is inadequate or unsuitable.

b) REMOVAL OF MATERIALS - Any materials removed from existing

Building or works during additions, improvements, demolitions, alterations, etc.

Are to be carefully stacked at the site and are to be handed over to the Engineer.

The contractor will be held responsible for, in the event of any such material

being lost, or misplaced, and the contractor must refund to the Employer the

value of such missing materials valued at current rates or prices.

C) FIRE & SAFETY - Contractor shall obtain Ceylon Petroleum Storage

Terminals ltd, Fire & Safety Department’s approval for excavation and hot

work, and adequate precautions are taken not to pollute the environment

during sand blasting and painting or any other environmentally hazardous

work.


Clause A4: FIRE & SAFETY

The Construction works shall be carried out subject to appropriate Fire and

Safety regulations provided by the Fire and safety Department of CPSTL and

in the absence any recognized codes and practices which shall be approved by

the Engineer.

Clause A5 : WATER

Water supply connection from source has to be obtained by the contractor

during the period of construction. Water for the construction, curing and other

purposes has to be supplied by the Contractor at his own expense.

It would be the contractor’s responsibility to ensure a continuous supply of

water for the work during the construction period at his own cost and

obtaining necessary connections including internal plumbing necessary

equipment etc. In the case of a shortage of water for the work the contractor

shall ensure that adequate water supply is maintained for the work through

other means, and at own expense

Clause A6 : ELECTRICAL POWER

Electricity supply has to be obtained by the contractor during the period of

construction and electricity for the construction has to be supplied by the

Contractor at his own expense.

It would be the Contractor’s responsibility to ensure a continuous supply of

electricity for the work during the course of construction at his own expense

and obtaining the necessary connections. In the case of breakdown of power

supply during working hours the Contractor shall ensure that electricity is

provided for the work through other means, and at his own expense

Clause A7 : SECURITY

Selected contractor shall get the entry permission and shall follow the security

regulations of the Ceylon Petroleum Storage Terminals Limited (CPSTL). It is

very important to produce police clearance certificate to obtain security

gate pass.


GENERAL NOTES

A.02 : INSPECTION OF SITE AND NATURE OF THE WORK

Bidders are advised to visit the site to acquaint themselves with all existing

conditions, and the type of work to be done under this contract as no claims will be

entertained on the plea of want of information due to negligence of their part in this

regard.

Particular attention shall be paid to the following:

(01) Extent and nature of the work to be done

(02) Site Conditions

(03) Storage facilities

(04) Transport Facilities including site access.

(05) Working conditions

(06) Limitation of working time

(07) Strength and stability of the existing structures

(08) Access to the location

(09) Ground water table

(10) Weather during construction period

(11) Details of soil strata and nature of ground

(12) Availability of existing services at the vicinity of the proposed work.

(13) Effect to the existing structures due to the proposed work.

(14) Transporting handling and re-handling of materials etc.

(15) Capacities and type of equipment to be used

(16) Security requirements to be adhered.

The Rates for all items shall be inclusive of the following:

1. Unless otherwise specified providing all materials, labour, services,

machinery, tools and other means of construction including contractor’s

overheads and profits.

2. Unless otherwise specified providing, all holes, chasings etc. as directed by

the Engineer for electrical and all other services and making good the same as

and when such installations are provided.

3. Providing sample, tests, specimens etc., for such items of work as required by

the Engineer.

4. All necessary scaffolding handling of materials whether specifically

mentioned or not in the respective items (and other temporary works etc.

shoring and formwork).

5. All builder’s work in connection with Mechanical and Civil constructions

unless otherwise specified.

6. All cost for mobilization and de-mobilization.


A.03 : TAXES AND LEVIES

Rate for all items in Bill of Quantities and Day work schedules should not be

included the VAT and any other Tax or Levy. VAT Registered Number shall be

mentioned at the grand summary of Bill of Quantities.

A.04 : ANALYSIS OF RATES

Contactor shall submit an analysis of rates for any item or items if called upon to do

so by the Engineer in an event of a dispute. The Engineer’s assessment will be the

final.

A.05 : SAMPLES

Rates of all items shall be inclusive of providing samples, when requested by the

Engineer for the approval. No extra payments will be allowed for submission of

samples and for samples rejected by the Engineer.

A.6 : DIMENSIONS

All dimensions for the items stated in this Bill of Quantities, Drawings and

Specifications should be checked at the site by the Contractor prior to commencing

all such work. In the event of any discrepancies, the Contractor is advised to inform

the Engineer for necessary instructions, well in advance prior to commencing

ordering, fabrications etc. of such items.

A7: DAYWORK SCHEDULE

Bidders are requested to quote for items listed in this section. In the event of a

variation to the contract sum the rate for such variations shall be based on these

schedules of rates.

A8. : DISTURBING OPERATION

Prior to foreseeable and planned possible disturbing operations, the contractor shall

discuss the same with the Owner and/or Engineer. Claims will not be considered if

this has not been done.CPSTL shall release all the related electrical systems for

installation work in a manner such that minimum disturbance to the operational

activities of CPSTL.

A.9 : DEVIATION FROM STANDARD METHOD OF MEASUREMENT

The items in the Bill of Quantities have been measured generally according to the

STANDARD METHOD OF MEASUREMENTS - SLS 573 (1999)

Engineering Function – CPSTL Section 06 – Specifications


SECTION 06

SPECIFICATIONS



SPECIFICATIONS

The works under this contract shall be executed in accordance with the Specifications given

in the following documents issued by the Institute for Construction Industry Development

Authority (CIDA), “Savsiripaya”, 123, Wijerama Mawatha, Colombo 7.

Publication No. Description

SCA/4/I Specifications for Building Works (Vol. I)

Third Revision, July 2004

SCA/4/II Specifications for Building Works (Vol. II)

Second Revision, Oct 2001

SCA/8 Specification for Electrical and Mechanical Works

associated with Building and Civil Engineering,

Sri Lanka, Second Edition, August 2000

It is implied that the eligible Bidders are fully acquainted with the above Documents and

therefore, those will not be issued to the Bidders under This Tender.

However Bidders may purchase the same if necessary, from CIDA, “Savsiripaya”, 123,

Wijerama Mawatha, Colombo 7.



6.1. Contractor’s Scope of Supply and Scope of Works

6.1.1. General

6.1.1.1. The scope of supply and scope of work of the contractor is defined in

general and shall include the following, but not limited to the same. The

Bidder shall also carry out all the related work that are not listed in this

document, but required for completion of the entire work as specified in

this Bidding Document.

6.1.1.2. The Contractor shall procure of all material, equipment, machinery, tools,

consumables etc. necessary for completion of above works. Loading,

handling and transportation from supply point / store at work site /

Contractor’s store as per the requirement of the job.

6.1.1.3. The Contractor shall carryout site cleaning, temporary site office and other

facilities for the contractor’s personal, during the contract period,

mobilization and demobilization work.

6.1.1.4. CPSTL shall assist the contractor in identifying all the existing electrical

related system configurations, appropriate locations to install Power

Distribution Boards, switchgears, control gear, Lamp posts, light fittings

and cable installation paths.

6.1.1.5. Bidders are specifically cautioned to the following minimum

considerations, which will be reviewed by the Engineer prior to

approving any equipment, materials, item of equipment or assembly of

construction.

1) Full conformity with engineering design criteria, design concepts and

performance requirements.

2) Physical dimension requirements to satisfy the space limitations.

3) Static and dynamic weight limitations.

4) Interchangeability of parts and components.

5) Accessibility for preventive maintenance, possible removal and

replacement.

6) Compatibility for preventive maintenance, possible removal and

replacement.

7) Compatibility with other materials, assemblies and components.

8) Full compliance with all applicable test requirements.

9) Full compliance with guarantee requirements.

6.1.1.6. Quality of Material and Equipment

The Contractor shall supply all equipment, material and accessories to be

used under the scope of this contract with a proven quality.



6.1.1.7. Safeguarding the Materials and Equipment

CPSTL shall not be responsible for theft, damage or loss of any of the

materials and equipment during the installation. Equipment shall be

covered and protected against dirt, water, moisture, sand and chemical or

mechanical injury. Upon completion of all works the materials and

equipment shall be thoroughly cleaned, adjusted and tested to demonstrate

its proper operation to the Engineer. All materials and equipment shall be

properly and adequately protected by the contractor before, during, and

after installation. Material or Equipment damaged due to inadequate

attention of the Contractor shall not be accepted and Engineer reserves the

right to request replacements for such equipment at the handing over. It is

the responsibility of the Contractor to clean the installation at close of

work every day and also to hand over a clean and neat installation at

completion.

6.1.1.8. As-Built Drawings and Single Line Diagrams

The Contractor shall maintain a complete set of Single line diagrams of all

type of the electrical systems and as built drawings at the site on which

details shall be marked exact locations of all installations complete with

dimensions. The termination and equipment layout shall be marked during

the installation and the Contractor shall obtain the approval of such

sketches and hand over to the Engineer.

6.1.1.9. Submission of soft copies and hard copies of design reports/calculations, as

built drawings, reports and required documents in English language as

directed by the Engineer. Drawings to be submitted in ACAD (dwg)

format.

6.2. MODOFICATIONS TO 10 Nos. LIGHTING TOWERS

6.1.2. Decommissioning and Demolition Work

6.1.2.1. Contractor shall identify details of existing outdoor lighting tower system, including all

the lamp poles, Lamp Fittings, Cables, Switchgears, Junction Boxes, control gears,

switchgears and associated systems to be decommissioned and remove including the

following

Contractor shall dismantle and remove:

• Existing 400W HID Lights and switchgears mounted on Top of the 10Nos

Lighting towers. Caged ladders and platforms are fixed on towers for access.

• All the associate existing mounting brackets, terminal bars, glands and lugs.

• Existing Yard Power Distribution Panel

• Removed faulted underground feeder cables.

The removed items shall be separately placed in corrugated carton boxes, labelled

and transported to the Main stores at Oil Installation, Kolonnawa.



6.1.2.2. Contractor shall repair any damages to the existing civil structures, such as pavements,

brick walls, electrical and/or plumbing systems in operation, which may occur during

execution of the contract.

6.1.3. Light Fittings

Contractor shall supply and install IP65, 150W LED Flood Lights as per

clause, and 07 “System Details” to ensure minimum illumination level of 05

lux is maintained at 60 meters distance from the lighting tower. Minimum 08

Nos of Lights shall be installed on top of each tower (08 x 10 = 80Nos). A

suitable mounting bracket to fix the lights shall be designed, fabricated,

supplied and installed by the supplier.

6.1.4. Pole Bottom Power Panel

Pole Bottom Power Panels shall be supplied and fixed at the bottom of the

each of the 10Nos Lighting Towers to switch ON and OFF each of the lights

manually. The general arrangement of the panel shall be as per the attached

“Drawing: 1610”. Contractor shall fabricate and install suitable mounting

frame using hot dip galvanize iron, for each of the Operating Panel.

6.1.5. Yard Power Distribution Panel

Yard Power Distribution Panels”DB-LT-Z1 (as per Drawing: 1610-1) and

DB-LT-Z2 (as per Drawing: 1610-2); shall be supplied and fixed at the Tank

Farm Yard to distribute power to Pole Bottom Power Panels. A suitable

freestanding mounting frame, with a concrete pedestal, fabricated from hot

dip galvanized iron, shall be supplied and installed to mount the power

distribution panel.

6.1.6. Lighting Control Panel

Contractor shall repair existing Lighting Control Panels (02 Nos) at the

MCC-1 and MCC-2 Rooms. Contractor shall remove the existing faulted,

switchgears, contactors, timers, indicators, push buttons and selector

switches, including internal wiring. Contractor shall supply and install

control and power system as per the single line diagram “Drawing: 1610-3”

in the attachment.

6.1.7. Earth Bonding System.

The frames of Pole Bottom Mounting Panel, and each of the lights shall be

bonded to lighting tower using 16Sq.mm Earth bonding cables.

The existing Earthing system of the lighting towers shall be improved by

driving an additional copper rod. The New copper rod and the existing earth

shall be connected by 25mmx3mm Copper tape using A Clamps. And the

Earth electrodes shall be bonded to the lighting tower through a test link box

mounted at the bottom of the tower. The Earth electrode shall be bonded to

the tower using 25mmx3mm Copper tapes. All the connection shall be made

from brass nut and bolts.



6.2. Rectification of Faulted Feeder Cables.

Multiple sections of the underground feeder cable, feeding to 10 nos lighting towers from

MCC panels is faulted. Contractor shall trace the faults of the feeder cables (Using Ceylon

Electricity Board Cable Fault Pin Pointing Machine or equivalent) and provide a report to the

Engineer on the number of faulted sections and the length. Contractor shall excavate the

faulted cable sections and remove the cables, replace with new cables and connect to the

system using out door type free standing junction boxes. Contractor shall re-fill the trench with

100mm thick sand bedding, re – install the removed cable tiles, lay the yellow colour warning

tape, back fill the trench with soil and compact to the ground level using plate compactor.

6.3. Installation

(a) General

The Contractor shall carefully investigate the present power distribution system configuration

including the site condition. Contractor shall supply and install all the necessary cables, cable

trays, brackets, frames. If the site condition requires the cables to be laid underground, steel

wire armoured cable shall be installed. The total installation shall conform to 17th Edition of

IET wiring regulations (BS 7671:2008)

(b) Power shutdowns

Contractor shall provide power shut down durations required for termination and

commissioning of the equipment to the engineer. CPSTL will arrange power shut downs for the

requested durations with minimum interruption to the operational activities. Contractor shall

deploy his installation and commissioning team accordingly (the schedule may include non –

operational hours in working days and non – operational days).

(c) Verification of Dimensions

Contractor shall visit each site for inspection prior to commencement of installation to identify

the requirements. The Contractor shall check all drawings and the site conditions to familiarize

himself thoroughly with all details of the work and working conditions and verify all

dimensions in the field; and shall advise the Engineer/Consultant on any discrepancy or

deviation. It is contractor responsibility to incorporate any discrepancies or deviations in their

bids separately. The Contractor shall wait for judgment and explanation in writing from the

Engineer/Consultant before performing any variation work.

6.4. Codes and Standards

All equipment, materials and workmanship shall be in conformity with relevant and

applicable British Standards and codes of practice where available and currently valid.

The total installation shall conform to 17th Edition of IET wiring regulations (BS 7671:2008)



6.5. Inspection and Testing

The Contractor shall perform all tests as directed by the Engineer/Consultant at their own cost.

All labour materials and equipment required for tests shall be provided by the Contractor at no

extra cost. Defective equipment, materials and workmanship shall be replaced, repaired or

corrected by the Contractor and re-tested and re- demonstrated for proper operation.

6.6. Warranty

Bidder shall provide a minimum 01 year System Warranty Certificate against manufacturing

defects, workmanship and performance of the lighting towers. Any defects, system

breakdowns and performance failures shall be rectified and restored by the contractor through

the principal/local agent, under at his cost under the warranty period.

6.7. Annual Maintenance Contract

Contractor shall provide a draft of the proposed Annual Maintenance Contract (AMC) to

attend repairs and emergency breakdown of the lighting towers. The contract shall cover

general break downs such as replacement of lights, control gears, switchgears, fuses, cables and

repairs to mounting brackets and earthing system. The cost of the AMC shall be provided.

6.8. Site Safety

Contractor shall pay a special attention to working with electricity and at elevated heights.

Only qualified electricians who are fit to work at elevated heights shall be assigned to work at

the site. Personnel at the site shall ware all the required safety gears and Personnel protective

equipment including Hard Hats, Safety belt and harness, insulated gloves etc.

7. SYSTEM DETAILS

7.1. Light Fittings

Product Type : LED Flood Light

Voltage : 230V +/- 10%

Frequency : 50Hz +/-2%

Wattage : 150W (Minimum)

Lumens : 15,000 Lumens (Minimum)

LED Chip Set : Minimum 03 Nos of 50W Chipsets shall be available

Driver Circuit : Separate Driver Circuit Shall be available to each of

the Chip Set

Beam Angle : 120 degree

CCT : 6000K

Life Span : 50,000 Hours (Minimum)

Degree of Protection : IP65

Housing : Die cast Aluminium Alloy

Finish : Powder coated.



7.2. Power Panels

7.2.1. Enclosure

Type : Powder Coated Metal Enclosure

Dimensions : Power & Control Panels

300mm x 400mm x 150mm (Height x Width x Depth)

: Junction Boxes

200mm x 200mm x 150mm (Height x Width x Depth)

Material : Electro Zinc Coated Sheet Steel (1.4 mm Panel, 2.0

mm Frame)

Surface Finish : Powder Coated

Construction : Hinged Door, Roof Cover, Rubber Gasket, Metal Key

Lock, Gland Plate, Mounting Plate and Cover Plate.

Model : Form 2a

Standard : Conforming to edition 4.1 or latest EN/IEC Standard

EN/IEC 60439-1 low voltage switchgear & control gear

assemblies

Mounting Brackets & Stands : Hot dip Galvanized Iron brackets made of

25mmx2mm 90 angle iron. A suitable mounting bracket shall be

fabricated for the pole top power panels. The free

standing bracket for Yard Power distribution boards

and Junction Boxes shall have a height of 900mm and

the frame shall be fixed to the ground using suitable

concrete pedestal.

Configuration : Pole Bottom Power Panels -As per Drawing: 1610

: Yard Power Distribution Panels – As per Drawing: 1610-1 and

1610-2 with front mounted Operation Handle

: Junction Boxes – As per Drawing: 1610-4

Legend Plates : Pole Bottom Power Panels –

“DB-LT-Z1-01”, “DB-LT-Z1-02”, “DB-LT-Z1-03”,

“DB-LT-Z1-04”,“DB-LT-Z1-05”,“DB-LT-Z1-6”,

“DB-LT-Z2-01”,“DB-LT-Z2-02”,“DB-LT-Z2-03”,

“DB-LT-Z2-04”

: Yard Power Distribution Panel –

“DB-LT-Z1”, “DB-LT-Z2”

: Junction Boxes –

“JB-LT-01” , “JB-LT-02”, “JB-LT-03” ,“JB-LT-04”

,“JB-LT-05” ,“JB-LT-06”

7.2.2. Timers

Type : Electronic

Voltage : 230V +/- 10%

Frequency : 50Hz +/-2%

Program : 24Hour Daily Program

Shortest Switching Time : 30 Minutes

Mounting : DIN Rail

AC Switching Capacity : 10A, 250V



7.2.3. Switchgears

MCBs, RCCBs and Isolators shall comply with relevant IEC/EN standards..

7.2.4. Cables

Type : 25 Sq.mm Cu/XLPE/SWA/PVC or 35 Sq.mm

Cu/XLPE/SWA/PVC

Cores : 04 Core

Nominal Voltage : 600V/1000V

Standard : BS 5467

Insulation : 90⁰ C rated XLPE Compound

Sheathing : PVC Compound

Conductor : Soft Annealed Stranded Copper Wires

Packing : On Wooden Drums

7.3. Earth Termination System

The earth termination consists of earth rods and interconnecting tapes. The earth rods

shall be 20 mm dia, 3 m length Cu cladded steel rods. The resistance value of each earth

termination system shall be 10 ohms or less. The new earth electrode shall be installed

at a distance of 6 meters away from the existing earth electrode

Each earth conductor and rod connection shall be housed in a proprietary concrete pit in

order to facilitate inspection. The pit shall be complete with a lid and the assembly shall

be installed flush with ground level. The Earth Electrodes shall be interconnected

through a 25mmx3mm high conductivity copper conductor to the existing earth system

of the tower in order to achieve an equipotential earth network.

The copper tape from the electrodes shall be terminated at an oblong test clamp

mounted inside a PVC inspection box on the tower. The tower shall be connected to the

test clamp using a 25Sq.mm Cu Earth cable or tape.

Bronze nut and bolts shall be used

7.4. Operational and maintenance staff training

Contractor shall provide a training of operational and maintenance for the Operational and

Maintenance staff of CPSTL at the site.



9.0. INSTALLATION OF METERING POWER SUPPLY SYSTEM

9.1. INSTALLATION OF PANEL BOARDS

I). Identification of appropriate locations to install the Metering Power Supply

Boards as per the drawing: 1610-5 and obtaining the approval of the Engineer.

II). Installation of Metering Power Supply Boards at the identified location with a

suitable concrete pedestal.

III). Identification of the appropriate switch room locations to install Enclosures with

63A, 4P, MCCB as the “Isolation Breaker” and obtain approval of the Engineer.

IV). Installation of the “Isolation Breaker” at the approved locations, wall mounted

with appropriate Galvanized iron brackets.

V). Supply and installation of 4 core 35sq.mm. Cu/XLPE/SWA/PVC feeder cables

from the switch room bus bar to “Isolation Breaker” in GI conduits with all the

necessary glands, lugs and accessories and termination.

9.2. INSTALLATION OF FEEDER CABLES

I). Identification of possible cable routes and required cable lengths to lay the feeder

cables form the “ Isolation Breakers” to the Metering power supply Boards and

obtaining the approval of the Engineer.

II). Supply of 4 core 35 sq.mm CU/XLPE/SWA/PVC cables as per the approval of

the engineer.

III). Contractor shall arrange through holes and cut concrete pads if situated along

The cable route and made them good after completion of the installation.

IV). Transportation of the feeder cable to be the site.

V). Installation of the 04 core 35Sq.mm CU/XLPE/SWA/PVC cables using GI

conduits

VI). Termination at all the panel board ends with proper glands and lugs.

VII). Testing for insulation resistant and continuity.

VIII). Energizing and phase sequence test.

9.3. After the power cable installation is complete, the entire installation shall be tested

with 500V insulation resistance testers and following reading established.

9.3.1 Continuity on all phases

9.3.2 Insulation resistances between conductors, conductors and ground.

9.3.3 All the test reports, commissioning reports, warranty certificates, Annual

Maintenance Contract proposals. Datasheets, catalogues and As Built Drawings shall

be handed over to the Engineer at the end of the project.


PARTICULAR APPLICATION

1.0 EXCAVATION

The excavation for the work shall be only started after issuing of excavation permit

by CPSTL. Adequate precautions shall be taken to avoid any structural deformation

to the adjoining structures during excavation during back filling and compaction for

the new construction. Necessary precautions to be taken not to damage underground

product lines, power, signal cables, water lines etc.

2.0 CUTTING

The cutting for the new construction shall be only started after issuing of hot work

permit by CPSTL. Adequate precautions shall be taken to avoid any accident.

3.0 ERECTION OF SCAFOLDING

a). Scaffolding should be erected as approved by the Fire and Safety department of

CPSTL.

b). Wiring and workmanship shall confirm to 17th edition of IET wiring regulations

(BS 7671:2008) Amendment 3:2015 and Ceylon Electricity Board

Specifications.

c). The Cables must be of reputed brand with confirming to BS certification (ACL,

Kelani or LAPP cable)

4.0 WATER SUPPLY FOR THE CONSTRUCTION WORK

Water supply connection from source has to be obtained by the contractor during the

period of construction. Water for the construction, curing and other purposes has to be

supplied by the Contractor at his own expense. CPSTL provide with meter contractor

to pay.

5.0 ELECTRICAL POWER SUPPLY FOR THE CONSTRUCTION WORK

Electricity supply has to be obtained by the contractor during the period of

construction and electricity for the construction has to be supplied by the Contractor at

his own expense. CPSTL provide with meter/Estimate contractor to pay.

6.0 CLEARING \

The contractor is expected to take special care to avoid any damages to the

surrounding properties. If such damages occur, the contractor is liable to pay the

losses to CPSTL. Further, the operations of the CPSTL are to be continued while

construction is executed and necessary planning is to be done by the contractor to

prevent disturbance to the operations.

7.0 WORKING HOURS

Normal working hours of CPSTL from Monday to Friday is from 7.30 hrs. to 16.45 hrs. To

work on Saturday the contractor is required to obtain prior permission since the offices are

normally closed on Saturday. However, working on Sundays, Saturdays, Statutory holidays

and after 16.45 hrs. on working days will be on special approval.


Engineering Function – CPSTL Section 07- Bill of Quantities & Day Work Schedule

SECTION 07

BILL OF QUANTITIES& DAY WORK SCHEDULE



PREAMBLE TO THE BILL OF QUANTITIES

GENERAL

1. This Bill of Quantities contains pages numbered from 42 to 51. Bidders are requested

to see that no page is missing, no duplicated and that all TRADES are carried to

SUMMARY at the end of the Bill of Quantities.

2. The Conditions of Contract, the Specifications and the Drawings are to be read in

conjunction with the Bill of Quantities.

3. The cost of complying with all conditions, obligations and liabilities described in the

Conditions of Contract, Specifications and the Bill of Quantities including all overhead

charges and profit in carrying out the work as

4. shown on the Drawings shall be deemed to be spread over and included in the prices of

sums stated by the Bidder in the Bill of Quantities unless separately measured.

5. If the Bidder fails to price any items in the Bill of Quantities then the cost of the work

under such items shall be held to be spread over and included in the prices given against

other items of work.

6. The quantities set out in the Bill of Quantities are provisional and cover the approximate

scope of the work anticipated to be performed by the Contractor. The actual quantities

used for final measurement purposes will be determined by the Engineer by measurement

of the work completed by the Contractor.

7. Where trade names, brands and or Catalogue Numbers are referred to, sole preference to

any material or equipment is not intended. Any other material or equipment may be

used, provided that the characteristics of type, quality, appearance, finish, method of

construction and / or performance is superior to the specified.

8. Whenever the method of measurement is not clear from the documents available, the

principles as given in the Sri Lanka Standard 573, 1999 [Revision] Method of

Measurement of Building Works shall be applicable.

9. Selected bidder shall comply with the arrangement of work in the buildings and be

ready to work part by part as required by the Authorities of the Employer.

10. The unit and lump sum prices of the Bill of Quantities (referred to as the Contract Rates)

shall, except in so far as is otherwise provided for under the Contract, be deemed to cover

all obligations set out in the Contract, and all matters or things necessary for the proper

completion and maintenance of the Works, and shall be fixed and binding upon the

Contractor.

11. Unit prices when applied to the quantity of work performed under the Contract shall, and

other sums specifically determined under the provisions of the Contract, constitute full

remuneration to the Contractor under the Contract.

12. Each item shall be priced by the bidder in Sri Lanka Rupees.



13. Rates for items in this Bill of Quantities shall be inclusive for hauling, transporting,

loading, unloading, spreading, heaping, supporting, scaffolding, welding, fixing including

all the relevant accessories, brackets, cabling and termination together with testing and

correction as per test results unless otherwise specifically stated.

14. Unless otherwise specifically stated in Bill of Quantities or herein, the following shall be

deemed to be included with all items:-

i. Labour and all costs in connection therewith.

ii. Materials, goods and all costs in connection therewith.

iii. Tools, plants, hoisting plants and all costs in connection therewith.

iv. Waste of materials.

v. Square cutting.

vi. Establishment charges, overhead charges and profit.

vii. All setting out works.

viii. For providing of method statements, calculations, proposals by Contractor, shop

drawings

ix. Complying with regulations of the Ceylon Electricity Board/Lanka Electricity

Company and/or any other relevant authority under which particular item of

work is to be executed unless otherwise included in the preliminaries

x. Protecting and clearing.

xi. In addition to above, the rate for item to test for performance as per standards

and carry out corrections if required shall be included.

15. If bidders are anticipating to give any discount, it shall be marked separately in the space

allocated in the summary of Bill of Quantities. Provisional Sums shall not be considered

when calculating discount.

16. All materials, equipment supplied shall be new, unused without any defects.

17. All materials used in the Works shall be of the best quality of their respective kinds as

specified and shall be obtained from sources and suppliers approved by the Engineer and

shall comply strictly with the tests prescribed or, Where tests are not laid down in this

Specification, with the requirements of the latest issue of the relevant British Standards or

other Standards approved by the Engineer.

18. Metric units are used throughout the Bill of Quantities for measurement purposes unless

otherwise indicated. Abbreviations used in the Contract are as follows:-

L.S. - Lump Sum

P.S. - Provisional Sum

m - Metre

m2 - Square metre

kg - kilograms

No - Numbers

Rs. Cts. - Sri Lankan Rupees and Cents

m3 - Cubic metre

Engineering Function - CPSTL Section 07- Bill of Quantities Day work Schedule

BILL OF QUANTITIES


ENGINEERING FUNCTION

JOB : MODIFICATIONS TO 10 NOS LIGHTING TOWERS AND INSTALLATION OF METERING POWER SUPPLY SYSTEM AT

KOLONNAWA INSTALLATION.

BOQ No : E/33/2019

Modifications to 10nos. lighting Towers and Installation of Metered Power supply system at Kolonnawa 44

Item Description Qty Unit Rate (Rs.) Amount (Rs.)

Contractors are strictly advised to visit the site & follow the given

details, sketch drawings, specifications before bidding & before

commence the works. If any discrepancy should be forwarded to

the Engineering Manager of CPSTL Kolonnawa before

commencement of such works. construction work to be carried

out without damaging existing drains, pipes and other CPSTL

property. If some damage occur, contractor should repair by own

cost according to the Engineer’s or his representative’s

instructions.

All material should be provided by the contractor unless

otherwise stated in the BOQ description “material provided by

the CPSTL”

A PRELIMINARY WORK

A.01 Allow lump sum for providing temporary facilities for storage of

materials, office for construction staff, sanitary facilities and

removal all temporary facilities after the completion of work (120

sqft area). Rate shall include for construction, maintaining,

dismantling, providing necessary furniture, and other facilities.

1.00 Item

A.02 Allow lump sum for cleaning the site before commencement of

work, after completion of work and keep site clean and tidy during

construction and for all required safety precuations to personnel

who are within work site and warning sign-board, tags, locks,

barriers etc., and dismantaling of existing lights and panels

1.00 Item

Total amount carried summary

B

B.01

B.02

MODIFICATIONS & MAINTENANCE OF 10 NOS LIGHTING TOWERS

Underground Cable Fault Location

The under ground feeding cable short circuit and open circuit faults

shall be traced using a cable fault pin pointing instrument.

(available at Ceylon Electricity Board or equivalent)

Modification of the lighting tower

1.00

Item


BILL OF QUANTITIES





BOQ No : E/33/2019



Modification of lighting tower as specified in the Contractor's

Scope of Supply and Scope of Works & Specification and supply

and install 150W, LED, IP65 Flood Lights on top of the lighting

tower to maintain minimum 05 lux of illumiantion level at the

distance of 60 meters. as specified in the Bid Document.minimum

08 Nos of such LED flood lights shall be mounted on top of each of

the lighting towers. Contractor shall supply and install suitable

mounting brackets (Hot Dip Galvanized) to fix the light fittings on

to the Platform. Contractor shall terminate all the fittings using

appropriate size PG glands.

10.00

nrs

B.03 Supply and Install Pole Bottom Power Panels

Supply and install Pole Bottom Power panels as specified in the

Contractor's Scope of Supply and Scope of Works & Specifications

and the Drawing - DWG NO 1610

10.00 nr

B.04 Supply and Install Yard Power Distribution Boards

Supply and install Yard Power Distribution Board "DB-LT-Z1" and

"DB-LT-Z2" as specified in the Contractor's Scope of Supply and

Scope of Works & Specifications and the Drawings - DWG NO 1610-

1 and DWG NO 1610-2 2.00 nr

B.05 Replace the Control Circuit of Lighting Control Panels.

Replace the Control Circuit of Lighting Control Panel at MCC-1 and

MCC-2. Contractor shall de-commission & remove the existing

control and power circuits with accessories and install the new

power and control circuits as specified in the Contractor's Scope of

Supply and Scope of Works & Specifications and Drawing-DWG NO

1610-3

2.00 Item

B.06 Supply and Install Junction Boxes

Supply and Install Junction Boxes as specified in the Contractor's

Scope of Supply and Scope of Works & Specifications and the

Drawing - DWG NO 1610-4 6.00 nr

B.07

Excavation and Backfill of Cable Trenches


BILL OF QUANTITIES





BOQ No : E/33/2019



Manual excavation and backfill of cable trenches as specified in the

Contractor's Scope of Supply and Scope of Works & Specifications,

along the faulted sections, Removal of existing cable tiles and

faulted cables, lay new cables refill for 100mm with sand and

replace cable tiles, lay new warning tapes, and back filling of

excavated trenches with soil, and compacting using plate

compactor to the level of the pavement. Trench shall be excavated

to a depth of 700mm. The general width of the trench shall be

300mm.

75.00 m

B.08 Supply and Install 4Cx25Sq.mm Cu/XLPE/SWA/PVC cable

Supply & installation of Four core 25 SQ.mm Cu/XLPE/SWA/PVC

cable 600/1000V nominal voltage comply to BS 5467 as specified in

the Contractor's Scope of Supply and Scope of Works &

Specifications, for faulted sections of feeder cable. Lay all nearby

existing cables in to the cable trench Provide Kelani, ACL, LAPP

Cable or Equivalent products. with test certificates.

75.00 m

B.09 Supply and Install Test Clamp

Supply and install 26x8 mm Oblong Test clamp with PVC Test Link

Box for jointing the Main earth cable and copper tape from the

Earth electrode as specified in the Contractor's Scope of Supply

and Scope of Works & Specifications.

10.00 nr

B.10 Supply and Install Connecting Copper Tape

Supply and install 25x2.5mm Cu tape from Oblong Test Clamp to

to earthing electrode and existing earth electrode to the new earth

electrode as specified in the Contractor's Scope of Supply and

Scope of Works & Specifications.

40.00 m

B.11 Supply and Install Connecting Earth Cable

Supply and install 16Sq.mm Cu/PVC/PVC Yellow and Green Earth

bonding cables to bond each of the lights and power panels to the

lighting tower and connect the lighting tower to the test clamp as

specified in the Contractor's Scope of Supply and Scope of Works &

Specifications. Each connection shall be terminated with tinned

copper lugs.

20.00 m

B.12

Supply and Install Earth electrodes


BILL OF QUANTITIES





BOQ No : E/33/2019



Supply and install earth electrode at the specified location as

specified in the Contractor's Scope of Supply and Scope of Works &

Specifications. The electrode shall be Copper clad earth rod made

of high tensile low Carbon Steel complying to BS 4360. The

Cladding shall be 99.9% purity electrolytic copper and the

thickness of the copper shall not be less than 0.25 mm.The circular

ross section of the rod shall not be less than 20mm and length shall

not be less than 1200mm. Copper tapes shall be connected to the

rod using Bronze A clamps and Rods shall be coupled using Bronze

couplings. The connections shall be made between existing earth

electrode, new earth electrode and Test Clamp.

10.00

nr

B.13 Supply and Install Earth Pits

Supply and installed Concrete Inspection chamber size

300mmx300mmx300mm complete with lid and handle as specified

in the Contractor's Scope of Supply and Scope of Works &

Specifications. The pits shall be installed for each of the new and

existing electrodes.

20.00

nr


C

CABLE & PANEL BOARDS INSTALLATION

FEEDER CABLES

C.01 Supply and Install 4 core 35Sq.mm Cu/XLPE/SWA/PVC feeder cable

Supply and install 4 core 35Sq.mm Cu/XLPE/SWA/PVC feeder cable

from from the switch room bus bar to “Isolation Breaker” and from

the "Isolation breaker" to the metering panel in GI conduits with

all the necessary glands, lugs and accessories and termination as

per the Contractors Scope of Supply and Scope of Works &

Specifications.

100 m

INSTALLATION OF THE PANEL BOARDS


BILL OF QUANTITIES





BOQ No : E/33/2019



C.02

C.03

Installation of Metering power supply boards

Intall the metering power supply boards at the location with a

concrete pedesatal and termination of cables as per the

Contractors Scope of Supply and Scope of Works & Specifications

and the Drawing - DWG NO 1610-5

Installation of 63A Isolation Breaker

Supply and install Form 2 type Metal enclosure with 63A,TPN, 36KA

MCCB "Isolation Breaker" with bus bar connection cables and

termination work as per the Contractors Scope of Supply and

Scope of Works & Specifications.


15

15

nr.

Nos

D.01

D.01

TESTING AND COMMISSIONING

Testing and Commissioning of the complete system

Testing of power cables for connectivity insulation resistance, Earth

resistance, voltage drop and phase sequence, for lighting towers

and all the panel boards. A commissioning report shall be handed

over to the engineer.


1

Item


BILL OF QUANTITIES

CEYLON PETROLEUM STORAGE TERMINALS LIMITED BOQ No : E/33/2019


JOB : MODIFICATIONS TO 10 NOS LIGHTING TOWERS AND INSTALLATION OF METERING POWER

SUPPLY SYSTEM AT KOLONNAWA INSTALLATION.

BOQ No : E/33/2019

SUMMARY

A. PRELIMINARY WORK …..………………………..

B. MODIFICATIONS & MAINTENANCE OF 10 NOS LIGHTING TOWERS …..………………………..

C. CABLE & PANEL BOARDS INSTALLATION …..………………………..

D. TESTING AND COMMISSIONING …..………………………..

Total cost ……………………………..

VAT8% ……………………………..

Total cost with Taxes ……………………………..

VAT. registration no :- ……………………………………………………………………….

Total amount in words :- ………………………………………………………..…………………………………………………………

(without VAT)

Name of tenderer :- ………………………………………………………………………………

Address :- ………………………………………………………………………………

Tel :- ………………………………………….………………………………

email :- ………………………………………….…………………………

(If Tender is not registered for VAT he should furnished a letter obtained from the commissioner of inland

Revenue Department certifying that the Company has not been registered for VAT)

………………………….. ………………….

Signature of Tenderer Date


Engineering Function –CPSTL Section 06 – Specifications


COST OF AFTER SALES SERVICES & MAINTENANCE FOR 10 Nos. OF

LIGHTING TOWERS

# Description Qty

(Item)

Total Cost in LKR

1 Cost of Annual Maintenance Contract (AMC),

shall be effective after the warranty period, as per

Contractor’s scope of works & specifications.

01

2 Cost of Mandatory Spare Parts (A list of spare

parts indicating cost of each items shall be

attached)

01

VAT, if applicable

Total Cost with taxes in LKR

* The declared values shall be effective until expiration of the first AMC.

Note:

Name of the declared principal/beneficiary will not be changed at any time.



DAY WORK SCHEDULE LABOUR

The contractor shall state under item 1 below, the rate per hour irrespective of public holidays, etc.

required for work ordered to be executed as Day work at the site of the works.

Day work rates quoted below shall also cover all the expenses of the contractor such as supervision,

repairing and maintaining the tools necessary to each class of workman and particularly his profit &

overhead expenses without any Taxes and / or Levies.

DESCRIPTION OF LABOUR GRADES

RATE PER HOUR

Rs.

I Electrician

II Mason

III Unskilled Worker

IV

Any Other Grades

V

VI

VII

VIII

PLANT & EQUIPMENT

The contractor shall state under item 2 below, the rate per hour for use of plant in good working

condition and include for the cost of fuel, lubricants, transport to and from site wages & allowances

of the operators, any other expenses and contractor’s profit & overheads without any taxes and / or

Levies.

DESCRIPTION OF PLANT & EQUIPMENT

RATE PER HOUR

RS.

I Farm Tractor with Trailer

II Crane Truck

III Backhoe Loader

VI Welding Plant

V

VI

Any Other Plant and Equipment

IX

X

1610-5

Model - CPSTL...general notes for ICTAD conditions of contract 20-29 Section 6 : Specifications...

Documents

Transcript of Model - CPSTL...general notes for ICTAD conditions of contract 20-29 Section 6 : Specifications...