Title:Organization/Area:

BIDDER’S MANUAL Process for submission of Response by bidders for Tenders

Release: SRM 7.0 Version 1.0 Version Date : 22.06.2015

Process for Submitting Bids by Vendors for Published Tenders

Procedural Steps

1.1. Access through portal:

URL : http://eportal.erp.bsnl.co.in/irj/portal

1.2. At the URL mentioned above the following screen will show:

Click on “ Vendor Guest Login”, the System will allow to login as a “Guest User”.

1.3 On login, the following “BSNL ERP PORTAL” will appear –

1.4 The Guest user can view all the Published tenders for which bid submission deadline is not reached. The guest user can click on “published” link to view the RFx list. The guest user/ vendor should click on the RFx no. for all other details of the tender as per screen shot below.

1.5 The Guest Users/ Vendors should click on “Technical RFx” link to view the technical bid document.

1.5 The Guest Users/ Vendors should click on “item” link to see the details of items which are to be quoted. The “condition” tab is to be used for quoting the rates online by the registered bidders. The “Notes & attachments” link to be used to view the notes or attachments related to price schedule.

1.6 The Guest Users/ Vendors who are not registered with BSNL for e-tenders, they can apply for registration through Portal of BSNL by clicking on link “New Bidder? Apply for Access Authorization”. On clicking, the registration form may be downloaded and fill all the details. A mail should be sent to email Id agm.srm@bsnl.co.in after attaching the filled registration form & attachments. After registration, Vendor will get User ID and password from BSNL for login as Registered Vendor. Vendors can now participate in BSNL e-tenders as per the process described further.

2.1 How to register for a particular bid :

2.2 BSNL Registered Vendors (Vendors who have been issued the Portal Id and password by BSNL) should login the Portal through his User ID and password.

Now the Vendor has to register themselves for the particular RFx in which he is interested to participate. Vendor clicks on the RFx number.

2.2 Check the tender details and click on register.

2.3 System will pop up a message: You are registered to the RFx.

3.1 Once Vendor register themselves for a particular RFx, Create response tab will get activated to create/submit the bid.

3.2 The payment of Tender Fee and EMD by the Bidders is offline at present. The bidders shall pay the Tender Fee & EMD as per the instructions given in the tender document in this regard.

3.3 Tender Response Submission:

3.3.1 Vendor will click on “Create Response” tab then new screen will pop up for creating and submitting response.

3.3.2 Submission of Technical RFx response : The bidder to click on “Technical RFx response” tab and create & attach his technical bid documents in the “Tech Bid” folder and save.

3.3.3 Submission of Price bid : Enter the price details under “Condition” tab viz. Basic Price, taxes etc. and bidder can view about the total value quoted in summary tab.

3.3.4 If the price schedule is to be downloaded and after filling it is to be uploaded, then click on “Price RFx Notes and attachments” tab. Use “Add Attachment” button and then browse the file and attach the price schedule after quoting the rates.

4.1 Submission of Bid:

Once all the details have been entered by the vendor, then click on “CHECK” the response for any errors. Then click on “SUBMIT” tab, a screen will pop up and will ask for digital signature. After applying the digital signature your response will be submitted.

A unique Vendor response number will be generated in the system and displayed to the vendor on screen for example “RFx Response 1889 submitted”.

4.2 The vendors registered to the particular bid shall get the notifications for any changes/corrigendum in the tenders in their Email and vendors can verify/ check the details after login through their registered IDs.