MM End User Manual Initial Stock

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PROJECTA-SURE

User Training Manual

MATERIAL MANAGEMENT

GR FOR INITIAL ENTRY OF STOCK BALANCES

CUSTOMER:PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

Name Signature Date


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MMINV001.13 InitialStock.doc/001 Page2 Version001

Document Number

Document Number Document Date

MM-INV-001.13 Initial Stock.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 00117 November,2007

NA NA


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TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 5

2. TRANSACTION MENU PATH ................................................................................... 6

2.1. REQUIRED USER INPUT ......................................................................................................... 6

2.2. SAPSCREEN SNAP .............................................................................................................. 6

2.3. DESCRIPTION ........................................................................................................................ 6

3. BUSINESS TRANSACTION, REFERENCE AND MOVEMENT TYPE .................... 7


3.2.

SAPSCREEN SNAP .............................................................................................................. 73.3. DESCRIPTION ........................................................................................................................ 7

4. DOCUMENT HEADER ............................................................................................... 8


4.2. SAPSCREEN SNAP .............................................................................................................. 8

4.3. DESCRIPTION ........................................................................................................................ 8

5. MATERIAL ................................................................................................................ 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10

5.2. SAPSCREEN SNAP ............................................................................................................ 10

5.3. DESCRIPTION ...................................................................................................................... 10

6. ITEM OK ................................................................................................................... 11


6.2. SAPSCREEN SNAP ............................................................................................................ 11

6.3. DESCRIPTION ...................................................................................................................... 11

7. ITEM DETAIL TAB - 'WHERE'................................................................................. 12


7.2. SAPSCREEN SNAP ............................................................................................................ 12

7.3. DESCRIPTION ...................................................................................................................... 12


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8. ITEM DETAIL TAB - 'QUANTITY' ........................................................................... 13


8.2. SAPSCREEN SNAP ............................................................................................................ 13

8.3.

DESCRIPTION ...................................................................................................................... 13

9. CHECK DOCUMENT ............................................................................................... 14


9.2. SAPSCREEN SNAP ............................................................................................................ 14

9.3. DESCRIPTION ...................................................................................................................... 14

10. POST DOCUMENT ................................................................................................ 15

10.1.

REQUIRED USER INPUT ..................................................................................................... 15

10.2. SAPSCREEN SNAP .......................................................................................................... 15

10.3. DESCRIPTION.................................................................................................................... 15


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1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed


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2. Transaction Menu Path

2.1. Required User Input

Access Transaction MIGO

2.2. SAP Screen Snap

2.3. Description

To Post Goods Receipt for Initial Entry of Stock Balances you should use Transaction MIGO fromfollowing path:

Logistics --> Materials Management --> Inventory Management --> Goods Movement --> GoodsMovement (MIGO)

Alternatively, you can directly access the transaction by typing t-code in command filed:MIGO


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3. Business Transaction, Reference and Movement Type


Select from drop down list:Business Transaction: Goods ReceiptReference: OtherMovement type: 561 (receipt without PO)


3.3. Description

Initial entry of Stock balances is used to migrate the inventory balances from legacy to SAP.To post the Goods Receipt of initial stock balances, you need to select the appropriate combination ofBusiness Transaction, Reference and Movement Type.

There is a special movement type used for this purpose, 561(Receipt w/o PO)


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4. Document Header


Review following fields:- Document Date- Posting DateMaintain some meaningful text in the field: 'Doc. Header Text'


4.3. Description

You need to make sure proper entries in the following fields:

Document date - The date on which the document is being postedPosting date - The date on which account balances / accounting entries should be posted

Sometimes a back date posting is also required to reflect the balances on a specific date / period.

Doc. Header Text - This field is used to record any meaningful text that can be used to identify the


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purpose of posting this document in reports and list displays.


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5. Material


Enter Material Code and then press Enter.


5.3. Description

Enter the code of Material for which the stock balances are to be posted.


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6. Item OK


Set 'Item OK' indicator.


6.3. Description

Set 'Item OK' indicator to include this item in the document posting.


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7. Item detail tab - 'Where'


Maintain field: 'Plant'Maintain field 'Storage Location'


7.3. Description

Under item detail tab - 'Where', you need to specify the Plant code and Storage Location code of the

location / depot where the stock balances are to be reflected in SAP system.


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8. Item detail tab - 'Quantity'


Enter Quantity to be received.Enter Total Value of Quantity being received in field 'Ext amount in Local Currency'


8.3. Description

Enter the quantity of material stock that is to be received and the total value of the quantity being

received.


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9. Check Document


Click on 'Check' button"


9.3. Description

Check the document before posting in order to identify any warnings / errors / inconsistencies in thedocument being posted.


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10. Post document


Click on 'Post' button.


10.3. Description

Click on Post button to save / post the document. Posting will generate a Material document andaccounting Document. The material document number will be displayed on message line at the time of

document posting.

MM End User Manual Initial Stock

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