Microsoft Word

Basic Word features

New DocumentOpenSave AsRight Click on File name

Rename Delete Send to

Recycle Bin Restore

Home Tab Icons

BoldItalicsUnderlineFont NameFont SizeFont ColorHighlightFormat PainterHorizontal Alignment

Align Left Centered Align Right Justified

Margin

Margin – The blank area around the papers edge that does not have anything in it. Most business correspondence documents have a 2’ margin at the top and 1’ on all other sides.

Located under page layout

Tab

Tabs – an indention tool that stops every half-inch on your paper after hitting the TAB key on the keyboard.

Page Orientation

Page orientation – The layout of the data on the sheet when printed.

Located under page layout

Portrait – Vertical placement of the data to be printed Landscape – Horizontal placement of the data to be

printed

Print

Print – to create a hard copy of the document Located under the circle in top left

Print Preview – gives an example of what the hard document will look like. Always check to be sure the margins and line spacing

is correct and uniform

Vertical Alignment

Align document vertically – Placement of the data in the center of the page both vertically and horizontally. Will be used for Title Page.

Located under Page Layout > Page Setup > Layout

Editing

Cut – remove selected characters from the document and send to office clipboard for future use Right click or CTRL X

Copy – creates a copy of selected characters and sends to office clipboard for future use Right click or CTRL C

Paste – place characters from office clipboard into document Right click or CTRL V

Clipboard

Clipboard – Place where all data that is cut or copied is placed for future use.

Located under Home tab. Top left

Paragraphs

What is a paragraph?

A new paragraph is formed each time you strike the ENTER key on the keyboard

Line Spacing

Line spacing – The amount of space between lines in a document.

The default is SINGLE. Located under Paragraph on the Home tab Home tab > Paragraph > Spacing

SS - single spaceDS - double spaceTS - triple spaceQS - quadruple space

Line Leading

Line leading – The amount of space between each paragraph.

Measured in Points

Located under paragraph on the home page Home tab > Paragraph > Before and After

BY DEFAULT – You must set Line spacing to SINGLE and Line Leading to 0 pts

Indentation

Set the paragraph of text away from the margin temporarily Home > Paragraph > Indentation Can set LEFT and RIGHT Be sure to return to default on next paragraph

Format Painter

Format Painter – Make text look the same as previously formatted text

To Use:1. select the text you wish to make other text look like, 2. then hit the FORMAT PAINTER icon (looks like a

paint brush), 3. then highlight or paint the text you wish to format.

Bullets

Create a list of items organized by small bullets You can customize bulleted list by using drop down

box

Each new paragraph (strike enter) gets a new bullet Tab increases the level of the bullet Shift + tab decreases the level of the bullet Backspace ends the bulleted list

Numbers

Create a list of items organized by numbers Tab increases the level Shift + tab decreases the level Backspace ends the numbered list

To continue a numbered list, restrike the numbered icon. You can continue numbering, or restart a 1

Right click on the desired number to continue or restart.

Clip Art

Clip Art – previously loaded pictures that can be inserted into a document

Insert tab > Clip Art Type keywords in the search for box Click on the pic to expose the GRAB HANDLES

Use the corner grab handles to keep the pic proportional

Pictures

Pictures may be copy and pasted into a documentOR

Pictures may be inserted from my pictures on Hard drive, or saved in a different location Insert tab > Pictures Browse for pic Click on pic to expose GRAB HANDLES

Smart Art

Smart Art is pre-formed shapes and charts that may be inserted and text added to. Insert tab > Smart Art

Common form of Smart Art is Hierarchy Pyramid

Symbols

Symbols can be inserted Insert tab > Symbol

Font size will determine the size of the symbols Symbols may be copied and pasted Most common type of font for symbols is WINGDING Character code is a number that allows you to quickly

find a symbol

Font Effects

Effects made to the font to customize Home > Font > Effects Options are:

Strikethrough Superscript Subscript Shadow Outline Emboss Engrave Small Caps All Caps Hidden