Copyright 2007, Paradigm Publishing Inc. WORD 2007 Chapter 6 BACKNEXTEND 6-1 LINKS TO OBJECTIVES...

Copyright 2007, Paradigm Publishing Inc.

WORD 2007Chapter 6

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LINKS TO OBJECTIVES

• Create, Rename a Folder

• Select, Delete, Copy, Move, Rename, & Print Documents

• Save in Different File Formats

• Work with Windows• Insert a Document

into another• Print Specific Pages• Print Multiple

Copies• Print Envelopes and

Labels• Use a Word

template• Features Summary

MAINTAINING DOCUMENTS

Microsoft Word 2007 – Level 1

Chapter 6Chapter 6


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Performance ObjectivesPerformance Objectives

• Create and rename a folder• Select, delete, copy, move, rename, and

print documents• Save a document in different file formats• Open, close, arrange, split, maximize,

minimize, and restore documents• Insert a file into an open document• Print specific pages and sections in a

document• Print multiple copies of a document• Print envelopes and labels• Create a document using a Word template


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Maintaining DocumentsMaintaining Documents

,Open or Open button or Ctrl + O

Can use the Open or Save As dialog boxCan use the Open or Save As dialog box

,Save As

dialog box


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Creating a FolderCreating a Folder

Click Create New Folder button located on Open or Save As dialog box

type new folder name click


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Renaming a FolderRenaming a Folder

select folder

type new folder nameand press Enter

click Tools, click Rename


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Selecting DocumentsSelecting Documents

click first document

hold down Shift keyand click

last document

Adjacent documents

Non-adjacent documents

click first document

hold down Ctrl keyand click

desired documents


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Deleting Documents & FoldersDeleting Documents & Folders

select file or folder

click


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Deleting to the Recycle BinDeleting to the Recycle Bin

Documents deleted from hard drive are sent to the Documents deleted from hard drive are sent to the Windows Recycle Bin.Windows Recycle Bin.

double-click click

To empty the Recycle Bin


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Copying DocumentsCopying Documents

Copying into another folderCopying into another folder

, Save As

select desiredfolder

click


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Copying Documents…/2Copying Documents…/2

Copying into the same folderCopying into the same folder

right-click file

click

right-clickin white area

click

copied file


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Renaming DocumentsRenaming Documents

click file

click

type new nameand press Enter


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Opening Multiple DocumentsOpening Multiple Documents


select multiplefiles

click


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Saving in a Different FormatSaving in a Different Format

click and select file type

click Savebutton

, Save As


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Working with WindowsWorking with Windows

• With multiple documents open, you can:– move the insertion point between them– move or copy information between them– compare the contents of several documents– resize each window

• Maximum number that you can have open at one time depends on the memory of computer system and amount of data in each document

• New window is placed on top of original window

• Taskbar shows open documents, or• View tab, Switch Windows button shows open

documents


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Working with Windows…/2Working with Windows…/2

Taskbar displays open document buttons

Window option displays open documents

OROR

active document


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Arranging WindowsArranging Windows

View tab, Arrange Alldarker color inUpper rightshowsactive window


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Maximizing, Restoring, and Maximizing, Restoring, and Minimizing DocumentsMinimizing Documents

Minimize

Maximize

Close

Restore

Alte

rnatin

g


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Splitting a WindowSplitting a Window

drag Split Bar

F6 or Shift + F6to move

insertion pointbetween windows

or Position I-beam pointer in other pane, click left

mouse button

OROR

click Remove Split or drag line with mouse to click Remove Split or drag line with mouse to remove split line.remove split line.

changes to Remove Split


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Comparing Documents Side by SideComparing Documents Side by Side

View tab, View Side by Side

turned ON automatically


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Inserting One Document into AnotherInserting One Document into Another

Insert tab, Object,Text from File

double-click fileto be inserted

Navigate to desired folder


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Previewing a DocumentPreviewing a Document

click

OR

click


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Printing a DocumentPrinting a Document

(sends immediately to the printer)

OROR

Print dialog box

, Print Ctrl+P

Print button

OROR

How much to

print


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Printing Specific Text or PagesPrinting Specific Text or Pages

Print dialog box

selectpage range

click ok


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Printing Multiple CopiesPrinting Multiple Copies

Office button, Print

selectnumber of

copies

click OK


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Printing EnvelopesPrinting Envelopes

Mailings tab, Envelopes

type deliveryaddress

type returnaddress

click ‘Print’ to send to printer or ‘Add to Document’


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Printing LabelsPrinting Labels


Type address or info on label

Full page of same or single label

Click to change label

type

Select label,click OK,click Print


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Using a Word Template

Click Office, New not this

double-click desired template


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How do you display the Open dialog box?

Features Summary



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How do you display the Insert File dialog box?

Features Summary

Insert tab, Object,Text from File


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How do you arrange all open documents?

Features Summary

View tab, Arrange All


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How do you minimize a document’s window?

Features Summary

Minimize


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How do you restore a document’s window?

Features Summary

Restore


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How do you maximize a document’s window?

Features Summary

Maximize


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How do you split a window?

Features Summary

drag Split BarORORView tab, Split


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How do you remove a split from a window?

Features Summary

View tab, Remove Split or drag with mouse to View tab, Remove Split or drag with mouse to remove split line.remove split line.


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How do you move the insertion point to the other window?

Features Summary

F6 or Shift + F6to move

insertion pointbetween windows

Position I-beam pointer in other pane, click left mouse button

OR


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How do you compare documents side by side?

Features Summary

View tab, View Side by Side


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How do you display the Print dialog box?

Features Summary

, Print Ctrl+POROR


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How do you display the Envelopes dialog box?

Features Summary



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Coming NextComing Next

CREATING TABLES AND SMARTART

Chapter 7Chapter 7

Copyright 2007, Paradigm Publishing Inc. WORD 2007 Chapter 6 BACKNEXTEND 6-1 LINKS TO OBJECTIVES...

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