Microsoft Dynamics GP Tips & Tricks - velosio.com · gained from your investment in your Microsoft...
Transcript of Microsoft Dynamics GP Tips & Tricks - velosio.com · gained from your investment in your Microsoft...
Microsoft Dynamics GP Tips & Tricks
Session ObjectivesProvide tips to help you to maximize the value gained from your investment in your Microsoft
Dynamics GP solution
Session Agenda
• Introduction
• System Setup and Design
• Business Functionality
• Business Intelligence and Reporting
• Popular 3rd Party Add-Ons
• Your Suggestions
System Setup and Design
Copy Home Page and Area Pages
Streamline the setup of new users
• Copy home page and area page settings from one user to another
• Copy security access
• Save time when replacing or adding new staff
• New with GP 2015
System Setup and Design
PSTL Company Copy
Easily copy data from one company to another
• Makes new company setup easier
• Helps with development of test companies
• Can copy selected data and reporting options• By module
System Setup and Design
Dynamics GP Web Client
Use Dynamics GP via a web browser
• Eliminates the need for client installations
• Full Dynamics GP functionality available
• Supports GP Self Service licenses –Human Resources, Requisitions, Time and Expense
• Moving from Silverlight to HTML 5 with Dynamics GP 2016
Socius Cloud Deployment with O365
Security in the Socius Cloud
Access applications (CRM & ERP) in the cloud on mobile devices, securely and reliably.
Enhance the Office 365 experience with Socius Cloud Services
• No future or ongoing hardware investment
• All updates and hot fixes applied as necessary
• Current & compliant on all required licensing
Why the Socius Cloud
• Data compliance• Named user- authentication• SSAAE-16• HIPPA• SOX• EU Safe Harbor
• Greater Reliability• Off-premise• Data center redundancy & internet
connectivity• 24/7/365 monitoring & resolution
• Improved mobility / productivity• Access via RDP / web client• Access via reliable internet connection
• Hotspots, hotels, coffee shops, home
It’s Easier in the Socius Cloud
+ =Learn more about Socius Cloud Services by visiting the SOCIUS booth in the Expo area
System Setup and Design
Workflow
Workflow provides greater process control
• Available in GP 2013 R2 and greater
• The following workflows are available:• Requisitions• Purchase Orders• Vendors• Vendor Invoices• Payables Batches• Receivables Batches• General Ledger Batches• Project Time and Expenses• Timesheets• HR Self Service
Business Functionality
Copy and Paste Journal Entries
Make entering of journal entries easier
• Allows user to copy a journal entry from Excel and paste it into the Transaction Entry window in Dynamics GP
• Bank Reconciliation and Inventory were added in GP 2013 R2
Business Functionality
Analytical Accounting
Better manage your chart of accounts while providing important business reporting
• Transaction Dimensions allow you to track business activities without expanding your chart of accounts (i.e. projects, grants, etc.)
• Integrates with Management Reporter
• Reporting available using Excel Pivot Tables
Business Functionality
Reconcile to GL
Streamline reconciliation between your sub-ledgers and general ledger
• Includes Payables Management, Receivables Management, Bank Reconciliation and Inventory
• Provides spreadsheet view of reconciling items
• Bank Reconciliation and Inventory were added in GP 2013
Business Functionality
Reconcile to GL (Continued)
Reports designed to reconcile sub-ledgers to the general ledger
• Historical Received/Not Invoiced Report• New with GP 2015 R2• SSRS Report
• Historical Aged Trial Balance (Payables Management and Receivables Management)
• Fixed Asset to General Ledger Reconciliation
• Historical Inventory Trial Balance
Business Functionality
Prevent Account Entry
Control General Ledger entry and posting
• Streamline reconciliation process
• Control journal entry posting to selected accounts
Business Functionality
Revenue and Expense Deferrals
Automate revenue and expensed deferrals
• Works with: • General Ledger• Receivables Management• Payables Management• Sales Order Processing• Invoicing• Purchase Order Processing
• Multiple spread methods and period of time definitions
• Examples: Prepaid expenses, contract revenue
Business Functionality
Smartlist - Financial
Find Who, What and When• Determine who posted the transactions
• Control journal entry posting to selected accounts
Business Functionality
SafePay
Prevent fraud • Positive Pay functionality
• Send file to bank recording all payments
Business Functionality
Electronic Bank Reconcile
Save time reconciling your bank statements
• Integrate cleared transactions from the bank to eliminate manual clearing of checks and deposits
Business Functionality
Purchasing All-in-One Document View
View all related purchasing documents for a single transaction in one window
• Select a purchasing invoice and the window will refresh to show POs, receipts, payments, etc.
• Accessible from Vendor Maintenance, many purchasing inquiry windows, navigation lists and the home page
• New in GP 2015 R2
• Inventory and Sales All-in-One Document View in GP 2016
Business Functionality
Vendor Modifier and Combiner
Modify or combine Vendor ID’s• Eliminate duplicate vendors
• Assure consistent numbering for lookups and reporting
• Move all historical transaction data to new vendor ID
• Included in GP licensing
Business Functionality
Payables Transaction Approval Workflow
Workflow approval for a single transaction in Payables Transaction Entry
• Define workflow process for Payables invoices, charges, credit memos, and returns
• Provides spending controls by requiring validation
• New in Dynamics GP 2015 R2
Business Functionality
National Accounts
Manages customer parent/child relationships
• Consolidated statements
• Streamline cash receipts
Business Functionality
Write-Offs on the Fly
Write-off underpayments while entering cash receipts
• Save time
• Example: short pay sales tax if exempt
• Set default write-off accounts
Business Functionality
Customer/Vendor Consolidation
Consolidate balances for organizations that are customers and vendors
• Save time
• More efficiently manage financial relationships
Business Functionality
Customer Scheduled Payments
Maintain customer payment plans
• Age only the portion due
• Charge interest
Business Functionality
Receivables Transaction Unapply
Unapply transactions in history and move back to open tables
• Included in PSTL
• Even if discounts and write-offs are associated
• Replaces history removal and rekeying
Business Functionality
Affordable Care Act
Assure ACA compliance• All businesses with 50 or more full-time
equivalent employees must provide health insurance for its full-time employees
• Leverages Dynamics GP Payroll and Human Resources modules
• Delivers mandated forms and reports
• 3rd party applications are also available
Business Functionality
Self Service – View W-2
Empower your staff using HR Self-Service
• With Employee Self-Service W-2, the employee can now view and print their own W-2
• The action will display on the Time Management home page part
• Available in GP 2015 R2
Business Functionality
Time Management App
Empower your staff using HR Self-Service
• The Time Management app will allow GP Employees to enter Vacation and Sick time in Payroll or time-off against Benefit Timecodes within HR
• The app is available for Windows 8, iOS iPad devices, and Android tablets
• Available in GP 2015 R2
Business Functionality
Inventory Sites GL Distribution
Distribute to Site-Specific Inventory Accounts• Assign a specific segment code to each site in
inventory
• All inventory transactions will distribute to that business unit
Business Functionality
Landed Cost
Calculate the true cost of your inventory
• Include shipping, tariffs, handling charges, etc. in the cost of your items
• Include vendor invoice costs
Business Intelligence and Reporting
Business Analyzer
Cross Platform
Content Management Improvements
Support for Management Reporter Content
Get access to important business metrics wherever you are
• Available in 3 ways: GP home page, desktop application, and tablet
• Provides dashboard presentation of Dynamics GP and other application data
• Available on iOS, Android and Windows platforms for mobile access
• Supports SQL Reporting Services and Management Reporter reports
Business Intelligence and Reporting
Excel Reports and Dashboards
Get access to important business metrics using Excel
• 200+ pre-defined reports available with GP installation
• Reports and dashboards available
• Reports are refreshable
• Leverage Office 365 for easy access anywhere
Business Intelligence and Reporting
SQL Reporting Services
• 250+ pre-defined reports available with GP installation
• Reports and dashboards available
• Reports are refreshable
• Reports are available through the GP home page, navigation lists, Business Analyzer and via the web
• Reports can be output to Excel
Get access to important business metrics using SQL Reporting Services
Business Intelligence and Reporting
Cash Flow Management
Closely monitor your cash flow• Interface with:
• Payables Management• Purchase Order Processing• Receivables Management• Sales Order Processing
• Cash Flow transactions available to account for predicted inflows/outflows
• Drill down functionality allows users to see details that make up cash flow predictions
• Guidelines can be set regarding module interfaces
Business Intelligence and Reporting
Cross Reference Reports
Give your auditors the reports they need using the Cross-Reference reports
• Reports are available by journal entry, source document and audit trail code
• Source documents and audit trail codes can be edited to streamline reporting using ranges of reports
Business Intelligence and Reporting
Navigation Lists
• Pick and chose records to review
• Drive activities from data selected
• Links to Business Analyzer views
• Links to workflow available in GP 2013 and 2015
• Views are customizable
Provides easy access to GP data
Business Intelligence and Reporting
Power BIBring your data to life
• Cloud-based analytics service
• Predictive data analysis
• Visualize, explore and derive insights from your data
• Pull data together from different sources
• Create data models
• Interact with the data
Popular 3rd Party Add-Ons
SmartView
Take SmartLists to the next level• Totals and subtotal functionality
• Internal or External options
• Improved performance
Popular 3rd Party Add-Ons
Extender
Provides an easy way to collect user-defined data
• Custom
• Windows
• Forms
• Activities
• Menus
• Lookups
Popular 3rd Party Add-Ons
Flexicoder
Drive sales account distribution based on defined variables
• Customer/Customer Class
• Salesperson/Territory
• Extender Fields
Popular 3rd Party Add-Ons
Smartfill
Find data much faster• Google-style search tool
• Quickly find customer, vendor, account or other records buy using part of the name, ID or related data
Popular 3rd Party Add-Ons
Auditor
Provides data change management tools
• Protect data integrity
• Address compliance audits
Popular 3rd Party Add-Ons
SalesPad
Streamline your sales process
• Greater access to customer, order/invoice, and item data at your fingertips
• Workflow
• Mobile options
• Enhanced functionality including Matrix inventory, special pricing, etc.
Popular 3rd Party Add-Ons
Collections Management
Manage your receivables process more effectively
• Track customer interactions
• Define collection plans
• Create collector task lists
• Send collection letters
Your Suggestions
Share your ideas that save you time and improve efficiencies
• Tips
• Tricks
• Shortcuts
• Processes