Work PlansLesson 7

StarterComplete the work plan by filling in the gaps in tasks, duration and resources.

Task Duration ResourcesRESEARCH

Research video technique 1 hour Computer, Internet, Keyboard, MouseResearch existing videos 1 hour

PLANPlan initial ideas for video 30 mins Computer, Microsoft Word, Keyboard, MouseCreate a storyboardList equipment needed 30 mins Computer, Microsoft Word, Keyboard, MouseTarget audience analysis 1 hour Computer, Survey Monkey, Keyboard, Mouse

CREATE2 hours

Import footage to computer 30 mins Video Camera, Computer, Adobe PremiereReview video footageEdit video footage 2 hoursAdd titles to video

Lesson Goals

Know the key features of a work plan for a project

Understand the use of contingencies in planning

Be able to create a Gantt chart for a project

#contingency#work #plan

Task Duration ResourcesRESEARCH

Research video technique 1 hour Computer, Internet, Keyboard, MouseResearch existing videos 1 hour

PLANPlan initial ideas for video 30 mins Computer, Microsoft Word, Keyboard, MouseCreate a storyboardList equipment needed 30 mins Computer, Microsoft Word, Keyboard, MouseTarget audience analysis 1 hour Computer, Survey Monkey, Keyboard, Mouse

CREATE2 hours

Import footage to computer 30 mins Video Camera, Computer, Adobe PremiereReview video footageEdit video footage 2 hoursAdd titles to videoAdd music to video Computer, Adobe Premiere, Keyboard, MouseExport final video Computer, Adobe Premiere, Keyboard, Mouse

REVIEWTest the video 30 mins Computer, Microsoft Word, Keyboard, MouseGet feedback from client 1 hourReview the video

What goes on a work plan?Think about the sample plans from last lesson…

Work Plan

A typical work plan could include the following items:

#contingency#work #plan

Know different planning methodsBe able to review sample plans

ResourcesCatering, power supply,

personnel, hardware, software

MilestonesFilming start date,

broadcast target date

ActivitiesArranging catering,

agreeing budget

TasksEditing the script,

hire camera equipment

Work FlowMind mapping, research audience,

visualisation, storyboard, script

TimescalesClient deadlines,

time allocated for research

What could go wrong?Think about potential problems with a plan…

Task Duration ResourcesRESEARCH

Research video technique 1 hour Computer, Internet, Keyboard, MouseResearch existing videos 1 hour Computer, Internet, Keyboard, Mouse

PLANPlan initial ideas for video 30 mins Computer, Microsoft Word, Keyboard, MouseCreate a storyboard 30 mins Pen, pencils, paper, coloured pencilsList equipment needed 30 mins Computer, Microsoft Word, Keyboard, MouseTarget audience analysis 1 hour Computer, Survey Monkey, Keyboard, Mouse

CREATERecord video footage 2 hours Video Camera, Audio, Actors, PropsImport footage to computer 30 mins Video Camera, Computer, Adobe PremiereReview video footage 45 mins Computer, Monitor, Media PlayerEdit video footage 2 hours Computer, Adobe Premiere, HeadphonesAdd titles to video 10 mins Computer, Adobe Premiere, Keyboard, MouseAdd music to video 5 mins Computer, Adobe Premiere, Keyboard, MouseExport final video 30 mins Computer, Adobe Premiere, Keyboard, Mouse

REVIEWTest the video 30 mins Computer, Microsoft Word, Keyboard, MouseGet feedback from client 1 hour Video, Meeting with clientReview the video 2 hours Computer, Microsoft Word, Keyboard, Mouse

Recording video footage may suffer delays:• Bad weather• Actors ill or missing• Location not available

Editing video footage may cause delays because:• Takes longer than expected• Equipment failure

Recording video may also incur some extra costs:• Additional equipment hire• Extra staffing requirements

Contingencies

Sometimes parts of a project won’t go exactly according to plan and this is when Contingencies are used. The three main reasons are:

Unexpected Events

More Time Extra CostsAllows for more time

in case of delaysAllows for extra costs

such as equipment costs

Such as bad weather affecting theproduction or people not turning up

#contingency#work #plan

Know different planning methodsBe able to review sample plans

Your Task

Describe the key elements of a Work Plan.

Explain the use of contingencies: More Time Extra Costs Unexpected Events

Create a sample Gantt Chart from the original work plan: Website - Toms Planner Spreadsheet

#contingency#work #plan

Know different planning methodsBe able to review sample plans

Key Words

Work Plan

Schedule

Contingency

Plan of tasks for a project with suitable timings and resources listed.

A plan of tasks to be carried out with the time each should take place.

Allowing for more time incase of delays, extra costs and unexpected events.