Lesson 5

*Microsoft Word 2010

Word Lesson 8 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

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*Learning Objectives

1• Create columns

2• Adjust column width

3• Adjust column spacing

4• Insert a column break

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• Insert a vertical line between columns

Students will be able to do the following

on completion

of this lesson.

Word Lesson 8 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

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*DiscussionThe use of columns is just one of the many desktop publishing features that is included in Word 2010. Columns are commonly used in newsletters as well as newspaper articles. Columns can help to create text that is easy to read.Word Lesson 8 presentation prepared by Michele Smith – North Buncombe High

School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

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*DiscussionThe use of columns is just one of the many desktop publishing features that is included in Word 2010. Columns are commonly used in newsletters as well as newspaper articles. Columns can help to create text that is easy to read.Word Lesson 8 presentation prepared by Michele Smith – North Buncombe High

School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

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*Define columns?

S: (n) column (a page or text that is vertically divided) "the newspaper devoted several columns to the subject"; "the bookkeeper used pages that were divided into columns"

http://wordnetweb.princeton.edu/perl/webwn?s=column

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Columns

are

everywher

e!

* Columns can contain

pictures or objects

7Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

By default

when you open

a new

document in

Word…you

have “1”

column

8Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*You can create up to 13 columns in a document3

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When using the Columns button

on the Page Layout Ribbon, only 3 columns

will appear in the drop-down menu,

but up to 13 columns can be

selected by using the “more”

columns option.

9Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*The size of the column(s) is based on the margins

and page width3

612

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*The amount of space allowed between

columns is an option that can be modified

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Gutter

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*Columns can be created with equal width, unequal width and

customized columns.

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Change width

Makes change

to column

width

Column breaks are inserted to cause the text following the break

to begin in the next column.

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*Page Layout TAB & Page Setup GROUP

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

13Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

* See the column settings on the Ruler Bar

Press “ALT” to see the column setting on the Ruler

Column widths can also be modified by using the Ruler

Bar. When altering the width on the ruler bar, hold down

the ALT key to see the measurement as you move

the marker on the ruler. Can also be used to change the spacing between columns!

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*The areas of the Columns dialog box

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

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*A section break and how it will allow for only a portion of a document to be created in columns

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Continuous break

1 Column

2 Columns

16Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*Caution! Students that make 1 column wider in the Columns dialog box automatically alters the other columns to

accommodate the change in width

17Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*Hot Keys

To Create a MANUAL column break . . . .

CTRL + SHIFT + ENTER

18Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*Inserting a Column Break

A column break can be inserted anywhere to cause the text to break to the next column

Word 2010 automatically breaks columns at the end of the page, but this setting can be changed by inserting a manual column break.

19Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Manual Column BreaksManual column breaks can be deleted by clicking on the break and then pressing DELETE on the keyboard.

To see the “manual break”, use the “Show/Hide Command, located on the Home Ribbon.

20Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

* Vertical lines can make text easier to ready by visually separating the data.

The line that is inserted between

columns will appear along the length of the longest

column in the document.

Vertical lines are defaulted to the

center area between columns.

21Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

*Alternative MethodsTo control the length of the vertical

line that is inserted between

columns, use the line option found

under the Shapers Command, to

create the vertical line.

CAUTION!Vertical lines that are created with

the Shapes Community will

NOT automatically fit on the column length changes.

Inserting a vertical

line between columns can add visual

appeal to the

document!