Lesson 4

*Microsoft Access 2010

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

*Learning Objectives

1• Change the format of a table

2

• Creating a Form using the Form Wizard

3• Creating a Datasheet Form

4• Modify a Form

5• Applying a Theme

6• Filtering Data in a Form

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

*Forms

*The use of a form can increase productivity for data entry.

*Forms allow the user to filter data within the form.

*Forms can also be used to easily preview data in a simple format.

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

*Using Form Design View

*Design View of a form is devoted to working with the detailed structure of a form.

*The purpose of Design View is to provide full access to all of the modifications you can make to the form.

Access Lesson 4 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787

*Creating a Simple Form

*A form is a database object that you can use to create a user interface that allows users to enter and edit your data.

*Forms often contain controls that perform various tasks. Though you can create a database without using forms by simply editing your data in the table most users prefer to use forms for viewing, entering, and editing data contained in the tables.

*Forms also allow you to control how other users interact with the data in the database.

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

*Simple Forms

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

1. In the Navigation pane, click a table.

2. Click the Create tab.

3. Click Form.4. Customize the

form using the tools in the Form Layout Tools tab.

The easiest & quickest way to create a form is to use the Form tool!

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

A form allows the user to enter data into various formats of a data entry screen

All fields in the table are automatically included in the form when the Form Tool is selected and the form opens in Layout view

*Switch from Form View to Data Entry View

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

Form View

Layout View

DesignView

*Data Entry

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

Direct input of data in the appropriate date fields of a

database, through the use of a human data-input devices such as keyboard, mouse, stylus, or touch

screen, or through speech recognition software.

*Adding Fields in Form Design View

Access Lesson 4 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787

*Form….terms

*Controls - Controls let you view and work with data in your database application. The most frequently used control is the text box. Access have about 20 built-in controls, which can be placed on forms to provide some specific functionality to the form.

*Textbox Controls – A standard Window-s style text box that a user can type text into.

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

Aligning and resizing controls

*Forms….terms

*Bound Controls - You use bound controls to display values that come from fields in your database. The values can be text, dates, numbers, Yes/No values, pictures, or graphs. For example, a text box that displays an employee's last name might get this information from the Last Name field in the Employees table.

*Unbound Controls - You use unbound controls to display information, pictures, lines or rectangles. For example, a label that displays the title of a form is an unbound control.

*Label Controls – A control that displays some text, but can’t be manipulated by the user. Labels are usually paired with another control, such as a Text Box, and used to display the name of the control.

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

*Form Header, Detail, Footer

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

The Detail section serves as the main host of other controls. It can also serve to display messages of various kinds. The Detail section can be enhanced by manipulating its properties. 

*Apply a Theme

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787

Themes make customizations to the appearance of databases much easier and more uniform than in

the past.

*Theme’s – con’t

Access Lesson 4 Lesson PlansMichele Smith – North Buncombe High School, Weaverville, NC 28787