State Reporting and Data Use; Reporting Developmental

Education InterventionsJulie Eklund

University TACRAO MeetingJuly 17, 2012

Spring Meetings held for Accountability Peer Groups in March

University Updates for 2013

Career School Accountability Goes Online in August 2012

Statewide Data Section approved for development

Accountability Update

New details added to fall headcount - FTIC students; first-time transfers from two and four-year institutions; others

Multi-racial one of which is African American will be grouped with African American

Developmental education hours will be excluded from SCH taken at two-year colleges

New layout for developmental ed measures Median class size added to “Class Size” measure Endowment input screen added for institutions to

upload most recent quarterly endowment

Changes to Accountability: University Measures

Almanac available online at Communications and Policy/Higher Education Almanac ◦ 2012 Institutional Comparison Sheets

Spreadsheet available◦ Critical that data be submitted in timely manner

to meet Almanac deadlines for 2013 version

Regional Plan is currently being prepared and the Regional Data Portal will be updated in early fall, 2012

Data Update

New Performance Measures released by LBB◦ Efforts were made to more closely align measures

to CB measures◦ Report Developmental Education-related

measures using 2008 cohort data available online at www.txhighereddata.org/reports/performance/deved/

Progress is being made by Reporting Requirements Committee (SB 5 and HB1781)

Data Update

Three Reports of Interest: Top 10% Report

◦ Data for 2009-2011 entering HS graduates ◦ Available on the Texas Higher Education Data Website under

Participation: Applications/Acceptance/ Enrollment

Agency Strategic Plan◦ Available online through THECB Reports Center

2012 Closing the Gaps Progress Report ◦ Posting anticipated in late July

Data/Report Update

CBM00S: Student Schedule Report

CBM002: Texas Success Initiative Report

Data Update

Preliminary Reviews of Dual Credit and First College-Level Course Data

Data anomalies include:◦ Students reported by universities enrolled in high

school and taking upper-level or graduate level courses (item #18 high school credit status incorrectly reported)

◦ Misreporting of first college-level courses First CL reading and writing reported as chemistry,

physics, etc. First CL math reported as history, English, etc.

CBM00S Reporting

First College-Level course on the CBM00S must align with First College-Level Course Item on the CBM002 (Item #30/50/70)

Several institutions did not match on this item. Note that Item #30/50/70 changed in summer 2011 report ◦ Example of error: Student reported as completing

first CL math course on the CBM00S, but reported as ‘0’ ‘No, not satisfied” on item #30 on the CBM002.

CBM00S & CBM002

Reporting Non-Semester-Length/Non-Course-Based Developmental Education

Instructions for reporting NSL/NCBOs are provided in the introductions of these CBM reports:

CBM001 (Student Report)CBM002 (TSI Report)CBM004 (Course Report)CBM00S (Student Schedule Report)

Tuition for Non-Semester-Length (NSL) Developmental Education

HB1244 allows institutions to waive tuition for NSL developmental education interventions

Institutions DO NOT have to waive tuition unless they choose to do so

Institutions may choose to charge a fee for NSL developmental education, but do not have to charge a fee

INSTITUTIONS SHOULD CAREFULLY CONSIDER THE PROS and CONS of CHARGING TUITION and/or FEES FOR NSL DEVELOPMENT EDUCATION INTERVENTIONS

Reporting Non-Semester Length/NCBOs on the CBM001/CBM0E1

Semester credit hours must be reported in whole numbers:4 - 8 contact hours = 0 SCH9 - 24 contact hours = 1 SCH25 - 40 contact hours = 2 SCH41 - 56 contact hours = 3 SCH

 

Aggregate hours first and then translate to SCHs

OR

Determine SCHs and then Report

(See 7.16.12 memo to reporting officials)

Options for Reporting when whole numbers are required

Interventions DO NOT have to be reported for funding

Interventions that are NOT reported for funding should be reported on the CBM002 but NOT on the CBM004/CBM00S/CBM001/CBM0E1

Institutions do NOT have to offer interventions if they do not offer Developmental Education

Reporting Developmental Education Interventions

Item #23/#43/#63 Participation in Alternative/Non-course-based Method for Developmental Education Math/Reading/Writing this Reporting Period. Report only interventions included in the reporting institution's Developmental Education Program Survey (DEPS).

 ◦ 0 Not applicable (did not participate)◦ 1 Yes, participated and satisfied TSI obligation for

math/reading/writing [through this method] in the semester being reported

◦ 2 Yes, participated but did not satisfy TSI obligation in math/reading/writing [through this method] in the semester being reported

CBM002: Changes to Items #23/43/63

At universities, Student Success Interventions may be reported for formula funding for students who have NOT met TSI or an institution’s readiness standard.

Be sure to update your course inventory to include Student Success Courses with a CIP and funding code of 32.0101.01.21 if you plan to offer Student Success Interventions.

Reporting Interventions on the CBM00S for Universities

CBM00S Introduction

To determine appropriate SCH for reporting on the CBM00S/CBM004, divide the student contacthours by 16 or round the hours to the nearest quarter SCH. Institutions may choose only one ofthese two methods. Examples are provided below: A 5 contact hour intervention: 0031 (5/16) or

0025 (rounded to nearest ¼ SCH) An 8 hour SCH intervention: 0050 (8/16) or 0050

(no need to round) A 19 SCH intervention: 0119 (19/16) or 0125

(rounded to nearest ¼ SCH)

Item #19 (Univ.) #22 (CTCs)

Developmental Education Course/Intervention Level. Enter the code indicating the type of developmental course/intervention completed by the student. (See page S.3 for a description of these levels.)

Report all developmental student success courses as ‘1’ and all approved developmental student success interventions as ‘4.’ Interventions include non-semester-length and non-course-based activities but do NOT include traditional courses offered in a compressed time frame.

Reporting Interventions on the CBM00S

0 Not a developmental course/intervention 1 Highest level developmental course 2 Medium level developmental course 3 Lowest level developmental course 4 Highest level developmental intervention 5 Medium level developmental intervention 6 Lowest level developmental intervention

Options for Reporting Developmental Education Courses and Interventions

Reporting on the CBM004 for Universities

The CBM004 allows for reporting in fractions of semester credit hours (item #7):

Option 1: 4 contact hours = .25 SCH (reported as 0025)8 contact hours = .50 SCH (reported as 0050)12 contact hours = .75 SCH (reported as 0075)16 contact hours = 1.00 SCH (reported as 0100)20 contact hours = 1.25 SCH (reported as 0125)

Option 2(Contact Hours/16 = SCH)

 

REMEMBER:

The crosswalks provided for non-semester length developmental education do NOT apply to reporting traditional DE courses.

Definition added for Non-Course-Based Intervention

18/27 Hour Rule applies to NCBOs

Conversion of Contact Hours to SCHs is allowable

Proposed Rules for Chapter 13.102 and 13.107

Implementation of HB 1244Beginning fall 2013, institutions must use the newly developed test for TSI purposes and may NOT set a higher standard than the state standard for enrollment in college-level courses in academic subjects

Plan Ahead The introduction of new TSI and EOC assessments

and standards means that:

◦ The CBM002 will be revised for the fall 2013 reporting period. THECB will make every effort to minimize the reporting changes

◦ The dual credit permission standards will be adjusted to reflect the changes to the TSI Standards and high school EOC testing requirements

◦ Institutions will need to update catalogue and website information about testing standards for TSI and dual credit

◦ Institutions will need to update internal TSI and dual credit testing and reporting practices

For more information, contact:

Julie Eklund, PhDDirector of PlanningTexas Higher Education Coordinating BoardJulie.Eklund@thecb.state.tx.us

Questions?