Invitation Letter Petrofest 2015

INVITATION LETTER

PETROFEST 2015

NOVEMBER, 13-15TH

2015

JAKARTA

FOREWORD

The oil and gas industry plays a vital role in sustaining the human race

of its need for energy. This is proven by the fact that humans cannot live

without energy, or one can say, without oil and gas. Oil fuels all kinds of

transportation, from private vehicles, buses, and even airplanes. Gases also

have been used as one of the main fuels to run world-scale factories. Not

only that, but also byproducts of oil have been used to produce plastics,

cosmetics, and chemicals. Without petroleum energy, mankind will fall

apart.

It is also worsened by the fact that oil and gas are not a renewable

energy. They are derived from pre-historic fossils and no longer available

once used. Their source is limited and they are depleting in a fast rate. In no

time, the world will face an energy crisis.

An innovation in energy sector is urgently needed, such as retrieving

energy from unconventional sources to enhance our oil and gas production.

Through PETROFEST 2015’s theme “Breaking through the Barriers: Non-

Conventional Energy Resource Development in Indonesia” we are doing our

part to help educate our young generation to be technically advanced, and

socially adequate future engineers.

PETROFEST 2015 is an annual event of SPE Java Section,

collaborating with SPE Student Chapters, held to enrich its participants’

knowledge by joining a series of competitions and seminars. This year’s

competitions consist of Smart Competition, Plan of Development (POD)

Design Competition, and also Paper Competition.

TABLE OF CONTENT

Background

Event Theme + Objective

Event Description

University Invitees

Schedule of Events

General Rules

Regulation of Competition

Smart Competition

Plant of Development

Paper Competition

Registration Form

Contact

BACKGROUND

The consumption of the energy is directly proportional to the

progress of the mankind. With ever growing population, improvement in the

living standard of the humanity, industrialization of the developing

countries, the global demand for energy is expected to increase rather

significantly in the near future. The primary source of energy is fossil fuel.

However the finiteness of fossil fuel reserves encourages the harnessing of

unconventional energy resources for steering the global energy supplies

towards a sustainable path. By 2035, with the global population reaching 8.5

billion people and assuming no change in patterns of energy use, the world

will require energy at a level 1.5 times greater than in 2010. Meeting this

demand is a challenge and calls for innovative research in unconventional

energy development as a complement to the conventional energy.

Research and investment into unconventional resources has

increased significantly over the last two decades. In several cases, the

technologies for economic production have already been developed, while in

other cases, the resources are still in the research stage. What has qualified

as "unconventional" is a complex and changing interplay of resource

characteristics, the available exploration and production technologies and the

current economic environment. The development of unconventional energy

plays in global nowadays become more popular. Oil & Gas companies

around the world now pay more attention to develop the knowledge of

unconventional resources. Strong growth in production from unconventional

sources of gas and oil will have a major impact on global energy markets to

15 years from now on.

Therefore, this year SPE Java will conduct a competition event

aimed for SPE Student Chapter member under SPE Java to interact more

and provide improvement in knowledge about oil and gas industry

technologies focusing on unconventional energy resources which become

interesting issues nowadays. This event also will be held as one of the event

to select the next year SPE Asia Pacific Oil and Gas Conference and

Exhibition (APOGCE) participants which held by SPE International. With

this background we create the theme of this event as, “Breaking through

the Barriers: Non-Conventional Energy Resource Development in

Indonesia” and we hope the participants of the competition and audiences

could get some information either about SPE, oil and gas knowledge or their

technology through the competition that we held.

PURPOSES

As one of the events to prepare the winners form the smart competition and

paper competition to enter into a larger event which is APOGCE

As a media to improve the relationships between Student Chapters under

SPE JAVA

To Give feedbacks to SPE Java for giving an honor to Universitas Indonesia

and Universitas Trisakti to held their event

As a provider to give knowledge, soft skills and many more to people who

join in the event as participants and also as committee

TARGET PARTICIPANT

Our targeted participants are 115 competition participants and 25 audiences

From SPE Java Student Chapters:

SPE Universitas Indonesia Student Chapter

SPE Universitas Trisakti Student Chapter

SPE Institut Teknologi Bandung Student Chapter

SPE Universitas Padjajaran Student Chapter

SPE Universitas Diponegoro Student Chapter

SPE Universitas Pembangunan Nasional “Veteran” Yogyakarta Student

Chapter

SPE Universitas Gajah Mada Student Chapter

SPE Institut Sepuluh Nopember Student Chapter

EVENT DESCRIPTION

A. Smart Competition

Smart Competition is a competition with a quick quiz system about oil and gas

science and technology (drilling, geology and production). This competition

will be held as much as 3 rounds consisting of preliminary, semifinal, and

final round.

B. Plant of Development

Plan of Development Design is a contest for development strategies and plans

to produce certain types of energy. The case and details of the competition

will be provided by our committee. The participants of this competition shall

assess the possible development plans for economic evaluation. At the

competition day, participants will present their development plans for

producing energy along with other supporting variables such as technology

availability and economical evaluation to show the feasibility of the plan.

C. Paper Competition

Paper Competition is carried out by writing a draft of ideas regarding

technology and renewable energies that are being developed to increase the

productivity and effectiveness of energy sources. The systematic of the

competition is in to explain the participants’ ideas in the form of

presentation that we make in order to deliver innovation and to be applied to

energy companies.

D. Cultural Night

Theme: Jakarta’s Culture Night

A dinner banquet for the all the student participants, judges, sponsors,

SPE Java boards, and the committee. This event serves as the closing

ceremony, cultural performance, winners’ announcement, prizes

hand-overs, and socializing media for all of the participants.

SCHEDULE OF EVENT

Friday, November 13th

2015

Arrival of all participants

Technical meeting

Saturday, November 14th

2015

Any changes in the schedule will be notified to all student chapters

Time Activity

07.00-07.30 Participants Arrival

07.30-08.00 Registration

08.00-08.30 Opening Ceremony Forewords by SPE Java & the Project Officer

08.30-09.00 Seminar Session I

Speaker: To be confirmed

09.00-09.30 Theme: To be confirmed

09.30-10.00 Seminar Session II

Speaker: To be confirmed

10.00-10.30 Theme: To be confirmed

Parallel Session of all competitions

Time

Smart Competition

Paper Competition Plan of Development

Activity

10.30-11.00 Opening & Briefing Opening & Briefing

none 11.00-11.30

Preliminary Round Final Presentation 11.30-12.00

12.00-12.30

12.30-13.00 Lunch Break

13.00-13.30

Time

Smart Competition

Paper Competition

Plan of Development

Activity

13.30-14.00 Registration Registration Registration

14.00-14.30 Semifinal Round

Opening & Briefing Opening & Briefing

14.30-15.00 Final Presentation

Final Presentation

15.00-15.30 Break

15.30-16.00 Final Round

Break

16.00-16.30 Final Presentation

16.30-17.00 Break

17.00-17.30 Break

Time Activity

17.30-18.00 Participant leave the venue back to hotel

18.00-18.30 Break

18.30-19.00 Transportation to Dinner Venue

19.00-19.30

Fun Dinner

Opening

19.30-20.00 Dinner

20.00-20.30

20.30-21.00 Winner announcement & Prizes Hand-overs

21.00-21.30 Closing

21.30-22.00 Photo Session

Sunday, November 15th

2015

Participants’ departure

GENERAL RULES

A. Eligibility

All competitions’ participants must be a SPE member from SPE Java

Student Chapter

All participants have to meet the requirements to each competition

and must be enrolled as active student in their respective universities

until the competitions are finished

All participants must submit the completed registration form and

payment receipt before the deadline

B. Registration

1. Pre-requisite

Please send the following to the official email of this event

([email protected], with subject: “Full Name_University_

Name of Competition/Audience_Petrofest2015”)

Copy of valid student ID

Copy of payment transfer

Completed registration form

After submitting all requirements, please confirm us by simply sending a

message “Full Name_University_Name of

Competition/Audience_Petrofest 2015” to our Contact Person.

2. Fees

The fees stated here are the fees for event, accommodation,

consumption (breakfast & lunch), participant’s shirt, and a goodie bag.

Participants (Smart Competition, Plan of Development

Competition, Paper Competition) :

Rp 350.000,-/person

Audiences : Rp 350.000,-/person

3. Registration Deadline

Registration form and the other requirements for all of the competitions

participants and audiences must be submitted before: October, 14th

2015

4. Payment

Payment should be done in Indonesian Rupiah only. The payment can be

done before the registration deadline by transferring to this account:

Bank Name: Bank Nasional Indonesia (BNI)

Account Holder: Denia Apriliani Rahman

Bank Account Number: 0328672223

C. Prizes

The winner of this event’s competitions will be awarded with:

1. Smart Competition

Winner : Certificate + IDR 3.000.000

1st Runner Up : Certificate + IDR 2.000.000

2nd

Runner Up : Certificate + IDR 1.000.000

2. Plant of Development Competition



2nd


3. Paper Competition



2nd


Best Speaker : Certificate + IDR 500.000

Competition

Regulation

1. Smart Competition (PetroBowl)

a. Overview

Description:

The PetroBowl competition is a fast-paced quiz-style competition

that matches SPE Student Chapters against one another in a bracket style

tournament. This competition is made by University of Indonesia (UI)

and University of Trisakti in the series of PETROFEST 2015 for the first

SPE Java Annual Competition. The PetroBowl committee would like to

build on PetroBowl as an international competition while ensure quality

and fairness is maintained at all levels and this competition will be held

every year.

Theme:

Oil & Gas: The Science and Technology

Participant:

1 team consist of 3 students and 2 substitutes (optional)

Competition:

The competition will be held for 10-16 teams that will compete

in preliminary session, semi-final, and final round.

Goal & Aim:

This competition aims to sharpen and broaden the students’

knowledge of oil & gas industry.

Facilitate to increase students’ competitive ability

b. Rules and Regulations

A. ELIGIBILITY

This competition is open to any SPE Student Chapter and all

competition participants must be student members of their school’s

SPE Student Chapter at the time of competition. Teams will consist of

three (3) members who will be involved in a game at any given time.

Teams must identify a team captain at the time of registration. The

team captain shall be responsible for all team-related decisions and

any correspondence with the PetroBowl Committee.

B. COMMUNICATIONS

All presentations, verbal communications, written documentation, and

the competition itself will be in English.

Any communication between the PetroBowl Committee and the

participants can be done directly or via email.

C. RULE CHANGES

Competition rules are subject to change. Any rules changes,

clarifications, and/or addendum will be announced to all participating

universities and during the team meeting before the competition.

Competition Rules

D. GAME FORMAT

The games will be single elimination in which two teams compete and

the winning team (team with most points at the end of the round)

advances to the next round.

The games consist of qualifications, final four, third place, and final

round.

Initially all the expected 16 team will be divided into 5 groups that will

be drawn or onformed on Technical Meeting and each of these group will

comprised with 3 teams. All the 3 teams will be competing and highest

scored team from that particular game will proced to next round.

E. TOURNAMENT OFFICIALS

Judges: Each game will have three judges who are SPE members

chosen by the PetroBowl Committee. All judges' decisions concerning

compliance to the rules and awarding of points will be final.

Moderator: Each game will have a moderator. There may be two

moderators to share the responsibility. The moderator(s) will read the

questions, consult judges as needed to determine the correctness of

answers, award and deduct points, and otherwise enforce the rules of

competition. Questions will not be projected on a screen unless they

specifically require a “Visual Aid”, in which case the moderator will

clearly direct participants’ attention to a screen.

Scorekeeper: Each game will have at least one scorekeeper. Games

will not be considered final until the scorekeeper has declared the

official score.

Timekeeper: Each game will have one timekeeper. The timekeeper

will enforce time limits and supervise the game clock.

F. EQUIPMENT

All games will be played such that each participant in the current

game has a "buzzer" – an electronic device that determines which

participant buzzes in to answer a question first.

Each participant is responsible for monitoring whether his or her own

buzzer is operating properly throughout the game.

If a participant believes a buzzer is malfunctioning, it is the

participant’s responsibility to alert PetroBowl officials immediately.

The current toss-up question will be finished and, if a participant from

the other team buzzed in, the participant will be required to answer

per normal protocol. PetroBowl officials will then stop the

competition and attempt to reproduce the alleged buzzer malfunction.

If it is recreated, the question will be discarded; if the malfunction

cannot be recreated and the buzzers are deemed to be performing as

designed, the otherteam’s answer will stand and normal rules per

section P will apply.

If a buzzer malfunctions, only the current toss-up question or the last

completed toss-up question can be replayed. Enforcement of this rule

is subject to the moderator’s ruling that the malfunction impacted play

of that question.

If the buzzer system is deemed to be inoperable by the Moderator, an

alternative method (such as the “table slap” method) may be used.

Teams will be fully briefed on the protocol of any such methods by

the Moderator before proceeding.

All games will be timed and will use a clock clearly visible to both

teams.

Participants will be provided paper and pencils.

Calculators will be provided. To ensure fairness, competitors will use

only the provided calculators.

Participants may not use reference materials during the game.

G. PARTICIPANTS

A team consists of only 3 players are involved during a game at any

given time.

Each team is allowed to have a maximum of two (2) substitute

players that is registered in the official registration form.

Substitutions may not occur during a game except during stoppage

of play due to halftime intermission. Substitutions may occur

between games.

Each team shall designate a team captain.

Players and universities are responsible for any liability arising from

their conduct while at the tournament. Any purposeful act of

dishonesty or an act which does not conform to the spirit of the

competition, observed by any tournament official, will be considered

cause for expulsion from the competition. Please refer to Ethics and

Conduct section.

H. TIME

1. Tardiness of more than 5 minutes from the scheduled match time may result

in a forfeit. This rule will be enforced at the discretion of tournament

officials.

2. In all rounds, the clock starts when the moderator begins reading the first

toss-up question. The time structure of each round is as follows:

All rounds before the Final Four round will consist of “half games” of

8-minutes with no intermission.

In the Final Four and Third Place rounds, each game will consist of

two 8-minutes with a brief intermission between them.

The Championship rounds will consist of two 10-minute with a brief

intermission between them.

3. When the clock sounds the end of time, the half or game shall end, except in

the following scenarios: a player who has buzzed in on a toss-up question is

allowed to answer that toss-up. If incorrect, the other team will have a

chance to answer the toss-up question.

4. The team with more points at the end of the game wins. In the event of a tie:

There will be an overtime period consisting of three toss-up questions.

If the game is still tied after three toss-up questions, the moderator

will read toss-up questions until the score changes.

5. The clock shall not stop, except:

When an appeal has been expressed by the captain of a competing

team.

When stopped by a tournament official to resolve a problem or to

replace a question.

At the end of the half or game.

When a moderator needs extra questions because of replacement of

questions or overtime.

6. The clock used by the time keeper is the official time and is not contestable.

I. QUESTIONS

1. Each game uses 1) toss-up questions worth 10 points each, and 2) bonus

questions, worth up to 10 points each.

a. A team receives a bonus question for each toss-up question correctly

2. Each question can only be answered by the previously designated player

(except in overtime).

3. Questions are selected from a pre-screened question bank. If the question

bank is depleted, the moderator may resort to using back-up questions which

could consist of questions from previous competitions.

4. Questions are intended to test the contestants’ knowledge of petroleum

engineering and the petroleum industry. Questions may include history,

trivia, current events, technical questions, calculations, and problem solving.

5. Suggested (but not all inclusive) list of study materials as possible sources of

questions:

a. Academic: Technical, Fundamentals of Petroleum Engineering

Content from SPE’s PetroWiki (www.petrowiki.org)

Petroleum Engineering and related (Geology, Reservoir Engineering,

etc.) textbooks

Glossary of Industry Terminology:

http://www.spe.org/spe-app/spe/industry/reference/glossary.htm

Schlumberger Oilfield Glossary:

http://www.glossary.oilfield.slb.com/Default.cfm

b. Non-Academic: Industry Statistics, History, Trivia, Current Events

http://www.spe.org/industry/statistics.php

Journal of Petroleum Technology

SPE Annual Reports

J. TOSS-UP QUESTIONS

A player may “buzz in” (using his/her buzzer) to answer a toss-up question

at any point after the moderator has begun reading the question. There will

be no signaling between team members (or from the audience) to indicate

who will buzz in on a toss-up question. Restricted signaling includes verbal

signals, written signals, hand motions, head motions, eye contact, and

anything else construed as signaling by the tournament officials. Violation of

the signaling rules will result in forfeiture of opportunity to answer the toss-

up. Repeated violations can result in ejection and/or disqualification per the

“Ethics and Conduct” rules.

Once a player has buzzed in, a tournament official will verbally recognize

the team and the player. If a player repeatedly responds before being

recognized, tournament officials reserve the right to invalidate that player’s

response, turning the question over to the other team, if applicable.

The player who buzzed in and is recognized by the moderator may NOT

confer verbally or otherwise with teammates (or spectators). Should this

occur, the player will lose the chance to respond to the question, and the

opposing team will be allowed to answer, if appliccable. Alternately, the

question may be thrown out if necessary at the discretion of tournament

officials. Repeated violations can result in ejection and/or disqualification

per the “Ethics and Conduct” rules.

If a player buzzes in before the moderator has finished reading, the

moderator will stop at that point. If the answer given is incorrect, the

moderator will re-read the entire question for the benefit of the other team.

An answer to a toss-up must begin within 5 seconds after the player has been

recognized. An answer started after the timekeeper has said "Time" will be

treated as no answer. Ties between the player and the timekeeper are decided

in favor of the player.

Players have 5 seconds to buzz in after the moderator has finished reading

the toss-up. If the player answers incorrectly, the other team will then have 5

additional seconds to buzz in. Some questions may permit more time, which

will be noted specifically by the question.

Questions in Toss Up can be a simple calculation question or picture

question. For the calculation question, comittee will give 30 seconds for the

team answer the question.

Decisions as to whether players have exceeded the allotted time to buzz in or

to answer may be rendered only by the tournament officials and are not

contestable.

Each correct answer to a toss-up question is worth 10 points. An incorrect

answer will be assessed a 5 point penalty. Decision is only made by

judges.

N. BONUS QUESTION

Teams may confer on bonus questions.

On bonus questions, the team captain will give the answer or explicitly

designate another team member to give the answer. Any other player’s

answer will not be accepted.

Unless advised by the Moderator, a team has 15 seconds to answer a bonus

question. The 15 seconds starts when the moderator finishes reading the

question. If the moderator is asked to repeat the question – the time will still

be counting down. After 15 seconds, the moderator will prompt the team for

an answer. Once prompted, the team captain (or the team member he

designates) must immediately begin answering or forfeit the opportunity to

answer.

A team may begin its answer before the moderator is finished reading all of

a bonus question. In such cases, the moderator stops reading when the team

begins its answer. If the bonus contains another part, and the first part was

answered correctly, the moderator then reads the next part of the question.

Each bonus question is worth up to 10 points. There will not be a

penalty for incorrect answers to bonus questions.

O. CORRECT ANSWERS

The moderator will accept only the first answer given by a player, except for

multiple answer questions and situations enumerated below.

Only the first portion of a multi-part answer to a singular question will be

considered, even if the rest of the answer contains the correct response.

Further, if a multi-part answer is given to a singular question, the judges

must deem all portions of the answer to be correct in order for points to be

awarded.

Modifying words before the first noun of a response are considered as one

answer with the noun.

If a question asks to identify an answer from a list, the player must name the

exact answer (e.g., NOT “the second thing you read” or “the one that started

with F”).

P. APPEALS

Teams will be allowed one (1) appeal per game.

Reversals to a decision will only be considered if an appeal has been made

by a team.

Appeals can only come from the team captain.

Appeals must be expressed immediately to the Moderator after a decision

and before the next question is read. In the case of the last question of a

game, the appeal must come before the moderator announces the final score.

A team will have 15 seconds immediately after the appeal to state their

position. It will be up to the judges’ discretion whether to sustain or overturn

a decision.

Q. ETHICS AND CONDUCT

All players, institutional representatives, and other persons associated with a

team are bound by an honor code to behave responsibly and ethically. This

includes, but is not limited to: treating all participants, attendees, and

officials with courtesy, not receiving or giving impermissible assistance, not

creating the temptation for another to cheat, abiding by all decisions of the

tournament officials, not colluding with another person to "fix" a match

result, not intentionally "throwing" a match, honestly reporting details of

game situations to tournament officials, and promptly reporting violations of

this honor code to a tournament official. a. Participating teams and audience

shall not write down or record any questions and/or answers.

Any tournament official may find that a player, coach, institutional

representative, or other person associated with a team during the tournament

has committed misconduct. Misconduct includes disruptive behavior,

unethical behavior, any violation of the honor code, or other un-sportsman

like conduct. Officials may interpret these categories at their discretion.

Major infractions and/or repeated infractions may result in ejection for an

individual and/or disqualification for a team at the discretion of tournament

officials.

R. SEEDING, BRACKET, WAIT LIST, AND BYES

All competitions shall follow a standard single-elimination bracket-style

process.

The bracket are:

The PetroBowl Committee reserves the right to re-seed teams prior to the

competition in the event of a cancellation/disqualification. In the event of a

“no-show” the morning of the competition, said team shall be removed from

the bracket and the team scheduled to play them shall receive a “bye” for

that round.

2. Plan of Development Competition

a. Overview

Theme:

Strategy for Providing More Accessible and Effective Unconventional

Resources for Future Demand

Participant:

1 team consist of 3-4 students

Competition:

The competition will be held for 7-10 teams that will present their

development plans in front of a panel of judges on the day of

competition

Goal & Aim:

This competitions aims to improve the students’ ability to make a

feasible, effective, and creative plans for providing more accessible

and effective unconventional energy resources for future demand.

Facilitate to increase students’ planning ability, presentation skill, and

team-work

b. Rules and Regulation

A. GENERAL RULES

Case and data (reservoir data, logging data, etc) related to the PoD

will be given to the selected team on further notice from the

committee

Every team must follow “PTK POD from BP Migas KEP-

0072/BP00000/2010/S0 for PoD’s format

All presentations, written document, verbal communication, and the

competition will be in English.

If any participants collect all requirements after the submission due

date, they will get 10 points reduced out of 100 points from the total

score.

Briefing to the competition rules and other details will be explained

during technical meeting before the competition.

Competition rules are subject to change. Any rules changes,

clarifications, and/or agenda will be announced to all participating

universities during the competition briefing.

B. ELIGIBILITY

Each team consists of 3-4 people and the participant must be an

undergraduate student.

Every member of team must be from the same university

Every member of team is not allowed to join another team

C. REGISTRATION

All participant from each team is required to submit:

Completed registration form

Copy of Student ID

Copy of any letter that shows the participant is an undergraduate

student

All the requirements above must be submitted via email to

[email protected] before October 14th 2015

Participants will also need to submit a project explanation (brief of

development plans including technology used and economic

evaluation) maximum 3 page long typed in Ms. Word. (Deadline will

be notified by the committee later on)

All teams which have submitted all the requirements before deadline

and will compete in Universitas Indonesia on November 14th 2015

D. COMPETITION FORMAT

The PoD’s theme is “Strategy for Providing More Accessible and

Effective Unconventional Resources for Future Demand”

Each team will be drawn in Technical Meeting to decide the order of

the presentation

The presentation and Q&A session will be in English

Each team has 20 minutes for presentation and 15 minutes for Q&A

session

E. JUDGING CRITERIA

a. Economic and Profitable Analysis (20%) This criteria is about how you analyze and explain the economic evaluation of

your PoD based on the given data. How profitable it is for your company. Is your

production profit high enough to cover all the exploration, drilling, logging, and

any activities related to it.

b. Creativity and Feasibility (25%) It is how you create your development plans as creative as possible based on

the given data. And also how feasible and innovative the technology used to be

applied in that area.

c. Project format (15%) If the format is in accordance with “PTK POD from BP Migas KEP-

0072/BP00000/2010/S0”, the team will get full score.

d. Presentation (20%) This scoring aspect is about how you communicate in English, time

management, present systematically, media used and ethics.

e. Mastering the content of presentation (20%) Ability to understand the content of presentation, ability to defend your

argument, answering systematically and tactically

3. Paper Competition

a. Technical description

Theme:

Non-conventional energy source

Participant:

1 team consist of 1-2 students

Competition:

The competition will be held for 10-15 teams that will present

their paper in front of a panel of judges. 3 Winners will be

selected by judges decision

Goal & Aim:

This competition aims to better the students’ structured writing

skills, analytical skills, and scientific approach of problem

solving

CONTACT

For Further Information please contact:

Name: Kristanto Kosasih

Contact Number: 081397488767

Name:Yananta Bona


Name:Nindya Bestari


Invitation Letter Petrofest 2015

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