I N T R O D U C T I O N T O T H E C A S U A L PAY M E N T C E N T E R

TEAM RUBICON CASUAL TRAINING

CPC CONTACT INFO• Address:• National Interagency Fire Center• Casual Payment Center MS 270• 3833 S Development Ave• Boise, ID 83705

• Phone: 1-877-471-2262• When you call us make sure you identify yourself as TEAM RUBICON!• Phone Hours: Monday – Friday 0745-1615 MT

• Fax: 208-433-6405

• Email: casualpay@blm.gov

• Website: http://www.nifc.gov/programs/programs_PaymentCenter.html

WHAT IS THE CASUAL PAYMENT CENTER?

• When individuals are hired by a federal government agency to perform temporary emergency work under the Administratively Determined Pay Plan (AD Pay Plan) they are called “casuals” or “ADs”.

• Our office, the CPC, processes all timesheets and profile forms for casuals that are hired under a DOI agency (BLM, BIA, NPS, or FWS).

• For Team Rubicon, the CPC will also process all Red Cards, certificates and travel.

• We are located in Boise, ID at the National Interagency Fire Center.

NEXT WE WILL COVER:• Employee Common Identifier (ECI)• AD Pay Plan • Forms Packet:• IQCS Form• I-9• Single Resource Casual Hire Information• W-4• Concur Travel Request Form• Incident Behavior Form• Emergency Contact Information• Travel Worksheet• Skills Questionnaire

EMPLOYEE COMMON IDENTIFIER

• You will be assigned an ECI while you are here.

• We will write your ECI on your Single Resource Casual Hire Information Form.

• This number is to be used on your OF-288 (timesheet) to eliminate the use of SSN in fire camp.

• You still need to use your SSN on profile forms (e.g. the W-4).

ELIGIBILITY & DISCLOSURES

• Active military personnel, including those on leave or furlough, cannot be compensated from incident funds; and therefore, cannot be hired as casuals. This does not include National Guard or Reserves duty.• If you are active duty, please indicate it at the top of your

forms.

• Casuals in positions that require special certification or license (such as emergency medical technicians, drivers, or instructors) must meet the requirements of the hiring agency and of the state where the incident is located.

DISCLOSURES

• Social Security excludes emergency services from Medicare and Social Security withholdings for service performed by an individual serving on a temporary basis in case of fire, storm, snow, earthquake, flood, or other similar emergency (Social Security Act, Section 218 [42 U.S.C. 418] (c) (6)).

OVERTIME & HOLIDAY PAY

• The salary rate shown for each classification is the rate per hour to be paid for all the service required of the casual. Premium compensation must not be paid for service in excess of 8 hours per day or 40 hours per week or for night, Sunday, or holiday work (43 U.S.C. 1469).

UNEMPLOYMENT

• Under the provisions of 5 U.S.C. 8501, federal agencies do not report wages earned to state offices for unemployment compensation purposes. The services performed by an individual on a temporary basis in case of fire, storm, earthquake, flood, or similar emergency incidents are not considered as performing federal service for the purpose of reporting wages for unemployment compensation benefits. Casuals may furnish statements of earnings to State Unemployment Offices on their own behalf.

IQCS FORMHave you

ever fought fires for a

government agency?

Write your information

EXACTLY as it appears on your travel

identification.

IQCS FORM

Please write legibly!

IQCS CERTIFICATES

Two prerequisite courses should have been completed prior to this training class. Please turn in the following certificates along with this packet:

ICS-100/IS-100: Introduction to Incident Command System

IS-700.A: NIMS An Introduction

Section 1 of Form I-9 For the most current form and instructions visit

www.uscis.gov

This section must be legible. Employee’s name must match what

is on the presented supporting documents.

E-mail address and phone number are optional. Employee may write “N/A” if they choose not to

provide this information.

XXX XX XXXX

Section 1 of Form I-9 Employee Attestation

Smokey Bear

06/13/XX

Ensure one of the boxes for citizenship is

checked.

Employee signs and dates this

form the day it is completed

by the employee.

You have finished your portion of

the I-9!

SINGLE RESOURCE CASUAL HIRE FORMLeave ECI blank.

The point of hire should be your home city &

state.

SINGLE RESOURCE CASUAL HIRE FORM

SRCH FORM CONTINUED...

Sign this form today, but DO NOT

write today’s date!

FEDERAL FORM W-4Correctly completed W-4 with Allowances

Form Requirements:• Complete and

legible first and last name.

• Legible 9 digit social security number.

• The address must be your valid mailing address, not the physical location.

• A marital status must be checked.

• Form must be signed to be valid. If Block 5 has an allowance amount, then Block 7 must be left

blank. Block 6 is for an optional additional amount.

Block 3 Marital Status is filled in.

STATE TAXES• The Federal Personnel Payroll System (FPPS) will automatically default

your state taxes to single and zero for the state that is indicated on your W-4.

• If you would like your state taxes to be the same as your federal taxes, write Federal & State on the bottom of your W-4.

• If you would like to claim a different deduction for your state taxes, please let us know so that we can give you another form.

• Some states will not allow the W-4 to be used for state taxes. These states are: AL, AZ, AR, CT, GA,HI, IL, IA, KS, KY, MI, MS, NC, OH, PA, VA and WV. If you live in one these states please see us for your state tax form.

• If you live in a state that does not have income tax (e.g. WA, TX, TN, etc.) state taxes will not be withheld.

CGE PROFILE REQUEST AND VENDOR MASTER SETUP FORM

CGE PROFILE REQUEST AND VENDOR MASTER SETUP FORM

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TRAVEL & REIMBURSEMENT

• The Travel Worksheet will be used for reimbursement of your travel expenses.

• Know your per diem rates! A justification must be submitted for any

expense over per diem. https://www.gsa.gov/portal/content.104877

• Indicate if you share a hotel room. Only pay half of the hotel room rate in order to be reimbursed.

• Travel Worksheet must be emailed to casualpay@blm.gov within 5 business days of your return from an assignment.

• Copies of ALL receipts must be included:Flight ItineraryAll receipts for travel expenses

TRAVEL & REIMBURSEMENTCONTINUED....

TRAVEL WORKSHEETTOP SECTION

This form will either be filled out by you, or by your

crew boss. Check appropriate box.

If you are part of crew, crew name is input here. Otherwise,

indicate N/A.

Enter your last name. If in a crew, all crew member’s last

names will be listed.

N/A

Start and End location will be either your home

or your staging area if applicable.

Enter dates of travel and your type of travel

will be Mission.

Bear

Boise, ID Boise, ID7/1/16-7/15/16

TRAVEL WORKSHEETMIDDLE SECTION

You may only have 1 travel day; however, there are 3

lines just in case you do have overnight travel.

Day 1 on the incident

Only the Fire Code is needed

Mark if the meal was provided

Mark Yes if you purchased your own room, No if you did not.

Extra travel expenses. Enter dollar amount.

TRAVEL WORKSHEETBACK OF THE WORKSHEET

Add any additional information the travel arranger may need to know. Remember to include copies of ALL receipts when emailing worksheet.

Email completed form and receipts to casualpay@blm.gov

Your travel reimbursement payment is separate from your time and attendance payment.

TRAVEL REIMBURSEMENTCONTINUED....

• A travel voucher will be emailed to you within 5 business days of submission with a travel voucher attached.• The travel voucher must be signed by

you and returned by email to casualpay@blm.gov.• The travel reimbursement payment is

separate from your time and attendance payment.

SKILLS QUESTIONNAIRE

• This is a form that we hope to use to identify other positions within the Wildland fire community that you may be well suited for.

• Just check the box next to items that you have experience or training in.

CREW TIME REPORT (CTR SF-261)

The Incident Supervisor will certify CTRs for each

operational period.

AD Casual names are listed along with AD class.

Military time is used on all time records.

All on-shift time should be indicated including time of

actual work, ordered standby, and compensable

travel time.

Crew name and number are identified at the top of the CTR,

in addition to the hiring agency, fire name and fire

number.

The CTR SF-261 is the initial timekeeping

document.

After having been signed by the appropriate

approving official, the original CTR is then

submitted to the Time Unit in order to facilitate time

recording on the individual OF-288s.

Vale Dist. BLM

OF-288/TIMESHEETVerify your ECI is correct and that your name is correctly

indicated.

Note: $100 BOOT STIPEND---Will be applied automatically once qualified.

After signing your OF-288, make sure that a Time Officer signature

is present.Cost Code: For most incidents, the only thing we need to process

your time is the Fire Code.

Ensure the Position Code is present. The AD Class does not need to be listed, but if it is, it

must not conflict with the position code.

RED CARDYou must bring your Red Card to every

incident!Date Red Card

is printed.

Date Refresher Course must be completed by.

Qualification Status, Position

Code and Description.

Certifying Official’s signature.

This IS NOT your ECI number,

but rather your IQCS number.

Fitness level and date Pack Test credentials

expire.

Position expiration

date.

Red Card will always have WY-CDC printed here, this is how the

IQCS system identifies TR ADs. It may or may not be

your dispatch center.

BACK OF THE RED CARDAfter completion of an incident,

it is your responsibility to complete the

Experience Record on the back of your card.

If you are hired as a FFT2 and perform as an EMT at an

incident, be sure and record the EMT experience.

When your fire season has come to an end, send the CPC an updated copy of your Experience Records.

Experience history will then be entered into the IQCS system at the end of the year to record and retain

an updated history of your qualifications and experience.

Make sure you receive an evaluation at the end of each incident. Submit copy to CPC upon return.

DISPATCH COORDINATION SYSTEM

• The National Interagency Coordination Center (NICC) is located in Boise, ID.

• The United States is divided into Geographic Area Coordination Centers (GACCs).

• Within each GACC there are several Interagency Dispatch Centers that are responsible for initial attack dispatching, as well as mobilization of resources locally and nationally. Virginia Interagency Coordination Center is located in the Southern GA, Montrose and Cody Interagency Dispatch Centers are located in the Rocky Mountain GA.

GACC MAP

There are ten Geographical Coordination regions.

DIS

PATC

H C

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RS

If you are located in Team Rubicon Regions TR Region I, II, III or IV• Virginia Interagency Dispatch Center• Phone Number - 540-265-5221• Email - vavafdispatch@fs.fed.us

If you are located in Team Rubicon Regions TR Region V, VII, VIII, X• Cody Interagency Dispatch Center • Phone Number - 800-295-9954• Email - codydispatch@gmail.com

If you are located in Team Rubicon Regions TR Region VI or IX• Montrose Interagency Dispatch Center • Phone Number - 800-253-0522• Email – montrosedispatch@yahoo.com

DISPATCH CENTER CONTACT INFORMATION

Incident

NICC

Local Dispatch

DISPATCH CENTER

GACC

TEAM RUBICON

GACC

Ordering Channel Web

WY-CDCCO-MTCVA-VIC

WHAT IS AVAILABILITY?

• Ready to leave your location within 2 hours of receiving a call from dispatch. This means personally, you have job/family/pet needs all taken care of.

• If you do not answer the phone call, dispatch will leave a message and continue to the next person on the list. It is your responsibility to ensure that:

Dispatch has your CORRECT contact information. This includes home, cell, work and email.

If your contact information changes you need to notify the Casual Payment Center and your respective dispatch center.

• Do not try to negotiate for less than a 14 day assignment plus travel. If you cannot commit for a full 14 days then you need to be unavailable.

HOW DO I MAKE MYSELF AVAILABLE?

• You can call your respective dispatch center and ask them to set your status “available”.

• You can obtain the ability to self status utilizing the ROSS program. You will always want to select National. Handout provides instructions on how to get access. Benefits include:

You can see your contact information. You can see what your current status is. You can change your status as often as you want, you do

not have to rely on the dispatch center (they could be closed or very busy) to change it.

• Dispatch will notify TR of resource needs.• TR will post BLM Roll Call on TR website.• TR member if available, will call their

respective dispatch center or use the self status function in ROSS to confirm immediate availability.

MOBILIZATIONGETTING CALLED UP

MOBILIZATION ORDERING PROCESS

• Your dispatch center will call you to fill an order. It is important to meet the date and time needed, which means being ready to leave within 2 hours of the call. If this cannot be met the order will be filled with someone else or returned to the system to be filled elsewhere.• If the mode of transportation is by air, dispatch

will make those arrangements for you. • Rental cars can be used if approved on the

resource order. You will initially be responsible for this cost on your personal credit card. (You will be reimbursed through the travel process.)

• Always contact Dispatch to notify them of the situation.• If you are at the airport, work with the airline to reroute your travel to the destination point.• Always be prepared to cover any unexpected expenses if you are delayed, such as hotel accommodations/meals.

MOBILIZATIONWHAT TO DO IF YOU MISS A FLIGHT

MOBILIZATION ORDERING/PROCESS CONTINUED...

• When you have arrived at your destination airport you will need to call the incident (Block 8 on your resource order) to have them come and pick you up or find out what travel arrangements have been made to get you from the airport to the incident. You could contact them before you leave or enroute to let them know your ETA and then you will know what to expect.

MOBILIZATIONWHAT YOU NEED WHEN REPORTING TO AN INCIDENT

• Red Card • Driver’s license or official photo ID

used for airline travel.• Single Resource Casual Hire Form• Copy of Resource Order

Assignment name & number. Specific location of the fire. Location of the check-in point. Reporting time. Any special communication instructions. (Information

is available on the Resource Order.)

RESOURCE ORDER

Reporting time.

Assignment Name and Number.Specific location of the fire.

Location of the check-in point.

MOBILIZATION DETAILS

• Upon receipt of Resource Order – verify in Block 12 under Resource Assigned that your name appears in that block. If it says “pending” you need to notify your dispatch center to receive a complete Resource Order.

• Note in Block 8 there are phone numbers of the receiving unit/dispatch. If you need assistance once mobilized call these numbers for help. They will want to know Incident Name, Incident Order Number and Request Number from your Resource Order.

Incident Base Phone Numbers.

Resource Assigned.

RESO

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Request Number.

Special Needs block will identify additional authorized needs such as a rental car.

DEMOBILIZATION

• The demobilization process works in reverse of the mobilization process.

• The dispatch center where your assignment is located will make travel arrangements for your return to your home airport.

• Once you have returned from assignment, call your home dispatch center and let them know you are home and your availability status.

• At any point you elect to deviate from the travel arranged (i.e. stay an extra couple of days or stop enroute a couple of days to vacation) your travel is terminated at that point and you will be responsible for any costs incurred after the point of deviation.

REASSIGNMENTS• If your assignment does not last 14 days and you

would like to be reassigned you need to work through the Incident Management Team (IMT)to let them know you are available for reassignment.• If there is not an IMT, then contact the dispatch

center where you are located (Block 8 on the Resource Order). Do not contact your home dispatch center. They do not have access to you for mobilization purposes until you are released and home again.• Once you receive a reassignment you should

obtain a new Resource Order and information from the dispatch center on travel arrangements.

HELP!• If at any time while you are on assignment

and you need some help or guidance concerning mobilization, reassignments, travel issues, etc. by all means call your home dispatch center and they can provide you with options or the appropriate actions that could be taken by you to resolve the situation.

THANK YOU!