Husys Report_Souvik Sarkar

7/25/2019 Husys Report_Souvik Sarkar

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SOUVIK SARKAR 1

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING

SERVICES PRIVATE LIMITED


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SOUVIK SARKAR 2



CERTIFICATE

This is to certify that the project report titled A study on Aphusys, an Integrated

HR Management tool and Orgvey, an Organization Survey tool by Husys

Consulting Services Private Limited is a bona fide work carried out by Souvik

Sarkar, Roll no 14S649 under my guidance for partial fulfilment of Post Graduate

Diploma in Management.

Signature:

Name of guide: Mr. G R Reddy

Date:


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SOUVIK SARKAR 3



ACKWOLEDGEMENT

I take this opportunity to thank Husys Consulting Service Private Limited, for entrusting me this

project as a part of summer internship. The eight weeks of summer project helped me gain lots of

knowledge and insights about the industry.

I thank my guide Mr G R Reddy, Founder and Chief Facilitator, Husys Consulting Services Private Limted

whose crisp instructions helped me in understanding the requirements properly .Despite his busy

schedule, he took out time to guide us through the project.

I also thank Mr Hemanth Maskikar, Business Development, Husys Consulting Services Private Limited,

Hyderabad and Ms. Sally Kollian, Lead HR, Husys Consulting Services Private Limited, Hyderabad and

withal other employees for their valuable inputs.

Finally I would like to thank Mr. Sridhar Telidevara, MIP chair and MIP team of T.A Pai Management

Institute for providing me with the opportunity for this summer internship.


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EXECUTIVE SUMMARY

HUSYS is a HR Function Management Company focusing on building HR Departments for Start-

ups, Small & Medium businesses. The organizations main aim is to streamline the change

companies go through during their growth phase addressing key HR challenges in a customized

way. Husys strives for the client Business Excellence. It is a very young organization with 27 yearsof average age with more than 300 years of collective experience. Their effort is to enhance the

capabilities of businesses in utilizing the most important Human Resource. We have been serving

more than 15 different Industries with an ability to bring cross-Industry best practices for

business success.

Presently Husys is launching 2 online products i.e. ApHusysand Orgvey. ApHusys is a Human

Resource Management System developed by Husys Consulting Service Pvt. Limited to manage

and maintain HR operations across different industry specific domains. It is a complete online

solution focusing on key HR areas such as defining organizational hierarchy, attendance

management, Payroll process and administration, Employee Data Management, CompleteEmployee Self-service etc. On the other hand, Orgvey is an employee engagement survey tool

which helps organizations conducting employee engagement survey based on 5 key areas which

are Conditions, Contributions, Relations, Opportunities and strategic content. The company also

planned to help organizations come up with a solution based on the survey result.

The objective of the project was to launch these two products successfully. The whole project

was broadly divided into 3 phases. In first phase, a detailed competitor analysis was carried out

focusing on current HR management systems present in the market with an emphasis on their

offerings. Also based on Key HR functionalities, a study was carried out to identify specific HR

management products serving in those domains. In the second phase a survey was carried out tounderstand the small and medium enterprises attitude towards HR management software. A

questionnaire was sent to CEOs and HR managers in number of small and medium enterprises

and based on their response an analysis was carried out. In the third phase, detailed workflows

of both the tools were created in order to have a better understanding and also to prepare sales

pitch. Based on these workflows, brochures and presentations were created for these two

products.


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TABLE OF CONTENTS

1. Introduction 6

1.1.About Husys.. 6

1.2.About ApHusys... 6

1.3.About Orgvey..... 92. Management Problem 11

3. Research Objective 11

4. Limitations.. 11

5. Competitor Analysis. 12

5.1.HR management suites based on functionality.. 12

5.2.ApHusys Comparison with Domestic HR management suites.. 22

5.3.E-Commerce Platforms for Human Resource Management System 26

5.3.1. B2B portal/Directory 26

5.3.2. Sell via online e-commerce store 29

6. Exploratory Research. 306.1.Questionnaire Design 30

6.2.Questionnaire 30

7. Analysis... 37

7.1.HR management System Analysis.. 37

7.2.Integration with 3rd party Services.. 42

7.2.1. Usage of recruitment portal ... 42

7.2.2. Usage of medical insurance system. 42

7.2.3. Usage of training and development tool. 43

7.2.4. Usage of psychometric tool.. 43

8. Understanding the Business flow. 448.1.Business flow for Aphusys.. 44

8.1.1. Configuration according to Organizations need 45

8.1.2. Leave Management 46

8.1.3. Helpdesk management 46

8.1.4. Reports management.. 47

8.1.5. Payroll management. 48

8.1.6. Homescreen 49

8.1.7. Administrative Rights.. 50

8.2.Business flow for Orgvey 50

8.2.1. Managing Company.. 538.2.2. Managing Survey. 54

8.2.3. Report Generation. 55

9. Conclusion.. 56


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1.

INTRODUCTION:

1.1.

About Husys:

Husys, a Human Resource Management Company which has been in the industry for more than

13 years now, with offices located in the major metropolitans across India. Husys has served

400+ mandated client engagement across 15 industry segments.

Husys offers its expertise in the areas of HR Function Management, Training and

Development, Payroll / AMS, HRIS and HR Consulting Advisory Services in the areas of Culture,

Talent and Capability building activities. Husys aims to ensure that business processes are run

optimally while building and managing people related initiatives.

Key to both of the services is their proprietary Organized to Deliver (OTD)framework, where

they have an Associate Consultant with professional qualification in the subject area deployed

at the client office to define, implement and manage all front-end deliverables. The onsite team

is supported with an Anchor Consultant and Practice Area Specialists and the overall delivery

management is done by a Delivery Head. Where needed the team also draws on the expertise of

the Leadership team for all aspects of design of programs.

Besides these they are also launching two online products. These are Aphusys, an online HR

function management tool and Orgvey, an online employee engagement survey tool.

1.2.

About ApHusys:

ApHusys is a simple to use Human Resource Management Software which is aimed at small and medium

enterprises. Following are its key features.

Defining Functional, Bands, Grades, Levels, Role maps, Organization Chart

Build organization wide skill repository

Facility to define company specific role maps

Attendance Register (Location Wise)

Payroll process and administration

Employee Data Management

Fully configurable Application ( All business work flows are configurable not hardcoded )


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Complete Employee Self service

Comprehensive and day to day reports for tracking

Build on SAAS model, reducing upfront costs, pay as you go model and no CAPEX at all

The tool is entirely based on internet architecture which results in no deployment cost at all.

No code on the client

Scalability

Minimal training

Low deployment costs

How it works:

Homescreen gives access to all functionalities

Functionalities are divided into 5 major tabs

Home

HRIS

Admin

BeMore

JobHireJob

One time configuration to manage entire HR workflow

After configuration access can be maintained by Admin to give user specific functionalities

Automates the entire process.


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Employee lifecycle management by ApHusys:

Employee joiningSet up employee

master data

Employee details set

up

Desginations

Bands

Grade

Levels

Skills

Qualification

Checklist items &

submission

Salary CCA

City

Compensation

Allowances

Reimbursemen

t

Deduction

Tax

Salary structure

Employee Self-

service

Transactions

Report generation

Employee exit

Salary

Management Leave

Management

Attendance

Performance

Appraisal

Exit checklist &

submission

Employee

settlement

Employee details

modification


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1.3.

About Orgvey:

Orgvey is an employee engagement survey tool developed by Husys Consulting Service to help

organizations carry out employee engagement survey easily. He tool helps organizations in identifying key

problem areas with respect to employee satisfaction.

Following are its key features:

Customization of survey

Define - organizational hierarchy for better measurement

Comprehensive Reporting

Compare Results

Conduct Pen & Paper Survey if required

Guidance on Expert Analysis Absolute Data Privacy

Husys also plans to give consultancy on overcoming the key problem areas based on the survey.


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How it works:

Create CompanyDefine structure

hierarchyAdd employees Define surveys

Manage

questionnaire

Manage weightage

& parametrs

Add private survey

data

Track and managesurvey

Send survey to users

View bounced

reportsView completeness

View public/private

survey reports


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2. Management Problem:Husys Consulting Services Pvt. Limited is presently launching two new products which are ApHusys, an

HR Management tool and Orgvey, an Organization Survey tool. But since it cater to only small and

medium enterprises, the scope of these tools are not well defined. Also the present perception of these

organizations towards these tools needs to be understood.

Also since there are a number of prevalent tolls available for HR management a thorough competitor

analysis needs to be made to understand the scope and market potential of these tools. Apart from

being an HR management tool, the current management objective is to use ApHusys as a platform

where ApHusys can be associated with other online management products as per clients requirement.

As a result, there is a need for understanding the current e-commerce platforms for HR Management

systems.

The third problem is the proper understanding and documentation of the workflows of ApHusys and

Orgvey so that sales presentations and brochures can be made accordingly. So in depth analysis of these

two tools are required to understand the workflow.

3. Research Objective:

Detailed competitor analysis for HR management system.

Analysis of HR e-commerce platform.

Understanding the consumer behavior towards HR management system and organization

survey tool

Understanding the workflows of ApHusys and Orgvey to prepare sales presentation and

brochures.

4. Limitations:

Since there was no existing documentation for these project, everything was to be prepared

from scratch.

To understand the consumer behavior the questionnaire was sent to the CEOs of differentorganization but due to shortage of time and reluctance of organizations to fill up the survey

only 14 responses were recorded.


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5. Competitor Analysis:Competitor analysis was done in two steps. First key HR functional areas were identified for which there

are existing HR management tools. Then all those companies were listed out to have a better

understanding. In the next step domestic HR management products were compared with ApHusys based

on functionalities. Given below are the results.

5.1. HR management suites based on functionality:

Functions Description

IS

Implementation

(Y/N) Systems present System Description

HRIS It merges HRM as a

discipline and in

particular its basic HR

activities and

processes with the

information

technology field

mostly for

administrative

purposes

Y

BambooHR Software

BambooHR is an online HR

software service for small and

medium-sized businesses

Ascentis

Ascentis is a fully integrated

human resources software suite,

which includes applications thatspan the employee life cycle,

including recruiting,

performance reviews, as well as

personnel tracking and benefits

administration

Sage HRMS (formerly

Sage Abra)

Sage is a great fit for companies

seeking a full-featured HRMS for

small to mid-sized businesses.

This well-known system includesCoreHR, Payroll, Competency

Management, Time and

Attendance, and a host of other

applications

Psychometric Field concerned with

the theory and

technique of

psychological

measurement

Y

CITAS

CITAS (Classical Item and Test

Analysis Spreadsheet) is a free

Excel workbook designed to

provide scoring and statistical

analysis


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jMetrik

jMetrik is free and open source

software for conducting a

comprehensive psychometric

analysis

Iteman

Iteman is a commercial program

specifically designed for classical

test analysis, producing rich text

(RTF) reports with graphics,

narratives, and embedded tables

Lertap

Lertap (Laboratory of

Educational Research Test

Analysis Program) is a

comprehensive softwarepackage for classical test analysis

developed for use with Microsoft

Excel

HR Outsourcing

Process of sub-

contracting human

resources functions to

an external supplier N

Recruitment

portals

A recruitment portal,

also known as a career

portal, is a modern

name for an online job

board that helps

applicants find jobsand aids employers in

their quest to locate

ideal candidates.

Y

Monster.com Online job portal

Careerbuilder Online job portal

naukri.com Online job portal

Employee

Insurance

Employee Insurance

manages all details

regarding employee

insurance and can also

be extended to

individuals who are

unable to work

because of illness or

who are caring for a

young child or a

seriously ill familymember.

Y

EbixEnterprise

EbixEnterprise combines policy

administration, claims

processing, group and individual

billing, rating and underwriting,

and accounting applications,

medical management, hour

banking, and portals for

consumers, providers,

employers, brokers, and health

plans

Zywave Insurance broker software

Payroll

Management

The administration of

the financial record of

employees' salaries,

wages, bonuses, net

pay, and deductions .

Y

Easy-Commission

Easy-Commission is an easy to

use sales commission

application. It can calculate sales

commissions in a simple and easy

manner


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Patriot PAY

It provides Online Payroll,tax

calculations and direct deposit

and is fully customizable.

QuickBooks

Online software that manages

payroll across all platforms

Simple X Payroll

Full service integrated Payroll

coverage with Employee Time

Management, Calculating Taxes,

Accounting & Enterprise System

Integration & Unlimited Custom

Reporting

Recruitment

Process

Management of

overall recruitment

for an organization

Y

Clearcompany HRM

Applicant Tracking, Onboarding,

Social Goals and Performance

Software

iCIMS Talent Platform

iCIMS Onboard automates the

transition of new recruits fromcandidates to productive new

hires

The Applicant

Manager

Screen out under-qualified

applicants with pass/fail

questions, create custom

prescreening questions by

position, keep track of applicants

through custom

workflows/pipelines,

automatically merge duplicate

applicants, and compare/sort

applicants with our intuitive

table-based tools

CareerPlug

CareerPlug provides talent

management tools from

applicant tracking and paperless

onboarding to performance

reviews and goal tracking

Joining Formalities

Joning formalities

takes care of all HRrelated activities

concerned with the

joining of new

employees Y Clearcompany HRM

Applicant Tracking, Onboarding,

Social Goals and Performance

Software


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Employee Personal

File Maintenance

Employee Personal

File Maintenance

refers to the

maintenance of

employee master data

which includes the

management of

employee data such

as contact

information, cost

involved and share of

compound costs

Y

Kronos Workforce

Ready

Kronos Workforce Ready is the

cloud-based workforcemanagement solution that

allows todays small and midsize

businesses to gain a competitive

advantage by fully automating

the necessary and often labor-

intensive business processes

with consistent, real-time

employee data.

OrangeHRM OpenSource

OrangeHRM Open Source is a

free HR management system

that offers a wealth of modulesto suit the needs of your business

BambooHR Software

BambooHR is an online HR

software service for small and

medium-sized businesses

Confirmation

Formalities

Management of

onboarding of new

employees

Y

iCIMS Talent Platform

iCIMS Onboard automates the

transition of new recruits from

candidates to productive new

hires

The Applicant

Manager

Screen out under-qualified

applicants with pass/fail

questions, create custom

prescreening questions by

position, keep track of applicants

through custom

workflows/pipelines,

automatically merge duplicate

applicants, and compare/sort

applicants with our intuitive

table-based tools

CareerPlug

CareerPlug provides talent

management tools from

applicant tracking and paperless

onboarding to performance

reviews and goal tracking

Statutory

Compliance

Management of

operation in

compliance with

existing laws

Y

ADP

ADP rovides solution for

businesses staying focused on

their core competencies,


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while remaining legally

compliant.

ALP

Management of Complianceactivities, Labour laws, Statutory

& Compliance Audit, Liasioning

Training And

Development

Training and

developmentis the

process of planned

programs and

procedures

undertaken for the

improvement of

employee's

performance in terms

of his attitude, skills,

knowledge and

behavior

Y

freeHR

feeHR performs all necessary

Human Resource functions from

any device, including phones &

tablets

NaturalHR

Natural HR performs all the basic

human resources functions like

employee contact information to

emergency contacts through totracking time off, training,

performance and more

A1eHR

A1 eHR is a unified system that

provides a single system-of-

record for employees.

Embedded analytics, manager

and employee self-service and a

user experience

Performance

Appraisal

A performance

appraisal is a

systematic and

periodic process that

assesses an individual

employee's job

performance and

productivity in

relation to certain pre-

established criteria

and organizational

objectives

Y

TribeHR

It combines the best of HR

information management with

innovative social features like

peer and public recognition,

shared goals and values, an

interactive corporate news feed,

and an engaging social interface

that employees love

OrangeHRM Open

Source



that offers a wealth of modules

to suit the needs of your business

EmpXTrack

EmpXtrack is a Global HRsoftware product on the Cloud

that helps manage the entire

employee lifecycle

Employee Relation An employee

relationship

management (ERM)

system is an

information system

Y

Laborsoft

LaborSoft software provides

customizable modules that cover

all employee and labor relations

needs


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that supports the

relationship between

a company and its

employees.

ActiveStrategy, Inc.

ActiveStrategy Enterprise gives

control over entire strategy

management framework,

including Balanced Scorecards,dashboards, performance

measures, objectives, initiatives

Report Generation Use of an application

which allows users to

create reports by

choosing the

information to be

included, and

presenting it in the

desired format

Y

freeHR

feeHR performs all necessary

Human Resource functions from

any device, including phones &

tablets

iceHRM

IceHrm allows companies to

centralize confidential employee

information and define access

permissions to authorizedpersonnel to ensure that

employee information is both

secure and accessible.

SimpleHRM

SimpleHRM provides many

features like Employee

Information, Leave, Travel,

Benefits, Expense Management

etc.

Exit Formalities Exit formalities

consists of exit

interview which is a

survey conducted

with an individual who

is separating from an

organization or

relationship follwed

by other official

processes.

Y

exitPro

ExitPro manages the entire

separation process byautomating your internal

workflow

exactllyHRMS

exactllyHRMS provides

organized tracking and instant

access to critical employee data

Skill Repository Listing of abilities,

capacities,

qualifications, and

career goals of the

employees to identify

suitable candidates

for internalrecruitment or

promotions.

Y

skills-base

It assesses and records the skill

and interest levels of all staff

Employee Talent

Repository (by

International

Software Systems

Inc.)

The Employee Talent Repository

is a Data Repository Tool whichcoordinates of recruitment and

performance measurement

activities and provides deep

insight into a specific employee

talent


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intuit Quickbase

intuit Quickbase maintains a list

of every resource in an

organozation including

experience and capabilities

Salary

Administration

Salary administration

sets wages andsalaries for

employees. The wage

and salary

administration may

use a variety of

factors, including the

company budget and

the amount that

competitors pay, in

making its decisions.

Y

Sage HRMS (formerly

Sage Abra)

Sage HRMS is a fullycustomizable HR management

tool

Bulwark Systems

HR Power automates entire HR

process with complete security

Easypay.web

EasyPAY.web manages

requirements relating to

accounting and management of

employees Payroll

Taxation Mangament of tax

related payments and

transactions

Y

Sage HRMS (formerlySage Abra)

Sage HRMS is a fully

customizable HR managementtool

Bulwark Systems



Easypay.web

EasyPAY.web manages



employees Payroll

Arrear Calculation Management of

overdue in payment

Y

Sage HRMS (formerly

Sage Abra)

Sage HRMS is a fully

customizable HR management

tool

Bulwark Systems - HR

Power



Easypay.web

EasyPAY.web manages



employees Payroll

Terminal benefit Terminal benefits are

final entitlements of

an employee upon

termination of an

employment contract

Y

SimpleHRM

SimpleHRM provides many

features like Employee

Information, Leave, Travel,

Benefits, Expense Managementetc.

Exitpro

ExitPro manages the entire

separation process by

automating your internal

workflow


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Reimbursement

and benefit

Manages employee

reimbursement and

benefits plans.

Y

Myofficehub

myofficehub large suite of

integrated business software

applications.

Interplx

InterplX is one of the leading

online expense management

solutions

Concur

Concur provides full visibility into

spend and the ability to ensure

policy and regulatory compliance

Employee Loan This module enables

you to define and

manage employee

loan policies and their

entitlement based on

different parameters

Y

SysforeHRMS

SysforeHRMS offers fully

integrated functionality enabling

HR and Payroll departments to

simplify their daily tasks

Loans ManagementSystem (Orange

Technolab (P) limited)

Orange Human ResourcePayroll

software is web based software

allows organization to generate

pay slips and salary register,

based on the attendance of the

employees taking care of leaves,

overtime, allowances, loans,

advance, bonus, encashment

and other standard deductions

like Provident Funds, E.S.I.C, P.T,

Income Tax, LWF NHIF, NSSF,PAYE, LST( for international

Payroll) etc.

Travel

management

The Travel

Management System

offers the most

comprehensive

solution to streamline

business processes for

high-volume travel.

Y

NaturalHR

Basic human resources functions

like employee contact

information to emergency

contacts through to tracking

time off, training, performance

SimpleHRM

It provides many features like

Employee information

management, Leave, Travel,

Benefits, Expense Management

timeoffmanager

It keeps track of employees

vacations and also manages

them.

Leave management Leave management

provides the tools to

build flexible plan

definitions to support

Y

OrangeHRM Open

Source



that offers a wealth of modules



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the various ways

organizations define

time-off policies.

NaturalHR

Basic human resources functions

like employee contact

information to emergency

contacts through to tracking

time off, training, performance

Zoho People

Tracks employees' time,

attendance, absenteeism,

holidays

Attendance Positive approach to

absenteeism which

applies principles of

behavior modification

to achieve improved

attendance at work.

Y

Sage HRMS (formerly

Sage Abra)

Fully customizable HR

management solution for small

and midsized businesses

OrangeHRM Open

Source


free HR management systemthat offers a wealth of modules


EmpXTrack

EmpXtrack is a Global HR

software product on the Cloud

that helps manage the entire

employee lifecycle

Work Permitting

Immigration Visa

Program

A work permit is

generally a legal

authorization from a

country's government

which allows a non-

citizen to take a jobwithin that country.

Y

Engica

Q4 provides powerful, effective

control for Risk Assessments,

Permits, Certificates, Isolations,

Job Hazard Analysis and other

safety procedures

Permit

Administration

System (PAS)

In it is embedded a world's best

practice process to administer

permits to work and plant

isolations including lockout and

tagout management.

eVision - PermitVision

Permit Vision makes the

transition from the old hard-copy

method of Permit-To-Work to a

new digital solution.

Employee

assistance referral

EAPs are intended tohelp employees deal

with personal

problems that might

adversely impact their

job performance,

health, and well-being Y

Daybreak EAP

Software

Comprehensive EAP software

with report generation capability


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Policy

Development

Human resource

policies are systems of

codified decisions,

established by an

organization, to

support

administrative

personnel functions,

performance

management,

employee relations

and resource planning

Y

Sharepoint,Insperity

Development and creation done

through sharepoint

Bizmanualz Onpolicy

Bizmanualz has been at the

forefront of deploying business

best practices delivering Policies,

Procedures and Forms; qualitysystems implementation; and

strategic marketing services to

help business owners achieve

the growth and expansion they

envision

Legal Issues Management of

employment laws,

including employment

discrimination (such

as protected class,

disparate impact,

disparate treatment,

retaliation); military

leave; drug-freeworkplace legal

issues; workplace

violenc

Y

Cezanne OnDemand

Cezanne OnDemand helps

record and manage the statutory

information that are required to

keep

ACCESS HR

SOLUTIONS

Capture and centralise all CPD

information, makes appraisals

easy to manage


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5.2. ApHusys Comparison with Domestic HR management suites:

FEATUR

ES

HRIS SOFTWARE

HR

MANT

RA

Pay

Care

&

acco

rd e-

HR

Effectiv

e Staff

(Full

Edn.)

Atten

d

HRM

Huma

NET

Adren

alin

Min

erva

HR

Suit

e

HR Align

Zed -

Ax

is

H

RI

S

ApHus

ys (2.0)

Type of

ModelSaaS SaaS SaaS SaaS SaaS SaaS SaaS SaaS

Sa

aSSaaS

HomePa

geYes Yes Yes

Escalatio

ns Yes Yes Yes

Certificat

ions

Yes

(ISO

27001:

2005)

Organiza

tion

Structur

e

Yes Yes Yes YesYe

sYes

MIS

Report

Generati

on

Yes Yes Yes

Yes

(& HR

Polici

es)

Yes Yes Yes

HRIS

Employe

e

Databas

e

Manage

ment

Yes Yes Yes Yes Yes Yes YesYe

sYes

Compete

ncy

Mapping

Yes YesYe

sYes

Payroll &

Salary

Manage

ment

Yes Yes Yes Yes Yes Yes Yes Yes Yes

Attenda

nceYes Yes Yes Yes Yes Yes Yes Yes Yes


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Manage

ment

Leave

Manage

ment

Yes Yes Yes Yes Yes Yes Yes Yes

Induction

Manage

ment

Yes Yes Yes

Opinion

polls and

Surveys

Yes Yes YesYe

s

Online

TestsYes Yes Yes

Psychom

etric

Tests

Yes

Exit

Manage

ment

and F & F

Settleme

nt

Yes Yes Yes Yes Yes

Shifts

Manage

ment

Yes Yes Yes Yes

Project

Manage

ment

Yes Yes Yes Yes Yes

Help

Desk

(Workflo

w

Admn.)

Yes

Yes

(&

Griev

ance)

Yes Yes Yes

Claim

and

Reimbur

sement

Manage

ment

Yes Yes Yes Yes Yes

Knowled

ge

Manage

ment

(Discussi

on

Boards)

Yes

Yes

(&

Librar

y)


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Recruitm

ent

Manage

ment Yes Yes Yes Yes

Yes

(Includ

ing

Manpo

wer

Planning)

Yes YesYe

s

Time

Sheet

Manage

ment

Yes Yes Yes YES

Travel

and

Expense

Manage

ment

Yes Yes Yes Yes

Asset

Manage

ment

Yes Yes

Income

Tax

Manage

ment

Yes Yes Yes Yes Yes

Statutor

y

Complia

nces

Yes Yes Yes Yes

PF,

Gratuityand

Superan

nuation

Manage

ment

Yes Yes Yes Yes Yes

Yes

(only

PF)

Bonus,

Loan and

Advance

s

Manage

ment

Yes Yes Yes

Yes

(Loan

&

Advan

ces)

Confirm

ation

and

Perform

ance

Manage

ment

Yes Yes Yes Yes Yes Yes

Yes (360

Degree

Feedback)

Ye

s


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with

Successi

on

Planning

Training

Management Yes Yes Yes Yes Yes Yes Yes

Ye

s

Security

Features

(Data

Manage

ment)

Yes Yes Yes Yes

Industria

l

Relation

s

Machine

ry

Yes

ESOP Yes

Health &

Safety

Tracking

Yes

Query

SearchYes Yes Yes

Date

Triggers

(Birthda

y Etc.)

Yes Yes Yes

MobileVersion

Yes Yes

FAQs Yes Yes

Addition

alFeatures

Motiva

tional

Thoug

hts

Learnin

g and

Develo

pment

Video

Tutor

ial

Custo

mer

and

Vend

or

detail

s

Job

Struct

ure

Retrieve

Archive Files

Greeti

ng

Cards

Integr

atedSecur

ity

Soluti

on

SPOC

-withi

n

comp

any

Emplo

yee

Engag

ement

Embedded Best HR

Practices

Video

Tutoria

l

Docu

ment

Sample

Templates


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Temp

lates

Setup

Wizard

s

Recen

t

News

&Articl

es

Auto

Reminders/

Alerts

Transaction

Management

HR Budget

HR Scorecard

HR Audit

Balanced

Scorecard

5.3. E-Commerce Platforms for Human Resource Management System:

Apart from that a study was carried out to select suitable e-commerce Platform to carry out transactions.

Given below are the excerpts.

There are two distinct ways to sell an integrated human resource management system like ApHusys. One

is to sell via an existing B2B portaland the other option is to create an online e-commerce storefor the

product using e-commerce platforms.

5.3.1. B2B portal/Directory:

B2B portals are online marketplace that provide a platform for buyers and sellers to conduct business. It

also facilitates buyers and sellers by providing information about the product and helping in online

transactions.

The main advantages of B2B portals are

Accessibility

Time saving

More options for buyers and sellers

Brand creation

Business without travel

Both buyer and seller power

The three most prominent B2B marketplaces in India are


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1. Indiamart.com

2. Alibaba.com

3. Tradeindia.com

1.Indiamart.com :

Indiamart is the leading B2B marketplace that serves over 700,000 sellers and 50 million unique visitors

every month. Its online catalog contains more than 200,000 active products. Indiamart has a separate

section for HR related products. It has over 60% market share in Indias online marketplace.

Few of the companies from Hyderabad that are currently selling their HR management system through

Indiamart are ASR Infotech, Spark Software Solutions, Soft Labs, Webadda Technologies and Knowledge

Base Technologies.

Indiamart helps a suppliers and buyers by providing 3 business enquiries:

Source : http://www.slideshare.net/

They also attract buyers by advertising in television, newspapers, magazine, search engines and also

through trade shows.

Modes of payment:

Online payment through debit/credit card and netbanking

Online bill payment through Debit/Credit Card, Electronic Checks and Paypal.


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2.Alibaba

Alibaba Group Holding Limited (NYSE: BABA) is a Chinese e-commerce company that provides consumer-

to-consumer, business-to-consumer and business-to-business sales services via web portals. It has a

Indian wing (http://india.alibaba.com/)which serves as a B2B portal. Alibaba.com is the companys B2B

arm: a marketplace for businesses to sell a wide variety of wholesale goods to other businesses. A widevariety of products in 40 industry categories are exchangedbusinesses can purchase agricultural items,

furniture, fashion accessories, electronics, and even a Boeing 737.

Modes of payment:

TT (Bank Transfer)

Letter of Credit

Western union

Paypal

Escrow

3.Tradeindia.com

TradeIndia is an online Business to Business (B2B) portal for small businesses based in India and around

the globe. The portal provides information about Indian and global sellers and buyerswith over 1,200

product categories and sub-categories.

Trade India has unparalleled huge collection of company profiles and catalog product under 1,538

different categories and sub categories which is optimized in major search engines and receive 25.5million hits on an average per month.

Modes of payment:

Online payment

TT (Bank payment)

Letter of credit

Advance payment
http://india.alibaba.com/http://india.alibaba.com/http://india.alibaba.com/http://india.alibaba.com/


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5.3.2 Sell via online e-commerce store:

For SMEs another viable option is to sell product through onlinee-commerce store using e-commerce

platforms. The 3 most important e-commerce platforms are:

1. Shopify

2. Bigcommerce

3. Magneto Go

Shopify features:

Ideal for selling first time product

Unlimited promotion space

Transaction fee (Add Credit Card Processing Fee + 2% for Shopify for standard Plans) Plans start from $29/month

Bigcommerce features:

Most number of features available

No transaction fee

Mobile app support

Plans start from $24.95/month

Magneto Go features:

Less expensive with number of features

International sales support

Integration with payment gateways and shipping

Plans start from $15/month.


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6. Exploratory Research

6.1. Questionnaire Design:

With the objectives and discussion with external guide, a preliminary questionnaire was made and

administered to the respondents. Based on their responses, changes were made to the questionnaire

and final questionnaire was then administered. While making questionnaire, few things were kept in

mind.

The questionnaire was targeted at CEOs and HR managers of small and medium enterprises and

as a result formal mail was sent to companies asking for their response.

Since there was no motivation from the companies to fill this survey, an additional offer was

also made that free HR Management tool was to be provided on successful filling of these

survey for the companies currently not having any HRIS. For the companies already having HRIS,free ESS module was to be provided for free for up to 50 employees.

The questionnaire was designed differently for companies already having an HRIS and

companies not having an HRIS.

The survey has both questions with scales and textboxes to have a better understanding of

companys attitude towards HR management system.

Google form was created with the questionnaire and was distributed through email, official

Facebook and LinkedIn pages of Husys Consulting Pvt. Limited.

6.2. The questionnaire:

Initial part of the questionnaire was same for both type of companies. It was designed to get the

company details so that they can be pursued later.

Survey on Integrated HR Information Management System

Husys is a one-stop solution provider for all Human Resources related challenges of today's

organizations. We provide service products/solutions for SMEs that are customized, cost & time

effective for businesses across domains. We are in the process of identifying possible needs of an

organization regarding HR Information Management System.

As a result, we are conducting this survey to identify the key factors for a successful and effective HR

Information Management System.

Thank you in advance for taking time out of your busy schedule to fill this survey.


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Disclaimer: Your responses are voluntary and will be confidential. Responses will not be identified by

individual. All responses will be compiled together and analyzed as a group.

* Required

1. What is the name of your organization? *

2. What is your name? *

3. What is your e-mail ID? *

4. What is your contact number? *

5. What is your present role in the organization?

6. What is the location of your Organization? *

7. What is the total employee strength in your organization (Approximately)? *

8. Do you have a HR Information Management System currently implemented in your organization? *

Yes

No

Based on the response given in question No. 8 the respondent was directed to their respective

questionnaire.

For companies not having an HRIS:

How do you prefer implementing HR Information Management System?

On Premises

Cloud base

o


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According to you what are the most essential features in an HR Information Management System? *

You can select multiple options according to your choice

Employee Master database


Leave management

Attendance

Payroll management

Reimbursement

Employee Loan

Terminal benefit management

Training and development management

Appraisal and performance management

Recruitment support

Employee Satisfaction Survey

Travel management

Other:

If you plan on buying an HR Information Management System, rate these factors in terms of influencing

your purchase decision: *

Strongly

DisagreeDisagree

Neither

Agree nor

Disagree

AgreeStrongly

Agree

Cost

Functionality

Ease of

implementation

Configurability

CustomizationEase of

payment

Support system

Integration

with existing

HRIS


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How do you prefer buying an HR Information Management System?

Direct Interaction

B2B portals (Indiamart, Alibaba etc.)

Company specific online store

Other:

Do you wish to have any specific services over and above the ones mentioned above to be included in you

HR Information Management System?

When do you plan on buying an HR Information Management System?

Next 3 months

Next 6 months

1 year

Next 2-5 years

Never

Are you presently using any recruitment portal in your organisation? *

Yes

No

If yes, which recruitment portal have you subscribed for?

Monster.com

Naukri.com

Other:

What kind of medical insurance system do you use for your company? *

External System

ESIS

What kind of training and development program do you have for your company? *

Online courses

Classroom Courses

Other:


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Are you presently using any psychometric tools? *

Yes

No

If yes, what kind of psychometric tool do you use?

Online

Offline

For Companies already having HRIS in place the questionnaire has the following questions:

How did you implement HR Information Management System in your organization? *

On Premises

Cloud Based

According to you what are the most essential features in an HR Information Management System? *

You can select multiple options according to your choice

Employee Master database


Leave management

Attendance

Payroll management

Reimbursement

Employee Loan

Terminal benefit management

Training and development management

Appraisal and performance management

Recruitment support

Employee Satisfaction Survey

Travel management

Other:


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Rate these factors in accordance to how they influenced your purchase decision when you bought HRIS for

your organization: *

Strongly

DisagreeDisagree

Neither

Agree nor

Disagree

AgreeStrongly

Agree

Cost

Functionality

Ease of

implementation

Configurability

Customization

Ease of

payment

Support systemIntegration

with existing

HRISHow did you buy your HR Information Management System?

Direct Interaction

B2B portals (Indiamart, Alibaba etc.)

Company specific online store

Other:

Are you presently using any recruitment portal in your organisation? *

Yes

No

If yes, which recruitment portal have you subscribed for?

Monster.com

Naukri.com

Other:

What kind of medical insurance system do you use for your company? *

External system

ESIS


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What kind of training and development program do you have for your company?

Online courses

Classroom Courses

Other:

Are you presently using any psychometric tools? *

Yes

No

If yes, what kind of psychometric tool do you use?

Online

Offline


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7. Analysis:

7.1. HR management System Analysis:

First job was to find out how many of organizations actually use HR information system in their

operations. According to the survey, following are the results.

Yes

No

So it can be seen that majority of the organizations are already using HR information system in their

operations and hence they will be willing to implement HRIS in their organization.

Since our product was an online tool it was necessary to find how many organizations preferred cloud

based tool was on premises tool.

Cloud Based

Online

Since HR management system is slowly evolving and most of the forms surveyed were IT-based form

they preferred to use on premises tool. However, cloud based system also has a significant market

share.


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Next step was to understand the consumer behavior towards the most important features in a cloud

based HR management system. Given below are the results for the organizations already having an

HRIS.

Given below are the response for organizations not having an HRIS.

According to the data received, Employee aster Database and Attendance management system seems

to be the most sought after functionalities. Also leave management and recruitment support were also

preferred. Since Husys Consulting was planning to provide some features of this system for free, the

combination of these functionalities if provided for free would attract more customers.


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To understand how the consumer buying behavior is affected by different factors, few factors were

taken into considerations. These were

Cost

Functionality

Ease of implementation

Configurability


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Customization

Ease of payment

Support system


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Integration with existing HRIS

According to the result, cost, functionality, ease of implementation, support system and integration

plays a major role while buying HR management system. So all these factors should be taken care of

while launching a new HRIS.

To understand how customers bought their HRIS, a survey was carried out and given below are the

result.

For all the potential buyers given below are the result on how they would like to buy an HRIS.


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Both these responses strongly establishes the fact that organizations prefer to buy HRIS only after direct

interaction and hence the need to prepare a strong sales presentation is highly required rather than

selling it via existing e-commerce platforms.

7.2. Integration with 3rdparty Services:

Since Husys also plans to use ApHusys as a platform to integrate with other 3rd

party service providers,few other services like recruitment support, medical insurance, training and development and

psychometric tools were also analyzed to investigate the feasibility of collaboration. Given below are the

results.

7.2.1. Usage of recruitment portal

This clearly shows that integration with job portals like Naukri.com would be beneficial for

better client satisfaction.

7.2.2.

Usage of medical insurance system


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This shows that most organizations prefer outside expertise for medical insurance and thereby

not dependent on any internal support system.

7.2.3.

Usage of training and development tool

This shows that classroom courses are most preferred by organizations and hence a system to

manage this online courses would be beneficial.

7.2.4.Usage of psychometric tool


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Among the organizations that use psychometric tool, majority prefers to use an online tool and

hence integrating ApHusys with any online psychometric tool would be beneficial.

8. Understanding the Business flow:

8.1. Business flow for Aphusys:

As a part of the project, the end to end business process flow was needed to be captured for ApHusys.

In order to do so first of all the key functional areas were identified.

For an HRIS tool the key business areas were

i. Leave

ii. Helpdesk

iii. Reports

iv. Payroll

Also there was a need to configure each of these functionalities to configure and customize according to

an organizations need. Apart from that other functionalities include

i. Time Approval

ii. Time Sheet

Given below are the process flows for each of these functionalities.


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8.1.1. Configuration according to Organizations need:


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Configuration

Company InfoCompany SetUp

Employee LetterMaster StatutoryLeave&Attendance

TDSMaster

Basic Info

Leaveencashment

Statutory Info

Bank master

Operational

OraganizationStructure

Qualifications

RoleMap

Skills

Levels

Grade Ref

Bands

Designations

Functions

Verticals

Location

ChecklistSubmission

Checklist Items

EmployeeMaster

WeekOff

Company logo

Payperiod

LeaveYear

Attendance

HolidayLocation

Holiday

ShiftMaster

Statutory

PTAX

Deduction

Reimbursement

AssignAllowances

CityCompensation

CCA

Salary Structure Tax Slab

8.1.2. Leave Management:


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Leave Configuration Leave request Leave Approval

Calculate leave

balance

Generate leave card

Monthly

Yearly

CustomizedGenerate/Verify

Payslip

8.1.3. Helpdesk management:

Helpdesk

Employee Letters Issued Letters Payslip Declaration


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8.1.4. Reports management:

Reports

Statutory Reports Company Reports

Form 3A

Form 5

Form 6A

Form 10

Form 12A

ESIC challan

Combined challan

Reconciliation

report

Company Info &

Bank Master

Statutory

Information

Company Set Up

Joining Formalities

Checklist

Birthday List

Marriage

Anniversary

Employee checklist

Emergency contact

list


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8.1.5. Payroll management:

Payroll managementConfiguration

Employee

Leave and

Attendance

TDS

Generate

Payroll Pay Summary Payroll Reports Salary Register TDS Computation

Stop Salary

Payroll

Reimbursement

F&F

Master

Paysheet

Reimbursement

F&F

Monthly


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8.1.6. Homescreen:

Apart from these functionalities also Homescreen of the tool needs to be configured to access all the

necessary functionalities.

Homescreen

HRIS Corporate

newsHR news

Deliberation

Leave

Helpdesk

Report

Payroll

Configuration


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8.1.7. Administrative Rights:

In the end, Administrative rights should be provided to control the access the different levels of

organizational hierarchy.

Admin

Change Password Manage resources Manage Roles Manage Users

8.2. Business flow for Orgvey:

The basic business flow of Orgvey can be summarized with the diagram given beow:


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However the operational flow can be broadly divided into 3 parts which are

Managing Company

Managing Survey

Report Generation

ConductSurvey

Absolute DataPrivacy

Customizethe Survey

ConductSurvey

Define -organizational

hierarchy for bettermeasurement

ComprehensiveReporting

CompareResults

Conduct Pen & PaperSurvey if required

Guidance

onExpert

Analysis


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8.2.1. Managing Company:


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8.2.2. Managing Survey:


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8.2.4. Report Generation:


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9. Conclusion

Through the project it was strongly established that even small and medium enterprises require HR

management system to run their day to day HR operations. As a result, a simple tool like ApHusys wouldbe very effective. Furthermore, since the organizations require a comprehensive employee engagement

survey, the Orgvey tool can fill up this void.

To ensure effectiveness of these two products, effective online support is required. This should be

accompanied by sales presentation with detailed understanding of business process flow and interaction

with small and medium enterprises.

To achieve these, business presentation and brochures were prepared for both ApHusys and Orgvey. In

addition to it, online advertising was carried out through Google Ad words. This will help Husys to

effectively promote their products and make both the products a success.

Husys Report_Souvik Sarkar

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