HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON … · 2012-03-21 · Amended March 9, 2012 @ 3:00...

Amended March 9, 2012 @ 3:00 p.m.

HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON LEARNING”

REGULAR MEETING OF THE BOARD OF TRUSTEES

Notice is hereby given that a regular meeting of the Board of Trustees will be held on Tuesday, March 20, 2012 at 6:00 p.m. The meeting will be held in the Board Room at 20200 Eastway Village, Humble, Texas. The subjects to be discussed or considered or upon which any formal action might be taken are as follows: Call to order – 6:00 p.m. Adjourn to Closed Session

Section 551.071 Consultation with Attorney for legal advice, opinion and recommendations.

Section 551.074 Personnel – Deliberate appointment, employment, evaluation, re-assignment, duties, discipline or dismissal of a public employee.

Appointment of the Chief Academic Officer/Deputy Superintendent

Section 551.082 Student Expulsions If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et. seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act Reconvene Regular Session – 7:00 p.m. • Welcome and introduction of Board and administration • Pledge of Allegiance • Salute to the Texas flag • Moment of Silence • Commendations and Recognitions • Questions and comments by patrons or employees of the district regarding agenda

items or any other matters

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• Comments by individual Board Members (may include, but are not limited to, expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; reminders about an upcoming event organized or sponsored by the District; and/or information regarding a social, ceremonial, or community event that was attended or is scheduled to be attended by a Trustee or a member of the District)

• Comments by the Administration

• Superintendent regarding student issues, staff issues, facilities issues, funding issues, safe and secure campus issues and Board and district events

• Cabinet Members

Cecilia Hawkins: Deputy Superintendent (HHS Vertical Team, KPHS Vertical Team International Baccalaureate)

Paula Almond: Associate Superintendent (AHS Vertical Team, KHS Vertical Team, AVID, High Schools of the Future Task Force)

Janet Orth Learning Support Services (Academics, Professional Development, Instructional Coaching, Science Grant, Kingwood College partnership planning)

Carol Atwood: Data Quality, Accountability, Evaluation and Research (Demographic Study Update, Needs Assessment, Process Mapping, Systems Review and Student Information Services)

Janet Griffin: Human Resources (Employee Retention and Recruitment, Retire-Rehire program) Lynn Lynn: Finance Services (Budget Development, Process Mapping and Systems Review, FIRST Accountability)

Martha Buckner: Support Services (Facilities Planning and Maintenance, Transportation Services, Safety, and Child Nutrition Services and Police Department)

Mike Drachenberg: Technology Services (Process Mapping and Systems Review, Instructional Technology training and enhancements)

Jerri Monbaron: Community Development (Learning support resources)

Karen Collier: Public Information (Communications and Teacher of the Year program)

Stephanie Rosenberg General Counsel, (Contract Review, Legal Counsel)

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BOARD ACTION AGENDA

Action: Closed session

Consideration of and action on items addressed in closed session a) Approval of personnel recommendations b) Consideration student expulsions

Action: Minutes

Consideration of minutes for the regular Board meeting held on February 14, 2012.

Action: Consent Agenda

Consideration of items placed on the consent agenda

1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES

There are no items for this title this month.

2. GOVERNANCE REPORTS AND CONSIDERATIONS

A. Action: Policy BQ (Local)

Consideration of Proposed Revisions to Policy BQ (Local) ADMINISTRATION RECOMMENDATION

The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQ (Local) as related to the Curriculum Management Audit.

B. Action: Policy BQA (Local)

Consideration of Proposed Revisions to Policy BQA (Local) ADMINISTRATION RECOMMENDATION

The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQA (Local) as related to the Curriculum Management Audit.

C. Action: Policy BQB (Local)

Consideration of Proposed Revisions to Policy BQB (Local)

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ADMINISTRATION RECOMMENDATION

The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQB (Local) as related to the Curriculum Management Audit.

D. Action: Low Attendance Day Waiver

Consideration of Low Attendance Day Waivers for the 2011-2012 School Year ADMINISTRATION RECOMMENDATION The Superintendent recommends the Board of Trustees approve the applications for the Low Attendance Day Waiver at Pine Forest Elementary, Deerwood Elementary, Willow Creek Elementary and Creekwood Middle Schools.

E. Report: Racial Profiling Report Report on Racial Profiling and Pedestrian Stop Data

3. FINANCIAL SERVICES REPORTS, CONSIDERATIONS AND PURCHASES

A. Action: Tax Refunds

Consideration of Petitions for Refunds in Excess of $500 ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds.

B. Action: Waiver of P & I

Consideration of Requests for Waiver of Penalty and Interest on Delinquent Taxes ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the requests for waiver of penalty and interest on delinquent tax accounts.

C. Action: Budgetary Amendments

Consideration of Budgetary Amendments

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ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve budgetary amendments.

D. Report: Financial Services Reports – Information Only:

• Tax Collection Report • Cash & Investment Reports • Revenues & Expenditures Report • Construction in Progress Summary Report • Employee Benefits Program

4. SUPPORT SERVICES REPORTS. CONSIDERATIONS AND PURCHASES

A. Action: Architect Selection for Emergency Operations Center (EOC)

Consideration of Architect Selection for EOC ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the section of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC).

B. Action: Kitchen Renovation Projects General Contractor Consideration of General Contractor for Kitchen Renovation Projects ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the selection of Purcell Construction as the General Contractor for the renovations of kitchens at Ross Sterling Middle School, Kingwood Middle School as well as the replacement of the freezer at the Warehouse for a contract price of $1,625,500.

C. Action: Elementary School #27 General Contractor

Consideration of General Contractor for Elementary School # 27 ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the selection of Gamma Construction as the General Contractor for the construction of Elementary School #27 for the contract price of $15,493,000

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D. Action: Interlocal Agreement between Humble ISD and the City of Houston

Consideration of Interlocal Agreement between Humble ISD and the City of Houston

ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the Interlocal agreement between Humble ISD and the City of Houston to provide facilities to the Houston Department of Health and Human Services for the mass treatment of prophylaxis of residents.

5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES

A. Update: Associations and Committees

• Audit Committee • Board and Superintendent Evaluation Process & Goals Committee • Building and Planning Committee • Finance Committee • Legislative Committee

B. Future Board business

Consideration of and action on topics for future Board business: a) Posted agenda items requiring Board action b) Posted agenda items for information, with no action required c) Written reports, with no posting or discussion planned d) Appointment of Board committees or representatives

Adjournment

This notice is given pursuant to Section 551.001 et.seq.of the Government Code. Dated: March 9, 2012 s/ _______________________________________

Brent Engelage, Board Secretary

Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

HUMBLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES

The Humble Board of Trustees held the regular meeting on February 14, 2012 at 6:00 p.m. in the Board Room, 20200 Eastway Village Drive, Humble, Texas. Board Members Present: Bonnie Longnion Charles Cunningham Brent Engelage

Robert Scarfo Dave Martin

Keith Lapeze Robert Sitton

Staff Members Present: Guy Sconzo, Peggy Young, Cecilia Hawkins, Janet Orth, Lynn Lynn, Martha Buckner, Carol Atwood, Janet Griffin, Mike Drachenberg, Stephanie Rosenberg, Ted Landry, Laura Allen, Warren Roane, Penne Liefer, Troy Kite, Charles Ned, Janice Himpele, Marilyn Farrell, Jennifer Eaton, Ida Schultz, John Krippel, Lorrie Dabbs Shelley Vineyard, Deborah Yocham, Robin Young, Allan Griffin, Solomon Cook Public Hearing The Public Hearing regarding the Annual Report that includes the AEIS report was posted for 6:00 p.m. and with no public discussion this report was presented during the regular business portion of the meeting. The Board met at 6:09 p.m. and adjourned to hear items posted for closed session at 6:10 p.m. The regular meeting was called back to order at 7:00 p.m. by Dr. Longnion. COMMENDATIONS AND RECOGNITIONS There were no commendations/recognitions for this meeting. QUESTIONS AND COMMENTS BY PATRONS OR EMPLOYEES OF THE DISTRICT

S. Schrang – Cheerleading Coach Position at KHS B. Galiano – Cheerleading Coach Position at KHS A Vu – Cheerleading Coach Position at KHS H. Mory – Cheerleading Coach Position at KHS K. Mann – Cherleading Coach Position at KHS J. Dearman, B. Davis and E. Dearman – 2012 Humble ISD Golf Classic B. Petty – SB 100

Student

Approved

COMMENTS BY INDIVIDUAL BOARD MEMBERS

The Trustees thanked each of the students/parents/patrons for coming forward and bringing their concerns to the attention of the Board. They recognized the great success of 2012 Livestock Show and Rodeo with record attendance and livestock sales were also record high this year, so thanks goes to everyone who participated in making this great program be so very successful. The Trustees welcomed Coach Charles West to Humble ISD. COMMENTS BY THE SUPERINTENDENT

Dr. Sconzo also welcomed Coach Charles West to Humble ISD. Coach West comes to us with in high regard and has done a phenomenal job in the past and we look forward to working with him. Dr. Sconzo stated regarding the assignment of staff positions, that this is his responsibility and not the responsibility of the Board. The Board of Trustees’ role is to set and approve the district budget which he then operates from. Dr. Sconzo also stated that he would be pulling two (2) items from the agenda this evening to be brought back to the Board for approval at a later date if needed. Under Governance:

D. Action: Policy EIA (Local)

Consideration of Proposed Revisions to Policy EIA (Local)

ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees adopt the proposed revisions to Policy EIA (Local) as related to end-of-course examinations requirements.

Dr. Sconzo stated that the Commissioner may be sending a letter stating he will delay the EOC 15% of final course grade rule for one year. So if this occurs, there will be no need to revise our current policy at this time. Under Support Services:

B. Action: Architect Selection for EOC

Consideration of Architect Selection for Emergency Operations Center (EOC) ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the section of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC).

Dr. Sconzo stated that additional information is needed on this recommendation and it will be brought back to the Board for consideration at the next regular Board meeting.

ACTION ITEMS FROM CLOSED SESSION

Personnel A motion was made by Mr. Scarfo that the Board of Trustees approve the Administration’s Personnel recommendation as presented with addendum. The motion was seconded by Mr. Cunningham. The motion passed unanimously.

Please see next page for Personnel Recommendations

HUMBLE INDEPENDENT SCHOOL DISTRICT PERSONNEL RECOMMENDATIONS

February 14, 2012

RETIREMENT Campus Assignment Eff. Date Arredondo Hortensia Summer Creek High Paraeducator Jan. 27, 2012 Frye Karen Atascocita High German/Reading June 4, 2012 Laywell Carrie Kingwood High Child Nutrition Manager Feb. 24, 2012 Meyer Kathy Transportation Secretary Jan. 31, 2012 Morneau Judith Humble High Special Education June 4, 2012 Muehlbrad Nell Foster Elementary 3rd grade June 4, 2012 Palmer Sherri Pine Forest Elementary Special Education June 4, 2012 Rhoda Dorothy Kingwood Park High Latin (PT) June 4, 2012 RESIGNATIONS Campus Assignment Reason Eff. Date Rideau Dionne Humble Middle Special Education Returning to School January 9, 2012 Simmons Loretta Kingwood Park High Career Technology Personal January 31, 2012 Trout Terri Whispering Pines Elem. 5th grade Took a New Position February 3, 2012 Wilson Amy Kingwood High Agriculture (PT) Breach of Contract January 27, 2012 Woelfel Heather Kingwood Middle US History Took a New Position February 3, 2012 RECOMMENDATIONS FOR PROFESSIONAL EMPLOYMENT Degree Certification Assignment Exp. Eff. Date Previous Emp. Humble High 001 Ary, Conrad M.A./Prairie View A&M University Special Education (EC-12) Special Education 16 years Jan. 11, 2012 Harris County Dept. Educ. West, Charles M.S./University of Houston Special Education (EC-12) Athletic Coordinator 15 years Feb. 15, 2012 Spring ISD CATE Center 007 Callahan, Loyd B.S./Sam Houston State University Trade/Industrial Ed. (8-12) ACP Career Technology None Jan. 5,2012 Private Industry Atascocita High 008 Celaya, Alfonso B.S./Angelo State University Secondary History (6-12) World History/Coach 29 years Jan. 27, 2012 Beaumont ISD

Cambridge 022 Kowalewska, Beata B.S./University of Houston Special Education (EC-12) Special Education None Jan. 5, 2012 Humble ISD - Para McHaney, Amanda B.S./Sam Houston State University Special Education (EC-12) Special Education (PT) None Jan. 13, 2012 Recent Graduate Humble Middle 041 Kinniebrew, Shannon B.B.A./Sam Houston State Univ. Special Education (EC-12) Special Education 1 year Jan. 12, 2012 Humble ISD - Substitute Woodcreek Middle 048 Major, Angela B.S./Stephen F. Austin State Univ. Generic Sp. Ed. (PK-12) Special Education 7 years Jan. 9, 2012 Humble ISD - Substitute Woodland Hills Elementary 105 Talton, Tammy B.S./Texas A&M University Generalist (EC-6) 4th grade 2 years Jan. 25, 2012 Humble ISD - Substitute Oaks Elementary 108 Gilford, Olisha B.S./Sam Houston State University Special Education (EC-12) ACP Special Education None Feb. 1, 2012 Spring ISD - Para Hidden Hollow Elementary 114 Bortz, Barbara B.A./Southwestern Louisiana Special Education (EC-12) Special Education 5 years Jan. 23, 2012 Conroe ISD Whispering Pines Elementary 115 Malveaux, Angella B.S./University of Houston Generalist (4-8) 5th grade None Feb. 6, 2012 Humble ISD - Substitute Summerwood Elementary 120 Hamilton, DeAnn B.A./Sam Houston State University Self-Contained (1-8) 1st grade 3 years Feb. 2, 2012 Humble ISD - Substitute Jasper, Mickey M.Ed./Prairie View A&M University Special Education (EC-12) Special Education None Jan. 9, 2012 Humble ISD - Para RECOMMENDATIONS FOR PROFESSIONAL EMPLOYMENT It is recommended that Wanda George be appointed to the position of Assistant Principal at Atascocita Middle School, effective February 14, 2012. Ms. George is currently the Data and Accountability Teacher at Sterling Middle School.

HUMBLE INDEPENDENT SCHOOL DISTRICT ADDENDUM TO PERSONNEL RECOMMENDATIONS

February 14, 2012

RETIREMENT Campus Assignment Eff. Date Key Karen Summerwood Elementary Nurse June 4, 2012

RESIGNATIONS Campus Assignment Reason Eff. Date Burton Laura Foster Elementary Diagnostician Moving from District June 7, 2012 Thomas Charlotte Summer Creek High Math Health Reasons February 10, 2012 Wilkerson Tracy Eggers I.S.C. Senior Network Engineer Personal April 30, 2012 RECOMMENDATIONS FOR PROFESSIONAL EMPLOYMENT Degree Certification Assignment Exp. Eff. Date Previous Emp. Kingwood Park High 013 Coffin, Maria B.S./The University of Oklahoma Science Composite (6-12) Health Science 9 years Feb. 14, 2012 Humble ISD

STUDENT EXPULSIONS A motion was made by Mr. Scarfo that the Board of Trustees approve the student placements in an alternative education program as presented by the Superintendent as follows: C.A. effective 12-09-11; A.A. effective 12-09-11; D.H. effective 12-12-11 and N.P. effective 01-10-12. The motion was seconded by Mr. Engelage. The motion passed unanimously.

MINUTES FROM THE PREVIOUS MEETING

A motion was made by Mr. Scarfo to approve the minutes for the regular Board meeting held on January 10, 2012. The motion was seconded by Mr. Sitton. The motion passed unanimously. A motion was made by Mr. Scarfo to approve the minutes for the special Board meeting held on January 24, 2012. The motion was seconded by Mr. Cunningham. The motion passed with the vote six (6) for and one (1) abstention. Mr. Lapeze abstained. CONSENT AGENDA

After review, a motion was made by Mr. Scarfo to approve the following Board items by consent: Learning: A; Governance: D; Financial Services: A & B and Support Services: A & B. The motion was seconded by Mr. Engelage. The motion passed unanimously. 1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES A. Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite

Consideration of Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with Region 10 Education Service Center for purchase of Eduphoria School Objects: Aware Premium Suite Approved by consent.

2. GOVERNANCE REPORTS, CONSIDERATIONS AND PURCHASES A. Calendar for School Year 2012-2013

Consideration of the School Calendar for 2012-2013

A motion was made by Mr. Martin to accept the Superintendent’s recommendation that the Board of Trustees approve the School Calendar for 2012-2013. The motion was seconded by Mr. Cunningham. The motion passed unanimously.

B. Naming of the Kingwood Park Athletic Complex

Consideration of Naming of the Kingwood Park Athletic Complex A motion was made by Mr. Scarfo to accept the Superintendent’s recommendation that the Board of Trustees approve the Naming of the Kingwood Park Athletic Complex, “Larry Cooper Athletic Complex”. The motion was seconded by Mr. Cunningham. The motion passed unanimously.

C. New Policy EG (Local)

Consideration of New Policy EG (Local) A motion was made by Mr. Martin to accept the Superintendent’s recommendation that the Board of Trustees adopt Policy EG (Local) in Relation to the Curriculum Management Audit. The motion was seconded by Mr. Cunningham. The motion passed unanimously.

E. New Policy EK (Local)

Consideration of New Policy EK (Local) The Superintendent recommends that the Board of Trustees adopt Policy EK (Local) in relation to the Curriculum Management Audit. Approved by consent.

There was no action taken on the following item: F. Policy EIA (Local)

F. Policy EIA (Local)

Consideration of Proposed Revisions to Policy EIA (Local)

The Superintendent recommends that the Board of Trustees adopt the proposed revisions to Policy EIA (Local) as related to end-of-course examinations requirements.

F. Revision of Policy BQ (Local)

This report on Revision of Policy BQ (Local) was an information item and there was no discussion

G. Revision of Policy BQA (Local)

This report on Revision of Policy BQA (Local) was an information item and there was no discussion.

H. Revision of Policy BQB (Local)

This report on Revision of Policy BQB (Local) was an information item and there was no discussion.

I. Report: Annual Performance Report

Ms. Atwood presented the Academic Excellence Indicator System Annual Report.

Following discussion, Ms. Atwood stated that this report would be posted on the District web site.

3. FINANCIAL REPORTS, CONSIDERATIONS AND PURCHASES A. Tax Refunds

Consideration of Petitions for Refunds in Excess of $500

The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds. Approved by consent.

B. Budgetary Amendments


The Superintendent recommends that the Board of Trustees approve budgetary amendments. Approved by consent.

C. Financial Services Reports – Information Only:

There was no discussion regarding the following report:

Tax Collection Report

4. SUPPORT SERVICES REPORTS, CONSIDERATIONS AND PURCHASES A. Interlocal Agreement for Purchasing Solutions Alliance Membership

Consideration of Interlocal Agreement for Purchasing Solutions Alliance Membership

The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with the Brazos Valley Council of Governments for membership in the Purchasing Solutions Alliance cooperative purchasing program. Approved by consent.

B. Large Kitchen Equipment

Consideration of Selection of Vendors for Large Kitchen Equipment The Superintendent recommends that the Board of Trustees approve the selection of multiple vendors for the purchase of large kitchen equipment. Approved by consent.

There was no action taken on the following item: C. Architect Selection for EOC

C. Architect Selection for EOC

Consideration of Architect Selection for Emergency Operations Center (EOC) The Superintendent recommends that the Board of Trustees approve the section of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC).

5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES A. Associations and Committees

• Audit Committee – No report. • Board and Superintendent Evaluation Process & Goals Committee – No report. • Building and Planning Committee – No report. • Finance Committee – No report. • Legislative Committee – Committee met briefly this evening, 2/14/12, with

Mr. Engelage reporting he had attended the NSBA Federal Relations Network Conference the first of February and shared conference information with other committee members.

There being no further business, the meeting adjourned at 8:35 p.m. ______________________________ _________________________________ Secretary President Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

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Meeting Date: March 20, 2012

Occasion: Regular Meeting

Special Meeting

/Workshop

Agenda Placement Learning Considerations Governance Considerations Financial Svcs. Considerations Support Svcs. Considerations

Agenda Item Type Administrative Report Action Item Information

/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings Item Plan for Our Future is Planned to be Presented: Maximize Our Financial Resources This Agenda Only Develop and Retain Our People Other, Explain:

Title: Policy BQ (Local)

Consideration of Proposed Revisions to Policy BQ (Local)

Superintendent’s Recommendation: The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQ (Local) as related to the Curriculum Management Audit. Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQ (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Listed below are the policy references and the recommendation for the revisions. BQ (Local): Audit Recommendation 1; Sections 1.5, 2.5, 4.2, and 4.4: Expects a collectivity of thought about the future in the form of tangible meetings. Directs that all subject related and school-wide programs be reviewed for alignment to the written and assessed curriculum. Requires written procedures for both formative and summative evaluation of all school wide programs and directs administrative staff to prepare annual recommendations for the continuation or termination of the programs. All proposed programs must have an evaluation process and this process must be in place prior to the implementation of the program. Program effectiveness must be reported to the Board on a regular basis.

Board of Trustees Agenda Item

Student

Approved

2

Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:

Bond Funds (Specify): Amendment Required? Yes No

Other Funds ( Specify):

Fund

Func Object Sub-Obj.

Org Prog. Activity Source Project

Attachments: BQ(Local) Policy Campus/Department Submitting Form: Superintendent's Office Date Submitted: February 21, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQ (LOCAL)

DATE ISSUED: 1 of 3 LDU BQ(LOCAL)-X

The Board shall approve and periodically review the District’s mis-sion and goals to improve student performance. The mission, goals, and approved District and campus performance objectives shall be mutually supportive and shall support the state goals and objectives under Education Code, Chapter 4. [See AE(EXHIBIT)]

The Superintendent or designee shall establish a process for the formation of decision-making bodies in terms of their composition, decision making responsibilities and product requirements. The District planning process includes the development of a District strategic plan. All District, campus, and department improvement plans shall be aligned with the District strategic plan. These im-provement plans shall include all pertinent federal planning re-quirements. The Superintendent or designee shall develop admin-istrative regulations to ensure alignment among the District, campus, and department planning efforts.

The Board shall periodically identify the scope of activities to in-clude in the District’s planning process and the planning ap-proaches that best fit the needs of the District based on an analysis of legal requirements, current planning efforts, and an assessment of District and community needs. This assessment may address such areas as the level of the District’s commitment to planning, the level of involvement of the Board, and the appropriate level of involvement of District personnel, community members, and busi-ness representatives.

The Board shall ensure that the District and campus improvement plans, as applicable, address all elements required by federal law for receipt of Title I, Part A funds, including elements pertaining to parental involvement. The District-level and campus-level commit-tees shall involve parents in the development of such plans and in the process for campus review and improvement of student aca-demic achievement and campus performance. [See EHBD]

The Board shall ensure that administrative procedures meet legal requirements in the areas of planning, budgeting, curriculum, staff-ing patterns, staff development, and school organization; ade-quately reflect the District’s planning process; and include imple-mentation guidelines, time frames, and necessary resources. The Superintendent shall report periodically to the Board on the status of the planning process, including a review of the related adminis-trative procedures, any revisions to improve the process, and pro-gress on implementation of identified strategies. The District implements federal, state, and local programs. New programs are initiated through a program proposal process and

DISTRICT MISSION, GOALS, AND PERFORMANCE OBJECTIVES AND CAMPUS PERFORMANCE OBJECTIVES

ALIGNED PLANNING PROCESS

PARENTAL INVOLVEMENT PLAN

ADMINISTRATIVE PROCEDURES AND REPORTS

INITIATION OF NEW PROGRAMS

Comment [S1]: Recommendation 1.6.3




approved by the Superintendent and/or Board. Program proposals shall include the program name, description, targeted student population, resources, funding, staff development, staffing, legal mandates, implementation period, measurable objectives and for-mative and summative evaluation processes. An instructional pro-gram or intervention shall be defined as a system of procedures, services, and/or activities with clearly defined measurable objec-tives designed to deliver instruction to students with similar needs. An instructional program summary shall be defined as a summary of the activities implemented in an instructional program over a specified period of time with no findings, recommendations, or conclusions. A program evaluation shall be defined as a study of the measurable objectives of an instruction program resulting in findings, recommendations, and/or conclusions.

Each program shall have two phases. The first phase shall be the implementation period. The second phase shall be the standard operating period. The length of the implementation period may be different for each program and shall be defined in the program pro-posal. At the end of the implementation period, the Board shall be presented with an evaluation of the implementation period. A rec-ommendation by the Superintendent shall be made at that time as to whether to move the program out of the implementation phase and into the standard operating phase, modify the program and continue the implementation period, or discontinue the program.

The purpose of evaluating programs shall be multi-faceted and shall result in findings, recommendations, and/or conclusions that:

1. Ensure program alignment with District goals and vision;

2. Assess strengths and weaknesses of the program;

3. Measure the success of the program in meeting its expressed goals; and/or

4. Result in improvements in, revisions to, or discontinuation of the program.

The Superintendent shall develop administrative procedures that detail the program evaluation process to be used at both the Dis-trict and campus levels.

New District programs shall be evaluated annually for the first three years to determine effectiveness. Determinations shall be pre-sented to the Board annually. Long-term projects shall be evalu-ated every three years with corresponding reports presented to the Board. After a program enters into the standard operating period, it shall be evaluated at least once every five years. Existing pro-grams shall be slated on a schedule within this cycle. A schedule

PURPOSE OF PROGRAM EVALUATION

ADMINISTRATIVE PROCEDURES

EVALUATION CYCLE

Comment [S3]: Recommendations 2.5.2 and 4.2.2







ADOPTED:

of program evaluations shall be established, which may be modi-fied as needed. The schedule shall be presented to the Board at the July Board meeting of each year. Programs that require an evaluation more frequently than five years as mandated by the Texas Education Agency (TEA) or other entities shall be placed on the schedule accordingly.

Program evaluations may include quantitative and/or qualitative data, shall be conducted using scientifically based methodologies, and shall examine both the quality of the implementation and the impact of the program on student achievement. Data may include local, state, and national, trend, group, standard, test, cost analy-sis, and survey data. Measurable objectives shall be studied re-sulting in findings, recommendations, and/or conclusions.

Evaluation reports shall be shared and discussed with the stake-holders of the program, the administrative staff responsible for the implementation of the program, the Superintendent, and the Board. Accepted recommendations shall be reflected in revisions to the program and the associated budget.

The Superintendent or designee shall be responsible for designing and conducting each program evaluation and for presenting find-ings, recommendations, and conclusions of each program evalua-tion.

After the District program has entered the standard operating pe-riod, the Board shall be presented with a program evaluation once every five years. A recommendation by the Superintendent shall be made at that time with respect to modifying the program or dis-continuing the program. The Board shall take action on the Super-intendent’s recommendation.

USE OF EVALUATIONS

SUPERINTENDENT RESPONSIBILITIES

BOARD RESPONSIBILITIES



1



Special Meeting

/Workshop



/ Discussion Item


Title: Policy BQA (Local)

Consideration of Proposed Revisions to Policy BQA (Local)

Superintendent’s Recommendation: The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQA (Local) as related to the Curriculum Management Audit. Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQA (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Along with the recommended audit revisions, a comprehensive evaluation of the policy structure was conducted to ensure the functionality of the committees created by this policy. Listed below are the policy references and the recommendation for the revisions. BQA (Local): Audit Recommendation 1; Sections 1.6 and 5.6: Directs and specifies the processes for the formation of the district decision-making committee. Requires the identification of strategies to be used by the district to ensure long-term change. Expects data driven decision making. Guides the formation and processes of the district decision-making committee. Fiscal Impact Statement: N/A


Student

Approved

2

Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: BQA(Local) Policy Campus/Department Submitting Form: Superintendent's Office Date Submitted: February 21, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQADISTRICT-LEVEL (LOCAL)

DATE ISSUED: 1 of 3 LDU BQA(LOCAL)-X

In compliance with Education Code 11.251, the District-level com-mittee shall advise the Board or its designee in establishing and reviewing the District’s educational goals, objectives, and major Districtwide classroom instructional programs identified by the Board or its designee. The committee shall serve exclusively in an advisory role except that the committee shall approve staff devel-opment of a Districtwide nature.

The Superintendent shall be the Board’s designee and shall name the chairperson of the committee from among the committee’s members. The Superintendent shall meet with the committee peri-odically.

The chairperson of the committee shall set its agenda and shall schedule at least two one meetings per year or at the call of the chairperson. All committee meetings normally shall be held outside of the regular school day.

The committee shall perform duties as described in BQA(LEGAL).

Administrative procedures of the District-level committee shall meet legal requirements in the areas of planning, budgeting, cur-riculum, staffing patterns, staff development, and school organiza-tion and shall clearly delineate the decisions within these areas that are to be made at the District level. These procedures shall also adequately reflect the District’s planning process and expecta-tions for alignment, including implementation guidelines, time frames, necessary resources, and both formative and summative evaluation practices. The Superintendent shall report periodically to the Board on the status of the planning process, including a re-view of the related administrative procedures, any revisions to im-prove the process, and progress on implementation of identified strategies.

The Superintendent or designee shall ensure that the District-level committee obtains broad-based community, parent, and staff input and provides information to those persons on a systematic basis. Communications shall include, but not be limited to the following:

1. Periodic meetings to gather input and provide information on the work of the committee. These meetings shall be adver-tised in District publications and through the media.

2. Articles in in-house publications regarding work of the com-mittee.

3. Regular news releases to the media in the District regarding the work of the committee.

DISTRICT-LEVEL COMMITTEE

CHAIRPERSON

MEETINGS

DUTIES OF COMMITTEE

ADMINISTRATIVE PROCEDURES AND REPORTS

COMMUNITY INPUT




4. Periodic reports to the principals on the work of the committee that may be posted on campus bulletin boards through normal campus media.

The committee shall be composed of members who shall represent campus-based professional staff, District-level professional staff, parents, businesses, and the community. At least two-thirds of the District and campus professional staff shall be classroom teachers. The remaining one-third shall be professional non-teaching District- and campus-level staff. For purposes of this policy, District-level professional staff shall be defined as professionals who have re-sponsibilities at more than one campus, including, but not limited to, central office staff.

The committee shall include two parents five parents, one from each of the vertical feeder patterns, of students currently enrolled within the District, selected in accordance with administrative pro-cedures. The Superintendent shall, through various channels, in-form all parents of District students about the committee’s duties and composition and shall solicit volunteers. [See BQA(LEGAL)]

The committee shall include two community members selected by a process that provides for adequate representation of the commu-nity’s diversity, in accordance with administrative procedures. The Superintendent shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate and shall solicit volun-teers. All community member representatives must reside in the District.

The committee shall include two businesspeople selected by a process that provides for adequate representation of the commu-nity’s diversity, in accordance with administrative procedures. The Superintendent shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate and shall solicit volun-teers. Business member representatives need not reside in nor operate businesses in the District.

The professional employees shall consist of at least three or four representatives one representative from each campus. Two or three representatives shall be nominated by and elected from classroom teachers assigned to the campus. One representative shall be nominated by and elected from nonteaching professional employees assigned to the campus one representative from each campus. The committee chairperson will ensure that at least two thirds of the nominated and elected representatives are classroom teachers with the remaining one third being nominated and elected from nonteaching professional staff members. At least one District-

COMPOSITION

PARENTS

COMMUNITY MEMBERS

BUSINESS REPRESENTATIVES

PROFESSIONAL STAFF



ADOPTED:

level professional staff member, other than the Superintendent, shall be elected by all professional staff.

An employee’s affiliation or lack of affiliation with any organization or association shall not be a factor in either the nomination or elec-tion of representatives on the committee. [See also DGA]

The consent of each nominee shall be obtained before the per-son’s name may appear on the ballot. Election of the committee shall be held in the fall of each school year at a time determined by the Board or its designee. Nomination and election shall be con-ducted in accordance with this policy and administrative regula-tions.

Representatives shall serve staggered two-year terms and shall be limited to two consecutive terms on the committee. After the initial election or selection, representatives shall draw lots, within each representative category, to determine the length of initial terms.

If a vacancy occurs among the representatives, nominations shall be solicited and an election held or selection made a selection will be made by the Superintendent or designee for the unexpired term.

The existence of the District-level committee shall not affect the authority of the Board or its designee to appoint or establish other advisory groups or task forces to assist it in matters pertaining to District instruction.

ELECTIONS

TERMS

VACANCY

OTHER ADVISORY GROUPS

1



Special Meeting

/Workshop



/ Discussion Item


Title: Policy BQB (Local)

Consideration of Proposed Revisions to Policy BQB (Local)

Superintendent’s Recommendation: The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy BQB (Local) as related to the Curriculum Management Audit. Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQB (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Along with the recommended audit revisions, a comprehensive evaluation of the policy structure was conducted to ensure the functionality of the committees created by this policy. Listed below are the policy references and the recommendation for the revisions. BQB (Local): Audit Recommendation 1; Section 5.6: Directs and specifies the processes for the formation of the campus decision-making committees. Requires the institutionalization of change and improved results and performance. Guides the formation and processes of the campus decision-making committees. Fiscal Impact Statement: N/A


Student

Approved

2

Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: BQB(Local) Policy Campus/Department Submitting Form: Superintendent's Office Date Submitted: February 21, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQBCAMPUS-LEVEL (LOCAL)

DATE ISSUED: 1 of 3 LDU BQB(LOCAL)-X

A campus-level committee shall be established on each campus to assist the principal. The committee shall meet for the purpose of implementing planning processes and site-based decision making in accordance with Board policy and administrative procedures and shall be chaired by the principal.

The committee shall serve exclusively in an advisory role except that each committee shall approve staff development of a campus nature.

The committee shall perform duties as described at BQB(LEGAL).

Each principal shall be responsible for the development of campus performance objectives. These objectives shall be formulated an-nually in accordance with a schedule established by the District, shall support the District’s educational goals and objectives, be specific of the change strategies to be used and shall be specific to the academic achievement of students served by the campus. The Board shall review and approve campus performance objectives.

The principal shall be responsible for ensuring that no campus-initiated decision violates rule, law, or policy, unless the campus has obtained a waiver. [See BQB(LEGAL) preceding and BF]

Except as prohibited by law [see BF], a campus may apply to the Board for a waiver of a local policy. An application for a waiver must state the achievement objectives of the campus and the rea-sons for requesting the waiver.

The principal or designee shall ensure that the campus-level com-mittee obtains broad-based community, parent, and staff input, and provides information to those persons on a systematic basis. Methods of communication may include:

1. Periodic meetings to gather input and provide information on the work of the committee. Meetings shall be advertised in the District or campus publications, Web sites, and through the media.

2. Articles in District or campus publications and Web sites re-garding work of the committee.

3. Regular news releases to the media in the District regarding the work of the committee.

4. Periodic reports on the work of the committee that may be posted on campus bulletin boards, sent home to parents in campus newsletters, and posted on the District or campus Web sites.

SITE-BASED DECISION-MAKING COMMITTEE

DUTIES OF COMMITTEE

CAMPUS PERFORMANCE OBJECTIVES

WAIVERS

COMMUNICATIONS




The committee shall be composed of members who shall represent campus-based professional staff, parents, businesses, and the community. At least two-thirds of the elected District and campus professional staff shall be classroom teachers. The remaining one-third shall be professional nonteaching District- and campus-level staff. For purposes of this policy, District-level professional staff shall be defined as professionals who have responsibilities at more than one campus, including, but not limited to, central office staff.

The committee shall include at least three one parents of students currently enrolled within the District, selected in accordance with administrative procedures. The principal shall, through various channels, inform all parents of campus students about the commit-tee’s duties and composition, and shall solicit volunteers. [See BQB(LEGAL)]

The committee shall include at least two one community members, selected in accordance with administrative procedures that provide for adequate representation of the community’s diversity. The prin-cipal shall use several methods of communication to ensure that community residents are informed of the committee and are pro-vided the opportunity to participate, and shall solicit volunteers. All community member representatives must reside in the District.

The committee shall include at least two one business representa-tives, selected in accordance with administrative procedures that provide for adequate representation of the community’s diversity. The principal shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate, and shall solicit volun-teers. Business member representatives need not reside in nor operate businesses in the District.

Classroom teachers shall be nominated and elected by classroom teachers assigned to that campus.

Other campus-based nonteaching professionals shall be nomi-nated and elected by nonteaching professionals assigned to that campus.

District-level personnel shall be appointed by the Superintendent.

An employee’s affiliation or lack of affiliation with any organization or association shall not be a factor in either the nomination or elec-tion of representatives on the committee. Nominated employees shall give their consent to serve on the committee before they are eligible for election. Nominations and elections shall be conducted in accordance with this policy and administrative regulations.

COMPOSITION

PARENTS

COMMUNITY MEMBERS

BUSINESS REPRESENTATIVES

CLASSROOM TEACHERS

CAMPUS-BASED NONTEACHING PROFESSIONALS

DISTRICT-LEVEL PERSONNEL

ELECTIONS



ADOPTED:

Representatives shall serve staggered three-year two-year terms and shall be limited to two consecutive terms on the committee. After the initial election or selection, representatives shall draw lots, within each representative category, to determine the length of ini-tial terms.

Vacancies on the committee shall be filled according to administra-tive procedures. If a vacancy occurs among the representatives, a selection will be made by the principal or designee for the unex-pired term.

The committee shall meet at the call of the principal. The principal shall set the agenda for each meeting and shall schedule at least one meeting per year. Meetings may be held during the regular school day or outside of the regular day as long as all committee members have the opportunity to participate.

TERMS

VACANCY

MEETINGS

1



Special Meeting

/Workshop



/ Discussion Item


Title: Low Attendance Day Waiver

Consideration of Low Attendance Day Waivers for the 2011 - 2012 School Year

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the applications for Low Attendance Day Waivers at Pine Forest Elementary, Deerwood Elementary, Willow Creek Elementary and Creekwood Middle School. Background/Impact Information: Texas Education Code Section 25.081 allows a district or campus to request that any instructional days with attendance at least ten (10) percentage points below the last school year’s average attendance due to weather, health, or safety issues be excluded from ADA calculations for the current school year. Due to a safety issue (power outages) on January 25, 2012, several campuses experienced a low attendance day. The resulting attendance rates for each campus on that day were Pine Forest 36.83%, Deerwood 0.80%, Willow Creek 86.60% and Creekwood Middle School 71.51%. Fiscal Impact Statement: Low attendance days are removed from the calculations for ADA and positively impact the factor used in the funding formula for state aid. Budgetary Codes: Cost :

Recurring One-Time

Funding Source:



Fund




Student

Approved

2

Other Funds ( Specify): Attachments: Applications for Waivers Campus/Department Submitting Form: Data Quality & Accountability Date Submitted: February 20, 2012 Resource Personnel: Carol Atwood, 281-641-8126, [email protected]

09-08-11

APPLICATION FOR LOW ATTENDANCE DAYS

2011-2012 SCHOOL YEAR General Instructions. For Low Attendance Due to Weather, Health, Safety, or Other Issues, please complete Sections 1, 2, 3, and 4. Bolded items in Section 2 and Section 3 must be completed. Please direct questions to the State Waiver Unit at (512) 463-9630 or www.tea.state.tx.us/waivers. Application due no later than June 1, 2012.

SECTION 1. PLEASE COMPLETE THIS SECTION. District Name: Humble ISD County/District No. 101 - 913 Telephone No.(281) - 641 - 8126 Campus Name: Deerwood Elementary Campus No. 101913 - 112 Address: 2920 Forest Garden Drive Fax No.(281) - 641 - 1053 City, State, Zip Kingwood, TX 77345 Contact Person: Carol Atwood Telephone No.(281) - 641 - 8126 Email:

[email protected]

SECTION 2. PLEASE COMPLETE THIS SECTION. Superintendent: Guy M. Sconzo X Dr. Mr. Mrs. Ms.

Signature

Board President: Dr. Bonnie Longnion

Signature

Date Board Approval: Board Vote – For Against Abstain Absent

SECTION 3. PLEASE COMPLETE THIS SECTION FOR ALL WAIVERS. Comments of Appropriate Site-Based Decision Making Committee: On January 25, 2012 the campus experience no power at the beginning of the school day. Although power was restored, there were intermitent outages throughout the morning resulting in parents not sending their children to school or withdrawing them soon after arrival. SBDM Committee Chairperson Signature

SECTION 4. PLEASE COMPLETE THIS SECTION FOR DATES AND REASONS FOR DAYS MISSED. X Low Attendance Days, pursuant to TEC §25.081. Allows the district or campus to request that any instructional days with attendance at least ten (10) percentage points below the last school year’s average attendance due to weather, health, safety, or other issues be excluded from ADA calculations for the current school year.

Date(s) Campus Name(s)

Reason (W = Weather, H = Health, S = Safety, O = Other)

% of Attend.

Average % Attend./Previous Year

1/25/12 Deerwood Elementary W H X S O 0.80% 94.94% W H S O W H S O W H S O W H S O W H S O W H S O W H S O W H S O

W H S O W H S O W H S O W H S O W H S O W H S O W H S O

09-08-11



SECTION 1. PLEASE COMPLETE THIS SECTION. District Name: Humble ISD County/District No. 101 - 913 Telephone No.(281) - 641 - 8126 Campus Name: Pine Forest Elementary Campus No. 101913 - 111 Address: 19702 West Lake Houston Pky Fax No.(281) - 641 - 1053 City, State, Zip Humble, TX 77339 Contact Person: Carol Atwood Telephone No.(281) - 641 - 8126 Email:

[email protected]


Signature


Signature






% of Attend.


1/25/12 Pine Forest Elementary W H X S O 36.83% 96.21% W H S O W H S O W H S O W H S O W H S O W H S O W H S O W H S O


09-08-11



SECTION 1. PLEASE COMPLETE THIS SECTION. District Name: Humble ISD County/District No. 101 - 913 Telephone No.(281) - 641 - 8126 Campus Name: Creekwood Middle School Campus No. 101913 - 043 Address: 2002 Willow Terrace Drive Fax No.(281) - 641 - 1053 City, State, Zip Kingwood, TX 77345 Contact Person: Carol Atwood Telephone No.(281) - 641 - 8126 Email:

[email protected]


Signature


Signature






% of Attend.


1/25/12 Creekwood Middle School W H X S O 71.51% 96.34% W H S O W H S O W H S O W H S O W H S O W H S O W H S O W H S O


09-08-11



SECTION 1. PLEASE COMPLETE THIS SECTION. District Name: Humble ISD County/District No. 101 - 913 Telephone No.(281) - 641 - 8126 Campus Name: Willow Creek Elementary Campus No. 101913 - 113 Address: 2002 Willow Terrace Drive Fax No.(281) - 641 - 1053 City, State, Zip Kingwood, TX 77345 Contact Person: Carol Atwood Telephone No.(281) - 641 - 8126 Email:

[email protected]


Signature


Signature






% of Attend.


1/25/12 Willow Creek Elementary W H X S O 86.60% 97.04% W H S O W H S O W H S O W H S O W H S O W H S O W H S O W H S O


1



Special Meeting

/Workshop



/ Discussion Item


Title: Racial Profiling

Report on Racial Profiling and Pedestrian Stop Data

Background/Impact Information: Senate Bill 1074 requires that beginning January 1, 2002, all police departments in the state of Texas must collect and report data concerning traffic andpedestrian stops and how they relate to the legislation concerning racial profiling. In compliance with Senate Bill 1074, this is our 10th year to report on our racial profiling traffic and pedestrian data. This annual report outlines the law, offers background concerning the Humble ISD Police Department's work in this area, gives a copy of the actual legislation, describes training efforts, explains the complaint process in the area and provides data regarding traffic and pedestrian stops. It must be noted that numbers are small in this area. The Humble ISD Police Department writes relatively few traffic citations due to the fact that most of their work takes place on campuses, not patrolling streets. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:



Fund




Student

Information Only

2

Other Funds ( Specify): Attachments: Racial Profiling Traffic and Pedestrian Stop Data 2010 Campus/Department Submitting Form: Assistant Superintendent - Support Services Date Submitted: February 17, 2012 Resource Personnel: Solomon Cook 281-641-7900 [email protected] Martha Buckner 281-641-8712 [email protected]

Humble ISD Police Department Racial Profiling Traffic and Pedestrian Stop

Data Report 2011

Established 1994

Solomon Cook, Chief of Police

Humble ISD Police Department 341 Charles Street • Humble, TX 77338 • Office: (281) 641-7900 • FAX: (281) 446-4044

January 30, 2012 To the members of the Humble Independent School District School Board: Since January 1, 2011 the Humble Independent School District Police Department, in accordance with the Texas Racial Profiling Law (S.B. No. 1074), has been collecting police contact data for the purpose of identifying and responding, if necessary, to concerns regarding racial profiling practice. It is my hope that the findings provided in this report will serve as evidence that the Humble Independent School District Police Department remains committed in the opposition on Racial Profiling. In this report, the reader will encounter several sections designed at providing background information on the rationale and objectives of the Texas Racial Profiling Law. Other sections contain information relevant to the institutional policies adopted by the Humble Independent School District Police Department prohibiting the practice of racial profiling among its officers. The final components of this report provide statistical data relevant to the public contacts made during the period of January 1, 2010 thru December 31, 2010. This information has been analyzed and compared to Texas Education Agency ethnicity population data for the Humble Independent School District. The analysis of the data is also included.

Sincerely,

Humble ISD Police Department Police Contact Data

Annual Report January 1, 2011 thru December 31, 2011

Table of Contents

I. Humble ISD Police Department Vision and Mission Statement

II. History of Humble ISD

III. Senate Bill Number 1074

IV. Guidelines for Compiling and Reporting under Senate Bill 1074

V. Humble ISD Police Department Racial Profiling Policy

VI. Public Complaint Process

VII. Web Posting

VIII. 2011 Traffic/Pedestrian Stop Data Report

IX. Summary Statement

Humble ISD Police Department Solomon Cook, Chief of Police

Vision of the Humble Independent School District

We are a growing organization devoted to improvement, excellence, maintaining a team atmosphere, and operating on the principles of quality leadership.

Mission Statement of the Humble ISD Police Department

We of the Humble ISD Police Department exist to ensure the safety of our district’s students, families and staff. In order to learn, students need a safe environment where they can concentrate on their studies and teachers and staff needs a secure environment in order to teach. We as the Humble ISD Police Department will meet the needs of our diverse school community. We work in partnership with students, parents and staff to meet their needs. We preserve the peace, enforce laws, identify and apprehend offenders, provide emergency services and offer crime prevention and public safety throughout our school community. Our most important goal is to promote, maintain and inspire an atmosphere of trust and confidence with students, families and staff in our community.

History of Humble ISD

Humble Independent School District began over 100 years ago as a one-room schoolhouse with 12 students, a teacher and a four-month school term. Today, with 39 schools, more than 35,000 students and over 4,500 employees, Humble ISD is nationally recognized for the outstanding education it offers to students. Humble ISD is listed among the 25 fastest growing school districts in Texas.

Humble ISD campuses include 26 elementary schools, 8 middle schools, 5 high schools, the Community Learning Center, the district's non-traditional high school, Quest, and the Career & Technology Education Center.

Our district is continuing to grow with the additions of new campuses just to meet the current enrollment and each year our enrollment is continuing to increase.

History of the Humble ISD Police Department The Humble ISD Police Department began in 1993, when it was approved by the Humble ISD school board members. In 1994, Donald R. Maddox was appointed Chief of Police. In December 2003, Mr. Maddox retired and Captain Cook was promoted to Chief of Police.

The Humble ISD Police Department began in 1993, when Mr. Don Maddox was hired by the district as security coordinator. In January 1994, the Humble ISD board of trustees voted to make application to the state for a school district police department and the application was approved in February of the next year. Mr. Don Maddox's title changed to Chief of Police, and several security officers were hired.

In December, 2003, Mr. Maddox retired and Captain Solomon Cook was promoted to Chief of Police. Chief Cook has been with Humble ISD since 1996, and was a police officer with the City of Humble before coming to Humble ISD.

The department has grown to include 25 police officers, 12 part time officers, 4 fulltime communications officers, 1 part-time communications officer, 6 security officers and 2 civilian staff. The patrol fleet has grown to 22 units including several Dodge Charger patrol cars and Ford Expedition SUVs. Our fully equipped, marked patrol vehicles are utilized 24 hours a day by the patrol division. The police department personnel patrol the district's facilities 24 hours a day, 7 days a week and respond to alarms and calls for service. Our officers issue citations, complete offense reports, and make arrests. Officers also provide security at district athletic events and other campus functions. Our fleet also includes an unmarked vehicle for investigations as well as 2 vehicles that are assigned for use in the L.E.T.S. program.

The growth of the district has called for the placement of full time police officers at ALL of the district's high schools and a couple of the middle schools. A full time Security Officer has been assigned to each high school to assist the campus officers with parking and traffic as well as one Security Officer who is assigned to Timberwood Middle School.

As with all law enforcement agencies, continuous training is an important part of our police department. Over a quarter of our district's police officers are certified TCLEOSE instructors. In order to maintain our state license, our officers must complete 40 hours of training every 2 years. Chief Cook makes every attempt to schedule these training classes during times when school is not in session. Our Field Training Program consists of a team of our highest trained officers, hand picked by the Chief of Police, and then sent through a rigorous Field Training Officer (FTO) school. After completion of this school, the new Field Training Officers (FTOs) train new officers. The FTO course is a 8 week course that each new officer must complete. The FTOs train, guide, and critique every new officer in every aspect of what is expected of them. The FTOs report directly to the FTO commander, Lt. T. Stanford, who reports these findings directly to the Chief.

The Humble ISD Police Department's officer are currently located at 341 Charles Street in Humble.

AN ACT 1-2 relating to the prevention of racial profiling by certain peace 1-3 officers. 1-4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: 1-5 SECTION 1. Chapter 2, Code of Criminal Procedure, is amended 1-6 by adding Articles 2.131 through 2.138 to read as follows: 1-7 Art. 2.131. RACIAL PROFILING PROHIBITED. A peace officer 1-8 may not engage in racial profiling. 1-9 Art. 2.132. LAW ENFORCEMENT POLICY ON RACIAL PROFILING. 1-10 (a) In this article: 1-11 (1) "Law enforcement agency" means an agency of the 1-12 state, or of a county, municipality, or other political subdivision 1-13 of the state, that employs peace officers who make traffic stops in 1-14 the routine performance of the officers' official duties. 1-15 (2) "Race or ethnicity" means of a particular descent, 1-16 including Caucasian, African, Hispanic, Asian, or Native American 1-17 descent. 1-18 (b) Each law enforcement agency in this state shall adopt a 1-19 detailed written policy on racial profiling. The policy must: 1-20 (1) clearly define acts constituting racial profiling; 1-21 (2) strictly prohibit peace officers employed by the 1-22 agency from engaging in racial profiling; 1-23 (3) implement a process by which an individual may

1-24 file a complaint with the agency if the individual believes that a 1-25 peace officer employed by the agency has engaged in racial 2-1 profiling with respect to the individual; 2-2 (4) provide public education relating to the agency's 2-3 complaint process; 2-4 (5) require appropriate corrective action to be taken 2-5 against a peace officer employed by the agency who, after an 2-6 investigation, is shown to have engaged in racial profiling in 2-7 violation of the agency's policy adopted under this article; 2-8 (6) require collection of information relating to 2-9 traffic stops in which a citation is issued and to arrests 2-10 resulting from those traffic stops, including information relating 2-11 to: 2-12 (A) the race or ethnicity of the individual 2-13 detained; and 2-14 (B) whether a search was conducted and, if so, 2-15 whether the person detained consented to the search; and 2-16 (7) require the agency to submit to the governing body 2-17 of each county or municipality served by the agency an annual 2-18 report of the information collected under Subdivision (6) if the 2-19 agency is an agency of a county, municipality, or other political 2-20 subdivision of the state. 2-21 (c) The data collected as a result of the reporting 2-22 requirements of this article shall not constitute prima facie

2-23 evidence of racial profiling. 2-24 (d) On adoption of a policy under Subsection (b), a law 2-25 enforcement agency shall examine the feasibility of installing 2-26 video camera and transmitter-activated equipment in each agency law 3-1 enforcement motor vehicle regularly used to make traffic stops and 3-2 transmitter-activated equipment in each agency law enforcement 3-3 motorcycle regularly used to make traffic stops. If a law 3-4 enforcement agency installs video or audio equipment as provided by 3-5 this subsection, the policy adopted by the agency under Subsection 3-6 (b) must include standards for reviewing video and audio 3-7 documentation. 3-8 (e) A report required under Subsection (b)(7) may not 3-9 include identifying information about a peace officer who makes a 3-10 traffic stop or about an individual who is stopped or arrested by a 3-11 peace officer. This subsection does not affect the collection of 3-12 information as required by a policy under Subsection (b)(6). 3-13 (f) On the commencement of an investigation by a law 3-14 enforcement agency of a complaint described by Subsection (b)(3) in 3-15 which a video or audio recording of the occurrence on which the 3-16 complaint is based was made, the agency shall promptly provide a 3-17 copy of the recording to the peace officer who is the subject of 3-18 the complaint on written request by the officer. 3-19 Art. 2.133. REPORTS REQUIRED FOR TRAFFIC AND PEDESTRIAN

3-20 STOPS. (a) In this article: 3-21 (1) "Race or ethnicity" has the meaning assigned by 3-22 Article 2.132(a). 3-23 (2) "Pedestrian stop" means an interaction between a 3-24 peace officer and an individual who is being detained for the 3-25 purpose of a criminal investigation in which the individual is not 3-26 under arrest. 4-1 (b) A peace officer who stops a motor vehicle for an alleged 4-2 violation of a law or ordinance regulating traffic or who stops a 4-3 pedestrian for any suspected offense shall report to the law 4-4 enforcement agency that employs the officer information relating to 4-5 the stop, including: 4-6 (1) a physical description of each person detained as 4-7 a result of the stop, including: 4-8 (A) the person's gender; and 4-9 (B) the person's race or ethnicity, as stated by 4-10 the person or, if the person does not state the person's race or 4-11 ethnicity, as determined by the officer to the best of the 4-12 officer's ability; 4-13 (2) the traffic law or ordinance alleged to have been 4-14 violated or the suspected offense; 4-15 (3) whether the officer conducted a search as a result 4-16 of the stop and, if so, whether the person detained consented to

4-17 the search; 4-18 (4) whether any contraband was discovered in the 4-19 course of the search and the type of contraband discovered; 4-20 (5) whether probable cause to search existed and the 4-21 facts supporting the existence of that probable cause; 4-22 (6) whether the officer made an arrest as a result of 4-23 the stop or the search, including a statement of the offense 4-24 charged; 4-25 (7) the street address or approximate location of the 4-26 stop; and 5-1 (8) whether the officer issued a warning or a citation 5-2 as a result of the stop, including a description of the warning or 5-3 a statement of the violation charged. 5-4 Art. 2.134. COMPILATION AND ANALYSIS OF INFORMATION 5-5 COLLECTED. (a) In this article, "pedestrian stop" means an 5-6 interaction between a peace officer and an individual who is being 5-7 detained for the purpose of a criminal investigation in which the 5-8 individual is not under arrest. 5-9 (b) A law enforcement agency shall compile and analyze the 5-10 information contained in each report received by the agency under 5-11 Article 2.133. Not later than March 1 of each year, each local law 5-12 enforcement agency shall submit a report containing the information

5-13 compiled during the previous calendar year to the governing body of 5-14 each county or municipality served by the agency in a manner 5-15 approved by the agency. 5-16 (c) A report required under Subsection (b) must include: 5-17 (1) a comparative analysis of the information compiled 5-18 under Article 2.133 to: 5-19 (A) determine the prevalence of racial profiling 5-20 by peace officers employed by the agency; and 5-21 (B) examine the disposition of traffic and 5-22 pedestrian stops made by officers employed by the agency, including 5-23 searches resulting from the stops; and 5-24 (2) information relating to each complaint filed with 5-25 the agency alleging that a peace officer employed by the agency has 5-26 engaged in racial profiling. 6-1 (d) A report required under Subsection (b) may not include 6-2 identifying information about a peace officer who makes a traffic 6-3 or pedestrian stop or about an individual who is stopped or 6-4 arrested by a peace officer. This subsection does not affect the 6-5 reporting of information required under Article 2.133(b)(1). 6-6 (e) The Commission on Law Enforcement Officer Standards and 6-7 Education shall develop guidelines for compiling and reporting 6-8 information as required by this article. 6-9 (f) The data collected as a result of the reporting

6-10 requirements of this article shall not constitute prima facie 6-11 evidence of racial profiling. 6-12 Art. 2.135. EXEMPTION FOR AGENCIES USING VIDEO AND AUDIO 6-13 EQUIPMENT. (a) A peace officer is exempt from the reporting 6-14 requirement under Article 2.133 and a law enforcement agency is 6-15 exempt from the compilation, analysis, and reporting requirements 6-16 under Article 2.134 if: 6-17 (1) during the calendar year preceding the date that a 6-18 report under Article 2.134 is required to be submitted: 6-19 (A) each law enforcement motor vehicle regularly 6-20 used by an officer employed by the agency to make traffic and 6-21 pedestrian stops is equipped with video camera and 6-22 transmitter-activated equipment and each law enforcement motorcycle 6-23 regularly used to make traffic and pedestrian stops is equipped 6-24 with transmitter-activated equipment; and 6-25 (B) each traffic and pedestrian stop made by an 6-26 officer employed by the agency that is capable of being recorded by 7-1 video and audio or audio equipment, as appropriate, is recorded by 7-2 using the equipment; or 7-3 (2) the governing body of the county or municipality 7-4 served by the law enforcement agency, in conjunction with the law 7-5 enforcement agency, certifies to the Department of Public Safety,

7-6 not later than the date specified by rule by the department, that 7-7 the law enforcement agency needs funds or video and audio equipment 7-8 for the purpose of installing video and audio equipment as 7-9 described by Subsection (a)(1)(A) and the agency does not receive 7-10 from the state funds or video and audio equipment sufficient, as 7-11 determined by the department, for the agency to accomplish that 7-12 purpose. 7-13 (b) Except as otherwise provided by this subsection, a law 7-14 enforcement agency that is exempt from the requirements under 7-15 Article 2.134 shall retain the video and audio or audio 7-16 documentation of each traffic and pedestrian stop for at least 90 7-17 days after the date of the stop. If a complaint is filed with the 7-18 law enforcement agency alleging that a peace officer employed by 7-19 the agency has engaged in racial profiling with respect to a 7-20 traffic or pedestrian stop, the agency shall retain the video and 7-21 audio or audio record of the stop until final disposition of the 7-22 complaint. 7-23 (c) This article does not affect the collection or reporting 7-24 requirements under Article 2.132. 7-25 Art. 2.136. LIABILITY. A peace officer is not liable for 7-26 damages arising from an act relating to the collection or reporting 8-1 of information as required by Article 2.133 or under a policy

8-2 adopted under Article 2.132. 8-3 Art. 2.137. PROVISION OF FUNDING OR EQUIPMENT. (a) The 8-4 Department of Public Safety shall adopt rules for providing funds 8-5 or video and audio equipment to law enforcement agencies for the 8-6 purpose of installing video and audio equipment as described by 8-7 Article 2.135(a)(1)(A), including specifying criteria to prioritize 8-8 funding or equipment provided to law enforcement agencies. The 8-9 criteria may include consideration of tax effort, financial 8-10 hardship, available revenue, and budget surpluses. The criteria 8-11 must give priority to: 8-12 (1) law enforcement agencies that employ peace 8-13 officers whose primary duty is traffic enforcement; 8-14 (2) smaller jurisdictions; and 8-15 (3) municipal and county law enforcement agencies. 8-16 (b) The Department of Public Safety shall collaborate with 8-17 an institution of higher education to identify law enforcement 8-18 agencies that need funds or video and audio equipment for the 8-19 purpose of installing video and audio equipment as described by 8-20 Article 2.135(a)(1)(A). The collaboration may include the use of a 8-21 survey to assist in developing criteria to prioritize funding or 8-22 equipment provided to law enforcement agencies. 8-23 (c) To receive funds or video and audio equipment from the

8-24 state for the purpose of installing video and audio equipment as 8-25 described by Article 2.135(a)(1)(A), the governing body of a county 8-26 or municipality, in conjunction with the law enforcement agency 9-1 serving the county or municipality, shall certify to the Department 9-2 of Public Safety that the law enforcement agency needs funds or 9-3 video and audio equipment for that purpose. 9-4 (d) On receipt of funds or video and audio equipment from 9-5 the state for the purpose of installing video and audio equipment 9-6 as described by Article 2.135(a)(1)(A), the governing body of a 9-7 county or municipality, in conjunction with the law enforcement 9-8 agency serving the county or municipality, shall certify to the 9-9 Department of Public Safety that the law enforcement agency has 9-10 installed video and audio equipment as described by Article 9-11 2.135(a)(1)(A) and is using the equipment as required by Article 9-12 2.135(a)(1). 9-13 Art. 2.138. RULES. The Department of Public Safety may 9-14 adopt rules to implement Articles 2.131-2.137. 9-15 SECTION 2. Chapter 3, Code of Criminal Procedure, is amended 9-16 by adding Article 3.05 to read as follows: 9-17 Art. 3.05. RACIAL PROFILING. In this code, "racial 9-18 profiling" means a law enforcement-initiated action based on an

9-19 individual's race, ethnicity, or national origin rather than on the 9-20 individual's behavior or on information identifying the individual 9-21 as having engaged in criminal activity. 9-22 SECTION 3. Section 96.641, Education Code, is amended by 9-23 adding Subsection (j) to read as follows: 9-24 (j) As part of the initial training and continuing education 9-25 for police chiefs required under this section, the institute shall 9-26 establish a program on racial profiling. The program must include 10-1 an examination of the best practices for: 10-2 (1) monitoring peace officers' compliance with laws 10-3 and internal agency policies relating to racial profiling; 10-4 (2) implementing laws and internal agency policies 10-5 relating to preventing racial profiling; and 10-6 (3) analyzing and reporting collected information. 10-7 SECTION 4. Section 1701.253, Occupations Code, is amended by 10-8 adding Subsection (e) to read as follows: 10-9 (e) As part of the minimum curriculum requirements, the 10-10 commission shall establish a statewide comprehensive education and 10-11 training program on racial profiling for officers licensed under 10-12 this chapter. An officer shall complete a program established 10-13 under this subsection not later than the second anniversary of the 10-14 date the officer is licensed under this chapter or the date the

10-15 officer applies for an intermediate proficiency certificate, 10-16 whichever date is earlier. 10-17 SECTION 5. Section 1701.402, Occupations Code, is amended by 10-18 adding Subsection (d) to read as follows: 10-19 (d) As a requirement for an intermediate proficiency 10-20 certificate, an officer must complete an education and training 10-21 program on racial profiling established by the commission under 10-22 Section 1701.253(e). 10-23 SECTION 6. Section 543.202, Transportation Code, is amended 10-24 to read as follows: 10-25 Sec. 543.202. FORM OF RECORD. (a) In this section, "race 10-26 or ethnicity" means of a particular descent, including Caucasian, 11-1 African, Hispanic, Asian, or Native American descent. 11-2 (b) The record must be made on a form or by a data 11-3 processing method acceptable to the department and must include: 11-4 (1) the name, address, physical description, including 11-5 race or ethnicity, date of birth, and driver's license number of 11-6 the person charged; 11-7 (2) the registration number of the vehicle involved; 11-8 (3) whether the vehicle was a commercial motor vehicle 11-9 as defined by Chapter 522 or was involved in transporting hazardous 11-10 materials;

11-11 (4) the person's social security number, if the person 11-12 was operating a commercial motor vehicle or was the holder of a 11-13 commercial driver's license or commercial driver learner's permit; 11-14 (5) the date and nature of the offense, including 11-15 whether the offense was a serious traffic violation as defined by 11-16 Chapter 522; 11-17 (6) whether a search of the vehicle was conducted and 11-18 whether consent for the search was obtained; 11-19 (7) the plea, the judgment, and whether bail was 11-20 forfeited; 11-21 (8) [(7)] the date of conviction; and 11-22 (9) [(8)] the amount of the fine or forfeiture. 11-23 SECTION 7. Not later than January 1, 2002, a law enforcement 11-24 agency shall adopt and implement a policy and begin collecting 11-25 information under the policy as required by Article 2.132, Code of 11-26 Criminal Procedure, as added by this Act. A local law enforcement 12-1 agency shall first submit information to the governing body of each 12-2 county or municipality served by the agency as required by Article 12-3 2.132, Code of Criminal Procedure, as added by this Act, on March 12-4 1, 2003. The first submission of information shall consist of 12-5 information compiled by the agency during the period beginning 12-6 January 1, 2002, and ending December 31, 2002. 12-7 SECTION 8. A local law enforcement agency shall first submit

12-8 information to the governing body of each county or municipality 12-9 served by the agency as required by Article 2.134, Code of Criminal 12-10 Procedure, as added by this Act, on March 1, 2004. The first 12-11 submission of information shall consist of information compiled by 12-12 the agency during the period beginning January 1, 2003, and ending 12-13 December 31, 2003. 12-14 SECTION 9. Not later than January 1, 2002: 12-15 (1) the Commission on Law Enforcement Officer 12-16 Standards and Education shall establish an education and training 12-17 program on racial profiling as required by Subsection (e), Section 12-18 1701.253, Occupations Code, as added by this Act; and 12-19 (2) the Bill Blackwood Law Enforcement Management 12-20 Institute of Texas shall establish a program on racial profiling as 12-21 required by Subsection (j), Section 96.641, Education Code, as 12-22 added by this Act. 12-23 SECTION 10. A person who on the effective date of this Act 12-24 holds an intermediate proficiency certificate issued by the 12-25 Commission on Law Enforcement Officer Standards and Education or 12-26 has held a peace officer license issued by the Commission on Law 13-1 Enforcement Officer Standards and Education for at least two years 13-2 shall complete an education and training program on racial 13-3 profiling established under Subsection (e), Section 1701.253,

13-4 Occupations Code, as added by this Act, not later than September 1, 13-5 2003. 13-6 SECTION 11. An individual appointed or elected as a police 13-7 chief before the effective date of this Act shall complete a 13-8 program on racial profiling established under Subsection (j), 13-9 Section 96.641, Education Code, as added by this Act, not later 13-10 than September 1, 2003. 13-11 SECTION 12. This Act takes effect September 1, 2001. S.B. No. 1074 _______________________________ _______________________________ President of the Senate Speaker of the House I hereby certify that S.B. No. 1074 passed the Senate on April 4, 2001, by the following vote: Yeas 28, Nays 2; May 21, 2001, Senate refused to concur in House amendments and requested appointment of Conference Committee; May 22, 2001, House granted request of the Senate; May 24, 2001, Senate adopted Conference Committee Report by a viva-voce vote. _______________________________ Secretary of the Senate I hereby certify that S.B. No. 1074 passed the House, with amendments, on May 15, 2001, by a non-record vote; May 22, 2001, House granted request of the Senate for appointment of Conference

Committee; May 24, 2001, House adopted Conference Committee Report by a non-record vote. _______________________________ Chief Clerk of the House Approved: _______________6-14-2001_______________ Date: _____________ Rick Perry__________________ Governor

Guidelines for Compiling and Reporting Data under Senate Bill 1074

Background Senate Bill 1074 of the 77th Legislature established requirements in the Texas Code of Criminal Procedure (TCCP) for law enforcement agencies. The Commission developed this document to assist agencies in complying with the statutory requirements. The guidelines are written in the form of standards using a style developed from accreditation organizations including the Commission on Accreditation for Law Enforcement Agencies (CALEA). The standards provide a description of what must be accomplished by an agency but allows wide latitude in determining how the agency will achieve compliance with each applicable standard. Each standard is composed of two parts: the standard statement and the commentary. The standard statement is a declarative sentence that places a clear-cut requirement, or multiple requirements, on an agency. The commentary supports the standard statement but is not binding. The commentary can serve as a prompt, as guidance to clarify the intent of the standard, or as an example of one possible way to comply with the standard. Standard 1 Each law enforcement agency has a detailed written directive that:

clearly defines acts that constitute racial profiling; strictly prohibits peace officers employed by the agency from engaging in racial

profiling; implements a process by which an individual may file a complaint with the

agency if the individual believes a peace officer employed by the agency has engaged in racial profiling with respect to the individual filing the complaint;

provides for public education relating to the complaint process; requires appropriate corrective action to be taken against a peace officer

employed by the agency who, after investigation, is shown to have engaged in racial profiling in violation of the agency’s written racial profiling policy; and

requires the collection of certain types of data for subsequent reporting. Commentary Article 2.131 of the TCCP prohibits officers from engaging in racial profiling, and article 2.132 of the TCCP now requires a written policy that contains the elements listed in this standard. The article also specifically defines a law enforcement agency as it applies to this statute as an “ agency of the state, or of a county, municipality, or other political subdivision of the state, that employs peace officers who make traffic stops in the routine performance of the officers’ official duties.” The article further defines race or ethnicity as being of “a particular descent, including Caucasian, African, Hispanic, Asian, or Native American.” The statute does not limit the required policies to just these ethnic groups. This written policy is to be adopted and implemented no later than January 1, 2002.

Standard 2 Each peace officer who stops a motor vehicle for an alleged violation of a law or ordinance regulating traffic, or who stops a pedestrian for any suspected offense reports to the employing law enforcement agency information relating to the stop, to include:

a physical description of each person detained, including gender and the person’s race or ethnicity, as stated by the person, or, if the person does not state a race or ethnicity, as determined by the officer’s best judgment;

the traffic law or ordinance alleged to have been violated or the suspected offense; whether the officer conducted a search as a result of the stop and, if so, whether

the person stopped consented to the search; whether any contraband was discovered in the course of the search, and the type

of contraband discovered; whether probable cause to search existed, and the facts supporting the existence of

that probable cause; whether the officer made an arrest as a result of the stop or the search, including a

statement of the offense charged; the street address or approximate location of the stop; and whether the officer issued a warning or citation as a result of the stop, including a

description of the warning or a statement of the violation charged. Commentary The information required by 2.133 TCCP is used to complete the agency reporting requirements found in Article 2.134. A peace officer and an agency may be exempted from this requirement under Article 2.135 TCCP Exemption for Agencies Using Video and Audio Equipment. An agency may be exempt from this reporting requirement by applying for the funds from the Department of Public Safety for video and audio equipment and the State does not supply those funds. Section 2.135 (a)(2) states, “the governing body of the county or municipality served by the law enforcement agency, in conjunction with the law enforcement agency, certifies to the Department of Public Safety, not later than the date specified by rule by the department, that the law enforcement agency needs funds or video and audio equipment for the purpose of installing video and audio equipment as described by Subsection (a) (1) (A) and the agency does not receive from the state funds for video and audio equipment sufficient, as determined by the department, for the agency to accomplish that purpose.” Standard 3 The agency compiles the information collected under 2.132 and 2.133 and analyzes the information identified in 2.133. Commentary Senate Bill 1074 from the 77th Session of the Texas Legislature created requirements for law enforcement agencies to gather specific information and to report it to each county or municipality served. New sections of law were added to the Code of Criminal Procedure regarding the reporting of traffic and pedestrian stops. Detained is defined as when a person stopped is not free to leave. Article 2.134 TCCP requires the agency to compile and provide and analysis of the information collected by peace officer employed by the agency. The report is provided to the governing body of the municipality or county no later than March 1 of each year and covers the previous calendar year. There is data collection and reporting required based on Article 2.132 CCP (tier one) and Article 2.133 CCP (tier two).

The minimum requirements for “tier one” data for traffic stops in which a citation results are: 1) the race or ethnicity of individual detained (race and ethnicity as defined by the bill means of “a

particular descent, including Caucasian, African, Hispanic, Asian, or Native American”); 2) whether a search was conducted, and if there was a search, whether it was a consent search or a

probable cause search; and 3) whether there was a custody arrest.

The minimum requirements for reporting on “tier two” reports include traffic and pedestrian stops. Tier two data include:

1) the detained person’s gender and race or ethnicity; 2) the type of law violation suspected, e.g., hazardous traffic, non-hazardous traffic, or other criminal

investigation (the Texas Department of Public Safety publishes a categorization of traffic offenses into hazardous or non-hazardous);

3) whether a search was conducted, and if so whether it was based on consent or probable cause; 4) facts supporting probable cause; 5) the type, if any, of contraband that was collected; 6) disposition of the stop, e.g., arrest, ticket, warning, or release; 7) location of stop; and 8) statement of the charge, e.g., felony, misdemeanor, or traffic.

Tier one reports are made to the governing body of each county or municipality served by the agency an annual report of information if the agency is an agency of a county, municipality, or other political subdivision of the state. Tier one and two reports are reported to the county or municipality not later than March 1 for the previous calendar year beginning March 1, 2003. Tier two reports include a comparative analysis between the race and ethnicity of persons detained to see if a differential pattern of treatment can be discerned based on the disposition of stops including searches resulting from the stops. The reports also include information relating to each complaint filed with the agency alleging that a peace officer employed by the agency has engaged in racial profiling. An agency may be exempt from the tier two reporting requirement by applying for the funds from the Department of Public Safety for video and audio equipment and the State does not supply those funds [See 2.135 (a)(2) TCCP]. Reports should include both raw numbers and percentages for each group. Caution should be exercised in interpreting the data involving percentages because of statistical distortions caused by very small numbers in any particular category, for example, if only one American Indian is stopped and searched, that stop would not provide an accurate comparison with 200 stops among Caucasians with 100 searches. In the first case, a 100% search rate would be skewed data when compared to a 50% rate for Caucasians.

Standard 4 If a law enforcement agency has video and audio capabilities in motor vehicles regularly used for traffic stops, or audio capabilities on motorcycles regularly used to make traffic stops, the agency:

adopts standards for reviewing and retaining audio and video documentation; and promptly provides a copy of the recording to a peace officer who is the subject of

a complaint on written request by the officer. Commentary The agency should have a specific review and retention policy. Article 2.132 TCCP specifically requires that the peace officer be promptly provided with a copy of the audio or video recordings if the officer is the subject of a complaint and the officer makes a written request. Standard 5 Agencies that do not currently have video or audio equipment must examine the feasibility of installing such equipment. Commentary None Standard 6 Agencies that have video and audio recording capabilities are exempt from the reporting requirements of Article 2.134 TCCP and officers are exempt from the reporting requirements of Article 2.133 TCCP provided that:

the equipment was in place and used during the proceeding calendar year; and video and audio documentation is retained for at least 90 days.

Commentary The audio and video equipment and policy must have been in place during the previous calendar year. Audio and video documentation must be kept for at least 90 days or longer if a complaint has been filed. The documentation must be retained until the complaint is resolved. Peace officers are not exempt from the requirements under Article 2.132 TCCP. Standard 7 Agencies have citation forms or other electronic media that comply with Section 543.202 of the Transportation Code. Commentary Senate Bill 1074 changed Section 543.202 of the Transportation Code requiring citations to include:

race or ethnicity, and

whether a search of the vehicle was conducted and whether consent for the search was obtained.

RACIAL PROFILING Date Issued: 6-2005 Date Revised: 2-2006 Purpose:

The purpose of the policy is to reaffirm the Humble ISD Police Department’s commitment to unbiased policing in all its encounters between officer and any person; to reinforce procedures that serve to ensure public confidence and mutual trust through the provision of services in a fair and equitable fashion; and to protect our officers from unwarranted accusations of misconduct when they act within the dictates of the department policy and the law.

I) Policy

A. It is the policy of this department to police in a proactive manner and, to aggressively investigate suspected violations of the law. 1. Officers shall actively enforce state and federal laws in a

responsible and professional manner, without regard to race, ethnicity, or national origin.

2. Officers are strictly prohibited from engaging in racial profiling as defined in this policy

3. This policy shall be applicable to all persons, whether drivers, passengers or pedestrians

B. Officers shall conduct themselves in a dignified and respectful manner at all times when dealing with the public. 1. Two of the fundamental rights guaranteed by both the

United States and Texas Constitutions are equal protection under the law and freedom from unreasonable searches and seizures by government agents

2. The right of all persons to be treated equally and to be free from unreasonable searches and seizures must be respected

3. Racial profiling is an unacceptable patrol tactic and will not be condoned.

C. This policy shall not preclude officers from offering assistance, such as upon observing a substance leaking from a vehicle, a flat tire, or someone who appears to be ill, lost, or confused. Nor does this policy prohibit stopping someone suspected of a

crime based upon observed actions and/or information received about the person.

II) Definitions

A. Racial Profiling – a law enforcement-initiated action based on an individual’s race, ethnicity, or national origin rather than on the individual’s behavior or on information identifying the individual as having engaged in criminal activity 1. Racial profiling pertains to persons who are viewed as

suspects or potential suspects of criminal behavior. The term is not relevant as it pertains to witnesses, complainants, or other citizen contacts

2. The prohibition against racial profiling does not preclude the use of race, ethnicity or national origin as factors in a detention decision. Race, ethnicity or national origin may be legitimate factors in a detention decision when used as part of an actual description of a specific suspect for whom an officer is searching. A. Detaining an individual and conducting an inquiry into

that person’s activities simply because of that individual’s race, ethnicity or national origin is racial profiling.

B. Examples of racial profiling include but are not limited to the following: 1. citing a driver who is speeding in a stream of traffic

where most other drivers are speeding because of the cited driver’s race, ethnicity or national origin

2. detaining the driver of a vehicle based on the determination that a person of that race, ethnicity or national origin is unlikely to own or possess that specific make or model of vehicle

3. detaining an individual based upon the determination that a person of that race, ethnicity, or national origin does not belong in a specific part of town or a specific place

C. A law enforcement agency can derive at two principles from the adoption of this definition of racial profiling: 1. police may not use racial or ethnic stereotypes as

factors in selecting whom to stop and search, while

police may use race in conjunction with other known factors of the suspect

2. law enforcement officers may not use racial or ethnic stereotypes as factors in selecting whom to stop and search. Racial profiling is not relevant as it pertains to witnesses, etc.

B. Race or Ethnicity – of a particular descent, including Caucasian, African, Hispanic, Asian, or Native American

C. Pedestrian Stop – an interaction between a peace officer and an individual who is being detained for the purpose of a criminal investigation in which the individual is not under arrest

D. Traffic Stop – a peace officer that stops a motor vehicle for an alleged violation of a law or ordinance regulating traffic.

III) Training

A. Officers are responsible to adhere to all Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE) training and the Law Enforcement Management Institute of Texas (LEMIT) requirements as mandated by law.

B. All officers shall complete a TCLEOSE training and education program on racial profiling not later than the second anniversary of the date the officer is licensed under Chapter 1701 of the Texas Occupations Code or on the date the officer applies for an intermediate proficiency certificate, whichever is easier. 1. A person who on September 1, 2001, held a TCLEOSE

intermediate proficiency certificate, or who held a peace officer license issued by TCLEOSE for at least two (2) years, shall complete a TCLEOSE training and education program on racial profiling not later than September 1, 2003.

C. The Chief of Police, as part of the initial training and continued education for such appointment, will be required to attend the LEMIT program on racial profiling

D. An individual appointed or elected as a police chief before the effective date of this Act shall complete the program on racial profiling established under Subsection (G), Section 96.641, Education Code, as added by this Act, not later than September 1, 2003

IV) Complaint Investigation

A. The department shall accept complaints from any person who believes he or she has been stopped or searched based on racial, ethnic, or national origin profiling.

1. No person shall be discouraged, intimidated or coerced from filing a complaint, nor discriminated against because he or she filed such a complaint.

B. Any employee who receives an allegation of racial profiling, including the officer who initiated the stop, shall record the person’s name, address, telephone number, and forward the complaint through the appropriate channel or direct the individual(s). 1. Any employee contacted shall provide to that person a copy

of the complaint form. 2. the employee shall give explanation of the department

process for filing the complaint. A. All employees will report any allegation of racial

profiling to their superior before the end of their shift. C. Investigation of a complaint shall be conducted in a thorough

and timely manner. All complaints will be acknowledged in writing to the initiator who will receive a disposition regarding said complaint within a reasonable period of time.

1. the investigation shall be reduced to writing and any reviewer’s comments or conclusions shall be filed with the chief.

2. when applicable, findings and/or suggestions for disciplinary action, retraining, or changes in policy shall be filed with the chief.

D. If a racial profiling complaint is sustained against an officer, it will result in appropriate corrective and/or disciplinary action, up to and including termination.

E. If there is a departmental video or audio recording of the events upon which a complaint of racial profiling is based, upon commencement of an investigation by this department into the complaint and written request of the officer made the subject of the complaint, this department shall promptly provide a copy of the recording to that officer.

V) Public Education

A. This department will inform the public of its policy against racial profiling and the complaint process.

B. Methods that may be utilized to inform the public are the news media, radio, service or civic presentations, the Internet, as well as governing board meetings.

C. Additionally, information will be made available as appropriate in languages other than English.

VI) Citation Data and Collection

A. An officer is required to collect information relating to traffic stops in which a citation is issued. On the citation, officers must include: 1. violator’s race or ethnicity 2. whether a search is conducted 3. was the search consensual 4. arrest for this cited violation or any other violation

B. By March of each year, the department shall submit a report to the School Board that includes the information gathered by the citations. This report will include: 1. a breakdown of citations by race and ethnicity 2. number of citations that resulted in a search 3. number of searches that were consensual 4. number of citations that resulted in custodial arrest for this

cited violation or any other violations C. Not later than March 1st of each year, this department shall

submit a report to the School Board containing this information from the preceding calendar year

VII) Collection and Reporting Information Gathered from Traffic and

Pedestrian Stops A. An officer who stops a motor vehicle for an alleged violation of

the law or ordinance regulating traffic, or who stops a pedestrian (as defined in Transportation Code 541.001) for any suspected offense, shall record and report the following information: 1. a physical description of each person detained as a result of

the stop, including the person’s gender, race or ethnicity, as stated by the person or as determined by the officer to the best of his/her ability

2. the street address or approximate location of the stop. the suspected offense or the traffic law or ordinance alleged to have been violated

3. whether the officer conducted a search as a result of the stop and, if so, whether the person detained consented to the search

4. whether probable cause to search existed as, if so, the fact(s) supporting the existence of that probable cause

5. whether any contraband was discovered in the course of the search and, if so, the type of contraband discovered

6. whether the officer made an arrest as a result of the stop and/or search, and if so, a statement of the offense charged

7. the warning citation or citation number issued by the officer as a result of the stop and a statement of the offense

B. This department shall compile and analyze the information contained in these individual reports. Not later than March 1st of each year, this department shall submit a report to our School Board containing the information compiled from the preceding calendar year in a manner they approve. This report will include: 1. a comparative analysis of the information contained in the

individual reports in order to: A. determine the prevelance of racial profiling by officers in

this department B. examine the disposition of traffic and pedestrian stops

made by this department’s officers, including searches resulting from stops

2. Information relating to each complaint filed with this department alleging racial profiling

3. This report will not include identifying information about a peace officer who makes a stop or about an individual who is stopped or arrested by a peace officer.

Approved: __________________________________ Solomon Cook, Chief of Police

Humble ISD Police Department 341 Charles St. • Humble, TX 77347 • Office: (281) 641-7900 • FAX: (281) 446-4044

Solomon Cook, Chief of Police

Complaint Process

Individuals who believe that the Humble I.S.D. Police Department or one of its officer(s) has violated the racial profiling policy may file a complaint. In order for a complaint against a Humble I.S.D. Police Department peace officer to be considered by the head of the Humble I.S.D. Police Department, the complaint must be in writing and signed by the person making the complaint. A copy of the complaint shall be given to the accused officer(s) within 10 business days after it is filed.

The complaint should be submitted to the Chief of Police, who will respond within 10 business days of his receipt of the complaint, unless circumstances require more time to investigate, in which case the Chief will notify the complainant of the date on which he or she will respond. The Chief may schedule a meeting with the complainant and / or with any officer(s) involved, in order to discuss the matter. Upon completing his investigation of the complaint, the Chief shall issue a decision of the matter, and if appropriate, take corrective action against any officer(s) found to be in violation of the racial profiling policy.

Chief of Police Solomon Cook

Complaints Against Employees Date Issued: 6-2005 Purpose:

The purpose of this policy is to set forth a procedure for receiving, investigating, and classifying complaints against employees of the Humble ISD Police Department.

I) Procedure

A. Any complaint received against any employee of this department shall be recorded on a “Voluntary Statement” form 1. It should be noted that the purpose of complying with this form

is not only for the purpose of recording the complaint, but also for ascertaining information which would be vital for a proper investigation

B. A “Voluntary Statement” form should be initialized by a department supervisor.

C. Each “Voluntary Statement” form alleging a major incident resulting from censurable conduct should bear the signature of the complainant before an investigation into the complaint will be initialized, unless otherwise directed by the Chief of Police.

II) Departmental Process

A. See Texas Government Code 614.022 1. Complaints are to be made in writing and signed by the

complainant. 2. The complaints are to be considered by the head of a state

agency or by the head of a police department. 3. Complaints must be made in writing and signed by the person

making the complaint B. See Texas Government Code 614.023

1. A copy of the complaint is to be given to the officer or employee A. a copy of the signed complaint shall be given to the officer

or employee within a reasonable time after the complaint is filed

B. disciplinary action may not be taken against the officer or employee unless a copy of the signed complaint is given to the officer or employee.

C. A copy of the complaint shall be given to the accused officer(s) within ten (10) business days after it is filed

http://www.humbleisdpolice.org/racial_profiling.html I. PURPOSE The purpose of the policy is to reaffirm the Humble ISD Police Department's commitment to unbiased policing in all its encounters between officer and any person; to reinforce procedures that serve to ensure public confidence and mutual trust through the provision of services in a fair and equitable fashion; and to protect our officers from unwarranted accusations of misconduct when they act within the dictates of departmental policy and the law. II. POLICY It is the policy of this department to police in a proactive manner and to aggressively investigate suspected violations of law. Officers shall actively enforce state and federal laws in a responsible and professional manner, without regard to race, ethnicity or national origin. Officers are strictly prohibited from engaging in racial profiling as defined in this policy. This policy shall be applicable to all persons, whether drivers, passengers or pedestrians. Officers shall conduct themselves in a dignified and respectful manner at all times when dealing with the public. Two of the fundamental rights guaranteed by both the United States and Texas constitutions are equal protection under the law and freedom from unreasonable searches and seizures by government agents. The right of all persons to be treated equally and to be free from unreasonable searches and seizures must be respected. Racial profiling is an unacceptable patrol tactic and will not be condoned. This policy shall not preclude deputies from offering assistance, such as upon observing a substance leaking from a vehicle, a flat tire, or someone who appears to be ill, lost or confused. Nor does this policy prohibit stopping someone suspected of a crime based upon observed actions and/or information received about the person. III. DEFINITIONS Racial Profiling – A law enforcement-initiated action based on an individual’s race, ethnicity, or national origin rather than on the individual’s behavior or on information identifying the individual as having engaged in criminal activity. Racial profiling pertains to persons who are viewed as suspects or potential suspects of criminal behavior. The term is not relevant as it pertains to witnesses, complainants or other citizen contacts. The prohibition against racial profiling does not preclude the use of race, ethnicity or national origin as factors in a detention decision. Race, ethnicity or national origin may be legitimate factors in a detention decision when used as part of an actual description of a specific suspect for whom an officer is searching. Detaining an individual and conducting an inquiry into that person’s activities simply because of that individual’s race, ethnicity or national origin is racial profiling. Examples of racial profiling include but are not limited to the following: 1. Citing a driver who is speeding in a stream of traffic where most other drivers are speeding because of the cited driver’s race, ethnicity, or national origin.

2. Detaining the driver of a vehicle based on the determination that a person of that race, ethnicity or national origin is unlikely to own or possess that specific make or model of vehicle. 3. Detaining an individual based upon the determination that a person of that race, ethnicity or national origin does not belong in a specific part of town or a specific place. A law enforcement agency can derive at two principles from the adoption of this definition of racial profiling: 1. Police may not use racial or ethnic stereotypes as factors in selecting whom to stop and search, while police may use race in conjunction with other known factors of the suspect. 2. Law enforcement officers may not use racial or ethnic stereotypes as factors in selecting whom to stop and search. Racial profiling is not relevant as it pertains to witnesses, etc. Race or Ethnicity – Of a particular decent, including Caucasian, African, Hispanic, Asian, or Native American. Pedestrian Stop – An interaction between a peace officer and an individual who is being detained for the purpose of a criminal investigation in which the individual is not under arrest. Traffic Stop – A peace officer that stops a motor vehicle for an alleged violation of a law or ordinance regulating traffic. IV. TRAINING Officers are responsible to adhere to all Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE) training and the Law Enforcement Management Institute of Texas (LEMIT) requirements as mandated by law. All officers shall complete a TCLEOSE training and education program on racial profiling not later than the second anniversary of the date the officer is licensed under Chapter 1701 of the Texas Occupations Code or the date the officer applies for an intermediate proficiency certificate, whichever date is earlier. A person who on September 1, 2001, held a TCLEOSE intermediate proficiency certificate, or who had held a peace officer license issued by TCLEOSE for at least two years, shall complete a TCLEOSE training and education program on racial profiling not later than September 1, 2003. V. COMPLAINT INVESTIGATION 1. The department shall accept complaints from any person who believes he or she has been stopped or searched based on racial, ethnic or national origin profiling. No person shall be discouraged, intimidated or coerced from filing a complaint, nor discriminated against because he or she filed such a complaint. 2. Any employee who receives an allegation of racial profiling, including the deputy who initiated the stop, shall record the person’s name, address and telephone number, and forward the complaint through the appropriate channel or direct the individual(s). Any employee contacted shall provide to that person a copy of a complaint form or the department process for filing a complaint. All employees will report any allegation of racial profiling to their superior before the end of their shift.

3. Investigation of a complaint shall be conducted in a thorough and timely manner. All complaints will be acknowledged in writing to the initiator who will receive disposition regarding said complaint within a reasonable period of time. The investigation shall be reduced to writing and any reviewer’s comments or conclusions shall be filed with the Chief of Police. When applicable, findings and/or suggestions for disciplinary action, retraining, or changes in policy shall be filed with the Chief of Police. 4. If a racial profiling complaint is sustained against an officer, it will result in appropriate corrective and/or disciplinary action, up to and including termination. 5. If there is a departmental video or audio recording of the events upon which a complaint of racial profiling is based, upon commencement of an investigation by this department into the complaint and written request of the officer made the subject of the complaint, this department shall promptly provide a copy of the recording to that officer. VI. PUBLIC EDUCATION This department will inform the public of its policy against racial profiling and the complaint process. Methods that may be utilized to inform the public are the news media, radio, service or civic presentations, the Internet, as well as governing board meetings. Additionally, information will be made available as appropriate in languages other than English. VII. CITATION DATA COLLECTION & REPORTING An officer is required to collect information relating to traffic stops in which a citation is issued. On the citation officers must include: 1. the violator’s race or ethnicity; 2. whether a search was conducted; 3. was the search consensual; and 4. arrest for this cited violation or any other violation. By March of each year, the department shall submit a report to their governing board that includes the information gathered by the citations. The report will include: 1. a breakdown of citations by race or ethnicity; 2. number of citations that resulted in a search; 3. number of searches that were consensual; and 4. number of citations that resulted in custodial arrest for this cited violation or any other violation. Not later than March 1st of each year, this department shall submit a report to our governing body containing this information from the preceding calendar year. VIII. USE OF VIDEO AND AUDIO EQUIPMENT Some motor vehicles regularly used by this department to make traffic and pedestrian stops is equipped with a video camera and transmitter-activated equipment; and Each traffic and pedestrian stop made in one of these vehicles by an officer of this department that is capable of being recorded by video and audio, or audio, as appropriate, is recorded. This department shall retain these video and audiotapes, or the audiotape of each traffic and pedestrian stop for at least ninety (90) days after the date of the stop. If a complaint is filed with this department alleging that one of our officers has engaged in racial

profiling with respect to a traffic or pedestrian stop, this department shall retain the video and audiotapes, or the audiotape of the stop until final disposition of the complaint. If video and audio, or audio equipment used for recording pedestrian and traffic stops is malfunctioning or not in service for any reason, a deputy who stops a motor vehicle for an alleged violation of a law or ordinance regulating traffic, or who stops a pedestrian for any suspected offense, shall record and report the following information: 1. A physical description of each person detained as a result of the stop, including: a) The person’s gender; b) The person’s race or ethnicity, as stated by the person or as determined by the deputy to the best of his/her ability. 2. The street address or approximate location of the stop. The suspected offense or the traffic law or ordinance alleged to have been violated. 3. Whether the deputy conducted a search as a result of the stop and, if so, whether the person detained consented to the search. 4. Whether probable cause to search existed and, if so, the fact(s) supporting the existence of that probable cause. 5. Whether any contraband was discovered in the course of the search and, if so, the type of contraband discovered. 6. Whether the officer made an arrest as a result of the stop and/or search, and, if so, a statement of the offense charged. 7. Whether the officer issued a warning or a citation as a result of the stop and, if so, a statement of the offense charged. This department shall compile and analyze the information contained in these individual reports. Not later than March 1st of each year, this department shall submit a report to our governing body containing the information compiled from the preceding calendar year in a manner they approve. This report will include: 1. A comparative analysis of the information contained in the individual reports in order to: a) Determine the prevalence of racial profiling by deputies in this department; and b) Examine the disposition of traffic and pedestrian stops made by this department’s deputies, including searches resulting from stops. 2. Information relating to each complaint filed with this department alleging racial profiling. This report will not include any identifying information about a peace officer who makes a stop or about an individual who is stopped or arrested by a peace officer.

2011 Racial Profiling Report

Gender

1 84 Female2 104 Male

3 Total 188

Race/Ethnicity

4 55 African5 1 Asian6 102 Caucasian7 30 Hispanic8 0 Middle Eastern9 0 Native American

10 Total 188

Known Prior

11 16 Yes12 172 No

13 Total 188

Reason for Stop

14 35 Violation of Law15 0 Pre-existing Knowledge16 138 Moving Violation17 15 Vehicle Traffic

18 Total 188

Search Conducted

19 6 Yes 20 182 No

21 Total 188

Reason for Search

22 4 Consent23 Contraband/eivdence in plain sight24 Probable Cause/Reasonable Suspicion25 1 Inventory search due to towing26 1 Incident to arrest/warrant

27 Total 6

Contraband Discovered

28 Yes29 6 No

30 Total 6

Description of Contraband

31 Illegal drugs/paraphernalia32 Currency33 Weapons34 Alcohol35 Stolen property36 Other

37 Total 0

Arrest resulted

38 1 Yes39 187 No

40 Total 188

Arrest Based on:

41 Violation of Penal Code42 Violation of Traffic Law43 Violation of City Ordinance44 1 Outstanding Warrant

Street Address or location

45 139 City Street46 0 US Highway47 0 County Road48 49 Private Property

Written Warning / Citation

49 157 Yes50 31 No

51 Total 188

Officer Signature Date of Completion

HUMBLE ISD 2011 Demographics Break-Down per School

The Humble Independent School District is located in Harris County Texas with portions of the district in Montgomery County Texas also. The Humble Independent School District spans over 90 square miles and encumbers the City of Humble and the communities of Kingwood and Atascocita. The Humble Independent School District Administration building and the Humble Independent School District Police Department is located in the city limits of Humble in Harris County Texas. The community’s demographics that the Humble Independent School District serves are going to greatly reflect the demographics of the school district itself. Enrollment for the past three school years: 2008-09: 33724 2009-10: 34689 2010-11: 35678 Total number of Students (January, 2011): 35638 Student Ethnic Distribution: Count Percent African American 6,322 17.7% Hispanic 9,744 27.3% White 17,304 48.5% Native American 380 1.1% Asian/Pacific Islander 1,484 4.1% Two or More Races 444 1.2% Total number of Staff: 4,812.8 100.0% Professional Staff: 3291.2 68.4% Educational Aides: 391.4 8.1% Auxiliary Staff: 1,130.2 23.5% Total Minority Staff: 1,366.7 28.4% Teachers by Ethnicity: Count Percent African American 217.4 8.8% Hispanic 252.4 10.2% White 1944.2 78.4% Native American 10.2 .4% Asian/Pacific Islander 20.5 0.8% Two or More Races 36.4 1.5% Teachers by Sex: Count Percent Males 505.9 20.4% Females 1975.2 79.6%

Avg. student/teacher ratio - 14.4:1

Summary Statement The findings suggest that the Humble ISD Police Department does not currently experience a problem regarding racial profiling practices. This is supported by the fact that it has/has not received complaints from community members regarding officers misconduct associated with racial profiling practices. The continuing effort to collect police contact data will assure an on-going evaluation of the Humble ISD Police Department practices. Thus, allowing for the citizens of the Humble ISD community to benefit from professional and courteous service from their police department.

1



Special Meeting

/Workshop



/ Discussion Item


Title: Tax Refunds

Consideration of Petitions for Refunds in Excess of $500

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds. Background/Impact Information: The Texas Property Tax Code, Section 31.11(c) states “If a taxpayer applies to the tax collector of a taxing unit for a refund of an overpayment or erroneous payment of taxes and the auditor for the unit determines that the payment was erroneous or excessive, the tax collector shall refund the amount of the excessive or erroneous payment from available current tax collections or from funds appropriated by the unit for making refunds. However, the collector may not make the refund unless: (1) in the case of a collector who collects taxes for one taxing unit, the governing body of the taxing unit also determines that the payment was erroneous or excessive and approves the refund if the amount of the refund exceeds:…(B) $500 for a refund to be paid by any other taxing unit;…An application for a refund must be made within three years after the date of the payment or the taxpayer waives the right to the refund.” Detailed information and rationale for each correction or refund has been documented in the attachment. If the Board approves this consideration, Humble ISD will be in compliance with the Texas Property Tax Code. The total effect of the refund(s) will result in a reduction of total collections received of $62,515.99. Overpayments are recorded as a liability on the general ledger upon receipt and, therefore, do not cause a decrease in recorded revenue when refunded.


Student

Approved

2

Fiscal Impact Statement: Budgetary Codes: Cost :

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year: Bond Funds (Specify): Amendment Required? Yes No Other Funds ( Specify):

Fund



Attachments: Summary of Petitions for Refunds Campus/Department Submitting Form: Treasury & Property Tax Administration Dept. Date Submitted: March 2, 2012 Resource Personnel: Janice Himpele 281-641-8185 [email protected] Lynn Lynn 281-641-8014 [email protected]

Humble Independent School DistrictSummary of Petitions for Refunds in Excess of $500

Reason for Refund Year Property Description Account No. Refund Amount

Overpayment (2) 2011 LTS 1 THRU 8 BLK 1 & LTS 1 THRU 8 BLK 2 043-150-003-0186 1,900.00$ TR 58(ABANDONED MANING RD) BUTLER

Overpayment (2) 2011 RES F BLK 5 109-224-005-0002 2,290.26$ KINGWOOD PLACE SEC 4

Overpayment (2) 2011 LT 29 BLK 1 114-302-001-0029 758.45$ GOLF VILLAS OF ATASCOCITA

Overpayment (2) 2011 LT 25 BLK 2 116-806-002-0025 637.00$ GREENTREE VILLAGE SEC 5

Overpayment (2) 2011 LT 21 BLK 1 127-904-001-0021 1,547.26$ LAUREL PLACE SEC 2

Overpayment (2) 2011 RES A BLK 1 131-648-001-0001 45,600.00$ LIFETIME FITNESS AT ATASCOCITA

Overpayment (1) 2011 DEALER INVENTORY P077-0427 7,401.43$

Overpayment (2) 2011 BUSINESS PERSONAL PROPERTY P079-7999 2,381.59$ CMP F&F INV M&E SUP

Total 62,515.99$

(1) Payment made in error by property owner or mortgage company.

Attachment - Refunds Over $500

March 20, 2012

(2) Taxpayer paid incorrect amount.

Refunds 3-20-12.xls 1 3/5/201210:43 AM

1



Special Meeting

/Workshop



/ Discussion Item


Title: Waiver of P&I

Consideration of Requests for Waiver of Penalty & Interest on Delinquent Taxes

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the requests for waiver of penalty & interest on delinquent tax accounts. Background/Impact Information: Section 1.08, Timeliness of Action by Mail and Section 33.011, Waiver of Penalty and Interest, of the Texas Property Tax Code, provide conditions for timely payments and waivers of penalties and interest. The taxpayers listed on the attached schedule have provided satisfactory evidence to meet the requirements of these sections of the Property Tax Code. Documentation is available for review in the Tax Office. If the Board approves the recommendation to grant the requests for waiver of penalty and interest, Humble ISD will be in compliance with the Texas Property Tax Code (as well as consistent with treatment of previous requests of this nature). If approved, the total effect of the requests for waiver of penalty and interest results in a loss of $493.12. Fiscal Impact Statement: Budgetary Codes: Cost :

Recurring One-Time

Funding Source:

Fund




Student

Approved

2


Attachments: Summary of Requests for Waiver of Penalty and Interest on Delinquent Tax Accounts Campus/Department Submitting Form: Treasury & Property Tax Administration Dept. Date Submitted: March 2, 2012 Resource Personnel: Janice Himpele 281-641-8185 [email protected] Lynn Lynn 281-641-8014 [email protected]

Attachment - Waiver of P&IHumble Independent School District

Requests for Waiver of Penalty and Interest on Delinquent TaxesMarch 20, 2012

Reason for Property Date Contacted Satisfactory P&IWaiver Request Owner # Account # Check # Mailed HISD Proof Amount

Sec. 1.08 Timeliness of Action A 109-144-000-0008 1767 01/31/12 03/01/12 In Tax Office 73.59$

Sec. 1.08 Timeliness of Action B 117-709-000-0026 28889 01/27/12 02/23/12 In Tax Office 177.30$

Sec. 1.08 Timeliness of Action C 117-754-024-0915 2792 01/21/12 03/02/12 Sworn Affidavit 113.15$

Sec. 33.011 Waiver of P&I D 122-816-004-0005 02/10/12 In Tax Office 108.78$

Sec. 1.08 Timeliness of Action E 131-891-001-0021 553300867 11/30/11 02/15/12 Sworn Affidavit 20.30$

Total 493.12$

Waiver of P&I 3-20-12.xls 1 3/5/201210:51 AM

1

Meeting Date: March 20, 2012Occasion:

Regular Meeting

Special Meeting /Workshop

Agenda PlacementLearning Considerations Governance Considerations Financial Svcs. Considerations Support Svcs. Considerations


/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings ItemPlan for Our Future is Planned to be Presented: Maximize Our Financial Resources This Agenda Only Develop and Retain Our People Other, Explain:

Title: Budgetary Amendments


Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the budgetary amendments described in the accompanying attachments.

Background/Impact Information: The Texas Education Code Section 44.006, the Texas Education Agency Resource Guide Sections 2.10.6 and 5.3.4 and Humble ISD Board Policy CE (LOCAL), page 2, require that certain budgetary amendments be approved by the Board of Trustees. Changes to budgetary accounts in the General Fund, National School Breakfast and Lunch Program and Debt Service Fund that affect functional expenditure categories must be approved by the Board of Trustees according to TEA regulations. By approving these amendments, Humble ISD will be in compliance with both state law and local policy regarding approval of budgetary amendments. Fiscal Impact Statement: There is no change to the General Fund, the Debt Service Fund Balance or the National School Breakfast and Lunch Program Fund Balance.

Budgetary Codes:Cost :

RecurringOne-Time

Funding Source: General Fund Grant Funds (Specify): Fiscal Year: Bond Funds (Specify): Amendment Required? Yes No Other Funds ( Specify):

Fund Func Object Sub-Obj.



Student

Approved

2

Attachments: Budgetary Amendments Detail - Attachment 1 Budget Summary - Attachment 2

Campus/Department Submitting Form: Budget Department

Date Submitted: March 6, 2012

Resource Personnel: Marilyn Farrell 281-641-8012 [email protected] Jennifer Eaton 281-641-8024 [email protected]

Lynn Lynn 281-641-8014 [email protected]

Humble Independent School District Budgetary Amendments Detail

March 20, 2012

Net Effect Change in Transfers Media Staff Instruct School Guidance/ Social Health Pupil Cocurric/ Gen Maint & Security Data Commun Debt Facility Juvenile

General Fund on Estimated Out Instruction Svcs Develop Leadershp Leadershp Counsel Svcs Svcs Transp Extracurr Admin Operation Svcs Process Svcs Svc Acquisit Justice TIRZ Other

Explanation of Amendment Fund Bal Revenues 00 11 12 13 21 23 31 32 33 34 36 41 51 52 53 61 71 81 95 97 99Items Affecting Fund Balance:

Items Affecting Revenues and Functional Categories:

Transfers Between Functional Categories:Transfers between functional categories for proper coding of substitute wages, stipends, overtime, hourly wages, benefits, staff tuition, telephones, consulting services, misc contracted svcs, fuel, operating supplies, library & media, general supplies, employee travel, misc operating expenses, capital outlay > $5,000 and controllable assets.

0 0 (27,244) (62) (28,576) (4,201) 12,629 4,350 0 4,100 (5,438) (1,523) 6,600 89,011 (9,646) (40,000) 0 0 0 0 0 0

Totals 0 0 0 (27,244) (62) (28,576) (4,201) 12,629 4,350 0 4,100 (5,438) (1,523) 6,600 89,011 (9,646) (40,000) 0 0 0 0 0 0

Net Effect Change in Transfers Food Maint & Security Data Facility

National School Breakfast & Lunch Program on Estimated Out Service Operation Svcs Process Acquisit

Explanation of Amendment Fund Bal Revenues 00 35 51 52 53 81Items Affecting Fund Balance:


Transfers Between Functional Categories:

Totals 0 0 0 0 0 0 0 0

Net Effect Change in Transfers Debt

Debt Service on Estimated Out Svc TIRZ

Explanation of Amendment Fund Bal Revenues 00 71 97Items Affecting Fund Balance:


Transfers Between Functional Categories:

Totals 0 0 0 0 0

Attachment 1

Budget Amendments - Detail 2012-03-20.xls 3/5/20124:41 PM

Attachment 2

Humble I.S.D.2011-2012 Budget Summary

March 20, 2012

Adopted AmendedGENERAL FUND Budget July August September October November December January February March April May June BudgetRevenues Local Taxes $121,860,881 $121,860,881 Local Other $1,025,000 $9,858 $182,975 $72,874 $1,290,707 State $106,757,313 $8,416,183 $115,173,496 TRS On-Behalf $12,662,001 $12,662,001 Federal $45,000 $45,000 Total Revenues $242,350,195 $0 $0 $9,858 $8,599,158 $0 $0 $72,874 $0 $0 $0 $0 $0 $251,032,085

Expenditures 11-Instruction $151,424,599 ($39,830) $496,547 $2,522,758 ($199,545) $125,433 $71,568 ($5,528) ($27,244) $154,368,758 12-Instructional Resources & Media Svcs. $2,761,729 $0 $12,595 $56,701 $17,802 ($6,963) ($19,294) ($62) $2,822,508 13-Curriculum Dev. & Instructional Staff Dev. $2,887,998 $18,200 $131,692 $12,844 $122,569 $8,390 $110 $12,583 ($28,576) $3,165,810 21-Instructional Leadership $2,025,096 $29,451 $6,758 $19,704 ($13,153) $700 ($7,721) ($4,201) $2,056,634 23-School Leadership $16,620,045 $0 $4,191 $214,601 $62,464 $318,053 $1,110 ($18,180) $12,629 $17,214,913 31-Guidance, Counseling & Evaluation Svcs. $11,691,878 $300 $35,714 $200,470 $283 ($124,252) ($338) $11,284 $4,350 $11,819,689 32-Social Work Services $128,970 $0 $5,912 $276 $2,884 $0 $0 $0 $138,042 33-Health Services $2,624,155 $0 $378 $42,979 ($92) $72,968 $0 $0 $4,100 $2,744,488 34-Student (Pupil) Transportation $8,549,512 ($24,000) $94,534 $88,759 $10,740 $37,126 $1,386 $5,871 ($5,438) $8,758,490 36-Cocurricular / Extracurricular Activities $6,874,725 $6,229 $103,509 $14,341 ($8,100) ($95,348) ($1,186) $10,525 ($1,523) $6,903,172 41-General Administration $6,431,250 ($2,777) $86,502 $95,002 $2,000 $90,796 $16,255 $23,744 $6,600 $6,749,372 51-Plant Maintenance & Operations $25,850,694 $3,477 $96,678 $259,104 ($3) $264,554 $0 ($13,266) $89,011 $26,550,249 52-Security & Monitoring Svcs. $2,380,936 $9,000 $25,437 $37,682 $9,684 ($19,634) ($68) ($18) ($9,646) $2,433,373 53-Data Processing Svcs. $2,204,634 $0 $248,986 $206,128 ($15,910) $0 $0 ($40,000) $2,603,838 61-Community Svcs. $623,079 ($50) $638 $7,604 $6,850 $0 $0 $0 $638,121 71-Debt Service $0 $0 $0 $0 $0 $0 $0 $0 $0 81-Facilities Acquisition & Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 95-Payments to Juvenile Justice Prg. $95,000 $0 $0 $0 $0 $0 $0 $0 $95,000 97-Payments to Tax Increment Fund $5,548,355 $0 $0 $0 $0 $0 $0 $0 $5,548,355 99-Other Intergovernmental Charges $1,335,000 $0 $0 $0 $0 $0 $0 $0 $1,335,000 Total Expenditures $250,057,655 $0 $0 $1,350,071 $3,778,953 $0 $676,559 $82,574 $0 $0 $0 $0 $0 $255,945,812

Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($7,707,460) $0 $0 ($1,340,213) $4,820,205 $0 ($676,559) ($9,700) $0 $0 $0 $0 $0 ($4,913,727)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

06/30/11 Released Assignments Included Above $0 $0 $0 $1,340,213 $125,000 $0 $100,000 $9,700 $0 $0 $0 $0 $0 $1,574,91306/30/11 Unassigned Fund Balance $67,335,790 $67,335,790Current Unassigned Fund Balance $59,628,330 $63,996,976

Note: The District shall target a yearly unassigned general fund balance between 17% (60 days) and 25% (90 days) of total operating expenditures. 91 days/25%

Fund Balance Assignments:Assigned-Building Rentals $36,685 ($36,685) $0Assigned-Capital Outlay $221,676 ($221,676) $0Assigned-Contingency $100,000 ($60,000) ($9,700) $30,300Assigned-Contracted Services (Campus Safety Issues) $125,000 ($125,000) $0Assigned-Curriculum Audit $300,000 ($300,000) $0Assigned-Encumbrances $634,455 ($634,455) $0Assigned-Erate $147,397 ($147,397) $0Assigned-Insurance Deductibles $200,000 $200,000Assigned-Legal Services $200,000 ($40,000) $160,000Assigned-Special Education $1,162,500 $1,162,500Total Fund Balance Assignments $3,127,713 $0 $0 ($1,340,213) ($125,000) $0 ($100,000) ($9,700) $0 $0 $0 $0 $0 $1,552,800Total General Fund Balance $62,756,043 $0 $0 ($1,340,213) ($125,000) $0 ($100,000) ($9,700) $0 $0 $0 $0 $0 $65,549,776

Summary by Function 2012-03-20.xls 3/5/20124:41 PM

Attachment 2


March 20, 2012

Adopted AmendedNATIONAL SCHOOL BREAKFAST AND LUNCH PROGRAM Budget July August September October November December January February March April May June BudgetRevenues Local Revenue $8,136,020 $8,136,020 State $75,000 $75,000 Federal $6,205,728 $6,205,728 Total Revenues $14,416,748 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14,416,748

Expenditures 35-Food Services $13,726,242 $195,850 $82,228 $128,635 $92,394 $14,225,349 51-Plant Maintenance & Operations $601,001 $4,597 $500 $606,098 52-Security & Monitoring Services $53,505 $1,300 $54,805 53-Data Processing Svcs. $0 $1,548 $1,548 81-Facilities Acquisition/Construction $0 $572,071 $1,556,567 $2,128,638 Total Expenditures $14,380,748 $0 $0 $769,469 $88,125 $0 $129,135 $1,648,961 $0 $0 $0 $0 $0 $17,016,438

Excess / (Deficiency) of Revenues Over / (Under) Expenditures $36,000 $0 $0 ($769,469) ($88,125) $0 ($129,135) ($1,648,961) $0 $0 $0 $0 $0 ($2,599,690)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) ($36,000) $34,995 ($1,005)Net Other Financing Sources and Uses ($36,000) $0 $0 $0 $0 $0 $34,995 $0 $0 $0 $0 $0 $0 ($1,005)06/30/11 Restricted Fund Balance $5,203,247 $5,203,247Current Restricted Fund Balance $5,203,247 $2,602,552

Note: Federal guidelines restrict fund balance to no greater than the total of three months of operating expenditures (or approximately 25%). 15%

Adopted AmendedDEBT SERVICE FUND Budget July August September October November December January February March April May June BudgetRevenues Local Taxes $36,454,110 ($1,745,622) $34,708,488 Local - TIRZ $6,795,684 $1,745,622 $8,541,306 Local Other $40,000 $40,000 State $6,394,263 $6,394,263 Total Revenues $49,684,057 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,684,057

Expenditures 71-Debt Service $48,133,415 $48,133,415 97-Payments to Tax Increment Fund $1,564,796 $1,564,796 Total Expenditures $49,698,211 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,698,211

Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($14,154) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($14,154)

Other Financing Sources and Uses Other Resources (Transfer In) $50,000 $50,000 Sale of Bonds $0 $0 Premium/Discount-Bonds $0 $0 Prepaid Interest $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,00006/30/11 Restricted Fund Balance $35,141,232 $35,141,232Current Restricted Fund Balance $35,177,078 $35,177,078

Note: The District shall target a yearly minimum restricted fund balance of 25% of annual debt service requirements on all outstanding debt issuance. 71%


Attachment 2


March 20, 2012

INTERNAL SERVICE FUNDS: Original AmendedSELF-FUNDED INSURANCE Budget July August September October November December January February March April May June BudgetRevenues Local - Interest $1,250 $4,750 $6,000 Total Revenues $1,250 $0 $0 $0 $0 $0 $0 $4,750 $0 $0 $0 $0 $0 $6,000

Expenditures Medical/Dental - Administrative Fees $175,000 $175,000 Medical/Dental - Claims $0 $800,000 $800,000 Worker's Compensation - Administrative Fees $36,500 $36,500 Short Term Disability - Claims $0 $4,000 $4,000 Unemployment - Claims $1,174,550 $1,174,550 Unemployment - Administrative Fees $2,400 $2,600 $5,000 Total Expenditures $1,388,450 $0 $0 $0 $0 $0 $0 $806,600 $0 $0 $0 $0 $0 $2,195,050

Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($1,387,200) $0 $0 $0 $0 $0 $0 ($801,850) $0 $0 $0 $0 $0 ($2,189,050)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $8,780,509 $8,780,509Current Net Assets $7,393,309 $6,591,459

Original AmendedPUBLIC ENTITY RISK POOL Budget July August September October November December January February March April May June BudgetRevenues Local - Interest $0 $0 Interfund Services Medical - District $10,127,940 $10,127,940 Medical - Employee $6,994,686 $6,994,686 Workers' Comp. (District) $1,246,414 $1,246,414 Total Revenues $18,369,040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,369,040

Expenditures Salaries & Related Benefits $160,800 $160,800 Insurance Premiums - Medical $17,122,626 $17,122,626 Insurance Premiums - Worker's Comp $1,489,573 $1,489,573 Total Expenditures $18,772,999 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,772,999

Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($403,959) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($403,959)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $8,817,390 $8,817,390Current Net Assets $8,413,431 $8,413,431


Attachment 2


March 20, 2012

INTERNAL SERVICE FUNDS (con't): Original AmendedPRINT SHOP Budget July August September October November December January February March April May June BudgetRevenues Interfund Services - User Fees $296,473 $296,473 Total Revenues $296,473 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $296,473

Expenditures Salaries/Benefits $105,023 $105,023 Rentals-Operating Leases $118,500 $118,500 Contracted Services $2,350 $2,500 $4,850 General Supplies $70,600 ($2,500) $68,100 Total Expenditures $296,473 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $296,473

Excess / (Deficiency) of Revenues Over / (Under) Expenditures $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $0 $0Current Net Assets $0 $0

Original AmendedEMPLOYEE CHILD CARE Budget July August September October November December January February March April May June BudgetRevenues Interfund Services - User Fees $246,007 $90,000 $336,007 Total Revenues $246,007 $0 $0 $0 $0 $0 $0 $90,000 $0 $0 $0 $0 $0 $336,007

Expenditures Salaries/Benefits $219,707 $60,793 $280,500 General Supplies $3,800 ($842) $500 $5,562 $9,020 Miscellaneous Operating Costs $22,500 ($500) $12,145 $34,145 Capital Outlay $0 $842 $11,500 $12,342 Total Expenditures $246,007 $0 $0 $0 $0 $0 $0 $90,000 $0 $0 $0 $0 $0 $336,007

Excess / (Deficiency) of Revenues Over / (Under) Expenditures $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $36,812 $36,812Current Net Assets $36,812 $36,812


1



Special Meeting

/Workshop



/ Discussion Item


Title: Financial Services Reports

Background/Impact Information: Section 31.10 of the Texas Property Tax Code requires the Tax Collector for a taxing unit to prepare and submit to the governing body a written report accounting for all taxes collected for the unit during the preceding month. In accordance with the Tax Code, the attached Tax Collection Report as of February 29, 2012 has been provided for information. The Cash and Investment Reports, Schedule of Revenues and Expenditures, and Construction in Progress Summary Report as of February 29, 2012 are included in the accompanying attachments in accordance with the Texas Education Code, Section 44.007(d). The listing of checks issued for the month of February is on file in the Accounts Payable Department. Additionally, preliminary information regarding the Employee Benefits Program has been included for your review. Fiscal Impact Statement: Budgetary Codes: Cost :

Recurring One-Time

Funding Source:


Fund



Attachments: Tax Collection Report – Information Only


Student

Information Only

2

Cash & Investment Reports – Information To Be Provided To The Board Revenues & Expenditures Report – Information Only Construction In Progress Summary Report – Information Only Employee Benefits Program – Information Only Campus/Department Submitting Form: Treasury & Property Tax Administration Dept. Financial Accounting & Reporting Dept. Budget Dept. Date Submitted: March 5, 2012 Resource Personnel: Janice Himpele (Treasury & Tax) 281-641-8185 [email protected] Ida Schultze (Acctg. & Reporting) 281-641-8016 [email protected] Marilyn Farrell (CIP Report) 281-641-8012 [email protected] Lynn Lynn (Fin. Svcs. Division) 281-641-8014 [email protected]

Humble I.S.D.Tax Collection Report

2-29-12

Maintenance & Operations Interest & Sinking Total CollectionsCurrent Month Year To Date Current Month Year To Date Current Month Year To Date

Current Year Taxes 10,357,146.18$ 116,477,037.11$ 3,098,291.88$ 34,843,565.24$ 13,455,438.06$ 151,320,602.35$ Prior Year Taxes 132,328.83 2,143,243.46 37,622.01 631,215.14 169,950.84 2,774,458.60 Penalties & Interest 168,703.42 623,322.75 47,722.38 173,087.22 216,425.80 796,409.97 Tax Certificates / NSF Fees 1,257.23 3,079.42 1,257.23 3,079.42 Total Tax Collections 10,659,435.66 119,246,682.74 3,183,636.27 35,647,867.60 13,843,071.93 154,894,550.34 Attorney Fees 27,530.45 401,103.56 27,530.45 401,103.56 HCAD Penalty Fees 10,408.07 53,586.37 10,408.07 53,586.37 Overpayments 179,388.06 995,237.86 179,388.06 995,237.86 Total Collections 10,876,762.24 120,696,610.53 3,183,636.27 35,647,867.60 14,060,398.51 156,344,478.13 Refunds Due to Roll Corrections (146,295.03) (688,743.35) (43,731.33) (265,200.82) (190,026.36) (953,944.17) Refunds Due to Overpayments (1) (161,873.19) (368,703.31) (161,873.19) (368,703.31) Returned Checks (65,785.93) (168,374.31) (14,761.94) (43,062.61) (80,547.87) (211,436.92) HCAD Penalty Fees (10,408.07) (53,586.37) (10,408.07) (53,586.37) Attorney Fees (27,530.45) (401,103.56) (27,530.45) (401,103.56) Net Collections 10,464,869.57$ 119,016,099.63$ 3,125,143.00$ 35,339,604.17$ 13,590,012.57$ 154,355,703.80$

Current Taxes Final Prior Year TaxesTax Year 2011 Tax Year 2010 Tax Year 2010 As of 2-29-12 As of 2-28-11

Total Market Value as of Certification Date 11,812,415,208$ 11,317,155,082$ 11,317,155,082$ -$ -$ Certified Taxable Value 10,103,000,274 9,537,914,837 9,537,914,837 Year To Date Supplementals 590,490,566 1,053,586,530 1,064,192,388 Year To Date Corrections (19,268,289) (23,501,920) (46,046,632) Year To Date Adjustments (Timber) 9,550,420 8,860,322 8,917,290 Adjusted Taxable Value (3) 10,683,772,971 10,576,859,769 10,564,977,883 Tax Rate 1.52 1.52 1.52

Beginning Tax Levy 153,565,604 144,976,306 144,976,306 8,210,607 8,763,757 Adjust Delinquent Taxes Due to Statute of Limitations (140,448) (127,634) Adjusted Delinquent Tax Roll 8,070,159 8,636,123 Year-To-Date Adjustments 8,827,746 15,791,964 15,611,359 Adjusted Tax Levy 162,393,350 160,768,270 160,587,665 8,070,159 8,636,123 Levy Lost Due to Frozen Accounts (3,643,157) (3,912,384) (3,922,107) Current Levy 158,750,193 156,855,886 156,665,558

Net Collections (2) 151,036,733.71$ 148,040,441.20$ 153,530,485.42$ 2,754,699.83$ 3,336,627.52$

% Collected 95.14% 94.38% 98.00% 34.13% 38.64%

(1) Overpayments/double payments by taxpayers or mortgage companies. (2) Net collections equal current collections minus refunds and returned checks. (3) Amount does not include estimated non-certified value of $4,976,229.

Ratio of Actual ToOriginal Amended Actual Amounts Amended Budget

REVENUES:General Fund RevenueLocal Taxes 121,860,881$ 121,860,881$ 118,322,451$ Local Other 1,025,000 1,290,707 1,796,110 State 106,757,313 115,173,496 67,790,709 TRS-On-Behalf 12,662,001 12,662,001 7,473,002Federal 45,000 45,000 178,961

Total Revenue 242,350,195 251,032,085 195,561,233 78%

EXPENDITURES:Current:Undistributed - - -Instruction 151,424,599 154,396,002 75,823,451 49%Instructional Resources & Media Services 2,761,729 2,822,570 1,470,520 52%Curriculum and Staff Development 2,887,998 3,194,386 1,663,852 52%Instructional Leadership 2,025,096 2,060,835 1,252,167 61%School Leadership 16,620,045 17,202,284 9,956,203 58%Guidance, Counseling & Evaluation Services 11,691,878 11,815,339 6,506,134 55%Social Work Services 128,970 138,042 80,152 58%Health Services 2,624,155 2,740,388 1,322,251 48%Student (Pupil) Transportation 8,549,512 8,763,928 4,625,448 53%Cocurricular/Extracurricular Activities 6,874,725 6,904,695 3,650,200 53%General Administration 6,431,250 6,742,772 3,955,946 59%Plant Maintenance and Operations 25,850,694 26,461,238 15,421,102 58%Security and Monitoring Services 2,380,936 2,443,019 1,483,295 61%Data Processing Services 2,204,634 2,643,838 1,804,878 68%Community Services 623,079 638,121 345,886 54%Debt Service - - - 0%Facilities Acquisition/Construction - - - 0%Payments to Juvenile Justice Alt. Ed. Prg. 95,000 95,000 86,350 91%Payments to Tax Increment Fund 5,548,355 5,548,355 - 0%Other Intergov Charges 1,335,000 1,335,000 978,646 73%

Total Expenditures 250,057,655 255,945,812 130,426,481 51%

Excess (Deficiency) of Revenues Over (Under) Expenditures (7,707,460) (4,913,727) 65,134,752

Transfers In/ Other Resources - - 60,161Transfers Out/Other Uses - - -

NET CHANGE in FUND BALANCE as of 2/29/2012 (7,707,460)$ (4,913,727) 65,194,913$

6/30/11 Unassigned Fund Balance 67,335,790

6/30/11 Released Assignments 1,574,913

Unassigned General Fund Balance as of 2/29/2012 63,996,976General Fund Balance as a % of Total Budgeted Expenditures 25%

Current Fund Balance Restrictions/Assignments/Commitments: Assigned - Building Rentals - Assigned - Capital Outlay - Assigned - Contingency 30,300 Assigned - Contracted Services (Campus Safety Issues) - Assigned - Curriculum Audit - Assigned - Encumbrances - Assigned - Erate - Assigned - Insurance Deductibles 200,000 Assigned - Legal Services 160,000 Assigned - Special Education 1,162,500 Total Fund Balance Assignments 1,552,800

Total General Fund Balance as of 2/29/2012 65,549,776$

Humble Independent School DistrictSchedule of Revenues and Expenditures

Budget and Actual - General Fund

Budgeted Amounts

As of February 29, 2012

Page 1

Amended Budget to Actual Ratio of Actual toBudget Actual Variance Amended Budget

BUDGETED FUNDS: In Dollars

Nat'l School Breakfast and Lunch Program Revenue:Local 8,136,020$ 5,121,889$ (3,014,131)$ State 75,000 - (75,000)Federal 6,205,728 4,315,387 (1,890,341)

Total 14,416,748 9,437,276 (4,979,472) 65%

Nat'l School Breakfast and Lunch Program Expenditures 17,016,438 8,553,404 8,463,034 50%

Transfers In/Other Resources - - - Transfers Out/Other Uses 1,005 1,005 0

Net CHANGE in Fund Balance (2,600,695)$ 882,867$ 3,483,562$

6/30/11 Restricted Fund Balance 5,203,247

Debt Service Fund Revenue:Local Taxes 34,708,488$ 35,446,515$ 738,027$ Local TIRZ 8,541,306 - (8,541,306)Local Other 40,000 19,227 (20,773)State 6,394,263 6,849,196 454,933

Total 49,684,057 42,314,938 (7,369,119) 85%

Debt Service Fund Expenditures 49,698,211 46,989,459 2,708,752 95%

Transfers In/Other Resources (Bond Sale) 50,000 57,946 7,946Transfers Out/Other Uses (Bond Sale) - - -

Net CHANGE in Fund Balance 35,846 (4,616,576) (4,652,422)

6/30/11 Restricted Fund Balance 35,141,232

Self-Funded Insurance Program Revenue:Medical 6,000$ 6,463$ 463 108%Workers' Comp - - - 0%

Total 6,000 6,463 463

Self-Funded Insurance Program Expenditures:Medical 975,000 751,380 223,620 77%Workers' Comp 36,500 32,100 4,400 88%Short Term Disability 4,000 1,804 2,196 45%Unemployment Compensation 1,179,550 387,076 792,474 33%

Total 2,195,050 1,172,360 1,016,094

Net CHANGE in Net Assets (2,189,050) (1,165,897) 1,016,557

6/30/11 Net Assets 8,780,509

Total Self-Funded Insurance Program Net Assets 6,591,459$


As of February 29, 2012

Total Nat'l School Breakfast and Lunch Program Fund Balance as of 2/29/2012 2,602,552$

Budget and Actual - Other

35,177,078$ Total Estimate Debt Service Fund Balance as of 2/29/2012

Page 2

Amended Budget to Actual Ratio of Actual toBudget Actual Variance Amended Budget

BUDGETED FUNDS: In Dollars

Public Entity Risk Pool Revenue:Medical 17,122,626$ 11,527,369$ (5,595,257)$ 67%Workers' Comp 1,246,414 694,513 (551,901) 56%

Total 18,369,040 12,221,882 (6,147,158)

Public Entity Risk Pool Expenditures:Medical 17,227,126 11,490,526 5,736,600 67%Workers' Comp 1,545,873 1,156,813 389,060 75%

Total 18,772,999 12,647,339 6,125,660

Net CHANGE in Net Assets (403,959) (425,457) (21,498)

6/30/11 Net Assets 8,817,390

Total Public Entity Risk Pool Net Assets 8,413,431$

Print Shop Revenue:Interfund Services - User Fees 296,473$ 181,001$ (115,472)$ 61%

Total 296,473 181,001 (115,472)

Print Shop Expenditures 296,473 169,205 127,268

Net CHANGE in Net Assets - 11,796 11,796

6/30/11 Net Assets -

Total Print Shop Net Assets -$

Employee Child Care Program Revenues:Interfund Services - User Fees 336,007$ 256,494$ (79,513)$ 76%

Total 336,007 256,494 (79,513)

Employee Child Care Program Expenditures: 336,007 160,920 175,087

Net CHANGE in Net Assets - 95,574 95,574

6/30/11 Net Assets 36,812

Total Employee Child Care Program Net Assets 36,812$


As of February 29, 2012Budget and Actual - Other

Page 3

Total Remaining Authorization/ 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Expenditures Budget

Fund Budget Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures To Date Encumbrances Balance2002 - $229,984,624

Capital Projects:Phase 1 - 6203 52,075,000$ 14,533,929$ 29,880,159$ 6,829,169$ 799,356$ 32,387$ -$ -$ -$ -$ -$ 52,075,000$ -$ -$ Phase 2 - 6303 89,767,579 149,701 8,896,951 40,902,331 38,080,617 1,737,979 - - - - - 89,767,579 - - Phase 3 - 6305 42,764,488 - - 7,289,025 24,474,931 8,665,311 2,335,221 - - - - 42,764,488 - - Phase 4 - 6406 25,646,718 - - - 2,450,325 12,184,560 5,288,246 5,723,587 - - - 25,646,718 - -

Capital Outlay:Phase 1 - 6913 3,700,000 1,389,250 1,026,841 1,174,390 100,819 8,700 - - - - - 3,700,000 - - Phase 2 - 6914 1,932,421 - 692,089 731,588 502,402 6,342 - - - - - 1,932,421 - - Phase 3 - 6915 2,105,512 - - 319,968 787,270 798,812 199,462 - - - - 2,105,512 - -

Phase 4 - 6916, 6917 3,612,906 - - - 236,011 775,805 1,323,086 1,278,004 - - - 3,612,906 - -

Debt Service:Phase 1-4 - 599x 8,380,000 8,175,000 - 130,000 75,000 - - - - - - 8,380,000 - -

- - - - Total 2002 229,984,624 24,247,880 40,496,040 57,376,471 67,506,731 24,209,896 9,146,015 7,001,591 - - - 229,984,624 - -

2005 - $342,030,000

Capital Projects:Phase 1 - 6515 42,300,000 - - 2,373,314 22,836,142 13,190,851 3,855,773 43,920 - - - 42,300,000 - - Phase 2 - 6526 98,410,000 - - - 6,513,690 55,615,960 32,281,924 3,998,426 - - - 98,410,000 - -

Phase 3 - 6537 (627) 85,000,000 - - - - 5,878,277 48,718,189 27,519,498 2,855,255 28,781 - 85,000,000 - - Phase 4 - 6547 (628) 25,000,000 - - - - 552,416 11,763,245 10,620,109 2,014,210 50,020 - 25,000,000 - - Phase 5 - 6558 (629) 76,400,000 - - - - - 973,801 43,969,253 27,183,555 4,250,531 4,538 76,381,678 - 18,322

Phase 6 - 630 14,920,000 - - - - - - - 8,712,745 4,574,299 64,680 13,351,724 60,297 1,507,979

Total 2005 342,030,000 - - 2,373,314 29,349,832 75,237,504 97,592,932 86,151,206 40,765,765 8,903,631 69,218 340,443,402 60,297 1,526,301

2008 - $244,920,000

Capital Projects:Phase 1 - 631 64,000,000 - - - - - - - 29,163,247 10,980,649 6,146,893 46,290,789 2,050,222 15,658,989 Phase 2 - 632 25,000,000 - - - - - - - - - 4,337,506 4,337,506 145,519 20,516,975

Total 2008 89,000,000 - - - - - - - 29,163,247 10,980,649 10,484,399 50,628,295 2,195,741 36,175,964

Total-All Funds 661,014,624$ 24,247,880$ 40,496,040$ 59,749,785$ 96,856,563$ 99,447,400$ 106,738,947$ 93,152,797$ 69,929,012$ 19,884,280$ 10,553,617$ 621,056,321$ 2,256,038$ 37,702,265$

Humble Independent School DistrictConstruction in Progress Summary Report

Inception to February 29, 2012

Student

Information Only

1



Special Meeting

/Workshop



/ Discussion Item


Title: Architect Selection for Emergency Operations Center - EOC

Consideration of Architect Selection for EOC

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the selection of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC). Background/Impact Information: On October 14, 2008, the Board of Trustees approved SHW Group as one of the "pool architects" to provide services for the 2008 Bond Program. The Board Building and Planning subcommittee reviewed and approved the recommendation of SHW Group to provide architectural services for the EOC. The total cost of this project is estimated to be $3,500,000. The architect's fee will be calculated as a percentage of the actual construction cost which will be approved at a subsequent board meeting. By approving the Superintendent's recommendation, the Board authorizes the Superintendent to take any and all steps necessary to negotiate and execute a contract for services, including amendments, with the vendor outlined in this item in the best interest of the District and based upon currently available bond funds. Fiscal Impact Statement: Bond 2008 included a Police Building (Project B0869) in the amount of $7,049,674. Of this amount $100,000 was issued in Phase 1 of 2008. The remaining balance has not yet been issued. Budgetary Codes: Fund

Func Object Sub-

Obj. Org Prog. Activity Source Project


Student

Approved

2

Cost :

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:2011-2012



631 81 6625 00 901 99 B921 912 B0869

Attachments: N/A Campus/Department Submitting Form: Facility Planning and Construction Date Submitted: January 25, 2012 Resource Personnel: Martha Buckner 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected]

1



Special Meeting

/Workshop



/ Discussion Item


Title: General Contractor for Kitchen Renovation Projects

Consideration of Selection of General Contractor for the Kitchen Renovation Projects Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the selection of Purcell Construction as the General Contractor for the renovations of kitchens at Kingwood Middle School and Ross Sterling Middle School as well as the replacement of the freezer at the Warehouse for a contract price of $1,625,500. Background/Impact Information: The kitchens at Ross Sterling Middle School and Kingwood Middle School will be renovated to improve productivity and efficiency. The Child Nutrition Services' (CNS) freezer housed within the Warehouse will be replaced to provide functional and more efficient bulk freezer storage. The project scope includes: 1) Ross Sterling Middle School - complete kitchen renovation 2) Kingwood Middle School - complete snack bar renovation and partial kitchen renovation 3) Warehouse - bulk freezer (53' x 38') replacement CNS has received approval from the Texas Department of Agriculture for the scope of work and specifications for each of these proposed renovations. The construction phase is scheduled to begin in June 2012. At the January 10, 2012 Board of Trustees meeting, the Competitive Sealed Proposal construction method of delivery was approved for the project. On March 6, 2012 sealed proposals were received from 8 general contractors answering a Request for Competitive Sealed Proposal (RfCSP) for the Kitchen Renovations project. All 8 proposals were opened and read publicly. From those general contractors, a selection committee including HISD Child Nutrition, Construction and Purchasing personnel and Joiner Partnership representatives reviewed all proposals based on the selection criteria published with the CSP. Based on the proposal tabulation, Purcell Construction was determined to provide the best


Student

Approved

2

value to the District. Details of all proposals and references are provided in the attached Proposal Tabulation Sheet. Approving the selection of Purcell Construction as the General Contractor for the Kitchen Renovation project at this time will allow for completion of construction by early August 2012. By approving the Superintendent's recommendation, the Board authorizes the Superintendent to take any and all steps necessary to negotiate and execute a contract for services, including amendments, with the vendor outlined in this item in the best interest of the District. Fiscal Impact Statement: Funding for the project will be provided from Child Nutrition Services fund balance as approved by the USDA. Fund balance at June 30, 2011 was 36.7% with these kitchen renovations, fund balance is estimated to be 15% at completion of the project. This percent falls below the federal guidelines that restrict fund balance to no greater than 3 months of operating expenditures (25%). Budgetary Codes: Cost : $1,625,500

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:2011-2012


Other Funds ( Specify): CN

Fund



240 81 6629 00 047 99 0000 912

240 240

6629 6629

00 00

042 990

99 99

0000 0000

912 912

Attachments: (1) Proposal Tabulation Sheet Campus/Department Submitting Form: Facility Planning and Construction Date Submitted: February 20, 2012 Resource Personnel: Martha Buckner 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected] Robin Young 281-641-8462 [email protected]

A1 - Kitchen Renovations

VENDOR Proposal Cost

1,529,952.00$ 1,847,000.00$ 1,657,000.00$ 1,690,000.00$ 1,873,000.00$ 1,635,000.00$ 1,670,000.00$

**ORIGINAL** $1,625,500 (negotiated) $1,650,000 (bid)

Purcell Construction 1,625,500.00$

Proposals Sent: 15Proposals Received: 8No-proposals received: 0

Selection criteria: (Check all that apply)

Reputation of the vendor and the vendor's goods and service

Extent to which the goods or services meet the District needs

Term: One time purchase with no additional renewals.

CSP#2012-024KITCHEN RENOVATIONS

MARCH 6, 2012 @ 10:00 AM

Purchase Price

Bey Commercial ConstructionDivision One ConstructionDrymalla Construction

Purcell Construction

DT ConstructionFrost Construction Co.

POST BID NEGOTIATIONS:

BID RESPONSE:

Vendor's past relationship with the district

The total long-term cost to the District to acquire the goods or services

Quality of the vendor's goods or services

Miner-Dederick Construction LLPPrime Contractors, Inc.

Experience of Proposed Personnel

Award Basis: Award to Purcell Construction based on overall value to Humble ISD. Overall value was based on indicated factors noted above and was arrived at via Selection Criteria Committee consensus.

For contracts for good and services other than technology, telecommunications, building construction and maintenance, or instructional materials, whether the vendor or vendor's ultimate parent company or majority owner

has its principal place of business in this state; or

employs at least 500 persons in this state

Past Performance: At or under Budget

Past Performance: Project completed on schedule or ahead

Past Performance: Project closeout occurred in a timely manner

Any other relevant factor specifically listed in the request for bids or proposals

Experience Constructing or Renovating Kitchens and/or Equipment

1



Special Meeting

/Workshop



/ Discussion Item


Title: General Contractor for Elementary #27

Consideration of Selection of General Contractor for the construction of Elementary #27 Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the selection of Gamma Construction as the General Contractor for the construction of Elementary #27 for the contract price of $15,493,000. Background/Impact Information: At the September 13, 2011 Board of Trustees meeting, the Board approved PBK as the architect for the Elementary School #27 project. Subsequently, at the December 13, 2011 meeting, the Board of Trustees approved the design development documents as prepared by PBK. This new facility is a repeat of the design for Atascocita Springs Elementary (ASE) with modifications to the office suite, library, cafeteria, science lab, and front foyer and entryway. The floor plan provides approximately 113,000 square feet to accommodate a functional capacity of 960 students in Pre-Kindergarten through Grade 5. At the January 10, 2012 Board of Trustees meeting, the Competitive Sealed Proposal construction method of delivery was approved for the project. On March 7, 2012 sealed proposals were received from 15 general contractors answering a Request for Competitive Sealed Proposal (RfCSP) for the Elementary School #27 project. All 15 proposals were opened and read publicly. From those general contractors, a selection committee including HISD Construction and Purchasing personnel and PBK representatives reviewed all proposals based on the selection criteria published with the CSP. Based on the proposal tabulation, Gamma Construction was determined to provide the best value to the District. Details of all proposals are provided in the attached Proposal Tabulation Sheet. Approving the selection of Gamma Construction as the General Contractor for the Elementary School #27 project at this time will allow for completion of construction by July 1, 2013 and opening of the school for the 2013-2014 school year.


Student

Approved

2

By approving the Superintendent's recommendation, the Board authorizes the Superintendent to take any and all steps necessary to negotiate and execute a contract for services, including amendments, with the vendor outlined in this item in the best interest of the District and based upon currently available bond funds. Fiscal Impact Statement: Funding for this project (B0802) will be provided from bonds sold in Phase 1 and Phase 2 of the 2008 Bond Program. The total budget for construction of Elementary #27 is $18,203,328. The total construction cost of this project, including the base proposal and recommended alternates, is $15,493,000. Budgetary Codes: Cost: $15,493,000

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year: 2011-2012



Fund



631 81 6629 00 127 99 B920 912 B0802

632 6629 00 127 99 B920 912 B0802

Attachments: (1) Proposal Tabulation Sheet Campus/Department Submitting Form: Facility Planning and Construction Date Submitted: February 20, 2012 Resource Personnel: Martha Buckner 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected] Jody Doebele 281-641-8738 [email protected]

A1 - Elementary School #27

VENDOR Proposal Cost Low - Alt 1 Low - Alt 2Alt 3 (Only if a

deduct)Proposed

Contract Cost:

15,873,000$ 281,000$ 383,000$ -$ 16,537,000$ 16,069,000$ 336,000$ 436,000$ -$ 16,841,000$ 16,320,000$ 313,000$ 368,000$ (24,000)$ 16,977,000$ 16,925,000$ 280,000$ 380,000$ -$ 17,585,000$ 16,500,000$ 293,000$ 397,000$ -$ 17,190,000$ 15,692,000$ 271,000$ 369,000$ (74,000)$ 16,258,000$ 16,039,000$ 204,000$ 383,000$ (24,200)$ 16,601,800$ 16,168,000$ 270,000$ 376,000$ -$ 16,814,000$

Gamma Construction (Pre Negotiation) 15,596,000$ 276,000$ 357,000$ (73,000)$ 16,156,000$ 16,450,000$ 269,000$ 355,000$ (100,000)$ 16,974,000$ 16,050,000$ 304,000$ 411,000$ -$ 16,765,000$ 15,980,000$ 306,000$ 395,000$ -$ 16,681,000$ 16,450,000$ 21,000$ 360,000$ (90,000)$ 16,741,000$ 16,650,000$ 275,000$ 360,000$ -$ 17,285,000$ 17,270,000$ 13,000$ 108,000$ (10,000)$ 17,381,000$

Gamma Construction (Post Negotiation) 14,933,000$ 276,000$ 357,000$ (73,000)$ 15,493,000$

Proposals Sent: 18Proposals Received: 15No-proposals received: 0

Selection criteria: (Check all that apply)

Reputation of the vendor and the vendor's goods and service

Extent to which the goods or services meet the District needs

Term: Project specific contract

For contracts for good and services other than technology, telecommunications, building construction and maintenance, or

has its principal place of business in this state; or

employs at least 500 persons in this state

POST BID NEGOTIATIONS:

The total long-term cost to the District to acquire the goods or services

Quality of the vendor's goods or services

Purchase Price

Award Basis: Award to Gamma Construction based on overall value to Humble ISD. Overall value was based on evaluation of the factors noted above and was arrived at via Selection Criteria Committee consensus.

Any other relevant factor specifically listed in the request for bids or proposals

Past Performance: Demonstrated reputation as a team playerPast Performance: Completion of project prior to or on timePast Performance: Completion of project within original budget

Successful experience as General Contractor on a previous Humble ISD facility

Past Performance: Timely close-out procedure and submittal

High performance building construction experience

Dyad

CF JordanDivision One

Quality and experience of proposed personnel

Vendor's past relationship with the district

Prime ContractorsPurcellSatterfield & PontikesSummit BuildersTeal Construction

ICI

DrymallaDurotech

CSP#2012-025ELEMENTARY SCHOOL #27

MARCH 7, 2010 - BASE BID @ 2:00 PM; ALTERNATE BIDS @ 3:00 PM

BID RESPONSES:Charter Builders / Balfour BeattyBrae BurnCadence McShane

1



Special Meeting

/Workshop



/ Discussion Item


Title: Interlocal Agreement between Humble ISD and the City of Houston

Consideration of Interlocal Agreement between Humble ISD and the City of Houston Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the interlocal agreement between Humble ISD and the City of Houston to provide facilities to the Houston Department of Health and Human Services for the mass treatment or prophylaxis of residents. Background/Impact Information: The Houston Department of Health and Human Services (HDHHS) is required to plan and prepare for a coordinated appropriate response in the event of a Public Health emergency. Prior public health experience with mass prophylaxis has shown that schools are suited for this activity because: 1) a large number of children and adults congregate there on a daily basis; 2) their location is known to large numbers of individuals within the community; 3) they have large storage and assembly areas; and 4) they have necessary facilities such as refrigerators and restrooms. Recently, the HDHHS and Humble ISD successfully partnered together to deliver flu vaccine. The Interlocal Cooperation Act, Chapter 791 of the Texas Government Code will govern this agreement. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Fund




Student

Approved

2

Funding Source: General Fund Grant Funds (Specify): Fiscal Year:2011-2012



Attachments: Interlocal Agreement Campus/Department Submitting Form: Facility Planning and Construction Date Submitted: January 25, 2012 Resource Personnel: Martha Buckner 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected]

HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON … · 2012-03-21 · Amended March 9, 2012 @ 3:00...

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Transcript of HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON … · 2012-03-21 · Amended March 9, 2012 @ 3:00...