HR and Efficency Solutions

© Baryons Software Solutions Pvt Ltd. 1

Elements of an Efficient Organization

Culture of Performance

Seamlessly Integrated Support Functions

Connected Customer Base

Engaged Employees

Strong Inbound

messaging

Ideation & Innovation

Processes Measured

& Improved

Talent Recruiting

and Retention

Human Resources Provides Rounded Oversight

Admin Teams meet

SLAs Consistently

Strong Supplier Relations

Every Customer In Touch

Strong Outbound Messaging

Keeping up with Market Trends

Our Solutions & Custom Services help you achieve

success with all these elements.


Baryons HR and Organizational Efficiency Solution Stack

• Enterprise Collaboration Platform

• Operations Management

• Appointments Management

• Visitor Management

• Transport Management

• Housekeeping Management

• Support Management

• Online Learning

Organizational Efficiency

• HRMS

• Employee Data Management

• Attendance & Leave Management

• Claims & Reimbursements

• Recruitment Management

• Training Management

• Appraisal Management

• Exit Process

• 360 Degree Feedback

Human Resources Management

Proven Solutions Customized for the Unique Needs of Your Business


HRMS at a Glance

Intranet Portal

Appraisals

Master Data

Recording

Org Structure

People Search

On Boarding

Employee Record

Maintenance

Goal & Task

Based

Skill Based

Appraisal Review

Workflow

Goal Setting

Appraisal History

Payroll Generation

LOP Calculation

Pay Slips

via email

Payroll, Finance

Pay Slips

On demand

Claims &

Reimbursements

Resume

Management

Job Applications

via Internet

Hiring

Workflow

Hiring & Exit

New Hire

Record Creation

Exit Process

Automation

Payroll

Reporting

Leave

Reporting

Training Needs

Reporting

Attendance

Reporting

Custom Reports

Reports

HR Managers Employees Executives Managers

Employee

Timesheets

Attendance

Management

Leave

Management

Training

Management

Biometric

Attendance

Productivity

Centralized Employee Information

Effective Appraisals and Skills management

Improved visibility into the Organization

Hiring and Exit recorded and managed

Compensation and Claims recorded and managed

Effective Leaves and Attendance Management

Easy access to personal information

Easy to keep personal records current

Transparent Appraisals

Compensation information available online

Claims submission and approval

Leave application and approval

Employee absence planned and managed

Visibility into employees’ attendance

Goal setting and task based appraisals

Performance reviewed and recorded for transparency

Training needs recorded

Assess and manage productivity via timesheets

Improved visibility into the organization

Improved visibility into operations

Compensation managed and centralized

Transparency in critical organizational processes

Enhanced decision support

Lower Administrative costs


Enterprise Collaboration Platform at a Glance

Notebooks

Blogs

Forums

Search

Ideation

Knowledge

Sharing

Polls

Group Speak

Make Friends

Share Socially

Comment on

Discussions

Like Stuff

Content Management

Individuals Group Administrators Administrator

Social Intranet

Engagement Teamwork Knowledge

User Management

User Walls

Post & Comment

Private Messages

and Chat

Group Activity

Board

Group Chat

Communication

Administrative Controls Photo/Video Sharing

Teams


Operations Management Solution at a Glance

In Register

Out Register

Movement

Approval

Gate Pass

Registration,

Badge Printing

Visitor

Appointment

Security

Clearance

Group & VIP

Visits

Facility Directory

Staff Directory

Duty Assignment

Duty Chart

Front Desk System Administrator

Browser Client

House

Keeping

Visitor

Management

Inventory

User & Role Management

Visitors

Calls

Inventory

Movement

Staff Attendance

Registers

Reports

Employee Directory

Employees

Employee Search Visitor Search

Visitor History

Vehicles

Management

Routes &

Schedules

Drivers &

Duty Roster

Commuter

Management

Transport

Management

Facility Setup

Resources Setup

Online Resource

Booking

Booking

Calendars

Appointment

Management

Admin Teams

Movement History

Register Search


Learning Management Solution at a Glance

Whiteboard

Q&A

Class Chat

Tutorial Archival

Self Paced

Courses

Course

Subscription

Quizzes &

Assignments

Grading

Streamed

Classroom

Moderated Q&A

Whiteboard and

Chat

Class Archival

Learning Content Management

Learners Administrator

Learning Front End

Live Virtual

Class

Online

Courses Tutorial

User Management

Video

Audio

Rich Content

(Flash)

Support for

multiple file formats

Content

Administrative Controls Custom Branding

Instructors


Human Resources Management Solution Modules

Solution Module Name Delivered Functionality


Employee Data Management On-Boarding, Master Data Recording, Org Structure, People Search, Employee Record Maintenance


Attendance and Leave Management

Attendance Recording (manual/biometric), Leave application and approval workflow


Reporting Reports related to Included HRMS Modules


Claims & Reimbursements Claim and proofs submission. Claim approval workflow. Reimbursement Status. Required for Travel claims in this case.


Payroll Payroll generation. LOP Calculation. Pay Slip generation and distribution.


Recruitment & Exit Management

Resume Management. Job Applications on Web. Recruitment workflow. Master record creation on hiring completion.

Exit Process workflow


Timesheets & Productivity Project/Task Based Timesheet, Free Format Timesheet, Approval Workflow


Project Management Project Definition, Project Tasks/Subtasks Creation, Task Assignments,


Appraisals and Performance Management

Goal, Task and Skill Based Appraisals. Appraisal Cycle. Appraiser and Reviewer Workflow


Organizational Efficiency Solution Modules

Solution Module Name Delivered Functionality

Enterprise Collaboration Platform

Corporate Intranet Intranet, Content Management, People Profiles, Search, Forums, Groups, User Wall, Messaging, User Authentication

Learning Management Learning Management Instructor Led Learning, Self Paced Learning, Virtual Classrooms, Assignments, Evaluation, Webinars

Operations Management Visitor Management Visitor Appointments, Appointment Approvals, Visit History, Visitor Badge Printing, Blacklisted Visitors, Group Visits, VIP Visits

Operations Management Support Management Ticket Logging, Assignment, Tracking, Resolution, Escalation

Operations Management Transport Management Routes, Schedules, Cabs, Drivers, Duty Roster

Operations Management Appointment Management Appointments, Conference Rooms Booking

Operations Management Housekeeping Management Facility Master. Attendance, Duty Rosters and Tasks of housekeeping staff.

Operations Management Inventory Movement Register In/Out Registers, Movement History, Tracking


Deployment Options

• Installation made at customer site

• Hardware infrastructure needs to be procured and managed by the customer

• Hardware recommendation provided by Baryons

• Data resides on customer’s own servers

• Technical Support available from Baryons

• On Premise operator (for 1st level helpdesk and server administration) can be provisioned separately if required.

On Premise • Hosted on 3rd Party cloud

• Accessible via internet

• Cloud Infrastructure Managed by Baryons

• Infrastructure Scaled as Required resulting in staggered costs

• Data resides on 3rd Party cloud

• Technical Support available from Baryons

Hosted & Managed


What it Takes

Business Profiling Customization & Implementation

Go Live

Profiles HR and business practice Implementation planning Identify functional customization needs

Review and Approve Functional Requirements Review and approve implementation plan Commit required resources

Customize UI for the organization Make functional customizations as needed

Review and approve Customizations made Conduct User Acceptance Testing

Deploy the product Rollout to all employees Conduct user demos

Make users available for demos Deploy resources to update the system with initial data

Phases

Baryons

Client


Technical Support

Technical Support Inclusions • Administration Support

system administration

performance monitoring

• Data and Content Support

help in data setup

tuning of system parameters

answering technical queries

• Engineering Support

bug fixes

critical updates

Technical Support Logistics

• Helpdesk account for logging issues

• Response SLA of 24 hours

• Triage Complete and Fix By Target communicated within 48 hours

• Hot Fixes for Critical Issues

Notes

• National holidays and weekend hours will be added to normal SLA hours.

• In case of On-Premise implementation, the support team must be provided access to client’s servers

Technical Support Exclusions • New Customizations

• Feature Enhancements

• On-Premise Infrastructure


Sample Solution Views


Sample Enterprise Collaboration Platform (aka Corporate Intranet)


Sample Human Resources Management System


Sample Recruitment Management


Sample IT Helpdesk


Sample Visitors Management


[email protected]

Customer Success is Everything

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HR and Efficency Solutions

Documents

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