Guide for the Registration of an Economic Operator (ePPS)

Treasury of the Republic

Guide for the Registration of an

Economic Operator (ePPS) Date: Tuesday, 31 March 2020

Version: 2.0

For more information:

Helpdesk Support for eProcurement

M.Karaoli & Gr. Auxentiou corner, Nicosia Telephone: +357- 22605050 (working hours 08:00 -18:00) Fax: +357-22605051 Email:[email protected]

mailto:[email protected]

Guide for the Registration of an Economic Operator (ePPS)

Treasury of the Republic from 11

Table of Contents 1. Introduction .................................................................................................................................... 3

2. Register as a Supplier ....................................................................................................................... 3

3. Activation of the Registration .......................................................................................................... 8



1. Introduction

This guide describes the process in order for an Economic Operator to Register in the eProcurement

system.

Note that the system is compatible with the Browsers Microsoft Edge, Google Chrome and Mozilla

Firefox. Moreover, for the operation of the tender preparation tool Java application is required.

Note

Before registering in the system be sure that you are not registered again in the eprocurement system.

2. Register as a Supplier

In order to register as a Supplier in the eProcurement platform

Visit the website www.eprocurement.gov.cy

Select Register as a Supplier (Screen 1).

Screen 1: Home page

http://www.eprocurement.gov.cy/



Step 1: Organization Details

Complete your personal details in case you are a company or a natural person.

o In the field « Vat number» state your company VAT registration number .If you are a

natural person and you do not have VAT number please state your national identification

number. In any case do not give values such as N/A, (Not/Available), none.

o In «Company type» select the type of your organization. In case you are register as a

natural person select «Natural Person».

o In Phone Number: You must enter the code of your country for example +357 22605050

if your country is Cyprus or +34 683667893 if your country is Spain.

o In Fax: the same as in telephone number.

o Classified as SME: (Small Medium Enterprise): is the category of very small, small and

medium companies (SME). These are the companies that employ less than 250 employees

and the annual business cycle is no more than 50 million euro or the total of the yearly

Balance sheet does not exceed 43 million euro. It is advised to complete that field.

o After you type the code, you select Validate and Continue.

After the completion of Step 1 select «Validate and Continue» (Screen 2).

Screen 2: Register as a Supplier –Step 1



Step 2 – Register CPV Codes

In Step 2 you must select the CPV codes of interest. The CPV codes (Common Procurement

Vocabulary) are codes that represent categories of products or services .If you press on search

button (Screen 3) you can see the main catalogue with all the cpv codes.

It is important to select the correct CPV codes for you, because

the eProcurement System will inform you about a publication of a competition that is

related to those CPV codes.

In case you find a CPV code that you are interested in, it is advisable to select the main

category instead the subcategory. In this way you be informed about a competition with

the selected CPV code but also those with the subcategories.

You can select as many CPV codes as you like.

If you press the sign + you can see the sub categories. For example If you double click on a CPV

code, then this is added on the list with the selected cpv codes

You can also find a cpv code using the search. You can find a code by searching with key words.

The results can be seen in the search result. By double clicking on the letter the code is added

in the selected cpv codes

Then you select submit, in order to save your selected cpv codes (Screen 4).

The step 2 is not mandatory, if you do not want to be informed about any competition then you can

proceed with the next step without selecting any CPV codes.

You can select cpv codes after the registration process.

Screen 3: Select cpv codes of interest -Step 2



Screen 4: Select cpv codes of interest -Step 2



Step 3: Register Supplier Administrator

Complete the information for the person that will operate the system, and will act as the

Economic Operator Administrator (EO Admin). Note that the EO admin can add other users in

the organization at any time.

In the field «username » και «password» you must set your codes that you will use in the

system to login.

Both username and password must be letters or numbers or combination of both letters and

numbers. You must not leave spaces and also the password must be at least six characters.

In the field CAs (Contracting Authorities) of interest you can select specific Contracting

Authorities you are interested. In this way you will be informed about any competition they

publish.

In order to select more than one contacting authority use the Ctrl button from your keyboard

and make the selections of your choice.

Then select finish (Screen 5).

Screen 5: Step3-Registration EO Admin



3. Activation of the Registration

When you finish your registration in the system, you will receive an email. (Screen 6).

In that email you will find your username (Screen 6, n.3) and the transaction number (Screen 6,

n.2) that you will use to activate your account.

Also, in the email is attached a .pdf form with name “ECONOMIC OPERATOR DETAILS.pdf”.

(Screen 6, n.1). Please print, sign and stamp and send the form it either by fax to +357 22605051

or scanned to the email address [email protected] , in order for your organization

to be approved by the administrator.

Screen 6: Registration Confirmation email

mailto:[email protected]



In order to activate your account

Login the system using your username and password (Screen 7).

Screen 7: Log in

After you login, Screen 8 will appear and ask you to insert the transaction number, that you

have received by email (Screen 6, n.2). Please have in mind that the transaction number will be

used only once.

Select “Submit”.

Screen 8: Activation of the registration



Select “Accept Aggrement” in the next screen (Screen 9).

Screen 9: Acceptance of Agreement

In the system requirements select “Finish (Go to my profile)” (Screen 10).

Screen 10: Finish the registration

Your account is now active.



4. EO Management and User Management

In order to edit your Organisation details (including the EO details and the selection of CPV

codes) you have to select “EO management” from the menu “EO Administration” (Screen 11).

In order to add or edit or deactivate a user, you must select “User management” from the menu

“EO Administration” (Screen 11).

Screen 11: EO Management/User Management

Guide for the Registration of an Economic Operator (ePPS)

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