FILLMORE COUNTY BOARD OF COMMISSIONERS ...1. May 5, 2020 County Board minutes Approve...

FILLMORE COUNTY BOARD OF COMMISSIONERS

MEETING AGENDA May 12, 2020

Fillmore County Courthouse, 101 Fillmore Street – Preston, MN ****************************************************************************************** Mitch Lentz – First District Larry Hindt – Third District Randy Dahl – Second District Duane Bakke – Fourth District

Marc Prestby – Fifth District ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Meeting will be held via WebEx due to current Emergency Declaration regarding COVID-19 Public may access the meeting by dialing 1(408) 418-9388 – access code 961 864 027

9:00 a.m. Pledge of Allegiance

Approve agenda

Approve Consent Agenda: 1. May 5, 2020 County Board minutes

Approve Commissioners’ Warrants Review Finance Warrants

9:05 a.m. Ron Gregg, Highway & Airport 1. Consider resolution for final payment for Carimona Township Bridge Replacement

Project SAP 23-599-1972. Consider approval of transfer of FAA Year 2020 Fillmore County Airport Entitlements to

the City of Blue Earth, MN for the Blue Earth Municipal Airport to be repaid in Year2021

9:15 a.m. Heidi Jones, Auditor/Treasurer 1. Consider resolution for Snowmobile Club Sponsorship for Tri-County Trailblazers,

Mabel-Canton Trailbusters, Hiawatha 1 & 2 and Bluff Valley Riders2. Discussion with possible action regarding Northern Natural Gas Tax Court Refund

Agreement3. Consider resolution to establish Absentee Ballot Board for Primary and General Election4. Update on the Presidential Nomination Primary Reimbursement submission

9:30 a.m. Citizens Input

9:35 a.m. Andrew Hatzenbihler, Sanitation 1. Consider rate increase for hauling fees by Harter’s Quick Clean-Up

9:50 a.m. Kristina Kohn, Human Resources 1. Consider request to hire replacement Custodian at Grade 5/Step 1 effective May 29, 2020

as recommended by the Hiring Committee

10:00 a.m. Bobbie Vickerman, Administration 1. Discussion with possible action regarding COVID-19

FILLMORE COUNTY BOARD OF COMMISSIONERS May 12, 2020 Meeting Agenda

**************************************************************************************************

Calendar review, Committee Reports and Announcements

Meetings: (Conference Room 102U, Fillmore County Courthouse unless otherwise indicated) Monday, May 11 10:00 am Bluff Country HRA (Teleconference) Lentz Tuesday, May 12 8:00 am Solid Waste Committee (Webex) Prestby, Hindt

9:00 am County Board, regular meeting, Boardroom (Webex) All Thursday May 14 8:00 am SE Emergency Management Systems (Teleconference) Lentz Tuesday, May 19 8:00 am Law Enforcement (Webex) Lentz, Prestby

9:00 am Technology (Webex) Lentz, Prestby Thursday, May 21 10:00 am Historical Society, Fountain (Zoom) Bakke

4:30 pm Economic Development Authority (Zoom) Lentz, Hindt 4:30 pm Soil & Water Conservation District, SWCD Building, Preston Bakke 7:00 pm Planning & Zoning Commission (Webex) Bakke

Monday, May 25 9:00 am Resource, Conservation & Development, Public Works, Rochester Hindt 6:00 pm Zumbro Valley Health Center, Rochester Lentz

Tuesday, May 26 9:00 am County Board, special meeting, Boardroom All

COMMITTEE OPENINGS: Community Corrections Task Force – District 2 meets quarterly at noon Community Corrections Task Force – District 1 Community Corrections Task Force – At Large Extension – At-large Meets quarterly at 7pm Zumbro Valley Health Center – At Large Meets Monthly, fourth Monday at 6 pm Zumbro Valley Health Center – At Large

FILLMORE COUNTY COMMISSIONERS’ MINUTES May 5, 2020

1

This is a preliminary draft of the May 5, 2020, minutes as interpreted by the Clerk of the Board for use in preparing the official minutes. It is expected that there will be corrections, additions, and/or omissions before the final minutes are reviewed and officially approved by the County Board. ****************************************************************************************** The Board of County Commissioners of Fillmore County, Minnesota met in special session this 5th day of May, 2020, at 9:00 a.m. in the Commissioners’ Board Room, Fillmore County Courthouse, in the City of Preston. The following member was present: Commissioner Marc Prestby The following members were present by Webex: Commissioners Larry Hindt, Randy Dahl, Mitch Lentz and Duane Bakke. Also present by Webex were: Bobbie Hillery, Administrator/Clerk; Kristi Ruesink, Office Support Specialist, Sr.; Lori Affeldt, Finance Director; Kristina Kohn, Human Resources; Ron Gregg, Highway Engineer; Terry Schultz, Maintenance Supervisor; Jessica Erickson, Public Health Director; Brenda Pohlman, Public Health Educator; Don Kullot, Emergency Management; John DeGeorge, Sheriff; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Heidi Jones, Auditor/Treasurer; Bonita Underbakke and Karen Reisner, Fillmore County Journal. The Pledge of Allegiance was recited. On motion by Hindt and seconded by Lentz, the Board unanimously approved the agenda. On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:

1. April 28, 2020 County Board minutes On motion by Hindt and seconded by Lentz, the Board unanimously approved the Commissioners’ Warrants. The Finance Department Warrants were reviewed. Terry Schultz, Maintenance Supervisor was present. On motion by Dahl and seconded by Hindt, the Board unanimously approved the purchase of a replacement carpet extractor from Powr-flite with the low bid of $1,717.00 for his staff to use, as recommended by the Maintenance Supervisor. Ron Gregg, Highway Engineer was present. On motion by Bakke and seconded by Lentz, the Board unanimously approved the 5-year Capital Improvement Plan (2021-2025) for the Fillmore County Highway Department. Bobbie Hillery, Administrator was present. Hillery opened discussion regarding the Governor Order as it pertains to conducting County business. She asked for an adjustment to the resolution noting that the Emergency Declaration could be extended to the May 26th meeting for review as that would probably need to be continued. She asked the Board to add a line in the Therefore section of the resolution that stated the reopening of the public buildings for Fillmore County will coincide with the Governor’s executive orders. The Planning & Zoning Commission meeting, scheduled for May 21st was discussed. The County Attorney and Zoning Administrator will work together to determine the best option. If it is deemed necessary to hold the meeting as scheduled based on deadlines, it was recommended to hold the meeting via Webex.


2

On motion by Bakke and seconded by Dahl, the following resolution with suggested changes was unanimously adopted: RESOLUTION 2020-016: Declaring a State of Emergency – COVID-19 based on Governor Walz order, with May 26th being the date to lift the order. The citizens input portion of the meeting was opened and closed at 9:31 a.m. Discussion continued regarding COVID-19 practices. A motion was made by Dahl that county staff wear masks during work hours. Motion failed for lack of a second. Discussion ensued regarding staff wearing masks while in the public areas and as individuals entered into other people’s offices. Hillery noted that it was discussed with the Department Heads in regards to masks being worn as you enter other areas, so when you are in your own office you would not need to wear a mask, but once you went into public areas or other offices you would. Hillery noted that masks have been provided and are available as needed. Building modifications, such as sneeze guard panels, staff distancing, and monitoring health were discussed. The Maintenance Supervisor will secure quotes for panels, for the various areas within the County that do not already have protections in place. Erickson gave a brief update of COVID-19 cases in the County and State, effects on the body and ranges of death percentages. She stated that Fillmore County has received donated masks, gowns and fabric. She noted that the funding mechanisms and reimbursements are being tracked and the contact management has been added to Fillmore County’s duties from the State of Minnesota. She did note that the additional tasks could result in overtime, but stated that she is working with her team in regards to flexing for the coverage time. Discussion ensued regarding the wearing of masks within the Fillmore County buildings. A motion was made by Hindt, seconded by Bakke that recommends that county staff wear County provided masks or their own masks when entering other offices, based on the recommendation by the Public Health Director, noting that Department Heads should discuss, coordinate, cooperate and monitor. Commissioners voting aye: Hindt, Lentz, Bakke, Dahl. Commissioner voting nay: Prestby Hillery presented a letter received from the MN Department of Natural Resources with results of the Chronic Wasting Disease (CWD) management efforts. It was consensus of the Board that follow-up visit from DNR is not necessary. On motion by Lentz and seconded by Hindt, the Board unanimously voted to close the meeting at 10:10 a.m. pursuant to Minn. Statute 13D.05, subd.3(d) regarding emergency response procedures for COVID-19 pandemic. Attendance for the closed meeting was as follows; Commissioner Marc Prestby was present in the Board Room. Commissioners Randy Dahl, Larry Hindt, Mitch Lentz and Duane Bakke were present by WebEx. Others present by WebEx were Bobbie Hillery, Administrator/Clerk, Jessica Erickson, Director of Nursing, Brenda Pohlman, Health Educator; Don Kullot, Emergency Manager; John DeGeorge, Sheriff and Cristal Adkins, Zoning Administrator. On motion by Bakke and seconded by Lentz, The Board unanimously voted to reopen the meeting at 11:09 a.m. Hillery provided a summary of the closed meeting discussion as follows:


3

• The Fillmore County COVID-19 team is working with state agencies and the farm community to address any livestock issues arising from the COVID-19 pandemic

• Fillmore County has received non-compliance of executive order complaints and has reviewed them. The approach from all of the departments is education first, then follow through to encourage compliance.

• Fillmore County Public health is working with MDH on testing capabilities in regards to special circumstances as needed, the general public should continue to seek testing at medical institutions.

• There may be private facilities within Fillmore County that may be able to accept COVID-19 positive cases.

A review of the calendar was done with the following committee reports and announcements given: Bakke – noted that the DFO Task Force meeting was cancelled for May 14th, he is assuming that Historical Society and SWCD will have their meeting electronically in a few weeks. Dahl has been receiving electronic updates for SEMCAC and attended electronically Community Services. Lentz attended electronically the Southeaster EMS meeting and Community Services. Hillery noted the May 12th Board meeting, will be via Webex again, the dial-in # is: 1-408-418-9388 and the access code will be 961-864-027 On motion by Dahl and seconded by Hindt, the Board chair adjourned the meeting at 11:15 a.m.

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COMMISSIONER'S VOUCHERS ENTRIES

Account/Formula Description

County Revenue Fund1

-

Copyright 2010-2018 Integrated Financial Systems

9:29AM5/7/20

224.06 2

337.53 2

561.59

365.50 1

365.50

166.6104/20/2020 04/20/2020

57.4505/04/2020 05/04/2020

185.1503/02/2020 03/31/2020

152.3804/01/2020 04/30/2020

365.5004/01/2020 04/30/2020

155.7904/27/2020 04/27/2020

7,867.9904/20/2020 04/20/2020

250.0004/24/2020 04/24/2020

4,853.0704/28/2020 04/28/2020

1,305.0604/28/2020 04/28/2020

Page 2Audit List for Board

Rpt Invoice #Warrant DescriptionVendor Name 1099Paid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

3 Board Of CommissionersDEPT

Fillmore Co Journal, Sethre Media Group82132

01-003-000-0000-6233 Board Meeting Minutes 4/7/2020 108139 Publications N

01-003-000-0000-6233 Board Meeting Minutes 04/14/20 108792 Publications N

Fillmore Co Journal, Sethre Media Group Transactions82132

Lentz/Mitch2081

01-003-000-0000-6335 March 2020 Mileage Employee Automobile Allowance N

01-003-000-0000-6335 April 2020 Mileage Employee Automobile Allowance N

Lentz/Mitch Transactions2081

3 Board Of Commissioners 2 Vendors 4 TransactionsDEPT Total:

14 Law LibraryDEPT

Thomson Reuters-West Payment Center437

01-014-000-0000-6451 April 2020 West Info Charges 842254266 Reference Materials N

Thomson Reuters-West Payment Center Transactions437

14 Law Library 1 Vendors 1 TransactionsDEPT Total:

60 Information SystemsDEPT

Marco,Inc2545

01-060-000-0000-6640 Return Broken Monitor CM449263 Equipment Purchased N

01-060-000-0000-6640 Crthse Security-Additl Cameras INV7531024 Equipment Purchased N

01-060-000-0000-6285 DUO Account INV7544394 Professional Fees N

01-060-000-0000-6640 2New&1Repair Surface-Assessor INV7551292 Equipment Purchased N

01-060-000-0000-6640 Laptop Replacement - S.S. INV7551307 Equipment Purchased N

Account/Formula

*** Fillmore County ***

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A-1 All Brand Vacuums of Rochester, Inc

Other Repair And Maintenance Supplies

A-1 All Brand Vacuums of Rochester, Inc



9:29AM5/7/20

14,120.33 5

14,120.33

100.75 1

100.75

122.50 1

122.50

255.87 1

255.87

54.00 1

100.7505/05/2020 05/05/2020

122.5004/29/2020 04/29/2020

255.8704/01/2020 04/30/2020

54.0004/29/2020 04/29/2020

26.4604/28/2020 04/28/2020



Marco,Inc Transactions2545

60 Information Systems 1 Vendors 5 TransactionsDEPT Total:

61 Data ProcessingDEPT

MCCC, MI 333288

01-061-000-0000-6371 1st Qtr 20 Shared Mtg Tax/Cama 2005050 Cama N

MCCC, MI 33 Transactions3288

61 Data Processing 1 Vendors 1 TransactionsDEPT Total:

102 SurveyorDEPT

Brand/Jeffrey R2223

01-102-000-0000-6377 Surveyors License 2021 & 2022 02904P Fees And Service Charges N

Brand/Jeffrey R Transactions2223

102 Surveyor 1 Vendors 1 TransactionsDEPT Total:

103 AssessorDEPT

Hacken/Stephen6854

01-103-000-0000-6335 April 2020 Mileage Employee Automobile Allowance N

Hacken/Stephen Transactions6854

103 Assessor 1 Vendors 1 TransactionsDEPT Total:

111 Facilites MtceDEPT

6567

01-111-000-0000-6580 Vacuum Motor Filters 10407 N

Transactions6567

Kingsley Mercantile Inc.2343

01-111-000-0000-6580 Paint,Elec Cover-Hearing Room N

Account/Formula


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MN Assoc Of Co Veterans Service Officers

MN Assoc Of Co Veterans Service Officers


9:29AM5/7/20

26.46 1

15.53 1

360.97 1

456.96

200.00 1

200.00

450.21 2

80.43 1

15.5304/01/2020 04/30/2020

360.9704/28/2020 04/28/2020

200.0004/28/2020 04/28/2020

228.2204/07/2020 04/07/2020

221.9904/08/2020 04/08/2020

80.4304/20/2020 04/20/2020

526.0604/16/2020 04/16/2020



Kingsley Mercantile Inc. Transactions2343

Tufte/Blaine5050

01-111-000-0000-6335 April Employee Auto Allowance Employee Automobile Allowance N

Tufte/Blaine Transactions5050

Werner Electric7239

01-111-000-0000-6317 Ballast & Tubes S010277182.001 Building Maintenance N

Werner Electric Transactions7239

111 Facilites Mtce 4 Vendors 4 TransactionsDEPT Total:

125 Veteran ServicesDEPT

4113

01-125-000-0000-6242 MACVSO Membership Dues Membership Dues N

Transactions4113

125 Veteran Services 1 Vendors 1 TransactionsDEPT Total:

149 Other General GovernmentDEPT

1 Source4928

01-149-000-0000-6405 Covid-19 Supplies 254276-0 COVID-19 Supplies Y

01-149-000-0000-6405 Covid-19 Supplies 254276-1 COVID-19 Supplies Y

1 Source Transactions4928


01-149-000-0000-6241 2020 Budget 108144 Advertising N


Fillmore Co Treasurer- Credit Card/ACH111

01-149-000-0000-6405 Covid-19 Supply/Hand Sanitizer COVID-19 Supplies N

Account/Formula


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MN Counties Intergovernmental Trust-MCIT

MN Counties Intergovernmental Trust-MCIT


9:29AM5/7/20

2,687.31 3

2,670.00 2

922.16 1

6,810.11

64.54 1

88.09 2

7.16 1

834.9104/08/2020 04/25/2020

1,326.3404/09/2020 04/09/2020

170.0007/19/2019 07/19/2019

2,500.0011/30/2019 11/30/2019

922.1604/01/2020 04/09/2020

64.5404/02/2020 04/02/2020

8.1404/20/2020 04/20/2020

79.9504/06/2020 04/06/2020

7.1605/01/2020 05/01/2020



01-149-000-0000-6405 Covid-19 Jail Supplies COVID-19 Supplies N

01-149-000-0000-6405 Covid-19 Supplies/Gowns/Shield COVID-19 Supplies N

Fillmore Co Treasurer- Credit Card/ACH Transactions111

84638

01-149-000-0000-6377 Cab Tractor/Mower 2935 Fees And Service Charges N

01-149-000-0000-6377 Deductible - Claim #13PE0228 D5614 Fees And Service Charges N

Transactions84638

US Bank National Association5954

01-149-000-0000-6405 Covid-19 Supplies COVID-19 Supplies N

US Bank National Association Transactions5954

149 Other General Government 5 Vendors 9 TransactionsDEPT Total:

202 SheriffDEPT

Brown's Tire & Battery Inc4545

01-202-000-0000-6310 2320 Routine Squad Maintenance 201827 Contract Repairs And Maintenance N

Brown's Tire & Battery Inc Transactions4545


01-202-000-0000-6205 Postage Postage And Postal Box Rent N

01-202-000-0000-6455 Scale for Drug Take Back Law Enforcement Supplies N


Menards Rochester South9403

01-202-000-0000-6310 Washer Fluid - Squad Cars 2211 Contract Repairs And Maintenance N

Menards Rochester South Transactions9403

Preston Auto Parts5988

Account/Formula


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9:29AM5/7/20

73.65 1

85.28 1

89.98 1

408.70

20.98 1

62.25 1

40.72 1

73.27 1

73.6504/06/2020 04/29/2020

85.2804/21/2020 04/21/2020

89.9805/01/2020 05/01/2020

20.9804/08/2020 04/08/2020

62.2505/01/2020 05/01/2020

40.7204/06/2020 04/29/2020

73.2703/03/2020 03/05/2020



01-202-000-0000-6310 Maint Supply&Squad Wiper Blade 622759-625757 Contract Repairs And Maintenance N

Preston Auto Parts Transactions5988

Preston Service Plus4487

01-202-000-0000-6310 2016 Durango Squad Maint 14537 Contract Repairs And Maintenance Y

Preston Service Plus Transactions4487

Streicher's Inc.355

01-202-000-0000-6173 Uniform Top x 2 - Martinez I1428667 Uniform Allowance N

Streicher's Inc. Transactions355

202 Sheriff 6 Vendors 7 TransactionsDEPT Total:

251 County JailDEPT


01-251-000-0000-6377 Netflix for Jail Fees And Service Charges N


Menards Rochester South9403

01-251-000-0000-6580 Jail Supplies 2211 N

Menards Rochester South Transactions9403


01-251-000-0000-6310 Jail Maintenance Supplies 622759-625757 Contract Repairs And Maintenance N


Preston Foods81511

01-251-000-0000-6377 Jail Supplies Fees And Service Charges N

Preston Foods Transactions81511

Account/Formula


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Houston Grant Passthrough (01-446-5325)





9:29AM5/7/20

197.22

6,894.18 4

6,894.18

30,493.71

3,182.7402/01/2020 02/29/2020

647.5803/01/2020 03/31/2020

18.1003/01/2020 03/31/2020

3,045.7603/01/2020 03/31/2020



251 County Jail 4 Vendors 4 TransactionsDEPT Total:

446 Mch ProgramDEPT

Houston County Public Health1285

01-446-000-0000-6088 C&TC February 2020 N

01-446-000-0000-6088 MCH March 2020 N

01-446-000-0000-6088 FAP March 2020 N

01-446-000-0000-6088 C&TC March 2020 N

Houston County Public Health Transactions1285

446 Mch Program 1 Vendors 4 TransactionsDEPT Total:

1 County Revenue FundFund Total: 42 Transactions

Account/Formula


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County Road & Bridge13



9:29AM5/7/20

25.00 1

120.00 1

145.00

964.22 4

54.03 1

3,362.86 3

4,381.11

123.73 1

25.00

120.00

631.11

259.92

46.20

26.99

54.03

1,577.87

299.20

1,485.79

123.73

138.23



300 Highway AdministrationDEPT


13-300-000-0000-6377 federal drug & alcohol fee Fees And Service Charges N


Gregg/ Ronald3861

13-300-000-0000-6242 PE license renewal Membership Dues N

Gregg/ Ronald Transactions3861

300 Highway Administration 2 Vendors 2 TransactionsDEPT Total:

310 Highway MaintenanceDEPT

Fastenal Company5751

13-310-000-0000-6466 supplies 82940 Safety Materials N

13-310-000-0000-6515 supplies 82945 Traffic Signs N



Fastenal Company Transactions5751


13-310-000-0000-6580 crack filling supplies N


Newman Signs272

13-310-000-0000-6515 signs TRFINV019278 Traffic Signs N

13-310-000-0000-6515 supplies TRFINV019733 Traffic Signs N

13-310-000-0000-6515 signs TRFINV020782 Traffic Signs N

Newman Signs Transactions272

310 Highway Maintenance 3 Vendors 8 TransactionsDEPT Total:

320 Highway ConstructionDEPT


13-320-000-0000-6501 supplies 82848 Engineering And Surveying Supplies N


Forestry Suppliers Inc1084

13-320-000-0000-6501 supplies 696052-00 Engineering And Surveying Supplies N

Account/Formula


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9:29AM5/7/20

138.23 1

10,135.95 2

168.79 1

93.66 1

10,660.36

32.95 1

411.94 7

215.04 1

9,635.9505/15/2020 05/15/2020

500.0005/15/2020 05/15/2020

168.79

93.66

32.95

51.09

75.22

44.12

134.61

34.61

51.56

20.73

215.04



Forestry Suppliers Inc Transactions1084

Minnowa Construction Inc3388

13-320-000-0000-6341 599-197 T/B Fnl Township Bridge Construction N

13-320-000-0000-6351 599-197 Carimona Fnl Local Cost Participation N

Minnowa Construction Inc Transactions3388

Schmitt/Darrell3879

13-320-000-0000-6466 safety shoes Safety Materails N

Schmitt/Darrell Transactions3879

State Of Mn347

13-320-000-0000-6377 material testing P00011436 Fees And Service Charges N

State Of Mn Transactions347

320 Highway Construction 5 Vendors 6 TransactionsDEPT Total:

330 Equipment Maintenance ShopsDEPT

Culligan Water Conditioning5826

13-330-000-0000-6317 drinking water 588091377873 Building Maintenance N

Culligan Water Conditioning Transactions5826


13-330-000-0000-6576 supplies 82827 Shop Supplies & Tools N








Kaman Industrial Technologies6542

13-330-000-0000-6576 supplies C409861 Shop Supplies & Tools N

Kaman Industrial Technologies Transactions6542

Nuss Truck & Equipment3541

Account/Formula


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-


9:29AM5/7/20

360.92 3

155.69 2

168.39 1

7.73 2

125.95 1

343.60 1

41.72 1

741.50 2

2,605.43

17,791.90

49.56

381.36

70.00

103.34

52.35

168.39

5.59

2.14

125.95

343.60

41.72

656.00

85.50



13-330-000-0000-6575 parts 1192944P Machinery Parts N

13-330-000-0000-6575 parts 1193124P Machinery Parts N

13-330-000-0000-6575 parts CM1193124P Machinery Parts N

Nuss Truck & Equipment Transactions3541

Preston Equipment Company303

13-330-000-0000-6561 additive 01-90445 Gasoline Diesel And Other Fuels N

13-330-000-0000-6576 supplies 01-90445 Shop Supplies & Tools N

Preston Equipment Company Transactions303

Ronco Engineering Sales Co, Inc3989

13-330-000-0000-6575 parts 3204467 Machinery Parts N

Ronco Engineering Sales Co, Inc Transactions3989

Rushford Hardware97

13-330-000-0000-6576 supplies B89980 Shop Supplies & Tools N

13-330-000-0000-6576 supplies E220770 Shop Supplies & Tools N

Rushford Hardware Transactions97

Schilling Supply Company85924

13-330-000-0000-6576 supplies 771158-00 Shop Supplies & Tools N

Schilling Supply Company Transactions85924

Stewartville Auto Center, Inc6350

13-330-000-0000-6575 towing 20041413790 Machinery Parts N

Stewartville Auto Center, Inc Transactions6350

Thompson Motors Of Wykoff Inc361

13-330-000-0000-6575 parts 27-268157 Machinery Parts N

Thompson Motors Of Wykoff Inc Transactions361

Universal Truck Equipment Inc7757



Universal Truck Equipment Inc Transactions7757

330 Equipment Maintenance Shops 11 Vendors 22 TransactionsDEPT Total:

13 County Road & BridgeFund Total: 38 Transactions

Account/Formula


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Sanitation Fund14

Miscellaneous Repairs And Maintenance




9:29AM5/7/20

31.08 2

49.01 1

148.20 1

925.36 1

101.58 1

3.38 1

34.99 1

13.3804/24/2020 04/24/2020

17.7005/01/2020 05/01/2020

49.0104/27/2020 04/27/2020

148.2004/23/2020 04/23/2020

925.3604/18/2020 04/18/2020

101.5804/28/2020 04/28/2020

3.3804/30/2020 04/30/2020

34.9904/22/2020 04/22/2020



390 Resource Recovery CenterDEPT

Cintas Corporation No.26150

14-390-000-0000-6377 Uniforms 4048887516 Fees And Service Charges N

14-390-000-0000-6377 Uniforms 4049408064 Fees And Service Charges N

Cintas Corporation No.2 Transactions6150


14-390-000-0000-6241 HHW Cancellation Ad 108681 Advertising N


Herc-U-Lift6860

14-390-000-0000-6311 Annual Forklift Maintenance W431978 N

Herc-U-Lift Transactions6860

Liberty Tire Recycling LLC2050

14-390-000-0000-6862 Tire Disposal 1804406 Management Of Problem Wastes N

Liberty Tire Recycling LLC Transactions2050


14-390-000-0000-6311 Forklift Battery 625645 N


Preston Equipment Company303

14-390-000-0000-6311 Mower Repair 01-90582 N

Preston Equipment Company Transactions303

S & A Petroleum3206

14-390-000-0000-6561 Forklift LP 94813 Gasoline Diesel And Other Fuels N

S & A Petroleum Transactions3206

Account/Formula


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Sanitation Fund14


9:29AM5/7/20

1,293.60

2,202.79 1

150.00 2

395.00 1

2,747.79

4,041.39

2,202.7904/21/2020 04/21/2020

100.0004/15/2020 04/15/2020

50.0004/15/2020 04/15/2020

395.0004/01/2020 04/24/2020



390 Resource Recovery Center 7 Vendors 8 TransactionsDEPT Total:

391 Score Grant ProgramDEPT

Dynamic Lifecycle Innovations Inc.6333

14-391-000-0000-6861 TV Recycling I-49453 Recycling Operation Expense N

Dynamic Lifecycle Innovations Inc. Transactions6333

OSI Environmental, Inc8757

14-391-000-0000-6861 Used Oil Collection 2084687 Recycling Operation Expense N

14-391-000-0000-6861 Filters 2084733 Recycling Operation Expense N

OSI Environmental, Inc Transactions8757

Southern Minnesota Recycling6351

14-391-000-0000-6861 Appliance Recycling Apr 2020 Recycling Operation Expense N

Southern Minnesota Recycling Transactions6351

391 Score Grant Program 3 Vendors 4 TransactionsDEPT Total:

14 Sanitation FundFund Total: 12 Transactions

Account/Formula


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County Airport Fund23


9:29AM5/7/20

55.04 1

55.04

55.04

52,382.04

55.0404/26/2020 05/25/2020



350 County AirportDEPT

Centurylink85440

23-350-000-0000-6203 Telephone 4/26/20-5/20/20 301269908 Telephone N

Centurylink Transactions85440

350 County Airport 1 Vendors 1 TransactionsDEPT Total:

23 County Airport FundFund Total: 1 Transactions

Final Total: 60 Vendors 93 Transactions

Account/Formula


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9:29AM5/7/20Page 14

Audit List for Board


AMOUNT

30,493.71 1

17,791.90 13

4,041.39 14

55.04 23

52,382.04

NameFundRecap by Fund

County Revenue Fund

County Road & Bridge

Sanitation Fund

County Airport Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

smensink



Account/Formula


1:04PM5/6/20

17,180.94 1

1,920.00 1

31.91 3

175.77 3

100.00 1

1,366.12 1

17,180.94

01/01/2020 12/31/2020

1,920.00

04/01/2020 04/30/2020

29.72

03/24/2020 04/23/20201.31

03/24/2020 04/23/20200.88

03/24/2020 04/23/2020

58.32

04/26/2020 05/25/202046.95

04/26/2020 05/25/202070.50

04/26/2020 05/25/2020

100.00

05/01/2020 05/31/2020

1,366.12

03/19/2020 04/20/2020

60.00

AUDITOR'S VOUCHERS ENTRIESPage 2



Ancom Technical Center, Inc.514201-201-000-0000-6310 Contract Repairs And MaintenanceMaintenance Contract Bill 2020 N

Transactions5142

B&B Olympic Bowl485501-251-000-0000-6379 Board Of PrisonersApril 2020 Board of Prisoners N

Transactions4855

Centurylink321901-251-000-0000-6203 TelephoneJail/Sheriff L Dist #822944125 1490543348 N

01-149-000-0000-6203 TelephoneCourthouse Phone #83259885 1490543549 N

01-149-000-0000-6203 TelephoneFCOB Phone #83398668 1490544114 N

Transactions3219

Centurylink8544001-102-000-0000-6203 Telephone909 Houston St NW #301269931 N

01-203-000-0000-6203 TelephoneSpr Valley Sheriff #301264120 N

01-251-000-0000-6203 TelephoneSheriff Office Phone #40689937 N

Transactions85440

Independent Emergency Services, LLC444101-201-000-0000-6310 Contract Repairs And MaintenanceMay 911 Services 200.0223 Y

Transactions4441

MN Energy Resources Corporation609401-111-000-0000-6255 GasFCOB & Crthse Natural Gas 2952072247 N

Transactions6094

NACVSO516201-125-000-0000-6242 Membership Dues2020 Membership N


Ancom Technical Center, Inc.

B&B Olympic Bowl

Centurylink

Centurylink

Independent Emergency Services, LLC

MN Energy Resources Corporation

smensink



Account/Formula


1:04PM5/6/20

60.00 1

198.00 1

1,056.10 1

5,225.00 1

27,313.84

01/01/2020 12/31/2020

198.00

04/01/2020 04/30/2020

1,056.10

01/01/2020 12/31/2020

5,225.00

04/01/2020 04/30/2020




Transactions5162

RELX Inc.DBA LexisNexis529401-091-000-0000-6451 Reference MaterialsLexisNexis April Subscription 3092604130 N

Transactions5294

Southern MN Tourism Association360401-149-000-0000-6802 Appropriations2020 Appropriation 1120 N

Transactions3604

Winona County684901-103-000-0000-6273 Professional FeesApril 2020 Assessor Duties 05012020 N

Transactions6849

County Revenue Fund1 Fund Total: 10 Vendors 14 Transactions


NACVSO

RELX Inc.DBA LexisNexis

Southern MN Tourism Association

Winona County

smensink



Account/Formula

Local Sales Tax Road Improvements


1:04PM5/6/20

208.59 2

79,278.60 2

65.49 1

3.05 1

313.03 2

203.54 1

138,006.98 1

247.78 1

218,327.06

110.21

98.38

43,158.53

05/08/2020 05/08/202036,120.07

05/08/2020 05/08/2020

65.49

3.05

114.37

198.66

203.54

138,006.98

05/08/2020 05/08/2020

247.78




AcenTek436913-300-000-0000-6203 Telephonetelephone 11560697 N

13-300-000-0000-6203 Telephonetelephone 11561623 N

Transactions4369

Alcon Construction Corp501113-320-000-0000-6344 Sap Municipal Construction605-035 M/C #1 N

13-320-000-0000-6351 Local Cost Participation605-035 Wykoff City #1 N

Transactions5011

Canton City - Hwy dept220813-330-000-0000-6251 Electricityutilities 126799 N

Transactions2208

Centurylink321913-300-000-0000-6203 Telephonetelephone 1490544115 N

Transactions3219

Centurylink8544013-300-000-0000-6203 Telephonetelephone 301264100 N

13-300-000-0000-6203 Telephonetelephone 301269901 N

Transactions85440

City Of Peterson28813-330-000-0000-6251 Electricityutilities 108A N

Transactions288

Minnowa Construction Inc338813-340-000-0000-6614 LOST 88935-104 N

Transactions3388

Spring Valley Public Utilities34313-330-000-0000-6251 Electricityutilities 1124 N

Transactions343

County Road & Bridge13 Fund Total: 8 Vendors 11 Transactions


AcenTek

Alcon Construction Corp

Canton City - Hwy dept

Centurylink

Centurylink

City Of Peterson

Minnowa Construction Inc

Spring Valley Public Utilities

smensink


Sanitation Fund14

Account/Formula


1:04PM5/6/20

140.44 1

7,721.70 3

7,862.14

253,503.04

140.44

04/26/2020 05/25/2020

2,580.20

04/08/2020 04/13/20202,502.50

04/16/2020 04/21/20202,639.00

04/27/2020 04/28/2020




Centurylink8544014-390-000-0000-6203 TelephoneApril Internet/Phone 301270054 N

Transactions85440

Winneshiek County Landfill588214-390-000-0000-6374 Landfill Tipping FeesTipping Fees 23985 N

14-390-000-0000-6374 Landfill Tipping FeesTipping Fees 23999 N

14-390-000-0000-6374 Landfill Tipping FeesTipping Fees 24016 N

Transactions5882

Sanitation Fund14 Fund Total: 2 Vendors 4 Transactions

Final Total: 20 Vendors 29 Transactions


Centurylink

Winneshiek County Landfill

smensink


1:04PM5/6/20 AUDITOR'S VOUCHERS ENTRIESPage 6



AMOUNT

27,313.84 1

218,327.06 13

7,862.14 14

253,503.04

NameFundRecap by Fund

County Revenue Fund

County Road & Bridge

Sanitation Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

REQUEST FOR COUNTY BOARD ACTION

All requests for County Board agenda time must be received in the office of the County Coordinator by 12:00 p.m. (noon) on the Thursday prior to the scheduled meeting.

Agenda Date: 5/12/2020

Amount of time requested (minutes): 10 minutes

Department: Highway and Airport

Requested By: Mr. Gregg

Presented By: Mr. Gregg

State item(s) of business. Please provide relevant material for documentation. Outline in detail any action requested of the County Board.

Highway Department

1. Consider passing a final payment resolution for the Carimona Township Bridge Replacement Project SAP 23-599-197.

Airport Department

1. Consider transferring FAA Year 2020 Fillmore County Airport Entitlements to the City of Blue Earth, MN for the Blue Earth Municipal Airport to be repaid in Year 2021.

Check e-mail for supporting documentation. See attached documents. Bid results will be available on Monday after the bid opening.

R E S O L U T I O N

FILLMORE COUNTY BOARD OF COMMISSIONERS Preston, Minnesota 55965

Date May 12, 2020 Resolution No. 2020-xxx

Motion by Commissioner Second by Commissioner WHEREAS, Minnowa Construction, Inc, has in all things completed SAP 23-599-197, in Carimona Township; and the County Board being fully advised in the premise. NOW THEN BE IT RESOLVED: That we do hereby accept said completed project for and on behalf of the County of Fillmore and authorize final payment as specified. Dated at Preston, Minnesota, this 12th day of May, 2020 Contract Price: $ 199,717.19 Value of Work: $ 194,406.48 Final Payment: $ 10,135.95 ___________________________, Chairman of the Board

VOTING AYE

Commissioners

Prestby Dahl Lentz Hindt Bakke

VOTING NAY Commissioners

Prestby Dahl Lentz Hindt Bakke

STATE OF MINNESOTA COUNTY OF FILLMORE I, Bobbie Hillery, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of Commissioners held on the 12th day of May, 2020. Witness my hand and official seal at Preston, Minnesota the 12th day of May, 2020. SEAL Bobbie Hillery, Administrator/Clerk Fillmore County Board of Commissioners

FAA Form 5100-110

U.S. Department of Transportation Federal Aviation Administration

FAA Form 5100-110, Request for FAA Approval of Agreement for Transfer of Entitlements

Paperwork Reduction Act Burden Statement A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to the Federal Aviation Administration at: 800 Independence Ave. SW, Washington, DC 20591, Attn: Information Collection Clearance Officer, ASP-110.

FAA Form 5100-110 (1/17) SUPERSEDES PREVIOUS EDITION Page 1 of 2

U.S. Department of Transportation OMB CONTROL NUMBER: 2120-0569 Federal Aviation Administration EXPIRATION DATE: 8/31/2019

Request for FAA Approval of Agreement for Transfer of Entitlements

In accordance with 49 USC § 47117(c)(2),

Name of Transferring Sponsor:

hereby waives receipt of the following amount of funds apportioned to it under 49 USC § 47117(c) for the:

Name of Transferring Airport (and LOCID): ( )

for each fiscal year listed below:

Entitlement Type (Passenger, Cargo or

Nonprimary) Fiscal Year Amount

Total N/A

The Federal Aviation Administration has determined that the waived amount will be made available to:

Name of Airport (and LOCID) Receiving Transferred Entitlements: ( )

Name of Receiving Airport’s Sponsor:

a public use airport in the same state or geographical areas as the transferring airport for eligible projects under 49 USC § 47104(a).

The waiver expires on the earlier of (date) or when the availability of apportioned funds lapses under 49 USC § 47117(b).

For the United States of America, Federal Aviation Administration:

Signature:

Name:

Title:

Date:

FAA Form 5100-110 (1/17) SUPERSEDES PREVIOUS EDITION Page 2 of 2

Certification of Transferring Sponsor

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

Executed on this day of ,

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

Certificate of Transferring Sponsor’s Attorney

I, , acting as Attorney for the Sponsor do hereby certify that in my opinion the Sponsor is empowered to enter into the foregoing Agreement under the laws of the state of . Further, I have examined the foregoing Agreement and the actions taken by said Sponsor and Sponsor’s official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said state and 49 USC § 47101, et seq.

Dated at (City, State),

this day of ,

Signature of Sponsor’s Attorney: ________________________________________________________

All requests for County Board agenda must be in the Coordinator’s office No later than noon Thursday prior to the Board date. Items received after this time will not be placed on the Board agenda. All requests should be sent to: [email protected]; [email protected]; and [email protected]


Agenda Date: 5/12/2020 Amount of time requested (minutes):

Dept.: Prepared By:

State item(s) of business with brief analysis. If requesting multiple items, please number each item for clarity. Provide relevant material(s) for documentation. Please note on each item if documentation is needed and attached.

Regular Agenda: Documentation (Yes/No):

1. Review of Proposed Resolution Renewing Snowmobile Club Sponsorship Yes For TriCounty Trailblazers, Mabel Canton Trailbusters, Hiawatha 1 & 2 and Bluff Valley Riders

2. Discussion with possible action regarding Northern Natural Gas Tax Court Refund Yes

Agreement

3. Resolution to establish Absentee Ballot Board for Primary and General Election Yes

4. Update on the Presidential Nomination Primary Reimbursement submission Yes

15 minutes

Auditor/Treasurer’s Office Heidi Jones, Auditor/Treasurer

mailto:[email protected]



MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING APPLICATION

Date

MAY 4, 2020

Trail dministrator Signature

Trail/Area Name /Type of Trail (PRINT or TYPE)

BLUFF VALLEY RTOERS

Trail Administrator (PMNT or TYPE)

KURT REICKS

Address (No. & Street, RFD, Box No., City, State, Zip Code)CLUB PO BOX 433, PRESTON, MN. 55965TRAIL ADMEN PO BOX 531, PRESTON, MN. 55965

GPS Verified Miles of Trail:88.8

Home Phone Number

(507)765-2413CEL (507)251-0500

Work Phone Number

Date of MeetingAttended:

Verified Miles:

Department Use Only

Mileage Rate: Amount: Recommended:

SPONSOR APPROVAL

Unit of Government Telephone Number (Include Area Code):

Authorized Signature of Sponsor Title Date

CERTIFICATION BY DEPARTMENT OF NATURAL RESOURCES

Authorized Signature For DNRArea Trails Supervisor

Authorized Signature For DNR

Date

Date

Regional Parks and Trails Manager

Checklist/Mandatory Attachments:Certification of Trail Closure/4th Benchmark i/^ Proof of Club Non-Profit Status

^ Grooming Logs from the Previous Year \/ Trail Contact Information^Sponsor Resolution V Sign Order (if applicable Form) g«<A> w\\^-^i)Update of Current Trail Alignments -£^o i^^. ^ y-^

V/^ Backup Grooming Plan

Revised 3/19/2010

SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING

Certification of Trail Closure/Application Submission1 th4U1 Benchmark - Due By May 15

Trail Name: BLUFF VALLEY RIDERS TRAIL SYSTEM

Club/Organization Name: BLUFF V LLEY RIDERS INC

Trail Administrator Signature:

th

Date: 05/04/2020

By signing this form, the Sponsor certifies that the above snowmobile trail has been satisfactorily closed asdefined within the Minnesota Snowmobile Trails Assistance Program Manual, an application for the cominggrant round is completed and on file by May 15 and that a backup grooming plan is in place and is on file mthe event the groomer or the operator are not able to maintain the trails.

Is there any reason why the Department of Natural Resources should withhold any part of this payment?YES_ NO XXX

If YES, please elaborate:

Sponsor Name (Local Unit of Government):

Signature: Date

Title:

Amount requested $1,274.28 (Up to 5% of the original contract.)

DEPARTMENT USE ONLYTHIS INVOICE APPROVED FOR PAYMENT BYParks and Trails Area Supervisor-OK TO PAY Date FV Amount

$

SWIFT PO:

VENDOR#:

SERVICE BEGIN DATE:

INVOICE #:

April 1, 20_

RECEIPTS

LINES

SERVICE END DATE:

Vendor Name and Address:

BM4

Revised 7/2012

BLUFF VAL.I-EY RIDERSSNOWMOBILE CLUB

PRESTON-FOU'NTAIN-HAR.MONY-LANESBOROPO BOX 433, PRESTON, M"N. 55975

R.E; BACKUP GROOMER I)LAN

The Bluff Valley Riders Snowmobile Club have an agreement withthe surrounding snowmobile clubs to help maintain our trails incase of an emergency

Kurt ReicksFrail Administrator

Business Filing Details Page 1 of 2

Business Record Details »

Minnesota Business Name

BLUFF VALLEY RIDERS, INC.

Business Type

Nonprofit Corporation (Domestic)

File Number

1Q-778

Filing Date

12/22/1997

Renewal Due Date

12/31/2020

Registered Agent(s)

(Optional) Currently No Agent

MNStatute317A

Home Jurisdiction

Minnesota

Status

Active /In Good Standing

Registered Office AddressPO Bx 72Fountain, MN 55935USA

President

Randall I Barnes

21422 US HWY 52Preston, MN 55965USA

. iling History

Filing History

Select the item(s) you would like to order: Order Selected Copies

Filing Date Filing

12/22/1997 Original Filing - Nonprofit Corporation (Domestic)D

D

12/22/1997 Nonprofit Corporation (Domestic) Business Name(Business Name: BLUFF VALLEY RIDERS, INC.)

12/09/1999 Registered Office and/or Agent - Nonprofit Corporation(Domestic)

Effective Date

https://mblsportal. sos. state. mn. us/Business/SearchDetails?filingGuid=c89e228d-b7d4-e011-a886-001ec94ffe... 5/4/2020

MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOM^G GRANTS

TRAIL CONTACT INFORMATION FORM

The following form must be completed for each grant-in-aid grant. The information provided will beused for the snowmobile trail quad maps and on the official DNR Web site.

1. Trail Name:BLUFF VALLEY TRAIL SYSTEM

2. Trail Map Number (from Quad Map):316

2. Club Name:BLUFF VALLEY RIDERS

3. Unit of Government Sponsor:FILLMORE COUNTY

4. Public Trail Contact Name (please print): 5. Public Trail Contact Phone Number-KURTREICKS (507)765-2413

EMAIL kurtreicks@gmail. com6. 1 approve the use of my name and phone number by the Minnesota Department of Natural Resources asit relates to snowmobile trail information for the above referenced snowmobile trail. I certify that I amthe public contact person for tills trail system. Trail contact information will be included on thesnowmobile trail uadma s and on the official DNR Web site.

Public Trail C' ntact Signature: Date of Signature:05/04/2020

DNR A roval

Authorized Signature: Date of Signature:

Area Trails Unit Supervisor

NA-03614-0""esota

sk}t

Trail Name

^w^ \)^Date

Month

/DayOperator Signature

^4 &AfcA^d c^sb

in-ZOa (2o1 ^-zo ft CW,b

7ZI* ^^. A-

MINNESOTA DEPARTMENT OF NATURAL RESOURCESTRAIL ASSISTANCE PROGRAM

OPERATOR'S GROOMING LOG SHEET

Type ofGroomer County

Time AM/PMStartinf

Ending

^

y^

121BOPÔffN

, 0 ^^36 f^

(I ^. tf^70 t^

TOTALS

TotalGrooming

Hours

/

8^S/59, S

F, i( l^\CÂ.

Year s

ZOfQI /?Q2Allowable

CostsEquipment

$

$

$

$

$

$

$

$

$

$

$

Total MilesGroomed

^. A -"

S-5. I

.

MZjl

.' t

'\

Total

Costs

$

$

$

$

$

$

$

$

$

$

$

$

Remarks: Name of trail or section of trail groomed;additional comments

C^toft^ -

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/hr /hr Total cost this sheet $

$ laaqs siq} }soo [B}OJ, jq/ jq/

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$

$

$

$

$

$

$

$

$

$

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MINNESOTA SNOWMOBD. E TRADE S ASSISTANCE PROGRAM

MAINTENANCE AND GROOMING APPLICATION

Date

05/06/2020

Trail Administrator (PRINT or TH>E) Trail Administrator SiiJeffKlein

TraiVArea Name /Type of Trail (PRINT or TYPE)Hiawatha 1 & 2

Address (No. & Street, RFD, Box No., City, State, Zip Code)6618 Ranch View Lane SE

Eyota, MN. 55934

GPS Verified Miles ofTraU:110.7

Home Phone Number Work Phone Number507-289-5688 507-254-0884

Date of MeetingAttended:

No Meeting due toCovidl9

Verified Miles:Department Use Only

MUeage Rate: Amount; Recommended:

SPONSOR APPROVAL

Unit of Government Telephone Number (Include Area Code):

Authorized Signatoire of Sponsor Title Date

CERTIFICATION BY DEPARTMENT OF NATURAL RESOURCES

Authorized Signature For DNRArea Trails Supervisor



Date

Date

CheckIist/Mandatory Attachments:Certification of Trail ClosuTe/4'11 BenchmarkGrooming Logs from the Previous YearSponsor ResolutionUpdate of Current Trail AlignmentsBackup Grooming Plan

Proof of Club Non-Profit Status

Trail Contact Infonnation

Sign Order (if applicable Fonn)

Revised 3/19/2010

NA^)3614-02

A

Trail Name

MINNESOTA DEPARTMENT OF NATURAL RESOURCESTRAIL ASSISTANCE PROGRAM

OPERATOR'S GROOMING LOG SHEET

^TAo ̂ 5.^^ lype-a°omcr f^^:/DATEMonth/Day

f^/

/^-/^

a-^y

^'^w

f^^

Wf)

fW-

^

i-^

, 5^ Pe?^, ^ Co^-eCounty

6>AOperator Signature

^/s-

.. 5^,^

-^

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^v.

!

TuneAM/PMStartingEnding

. ooy^kyy ^^ff /**7

cy /<^

67o/^.'00 ^

/^^7^^ /'^04 -

TotalGrooming

Hours

y-^///3^

AllowableCosts

Equipment

$

$

$

$

^ /b'?^ $5'V)^^""^ /y//Ay ^7<w/^^^0/^\

.. ^ ^'OOf^^l

y^'i\^,^btf/"

.tf& t^l

4^-^f<x>/^ / 3'5'

7-^////

/Q

TOTALS /6?'$/hr

TotalMiles

Groomed

3c?

^

6Yo

^

^

y^<^2-

<yi-

r

^

TotalCost

-e^(< ^/.̂ t!3/~^

Year

ô/f~ Z02

/hr

marks:. Name of trau or section of trail groomed;additional comments

f5b^/^ TC, c^ , ^ ^

<-<. ^ £y^&--z ^^'^^

/^'/<fl^ <?/,' . . ^ '< <^/& ,5^ /s»' ^ /JC> <^/"'pvfee,, ^ "yo vc^^/^. ^ ^c^ Tc. e^^re' c^7 ^y

0 ^ "

o?-/-/'y 7^ fi'/^f/^ C c> £. /-i ̂ 7^,^^s^^ 7^^^ Tv/^, ^ S^-/ttCî^y/ o^ r<-

lôy'^y _ ^P'Fo/ '»//>»- 'Tf.f 7<k> ̂ /"/^. 01-^ Cf't-i ̂e.

re s. ^ ?»^ 7b £~v- 7" T^ A»k^/-'"/^^. - 7^> ̂ <, 7^ 71. ^/^ / ^ 7^' ^^-. ^ /^3 ̂ b^-^-'S^^^ <La^>/JuVf/ Cft^h ., 0 '

/Jc-C^ /& /£)0 ̂ -WPo^f o e> i, 7^ / , _^ /^"* e_<^

TV ̂ 7° C^//'^^/&~/r?ov^. -'

fOovof" 7sc' C4^ .' £. / (^^,/^.

7^ Tb 5rê^^ 7~^ l^yoT^ To poy^^^'l.. ^'.y ' ^ a '^^

^./^..^T^^^ -^ c^,^.^^/Total cost this sheet $

Hiawatha SnoSeekers Backup Grooming Plan

Equipment owned:

1). 2018 Case IH 155 Puma Tractor

2). 2014 John Deere 6150R Tractor

3). 2018 Sno-Plane Drag

4). 2014 Sno-Plane Drag

Hiawatha SnoSeekers owns two groomers with drags

JeffKleinTrail Coordinator

6618 Ranch View Lane SEEyota, MN. 55934S07-289-5688 Home and Fax507-254-0884 Mobilejeffkleinconstruction@yahoo. com

Business Filing Details5/7/20, 8:25 AM

Business Record Details»

Minnesota Business Name

HIAWATHA SNO-SEEKERS

Business Type

Nonprofit Corporation (Domestic)

File NumberX-1170

Filing Date11/15/1984

Renewal Due Date12/31/2020

Number of SharesNONE

President

Jeffrey Jay Klein6618 Ranch View Lane SE

Eyota, MN 55934USA

MNStatute317A

Home JurisdictionMinnesota

Status

Active / In Good Standing

Registered Office Address850130th StrSEEyota, MN 55934USA

Registered Agent(s)(Optional) Currently No Agent

Filing History

Filing History

Select the item(s) you would like to order: Order Selected Copies

Filing Date Filing Effective Date

11/15/1984

11/15/1984

Original Filing- Nonprofit Corporation (Domestic)

Nonprofit Corporation (Domestic) Business Name

https://mblsportal. sos. state. mn. us/Buslness/SearchDeta, ls?filinsGuid=25f44d52-b8d4-e011-a886-001ec94ffe7fPage 1 of 2

Legend^ Trail Change

-- Highlighted SnowmoMe FY21 ^lldation

^«- OIA Maintained Trail

S^S State Maintained Trail

Club Maintaalned Trail

' Minnesota State Trails (MS 85.015)Minnesota State Traite (MS 84. 029)PLS Section Une

FY21 Snowmobile Trail Review forTrail Number 132, Hiawatha I & II TrailsSnowmobile Trail

Stud Restrictions: NONE

Scale: use the pink PLS Section' lines,each square is roughly 1 mile by 1 mile.

N

Map Prepared by: Minnesot.Date: 3/26C020Project: Snowmobile2021valDate Saved; 3/26/2020 2:32:

K>

213

GRANT-EN-AD) PROGRAMS TRAIL SIGN ORDER FORMGrant organizations are responsible for obtaining all signs for the trails they operate. A limited number of signs are availablefrom the DNR. All others must be obtained from other sources. The following form is designed to assist grant organizations inrequesting signs from the DNR.

Date:

3/10/2020

SIGN NUMBERNRM 8.2.20NRM 8. 2.20NRM 8.2.25ANRM 8.2. 25ANRM 8.2.25BNRM 8.2. 25BNRM 8.2.25CNRM 8. 2.25CNRM8.3.2NRM8.3.2NRM8.3.2DNRM 8.4. 1ANRM8.4. 1ANRM 8.4.2NRM 8.4.2NRM 8.4.3NRM 8.4.3NRM8.4.37ANRM8. 4. 37BNRM8.4.37CNRM 8.4.4NRM 8.4.4NRM 8.4. 4BNRM 8.4.4CNRM 8.4.4DNRM 8.4.4ENRM 8.4.5 ANRM 8.4.5 ANRM 8. 4. 5 BNRM 8.4.5 BNRM 8.4.5 CNRM 8.4.5 CNRM 8.4.7ANRM 8.4.7ANRM 8.4.8 PlainNRM 8.4.8 PlainNRM 8.4.8ANRM 8.4.8A

Trail/Club Name:

132/HiawathaSnoSeekers

MATERIAL/THICKNESSAluminum / .063"

Pol ,.075"Aluminum / .063"

Pol ,. 075"Aluminum / .063"



Pol ,.075"Decal

Aluminum / . 063"



Pol ,.075"Aluminum / . 063"

Aluminum / .063"

Aluminum / . 063"

Aluminum / .063"

Pol ,.075"Decal

Decal

Decal

Decal

Aluminum / .063"






Pol ,. 055"

Contact Information:

Jeff Klein [email protected]

DESCRIPTIONSta on Trail

Sta on Trail

Recreation Use Si n Blank






Wamin Blazer

Warnin Blazer

THIN ICESto 12"X12"Sto 12"X12"Sto Ahead 12"X12"Sto Ahead 12"X12"YieldYieldTwo-Wa Snowmobile Trail

Two-Wa Snowmobile Trail

Two-Wa Snowmobile Trail

Do Not Enter

Do Not Enter

Decaf-"One Wa "

Decal - "Road Closed"

Decal - "Trail Closed"

Decal-'Brid e Out"

Caution

Caution

Caution Stee Hill

Caution Stee HillCaution Brid e Ahead

Caution Brid e Ahead

Reassurin Blazer Oran e




Trail Directional-intersection

Trail Directional-intersection

TOTAL #ofSi ns

Brown 8"X8"Brown 8"X8"

Brown 12"X12"

Brown 12"X12"Brown 18"X12"Brown 18"X12"

DAY & NIGHTBEGINEND

25

50

5"X7"

5"X7"9"X12" No9"X12" No

ORANGEORANGE

Directional

Directional

Markin

Markin

250

250

Revised 3/25/2016 Page 1 of 2

May. 6, 2020^0:07AM No, 1162 P, 3

NlmssoTA SNpwauQ^LE TRAILS ASSKTANCE PROGRAM

Dac&

co!^ ^ S" ZoZ^^

Trail Admuistrator ignature

/

.

/...

TnriVAreaN J^peofT^PlyNTorTypE)e^c^Tû ^fi-fLB ^

Trail Administrator (PJUNT or TYPE)Q>& ^.OLA^

^°'^ l'6mv:-ww°'w HM»- --3^ ism ̂ t p^^, x- sî.

CTSVerifirf Mues ofTndi: *'-'"--. ̂ " "^ ." 5-63-7^5^, f 513^2 ̂ q^-DateofBfeetiiÂtteaded:

C.H^laoS-A

' . ..^

.'. ".! , . ' .'";/.. , ,.

'. " . . I'''A'.". '...^y f.. .

.& . ,' '"

!;;..; ^'. ;"iA^;^<, -...

SPONSOR APPROVALUnit ofGovenuaeQt

ate

,:^,.. '.<x-.f. -.-

."*»....

..-s.. ^s. ^-

!OT Title

""^TONBYDB.AimwioPNATD&U. IBiOTOCK

Au&orized Signature For DNR

Area Trails Supervisor

Regional Paries and Ttails Maaager

ChecldistflMaadatoiy Attachments:/4dli

- G»ooiiungLogs fiom th^^'%i~. Sponsor Resolution

. Update of Cuneat Tiai] AUfinments. Backup Grooming Plan

Date

Date .

Date

iark . Proof of Club Non-profit Status, Tail Contact Infbnnation

. Sign Order (if applicable Fonn) ,

RevtecO/iaaoiO

May, 6. 2020 10:06AM ^, 1162 P, 2

SNOWMOBDLE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING

Certification ofTrafl CIosure/AppKcation SubmissionTrail Name:

Club/Organization Name:

Tâil Adimmstrator Signature:

^%.T^&eJ^°Lcwtifies ̂t<he.abovc »TobUe_<iail has b^n satisfactorily dosed as

4& Benchmark - Due By May 15dl£^ c^f^rv^ AiLg^r& -/~ /c

^^T6fO -%^/L<?l/S7^/t^

Date: S'-S'-Z. Q^^

Is Acre anyYES_ ^n^hy Ae Department of Natural Resources should withhold any part of this payment?If YES, please elaborate:

Sponsor Name (Local Unit of Government): ft^^^^ C»^^T

si8natule: DateTide:

Amount requested S '7^'S'

msiNVOICEÔVEDTORPÊN^: USEONthrte ud TUtt A»u fitaptwiwr-OKTd PAY

(Up to 5% of the origlaal contract.)

Date'Amoml

SWBTfO:I

VBNDWlfc

SBlvICEBE<aNnATE:AprBX, 20_

DWOIOBft

RBCBUTd

UN>»

SERVICE END DATC:

Vtad, rNuu. ndAM»t»K

M4

Revised 7/2012

May. 6, 2020 10;07AM No. 1162 P, 5

Business Record Details»

Minnesota Business NameMABEL-CANTON TRAILBUSTERS, INC.

Business T^pe,Nonprofit Corporation (Domestic)

FileNunnber

K-510

Filing Date12/06/1972

Renewal Due Date

12/31^021

Number of SharesNONE

PresidentChadLoppnow6Q2ENewburgMabel, MN 55954USA

Filing History

Filing History

MN Statute

317A

Home JurisdictionMinnesota

Status

Active/In Good Standing

Registered Office AddressRoute 1Mabel, MN 55954USA

Re^steredAgentfs)(Optional) Currently No A

Select the itemts) you would like to w<Sw. o»der Selected C9p\es

D Filing Date Rling

a 12/06/1972 Original Filing-Nonprofit Corporation(Domestic)

Effective Date

Td Wy6£: 60 0S0Z £T . -.ey / 998S £6f ̂ .03 T : -ON 3NOHd E)NIlNn033U ONUTIOH ;

-04-May. 6. 2020. 10.-07AM NoJ162 P. 7+1218927448

CERTIFICATE OF LIABILITY INSURANCEIWABEL.1 OP ID: HC

MiEwvocmm04/13/20M

d, 21B427-M81

R^SaÂê^R%^BiN^S'ilw?ScSSH<£DS"'TC A CONTOACT Beni'EEN7H~E''ssu"^ "'su'it'am/Airm^rT

^K^SSS^ym !^^^^S^^SK^^^RROBUCER

'.State [nsuranca BethRoettetB#400TO7eOP.S°S^1S? 218^27-3712AiUun, fim SS431

Security SteteAgancy Ô^COVBÊ ^.

UICT "^. C?"t"" tlbuste^lnc -^. ^. Underwriters at LI s. London3804188th Ave ---'-.- .;Dworah, IA 52101-7453 .BUMRC :

.BinUBtB;

E:

CWBÎBES_»-. -... --..--. CERTIRCATENUMBERs REVISION NUMBEfl:

-.. weoFINKnw'" ÔUCVNIMBH UimgA " coniiERcuu.eeNBUtUtBun'

eACHOCCUSRBfCECWlMfrMWE LKJ OCCUR K0221B 11/01^019 11/01/2020 "

M6DEXI>(*w<n*l»BtBNl)

°mS^STTS: =:='^ÛCYLJSIS LJUC PROOUOT. COt».W*60OTOEK:

AtfTOllOBILE LUBIUTV

wrwjro

ffliSwreoHfflEDAUTOS

uMBftauiUw

BOBS UAB

SCHEBUfceB

OCCUR

cuuswoeoeo wreNnoN

AN>eWtWEIt»UaULhY

^^^ss^&cu^B^SBSS^S^^,^

B W/A

BOUI.Y NJUnV (Pcfpanan)

WfOVf tUWW (Pef «ailrt)

EACH OCCURRENCE

AGGREGATE

SAWIEE.LEACH*CCK>ENT

E.L DISEASE. EABllP

E.L. DigEASe-POUCrUWT

1000,100,

ExcludeI.OOttSftWfls.wow

mC^<»IOP<>P^TOlls,LmTWIU/V^LK<*COIiBmA d<Blh^ta«^Srt^^nivb. ^^<lf«»n«pml«nWir^

,Pgllcy(K>894e689 includas:

.01 Tbcker Gromner $1i|5,o66

CERTIFICATE HOLBER

Wnnssota Dapt efNatumlResourcBsCantral Region Bwainesa Offica1200WternCTRdStPaul, MN5S106

CANCELLATIOM

S'10UL?-^WOF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WIU- BE DELIVERED (id

iJONS.

AUTHORIZED REPRESBITATOE

ACORD26(2014n»1)® 1988.2014 ACORD CORPORATION. All rights roaened.

The ACORO nanw and logn an ngiBtnrBd maita ofACORD

MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING APPLICATION

TraiI/A^a Name/Type of Trail PRINT or TYPE) Date7/:i ^ ^'-^5'-^^^ 0

Trail Administrator RINT or TYPE) Trail Administrator Signature

Address (No. & Street, RTD, Box No., City, State, Zip Code) me Phone Number Work Phone Number, "-^~,

//0-7/ ff0^ ^ ^^^j)^//ti/(/<^^7-^ -^37-y^-^7^ ^o^-7^^M0

GPS Verified Miles of Trail: ^ 7 , ^ DateoflVIeetingAttended:

Verified IVIiles: Mileage Rate:

Department Use Only

Amount: Recommended:

SPONSOR APPROVAL

Unit of Government

i///tf^ L^^

Authorized Signature of Sponsor Title

Telephone Number (Include Area Code):

Date

CERTIFICATION BY DEPARTMENT OF NATURAL RESOURCESAuthorized Signature For DNR

Area Trails Supervisor



Date

Date

Checklist/Mandatory Attachments:Certification of Trail Closure/4th Benchmark

irooming Logs from the Previous YearSponsor ResolutionUpdate of Current Trail Alignments

Proof of Club Non-Profit Status

Frail Contact Information

Sign Order (if applicable Form)

Plan

Revised 3/19/2010

MmNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING GRANTS

TRAIL CONTACT INFORMATION FORM

The following form must be completed for each grant-in-aid grant. The information provided will beused for the snowmobile trail quad maps and on the official DNR Web site.

1. Trail Name:

F{' LW^ /^?/.2. Trail Map Num r (from Quad Map):

,3)4. Public Trail Contact Name (please print):

^)^ /^-^/

/^T^^

2. Club Name:

7r' ̂ ^//- 7r^ i^M-^^^f3. Unit of Govern nt Sponsor:

r/ /^/^^ ^5. Public Trail Contact Phone Number:

^7-'/-?/- 8-75^6. 1 approve the use of my name and phone number by the Minnesota Department of Natural Resources asit relates to snowmobile trail information for the above referenced snowmobile trail. I certify that I amthe public contact person for this trail system. Trail contact information will be included on thesnowmobile trail uad ma s and on the official DNR Web site.

Public Trail Contact Signature: Date of Signature:

^-^-^^(9

DNRA roval

Authorized Signature: Date of Signature:

Area Trails Unit Supervisor

Confirmation Hom? | Security Profils | ISQQ^,

e-Postcard Profile Select BIN Organization Detail i Contact information Confirmation

Your Form 990-N(e-Postcard) has been submitted to the IRS

. Organization Name: TRI-COUNTY TRA1LBLAZERS

. EIN:411749328

. Tax Year: 2019

. Tax Year Start Date: 01 -01.2019

. Tax Year End Date: 12-31 -2019

. Submission ID: 10065520200563522828

. Filing Status Date: 02-25-2020

. Filing Status: Accepted

990 N SU StONS

SNOWMOBILE TRAILS ASSISTANCE PROGRAMMAINTENANCE AND GROOMING

Certification of Trail Closure/Application Submission4thBenchma - ue By May 15th

Trail Name: ' ^ ^ ^

Club/Organization Name: 7"^

Trail Administrator Signahire:

r

-^^

es"^^'

^ 7 ^^-

Date: ^-^'-^O^fff

By signing this form the Sponso certifies that the above snowmobile trail has been satisfactorily closed asdefined within the Minnesota Snowmobile Trails Assistance Program Manual, an application for the cominggrant round is completed and on file by May 15th and that a backup grooming plan is* in place and is on file hthe event the groomer or the operator are not able to maintain the trails.

Is_there any reason why the Department of Natural Resources should withhold any part of this payment?YES NO >>< ----. ̂ ----^-,^-^.

If YES, please elaborate:

Sponsor Name (Local Unit of Government): ^7 ^

Signature:

Title:

m

y^

Date

Amount requested $ /0S . ^3- (Up to 5% of the original contract.)

DEPARTMENT USE ONLYTHIS INVOICE APPROVED FOR PAYMENT BY.Parks and Trails Area Supervisor-OK TO PAY Date FY Amount

SWIFT PO:

VENDORS:

SERVICE BEGm DATE: ̂ oril 1. 20

INVOICE #:

BM4

RECE T#

LINE #

SERVICE END DATE:

Vendor Name and Address:

Revised 7/2012

MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAM

OPERATOR'S GROOMn^G LOG SHEET

Trail Name

Date (Month/Day)

^- ?-^<*w- --'

^

^ --/ ^

^-^0^-^0^0

-^-

4 Type of Groo ii<.^^ y ^

Time (AM/PM)Operator Signature

Start Ending

^ ^^ y/-y.'

ef>^ ^

^t^ ^ ^ /^^c/ - 3^^ r' ^' ^ '^?c rc . X7 ,^

e ^ c S.'^ J^;

TOTALS

Total Grooming

Hours

? /hrV /hr

^^/hr

/hr

St S^/?/b,

/hr

/hr

/hr

/hr

/hr

/hr

/hr

/hr

/hr

/hr

/hr

f^cte^-

Total Miles

Groomed

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

/mi

Sponsor

/~ ^^^ Cc. ô <!-^0^0

Remarks: name of trail or section of trail groomed; additional comments

^ 7^ /^^

^~ ^^

Le^v^r ô^r

-^ f^-^ ^

f-a <" <^£)^q^-^

^ ^>^ê^

) r/^^

^^^yi/ Y£> ^fr^/ y^-^?A/^ ^<^ ^fe? ^ /^ ^

A^ ^-ff ^sy-A<3/

Revised 11/27/2007

77.' C^r^Yy T't^{^^^^)ci^t^ (s>ro^^10r- /^/c/-7

~^£- 7^; ̂ ^/^ 7^,/^/^^ /^ </,yee^^ ^. ^ ^ ^-^y^-^,^r b^c^uf ^^^^ ^^ ^^^^ ^^C^hf70+ ^ ^

^°,^^''^4^^ ^^r^ ^^i^'^^^;

R E S O L U T I O N


Date May 12, 2020 Resolution No. 2020-XXX

Motion by Commissioner Second by Commissioner WHEREAS, the local unit of government desires to establish a public trail in furtherance of its public recreation program, and

WHEREAS, the club agrees to act as an independent contractor to help and assist the local unit of government to acquire, construct, and maintain said trail, and is registered as a nonprofit corporation, and WHEREAS, the State of Minnesota offers financial and technical assistance to the local unit of government for the construction of an approved trail. NOW THEREFORE BE IT RESOLVED THAT Fillmore County shall enter into agreement with the State of Minnesota, Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance for the following snowmobile trails: Bluff Valley Riders, Mabel-Canton Trail Busters, Hiawatha I & II and Tri-County Trailblazers for the 2020-2021 snowmobile season.

VOTING AYE Commissioners

Prestby

Dahl Lentz Hindt Bakke

VOTING NAY Prestby

Dahl Lentz Hindt Bakke Commissioners

STATE OF MINNESOTA COUNTY OF FILLMORE I, Bobbie Vickerman, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of Commissioners held on the 12th day of May, 2020. Witness my hand and official seal at Preston, Minnesota the 12th day of May, 2020. SEAL Bobbie Vickerman, Administrator/Clerk Fillmore County Board of Commissioners

NORTHERN NATURAL GAS REFUNDW116 PAYABLE/2017 PAYABLECounty Type State ID pared No.

Fillmore pp 0381325 18.0000.004Fillmore pp 0380180 P01.0000.001Fillmore PP 0380183 P05. 0000. 001Fillmore pp 0380173 P08. 0000. 001Fillmore pp 03S0174 P08. 0000. 002Fillmore pp 0380188 P09.0000.001Fillmora pp 0380170 P13. 0000. 001Fillmore PP 0380171 P13. 0000. 002Fillmore PP 0380178 P14.0000.001Fillmore pp 0380176 P18. 0000. 001Fillmore pp 0380175 P18.0000.002Fillmore Pp 0380181 P20.0000.001Fillmore Pp 0380182 P20.0000.002Fillmore pp 0380177 P25.0000.001Fillmore pp 0380179 P31.0000.001Fillmore pp 0381219 P31.0000.005Fillmore PP 0380184 P35.0000.002Fillmore PP 0380185 P37.0000.003Fillmore pp 0380186 P37.0000.004Fillmore pp 0380187 P37.0000.005Flllmore RE 0380806 R01.0223.010Fillmore RE 0380807 R06.0713.010Fillmore RE 0380801 R09.0003.020Fillmore RE 0380805 R14.0Q90.010Fillmore RE 0380802 R18.0092.010Fillmore RE 0380803 R18.0236.010Fillmore RE 0380804 R25.0026.010Fillmore RE 0380808 R35.0285.030

Pymt Racelvad(GL Date)

2<M»E11m«todRdiind

1,157.672,451.43

95.051, 083. 73

16.00518.52

1,311.49285.97653.32868.00

1,898.95770.52

2.050.131,846.45

21,016.61860.58

1,432.53434.33

1, 595. 952, 143.042, 825. 05

252. 71166.91172. 68584.30817.68366.88

47,676.47

»18 tillmatod

mt thru Apr

183. 44

388.4715.05

171. 74

2. 53

82. 17

207.8045.31

103.53137.55300.91122.08324.85292. 57

3, 330.28136.37227.0068.82

252.89339.58447.65

40.0526.4527. 37

92.58129.5758. 1S

7,554.78

WliAditPymtOR »1i Add nt ONAcbulRifand Actual I iwt

«*Mlmi Itocdv- 2015 Paid In full

1,773.574, 106.27

153.581,684.43

24.52854.98

2, 153. 19466.72

1, 063. 87

1,444.983, 191.161,281.853,420.213,088.09

717. 12

1,363.462, 386.91

684.672,492.973, 219. 504, 465. 09

394.91264.73278.66199.55

1,321.29563.90

-.,0 .03210.01486. 1 S

18. 20

199.432.90

101.22254.9355.27

125.96171.08377.83151.78404.95365.63

84. 91

161.44282.6081.06

295. 16381. 18

528.6746.7631.3433.0023.63

156.4566.78

TOTAL DUE

37,916.28 CarroltonTw3,324.697,432.35

281.883, 139.33

45.961,556.883.927.41

853.271,946.682, 621.615, 768.852, 326.236.200. 155,592.74

25, 148. 92 Jordan Twp2, 521. 844,329.041,268.894,636.986,083.308, 266. 46

734.43489.43511.72900.06

2.424.S91,055.70

76.962.41 9,112.38

Total Tax RefundInterest

GRAND TOTAL

124,638.8816,667. 16

141,306.04

AGREEMENT TO OFFSET AD VALOREM TAX

This Agreement To Offset Ad Valorem Tax (this "A eement") is entered into as ofMay_, 2020, by and between Northern Natural Gas Company ("Northern") and FillmoreCounty, State of Minnesota, acting through its County Board ("County"). Northern and Countyare referred to herein individually, as a "Party" and collectively, as the "Parties."

Recitals

WHEREAS, Northern successfully litigated its Minnesota ad valorem tax liability for taxyears 2015 and 2016 giving rise to an ad valorem refund from County.

WHEREAS, the Parties desire to resolve the ad valorem refund, including interest, byoffsetting the ad valorem tax due from Northern for tax year 2019 against the refimd owed toNorthern by County for the 2015 and 2016 tax years.

1.

2.

3.

NOW, THEREFORE, the Parties mutually agree as follows, intending to be legally bound:

Northern and County agree to offset the ad valorem tax refund due from County toNorthern as a result of the 2015-16 tax year litigation by reducing the 2019 tax year (to bepaid in 2020) ad valorem tax liability of Northern.The amount of the offset shall be equal to $141,306, comprised of $124,639 of principaland $16,667 of interest for the period beginning May 15, 2016 (for tax year 2015) andMay 15, 2017 (for tax year 2016) through April 30, 2020.Northern and the County agree that, in lieu of a cash refund of ad valorem tax paid byCounty to Northern, Northern shall reduce its 2020 ad valorem taxes payable (for taxyear 2019) by $141, 306.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the datefirst written above.

Northern:

Northern Natural Gas CompanyCountyFiUmore County

By:Joseph M. LilloVice President, Finance

By:Printed:Title:

Northern Natural Gas

2015 Assessment Yea (Taxes Payable 2016)

DORProperty ID countYNar"e Gty/TownName Parcel ID

Revision to Exhibit A, 8/28/2019 Apportionment Records

Property TypeDescription

On'ginal RevisedCost Appt. Value

038 0799038 0163

038 0164

038 |0166

038 0167038 0169

038 0798

038 0798038 0800

038 0800

038 0168038 0180

038 0183

038 0173

038 0174038 0188

038 0806

038 0806038 0170

038 0171

038 0178

038 0176038 0175

038 0181038 0182

038 0177038 0179038 0184

038 0185

038 0186

038 0187038 1219

038 1219

038 0807038 0807

038 0801

038 0801038 0805

038 0805038 0802038 0802

038 0803038 0803

038 0804

038 0804038 0808

038 0808

038 0813038 0813038 0814

038 0814

FARIBAULT

'FARIBAULT

IFARIBAULTFARIBAULTFARIBAULT

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'FARIBAULT

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FARIBAULTFILLMORE

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FILLMOREFILLMOREFILLMORE

FILLMOREFILLMORE

FILLMORE. FILLMORE

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FREEBORNFREEBORN

FREEBORN

FREEBORN

TWP VERONATWP VERONATWP VERONA

TWPWINNEBAGO

TWP WINNEBAGOTWP WINNEBAGO

TWP BLUE EARTHTWP BLUE EARTHCITY WELLS

CITY WELLSarr WELLSTWP NEWBURGCITY RUSHFORD

TWP CANTON

TWP CANTONCITY CANTON

TWP NEWBURG

TWPNEWBURG

TWPARENDAHLTWP ARENDAHL

TWP HARMONYTWP CARROLTON

TWP CARROLTON

TWP PILOT MOUND

TWP PILOT MOUNDTWP CHATFIELD

TWP JORDANTWP SPRING VALLEYTWPSUMNER

TWP SUMMERTWPSUMNER

TWP JORDAN

TWP JORDAN

CITY RUSHFORDCITY RUSHFORD

CITY CANTON

CITY CANTON

TWP HARMONY

TWP HARMONY

TWP CARROLTON

TWP CARROLTON

TWP CARROLTON

TWP CARROLTONTWP CHATFIELD

TWP CHATFIELDTWP SPRING VALLEYTWP SPRING VALLEY

TWP NUNDA

TWP NUNDA

TWP HAYWARD

TWP HAYWARD

18. 003. 1000

18.992.0010

18. 992. 0020

20. 992. 0010

20.992.002020. 992. 0030

21. 007. 0210

21.007.021030.009.0410

30.009. 0410

30. 992. 0010

01.0000.001

05. 0000. 001

08. 0000. 001

08.0000.002

09. 0000. 001

Structure, Owned Land

iTrans Pipeline

[Trans PipelineTrans PipelineTrans PipelineTrans Pipeline

; Other MachineryStructure Owned Land

I Other MachineryStructure, Owned Land

. Trans Pipeline

Trans Pipeline ̂ /swTrans Pipeline L(t-|j ^Trans Pipeline S\^JTrans Pipeline 35^ ̂ cDTrans Pipeline 'jôo

^?l'0223'oloLôtl1erMachinery'W<ioÔR01. 0223. 010^^y [ Structure, Owned Land' '

. Trans Pipeline j3^, ^yTrans Pipeline Jilt oc'&Trans Pipeline ̂ 7cs>Trans Pipeline (^^TransPipeline^t/, ^00Trans Pipeline 1-^, ^{VTrans Pipeline 3153-706Trans Pipeline LI^" -506Trans Pipeline t-(^^3i50Trans Pipeline ô3, ^0<?Trans Pipeline 3)^ ( ctfTrans Pipeline J[^, 70?Trans Pipeline

. 0000-005) ̂ t< Other Machinery L|'^yf(,. 0000.005/<=^ Structure, Leased Land

13. 0000. 001

13. 0000. 002

14.0000.001

18.0000.001

18. 0000. 002

20. 0000. 00120. 0000. 002

25. 0000. 001

31. 0000. 00135. 0000. 002

37. 0000. 003

37.0000.00437.0000.005

P31. 0000. 00t

P31.0000.005/-i^" Structure, Leased 1'a^d 'R06. 0713.010^^^ Other Machinery <-|iR06. 0713. 010Jy : Structure, Owned LandR09.0003.020^^j<* Other Machinery ̂ 3o0R09.0003.020-'" ! Structure, Owned LandR14.0090.010^^'0ther Machinery i\[ ôR14. 0090. 010 / " Structure, Owned LandR18.0092.010^^(ft?- Other Machinery 455<^>R18. 0p9 2. 010/' Structure, Owned Land

R18. 0236.010^^B/ Other Machinery !3ô0R18. 0236.010^" Structure, Owned LandR25. 0026. 010^^(A Other Machinery 1937«?R25. 0026. 010'" Structure, Owned LandR35. 0285.030^^ Other Machinery ̂ ; 300R35.0285.030-'"' Structure, Owned Land041110010 Other Machinery041110010 Structure, Leased Land070080020 Other Machinery070080020 Structure, Owned Land

3,665387, 896

246,90164, 746

283, 97129, 411

35,6613,683

94,4375, 5554,877

474,004792, 194

39,015428,176

3, 859

878,0371, 103

248,222497,309121,096271, 826

401,838730,541364, 342

816,356798,205363,960561,927180,141616, 656

', 615,092773, 609569,419157,27461,719

45768,2244,229

79, 095

849

238,5921,522

324,8831,508

154,3691,844

23,47827, 558

30,490804

1,677177,501112,98229, 628

129,94513,45816, 318

1,685

43,2142, 542

2,232216,904362,508

17, 853

195,9331,766

401, 790

505113,586227,569

55, 414

124,388183, 881

334,296166,723373, 565365,259166,548257, 13882, 433

282,1823, 484, 666

354,003260,566

71, 969

28,243209

31,2191,935

36,194389

109, 180

696148, 666

690

70,639844

10, 744

12,61113,952

368

Revised

Equalized,Rounded

Value1, 300

177,500113,00029,600

129,90013,50016, 300

1,30043,200

2.0002, 200

216,900 "362,500-'

17,900-^195, 900 ^

1,800^401, 800

500

113,600,'227,600 -.

55,400/-

124, 400 .-

183,900 /.334, 300 -.166, 700-'

373,600 -365,300 -»166,500-'257, 100 ^

82,400 -^282, 200 ^

3,484,700,'354, 000260, 600 ^

72,00028, 200^

20031,200-'

1, 900

36, 200^

400109,200^

700148,700 ^

700

70, 600

80010, 700

12,60014,000

400

Page 8 of 29

Northern Natural Gas2016 Assessment Yea (Taxes Payable 2017)

Exhibit B Apportionment Records

DORProperty ID cou"tYName

038 1242

038 11242

038 0156

038 0157

038 0158

038 0159

038 0795

038 0795

038 0796038 0796

038 0797038 0797

038 1171038 0160038 0161

038 0162038 0163

038 0164

,038 0166

038 0167

038 0168

038 0169

038 0798

038 0798

038 0799038 0799038 0800

038 0800

038 0170038 0171

038 0173

038 0174038 0175

038 0176

038 0177038 0178

038 0179038 0180

038 0181038 0182

038 0183

038 0184

038 0185

038 0186

038 0187

038 0188

038 0801038 0801

038 0802038 0802

DODGE. DODGE

'DOUGLAS

DOUGLAS

(DOUGLASDOUGLAS

'DOUGLAS

DOUGLAS

'DOUGLASDOUGLAS

[DOUGLASDOUGLAS

. DOUGLASIFARIBAULTiFARIBAULTiFARIBAULT

'FARIBAULT'FARIBAULT

FARIBAULT

FARIBAULT

FARIBAULT

FARIBAULT

FARIBAULT

FARIBAULT

FARIBAULTFARIBAULT

FARIBAULT

1FARIBAULT

:FILLMORE .

FILLMORE, FILLMORE

FILLMORE

FILLMOREFILLMORE

FILLMOREFILLMOREFILLMOREFILLMOREFILLMORE

FILLMORE .FILLMORE .

FILLMORE .

FILLMORE .FILLMORE -

FILLMORE .

FILLMORE .FILLMOREFILLMORE .

. FILLMORE

FILLMORE .

Gty/Town Name

TWP MANTORVILLE

TWP MANTORVILLETWP ALEXANDRIATWP HUDSON

TWP OSAKIS

TWP OSAKISTWP ALEXANDRIATWP ALEXANDRIATWPOSAKIS

TWP OSAKISTWPOSAKISTWPOSAKIS

TWP ALEXANDRIATWP BLUE EARTHTWP CLARK

TWPJODAVIESSTWP VERONATWP VERONA

TWP WINNEBAGO

TWP WINNEBAGO

CITY WELLS

TWP WINNEBAGO

TWP BLUE EARTHTWP BLUE EARTH

TWP VERONATWP VERONACIT/ WELLSarr WELLS

TWP ARENDAHL

TWP ARENDAHLTWP CANTON

TWP CANTON

TWP CARROLTON

TWP CARROLTON

TWP CHATFIELD

TWP HARMONYTWP JORDANTWP NEWBURG

TWP PILOT MOUNDTWP PILOT MOUNDCITY RUSHFORD

TWP SPRING VALLEY

TWP SUMNER

TWP SUMMER

TWPSUMNERCITY CANTON

CITC CANTONCITf CANTON

TWP CARROLTON

TWP CARROLTON

Parcel ID

'P13. 901. 1502

P 13. 901. 1502

!03-2211-000

21-0557-000; 51-0465-000

51-0464-000

03-1766-000

03-1766-000. 51-0297-000! 51-0297-000

i 51-0232-00051-0232-000

103-2212-000

02. 992. 0010

i04. 992. 0010

: 10. 992. 0010

18. 992. 0010

18.992. 0020

'20. 992. 0010

20. 992. 0020

30. 992. 0010

20.992.003021.007.021021. 007. 0210

18. 003. 1000

18. 003. 1000

30. 009. 0410

'30. 009. 0410

13.0000.00113. 0000. 002

08. 0000. 001

08. 0000. 002

18. 0000. 002

18.0000.00125. 0000. 001

14.0000.001

31. 0000. 001

01. 0000. 001

20. 0000. 001

20. 0000. 002

05. 0000. 001

35. 0000. 002

37. 0000. 00337. 0000. 004

37. 0000. 005

09.0000. 001

R09. 0003. 020^ ^c,R09. 0003. 020/i:y

R18.0092.01CR18.0092.010-1

Property TypeDescription

Other MachineryStructure, Leased LandTrans PipelineTrans PipelineTrans PipelineTrans PipelineOther Machinery

'Structure, Owned Land

Other MachineryStructure, Owned LandOther MachineryStructure, Owned Land

Trans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans Pipeline

Trans PipelineOther MachineryStructure, Owned LandOther MachineryStructure, Owned Land

Other Machinery'Structure, Owned Land

Trans Pipeline ii-|^^&Trans Pipeline ̂ }^STrans Pipeline '33, 3c0Trans Pipeline 355 ̂ C-L>Trans Pipeline ̂40, ôoTrans Pipeline j^g^?,..)Trans Pipeline M^^QosTrans Pipeline ~l^îj0Trans Pipeline ̂ 17') (&QTrans Pipeline 3^3, 300Trans Pipeline A|3, '1&0Trans Pipeline 3^'yooTrans Pipeline

Trans Pipeline 3\1ôTrans Pipeline 3^5, ^b<>Trans Pipeline \^-f -{QOTrans Pipeline 3^,<o^Trans Pipeline ôcOther Machinery .3^5£P

Structure, Owned Land

Other Machinery ̂ -7 [o0Structure, Owned Land

Original Revised

Cost Appt. Value

565, 845184,175495, 565812,936729,533271, 298724,788

5,88787,597

73832,335

7, 100263, 61247,661'

303, 013126,089400,663255,02766,877

293,3175,038

30,37935,661

3,683190,715

3, 66559,481

5,555256,392513,67740,299

442,268415,064280, 772

843,224125,082824,476489, 605754,585376, 333818,267375,939580,421186,070636,952

3,98661,719

45779,095

849

238,95277,776

209,274343,297308,077114,567306,073

2,48636,992

31213,655

2,998

111,32220, 127

127,96053,247

169, 197

107,69628,242

123,8662,128

12,82915,059

1,55580, 538

1,54825, 118

2,346108,273216,922

17,018186,767175,279118,568356, 088

52,821348,170206,757318,656158,923345,548158, 756245, 108

78,576268,980

1, 68326, 064

193

33,401359

Revised

Equalized,Rounded

Value239,000

77,800209,300343,300308,100114,600306, 100

2,50037,000

30013,7003,000

111,30020,100

128, 00053,200

169,200107,700

28,200123,900

2, 10012,80015, 100

1,60080,500

1, 500

25,1002,300

108,300 ^216,900 ^

17,000^186,800 /'175,300 ^118,600^356,100 ^

52,800 ^348,200 ^206,800 ^318,700 /158,900 /345,500 -'158,800 /245, 100 ^

78, 600 ^

269,000 ^1,700 -'

26,100^200

33,400 /400

Page 8 of 30

Northern Natural Gas2016 Assessment Year (Taxes Payable 2017)

Exhibit B Apportionment Records

DOR

Property ID County Name Oty/Town Name Parcel ID Property TypeDescription

Original RevisedCost Appt. Value

^

038

038

038038

038038038038038038038038

038038

038

038038

038038038038038038038038

038038

038

038038

038038038038038038038038

038038

038

038038038038038038038

038038

080308030804080408050805080608060807080708080808

1219

1219

132513250189

019001910192019301940195019601970198

0199

02000201

02020204020502060207020802090210

02110212

02130810

0810

08120812081308130814

081408170817

FILLMOREFILLMORE .

FILLMORE

'FILLMORE

FILLMORE

FILLMORE

FILLMOREFILLMORE

. FILLMOREFILLMOREFILLMOREFILLMORE

'FILLMOREFILLMOREFILLMOREFILLMORE

FREEBORN

.FREEBORN

SFREEBORNtFREEBORNFREEBORN

FREEBORN

FREEBORNFREEBORN

FREEBORNFREEBORNFREEBORNFREEBORNFREEBORN

FREEBORN. FREEBORN

FREEBORN

FREEBORN

SFREEBORNFREEBORN

FREEBORNFREEBORNFREEBORNFREEBORN

FREEBORNFREEBORN

FREEBORN

FREEBORN

FREEBORN

FREEBORN

FREEBORNFREEBORNFREEBORNFREEBORN

FREEBORN

TWP CARROLTON

TWPCARROLTON

TWPCHATFIELDTWP CHATFIELDTWP HARMONY

TWP HARMONYTWPNEWBURG

TWP NEWBURGCITi' RUSHFORDCITY RUSHFORD

TWP SPRING VALLEYTWP SPRING VALLEY

TWP JORDAN

TWP JORDANTWP FOUNTAIN

TWP FOUNTAIN

TWP ALBERT LEATWP BANCROFT

TWP BANCROFT. TWP BATH

TWP BATHTWP BATH

TWP CARLSTON

TWP CARLSTON

TWP GENEVA

TWP GENEVA

TWP HARTLAND

TWP HAYWARD

7WP MANCHESTER

TWP MANCHESTERTWP NUNDATWPNUNDATWP OAKLAND

, TWP OAKLANDTWP OAKLAND

TWP PICKEREL LAKETWP PICKEREL LAKE

TWP PICKEREL LAKE

CIT/ALDENarr TWIN LAKESCITi' ALBERT LEACIT>f ALBERT LEATWP HARTLAND

TWP HARTLAND

TWP NUNDA

TWP NUNDA

TWP HAYWARD

TWP HAYWARD

TWP PICKEREL LAKE

TWP PICKEREL LAKE

iR18. 0236. 010^^,<<^ Other Machinery %,^ 50, 551. R18.0236.010y" Structure, Owned Land' 736' ^!'???^"?10 ̂ ^ other Machinerv l^\ ^1» 324, 883R25.0026.010-/ Structure, Owned Land 1508R14. 0090.010^pj^ Other Machinery ^^tft 68, 224R14. 0090. 010^" Structure, Owned Land 4, 229OROl.0223.010^^1-Other Machinery 5^^ 755,798

. OROl. 0223. 010^ Structure, Owned Land 167, 148R06.0713.010^^c, Other Machinery ̂ j%-^y3 582,027R06. 0713.010/^ Structure, Owned Land 158, 045R35. 0285.030^ Other Machinery ^|, ^ 154, 369R35. 0285. 030y" Structure, Owned Land ~i, 844P31.0000.005 ̂ ^SL Other Machinery ̂ .?y? <?iW, 624, 357P31. q000.005-/=>' Structure, Leased Land . 773, 609

P18;0000. 004^^L ipt her Machinery ( D^S 188,042.! P18. 0000. 004

08. 111. 0030

13. 111.0040

13.111.003018. 111. 0050

18.111.006018. 111. 0010

15.111.003015. 111.0010

17. 111. 0020

17. 111. 0010

19. 111. 0010

07. 111. 0020

14.111.003014.111.005004.111.002004.111.007006. 111. 0020

06.111.0110

06. 111. 0050

09. 111. 0050

09. 111. 0060

09. 111. 0010

21. 900. 0030

33. 111.0020342570170342570170190160050

190160050041110010

041110010

070080020070080020

090120030090120030

Structure, Leased Land

Trans Pipeline

Trans Pipeline. Trans Pipeline

Trans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans Pipeline

Trans PipelineTrans PipelineTrans Pipeline

Trans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans PipelineTrans Pipeline

Trans PipelineTrans PipelineTrans Pipeline

Trans PipelineOther MachineryStructure, Owned Land

Other MachineryStructure, Owned Land

Other MachineryStructure, Leased Land

Other MachineryStructure, Owned LandOther MachineryStructure, Owned Land

78576,887

3,097,031443,886

4,353,7165,664,262

504,38143,320

481,401543,634390, 452

96,224841,509

8,289,418155,150262,896

10,063,72464,61264,870

649,3381, 124,7039,189,875

397, 3993,285

75,510273,623

71,74636,337

1, 13423,47827, 558

30,490804

547,093311,518

21,347311

137,196637

28,8111,786

319, 168

70,585245,786

66,74165, 189

7793,219, 713

326,69079,409

33232,469

1, 307, 855187,450

1,838, 5442, 391,978

212,99718,294

203,292229, 573164,88540,635

355, 3633,500,563

65, 519111,019

4,249,84027,28527,394

274,211474, 954

3,880,820167,819

1,38731,887

115,54930, 298

15,345479

9,91511,63812,876

340

231,034131,552

Revised

Equalized,Rounded

Value21,300 ''

300

137,200,600

28,800 ^1,800

319, 200 ''

70,600245,800 /.

66,70065,200 -'

800

3,219,700-^326,700

79,400 -^300

32,5001,307,900

187,5001,838,5002,392,000

213,00018,300

203,300229,600164, 900

40,600355,400

3,500,60065,500

111,0004,249,800

27,30027,400

274,200475,000

3,880,800167,800

1,40031,900

115,50030,30015,300

5009, 900

11,60012,900

300231,000131,600

Page 9 of 30

R E S O L U T I O N


Date May 12, 2020 Resolution No. 2020-XXX

Motion by Commissioner Second by Commissioner

WHEREAS, Fillmore County is required by Minnesota Statutes 203B.121, Subd. 1 to establish an Absentee Ballot Board effective June 26, 2020; and

WHEREAS, this board will bring uniformity in the processing of accepting or rejecting returned

absentee ballots in Fillmore County; and WHEREAS, the Absentee Ballot Board would consist of a sufficient number of election judges as

provided in sections 204B.19 to 204B.22 or deputy county auditors trained in the processing and counting of absentee ballots;

THEREFORE, BE IT RESOLVED THAT, the Fillmore County Board of Commissioners hereby

establishes an Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or deputy auditors to perform the task.

VOTING AYE

Commissioners

Prestby

Dahl Lentz Hindt Bakke

VOTING NAY Prestby

Dahl Lentz Hindt Bakke Commissioners

STATE OF MINNESOTA COUNTY OF FILLMORE I, Bobbie Hillery, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of Commissioners held on the 12th day of May, 2020. Witness my hand and official seal at Preston, Minnesota the 12th day of May, 2020. SEAL Bobbie Hillery, Administrator/Clerk Fillmore County Board of Commissioners

The Office of Minnesota Secretary of State Steve Simon

2020 Presidential Nomination PrimaryReimbursement Memo and Application Materials

In accordance with the requirements ofMinnesota Statutes section 207A. 15

Contents

A. Overview of State Law and Rules Regarding Presidential Nomination PrimaryReimbursement - Page 1

B. Application Instructions and Documents Necessary for Submission - Page 51. Cover Sheet - Page 62. Summary of Expenses Submitted for Reimbursement - Page 73. Certification Statement - Page 84. Supporting Documentation - Page 9

C. Frequently Asked Questions - Page 10

Section A. Overview of State Law and Rules RegardingPresidential S omination Primary Reimbursement

In 2016, the Minnesota Legislature passed a law establishing a new Presidential NominationPrimary (PNP) for the allocation of delegates to the national conventions of major politicalparties. In passing the legislation, the legislature made clear that the state must reimburse localgovernments for the costs of administering the presidential nomination primary. See Minn.Stat. § 207A.15.

The law establishing the PNP sets out specific items that are eligible for reimbursement, andplaces a maximum reimbursable cost for some items. 5ee Minn. Stat. § 207A. 15, subd. 2. Thelaw also allowed for reimbursement of additional expenses if approved by the Office of theSecretary of State (OSS). In order to formalize the list of reimbursable expenses, and toproperly exercise the discretion afforded to the OSS by the legislature, the OSS engaged in arulemaking process. See State Register, August 5, 2019; Revisor ID No. R- 04620. The'rules willnot be finalized until early 2020, and therefore the OSS will not be able to affirmatively approveadditional expenses until those rules are approved by an administrative law judge. However, forthe purpose of this memo, the OSS is assuming that the full scope of reimbursable expensesproposed by the OSS in the rulemakingwill be approved.

Our office will contact local Jurisdictions immediately if the Administrative Law Judge doesnot approve the full list of items for reimbursement.

Requests for reimbursement must be submitted by each county and municipality to the OSSwithin 60 days of the certification of the results of the PNP. The due date for submitting PNPexpenses is Monday, May 11, 2020 at 4:30 p. m.

Allcounties and munidPalities must separately certify expenses incurred and must individuallysubmit an application requesting reimbursement for those expenses. Importantly,reimbursement requests must include itemized description of actual county or municipalexpenditures, including copies of invoices, to support all expenses submitted forreimbursement. See Minn. Stat. § 207A. 15, subd. 2(b).

The following expenses eligible for reimbursement, as authorized in Minn. Stat. 207A. 15 andthe proposed rules in Minn. R. 8215. 0700:

Ballotin Costs:

A. Ballot Preparation Costs: preparation and printing of ballots;

B. UOCAVA Costs: costs, including envelopes, printing, postage, and associated courierfees related to the distribution and processing of military and overseas voter ballots andballot materials.

C. Mail Balloting Costs: costs, including envelopes, printing, postage, and associatedcourier fees related to the distribution and processing of mail ballots and ballotmaterials;

D. Absentee Balloting Costs: costs, including envelopes, printing, postage, and associatedcourier fees related to the distribution and processing of absentee ballot materials; and

E. Permanent Absentee List Costs: costs, including envelopes, printing, and postage, fordistribution of absentee ballot applications for voters on the permanent absentee list, asdescribed in Minnesota Statutes, section 203B. 04, subdivision 5.

Pollin Place and Votin E ui ment Costs:

F. Preparation of Polling Place Costs not to Exceed $150 Per Polling Place: costsassociated with preparation of polling places, including costs associated with thepreparation of an absentee voting location as a polling place, not to exceed $150 perpolling place;

G. Electronic Voting System Costs not to Exceed $100 Per Precinct: costs associated withpreparation of electronic voting systems for polling places, including costs associatedwith the preparation of electronic voting systems for absentee polling places, not toexceed $100 per precinct;

H. Vehide Rental Fee Costs for Transporting Equipment and Polling Place Materials: costsincluding car or truck rental or trucking fees, related to the transportation of electionequipment or polling place materials;

I. Polling Place Safety and Security Costs: costs associated with ensuring the security andsafety of the public at the polling place;

J. Polling Place Supplies Costs: costs associated with supplies purchased or rented for theassembly and support of the polling place; and

K. Polling Place Internet and Phone Connection Costs: costs, including secured Internetand phone connections, associated with securing communications at the polling place.

Costs Associated with Election Jud es and Staff

L. Election Judge Salary Costs: salaries of election judges, including:

o compensation for election judges completing required election judge training forpreparation for the presidential nomination primary, not to exceed three hours:

o compensation for election judges completing required health care facilitytraining, not to exceed one hour;

M. Election Judge Training Materials Costs: costs for purchase of materials for anyadditional election judge training specific to the presidential nomination primary andcosts, including envelopes, printing, and postage, for the distribution of election judgematerials;

N. Mileage Reimbursement: mileage for travel associated with delivering materials andtraveling between polling places and government buildings in preparation of and onelection day;

0. Parking Reimbursement Costs: parking reimbursement for election judges on electionday;

P. Temporary and Overtime Staff Compensation: compensation for temporary staff orovertime payments; and

Q. Canvassing Board Compensation: compensation of county canvassing board members.

Miscellaneous Costs

R. Statutory Notice Costs: costs for distribution and publication of statutorily mandatedpublic notices, including publication of the sample ballot; and

S. Post-Election Materials Storage Costs: costs, including storage rental fees associatedwith the physical storage of presidential nomination primary records for at least 22months from the date of the election, as prescribed in Minnesota Statutes, section204B. 40. ' -----. --,

In order to receive reimbursement for these approved PNP expenses, counties and municipalities"ee . to itemize expenses incurred and provide documentation or invoices to support thesubmitted expenses. Section B of this memo contains the necessary documentation forsubmitting a reimbursement. Counties and municipalities applying for reimbursement" mustsubmit these completed forms and additional required documentation in order for theirapplication to be processed:

Cover Sheet - the cover sheet for each application for reimbursement contains thenecessary contact and tax identification information for processing the reimbursementrequest;

Summary of Expenses Submitted for Reimbursement - this contains a summary of allof the expenses the jurisdiction is submitting for reimbursement, aggregated from thesupporting documentation.

Certification Statement - this document must contain a signature of the applicant,certifying that the expenses submitted were incurred by the jurisdiction for theadministration of the 2020 Presidential Nomination Primary.

Supporting Documentation - the remainder of the application must contain thedocumentation supporting the expenses submitted.

The application for reimbursement must be received by the OSS no later than May 11, 2020at 4:30 p. m. and the OSS must complete the reimbursements by June 8, 2020.

If you have any questions about your application or related materials, please contact the OSSElections Division at 651-201-1338 or elections. de t state. mn. us

tei d&n^ k]o^^x^ y^^av^ ^^buy^w^ ^x5^Fillmore County City/Township

1 Mabel City2 Norway Township3 City of Rushford Village4 Rushforddty5 Amherst Township6 Holt Township7 Arendahl Township8 Harmony Township9 Harmony City10 Preston Township11 Preston City12 Carrolton Township13 Lanesboro City14 Pilot Mound Township15 Bristol Township16 Carimona Township17 Chatfield Township18 Chatfield City19 York Township20 Forestville Township21 Fillmore Township22 WykoffCity23 Jordan Township24 Beaver Township25 Spring Valley Township26 Spring Valley City27 Fillmore County

Mail Ballot Precincts

1 Bloomfield Township2 Canton City3 Canton Township4 Fountain City5 Fountain Township6 Newburg Township7 Ostrander City8 Peterson City9 Preble Township10 Sumner Township11 Whalan City

d

Invoice Submitted:

Yes - 4/20/2020Yes - 5/5/2020Yes-4/20/2020Yes - 4/17/2020Yes - 4/30/2020Yes - 4/30/2020Yes - 4/28/2020Yes - 4/29/2020Yes-4/20/2020Yes - 4/29/2020Yes - 4/24/2020Yes - 4/10/2020Yes - 4/20/2020Yes-4/30/2020Yes - Sp ,7.010

Yes-4/28/2020Yes-4/29/2020Yes - 4/21/2020Yes - 4/10/2020Yes - 4/29/2020Yes - 4/24/2020Yes-4/20/2020Yes - 4/30/2020Yes - 4/20/2020Yes-4/23/2020Yes - 4/29/2020

Application Amount:

1,054.401, 112.801, 342. 931,477.74

824. 56667. 50

1,048. 50717. 95867. 34

1, 193. 75631. 85989. 85647. 70

1,082. 68824. 50

1,017.001,393.052,075.732,495. 37

671. 861,408. 16

985. 70777. 84

1,550. 991,063. 25

931. 6020,769.27

» 49, 623. 87

(9^< £^w^ ^(, |, l^.9b^l4'}<

EiQin^w

FILLMORE COUNTY INCURREDTHE EXPENSES FOR THESE

PRECINCTS




Dept.: Prepared By:


Consent Agenda: Documentation (Yes/No):

1.

Regular Agenda: Documentation (Yes/No):

1. Consider rate increase for hauling fees by Harter’s Quick Clean-Up (Yes) a. Harter’s Quick Cleanup is requesting a one-time increase in hauling fees for trash

and recycling

10

Sanitation Drew Hatzenbihler




Harter’s Quick Clean-Up Phone: (608) 782-2082 2850 Larson St Fax: (608) 782-5322 La Crosse, WI 54603 www.harters.net April 14, 2020 Fillmore County Resource Center 727 US 52 Preston, MN 55965 We at Harter’s would like to thank you for your business over the past three years. We value the partnership we have developed and look forward to continuing to work with Fillmore County to further enhance your refuse and recycling program. Given the high cost of trucking, we are asking for a one time overall increase of 8% on all hauling costs for both garbage and recycling. This price adjustment is necessary in order for Harter’s to continue to cover the increasing cost of labor, trucking and equipment. This 8% increase is strictly on hauling costs, the processing fees and landfill fees remain the same. The new rates would be as follows: Waste Hauling to Winneshek- $29.21/ton Waste Hauling to Central Disposal-$44.11/ton Recycling Hauling to Green Circle Recycling-$36.77/ton Drop Site Hauling -$4387.53 per month We feel these are fair and justified rates for both Fillmore County Resource Center and Harter’s. The new adjusted rates would begin on June 1st, 2020. We would like to again thank you for the opportunity to serve Fillmore County and value the partnership we have developed over the past three years. We consider Harter’s to be your one stop shop for serving your refuse and recycling needs. Please feel free to contact me anytime with questions you may have. Thank you for your time and consideration. Sincerely, Jeff Holmquist Sales Manager

Reasons for increase:

Underbid original RFP based on assumptions that turned out to be untrue. As a result, the

contract with Fillmore County was no longer profitable.

o Expecting 20 ton trailer loads (can’t get more than 18 ton due to highway weight

restrictions)

o Recycling compactor has trouble packing bulky materials beyond 16-18 tons

o Took longer than expected to get compacted recycling.

Recycling market prices fell dramatically

NOT due to decreased tonnage or increased tipping fee at transfer station

o Increased tonnage would be desirable but only after they are showing profits. This

wasn’t a factor influencing decision.

Options for increase:

8%, one-time increase (11% increase overall for 2020)

4% over two years + annual 4%/cpi increase (7% increase for 2020, 8% or less increase for 2021)

4% initial increase and 2% for next two years + annual 4%/CPI increase (7% this year and 6% or

less for next two years)

2% over 5 years + annual 4%/cpi increase (5% increase this year and 6% or less for next 4 years.

Larger 10% increase overall)

Risks:

Accept increase and Harter’s gives notice of termination anyways

If we don’t accept the increase we are open to uncertainty in 5 years, and potentially worse

terms than we would have after the 8% increase.

*Note on charts on next page: the 9th column titled “Increase (extra per ton over time period)” assumes

a single ton hauled each year and is intended to show the cheapest option for the next 6 years with all

other factors remaining equal.

Fees Current Price 2020 2021 2022 2023 2024 2025Increase (extra per ton over time period)

recycling (hauling trailer) 34.05$ 36.77$ 38.24$ 39.77$ 41.37$ 43.02$ 44.74$ 18.07$ recycling (hauling rolloffs) 37.15$ 40.12$ 41.73$ 43.40$ 45.13$ 46.94$ 48.81$ 19.71$ Winneshiek hauling 27.05$ 29.21$ 30.38$ 31.60$ 32.86$ 34.18$ 35.54$ 14.35$ Lake Mills hauling 40.84$ 44.11$ 45.87$ 47.71$ 49.61$ 51.60$ 53.66$ 21.67$ remote sites 3,959.33$ 4,276.08$ 4,447.12$ 4,625.00$ 4,810.00$ 5,002.40$ 5,202.50$ 2,100.97$







8% One-Time Increase

4% Increase this Year and 4% in 2021

4% Increase this Year and 2% the Following Two Years

2% Increase Each Year for 5 Years

Fees Current Price 2020 2021 2022 2023 2024 2025recycling (hauling trailer) 34.05$ 34.05$ 35.41$ 36.83$ 38.30$ 39.83$ 41.43$ recycling (hauling rolloffs) 37.15$ 37.15$ 38.64$ 40.18$ 41.79$ 43.46$ 45.20$ Winneshiek hauling 27.05$ 27.05$ 28.13$ 29.26$ 30.43$ 31.64$ 32.91$ Lake Mills hauling 40.84$ 40.84$ 42.47$ 44.17$ 45.94$ 47.78$ 49.69$ remote sites 3,959.33$ 3,959.33$ 4,117.70$ 4,282.41$ 4,453.71$ 4,631.86$ 4,817.13$

No Increase (Baseline)




Dept.: Prepared By:


Consent Agenda:

Regular Agenda: Documentation 1. Request to hire replacement Custodian at Grade 5/Step 1 effective

May 29, 2020 as requested by the Building Maintenance Supervisor and recommended by the Hiring Committee

a. b. No

5

Administrator Kristina Kohn




COVID-19 Update:

We have quotes coming either yet today (Friday) or Monday for the sneeze guards and Plexiglas.

We have ordered the floor tape for the 6 foot distancing marking for counters.

The resolution you approved last week allows us to reopen if the Executive Orders given allow us to reopen.

We still have the capability of keeping staff telecommuting as needed and as able to for function of each department.

Wearing of masks was approved last meeting.

Terry Schultz, Building Maintenance Supervisor and Don Kullot, Emergency Manager spoke yesterday regarding supplies.

Blake Lea (new Feedlot Officer/Zoning Technician/GIS) was updated by the EM regarding farm community impacts.

Will have quotes for the stand-up sanitizer pumps for the main entrance for the public access for buildings.

Today will discuss what directives the Board has regarding current year budget, with possible cuts and projection as we begin 2021 budget.

FILLMORE COUNTY BOARD OF COMMISSIONERS ...1. May 5, 2020 County Board minutes Approve...

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