DRAFT SERVICE RULES PUNJAB VIDHAN SABHA SECRETARIAT ...

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DRAFT SERVICE RULES

PUNJAB VIDHAN SABHA SECRETARIAT

Notification

Dated, the ____________, 2017

No. 21EA-2013/Const. Article 187/ __________ In exercise of the powers conferred by Clause (3) of Article 187 of the Constitution of India and all other powers enabling him in this behalf, the Governor of Punjab, after consultation with the Speaker, Punjab Vidhan Sabha, hereby makes the following Rules, regulating the recruitment and conditions of Service of persons appointed to (Group "A", Group "B", Group "C" and Group "D") Services of the Punjab Vidhan Sabha Secretariat in connection with the affairs of the State of Punjab, namely : -

1. Short Title, Application and Commencement :

(1) These Rules may be called the Punjab Vidhan Sabha Secretariat (Recruitment and Conditions of Service) Rules, 2017.

(2) These Rules shall apply to all categories of posts specified in the APPENDIX-A to these Rules.

(3) They shall come into force on and with effect from the date of their publication in the Official Gazette.

2. Definitions :

In these Rules, unless the context otherwise requires -

(a) "Budget" means the Budget of the Punjab Vidhan Sabha (Assembly) and its Secretariat;

(b) “Deputation” means the temporary loan of the services of an officer/ official in the Secretariat to any office outside the Secretariat or vice-versa;

(c) "Direct Appointment" means an appointment made otherwise than by promotion or by transfer of any person already in the service of Government of India or of a State Government;

(d) "Finance Department" means the Finance Department of the Government of Punjab;

(e) "Government" means the Government of Punjab in the respective Departments of the Punjab Government;

(f) “Leader of the House” means Leader of the House in the Punjab Vidhan Sabha;

(g) “Post” means a post in the Secretariat and a post shall be deemed to be a post in Group A, Group B, Group C or Group D, according as such post is specified as Group A, Group B, Group C or Group D, as the case may be, in the APPENDIX-A;

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(h) "Recognized University" or "Recognized Institution” means any University or Institution incorporated by law in any of the States of India, approved by the Government of Punjab;

(i) “Appendix” means the Appendix to these Rules;

(j) “Secretariat” means the Punjab Vidhan Sabha Secretariat;

(k) "Secretary" means the Secretary of the Punjab Vidhan Sabha;

(l) "Service" means the Punjab Vidhan Sabha Secretariat Service (Group A), the Punjab Vidhan Sabha Secretariat Subordinate Service (Group B), the Punjab Vidhan Sabha Secretariat Ministerial Service (Group C), the Punjab Vidhan Sabha Secretariat Group D Service, as specified in the APPENDIX-A to these Rules; and

(m) "Speaker" means the Speaker of the Punjab Vidhan Sabha as defined in the Constitution of India.

3. Strength and Composition of the Secretariat :

(1) There shall be a separate Legislative Assembly Secretariat independent of the financial and administrative control of the Government under the superintendence and control of the Speaker in pursuance of the spirit of the provisions of Article 187 of the Constitution of India.

(2) There shall be in the Secretariat -

(a) such number of permanent posts as are specified in the APPENDIX-A;

Provided that the Speaker may increase or reduce this number under intimation to the Finance Department.

(b) such number of temporary posts on regular basis with different designations and scales of pay as may be created or abolished by the Speaker under intimation to the Finance Department.

(3) The Speaker shall have power to re-designate or change the nomenclature of any post(s) in the existing scales of pay in the Secretariat, if it is so considered necessary or expedient by the Speaker.

4. Powers of the Speaker :

The Speaker shall have full and exclusive administrative and financial powers in respect of the Legislature Secretariat.

The Speaker shall be the overall in-charge of the precincts of the Punjab Vidhan Sabha as defined in the Rules of Procedure and Conduct of Business in the Punjab Vidhan Sabha (Punjab Legislative Assembly).

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5. Powers of the Secretary :

For the purpose of the Administration of the Secretariat, the Secretary shall exercise all the financial and administrative powers, analogous to those of an Administrative Secretary to Government in dealing with the Department of Finance and Legislative Affairs.

6. Method of Recruitment :

(1) (a) Appointment to Service shall be made in the manner as specified in Appendix B -

provided that if no suitable candidate is available for appointment by promotion or by direct recruitment, the appointment to the service shall be made by transfer or deputation from the persons holding same post, under a State Government or the Government of India;

(b) No person shall be appointed to the Service unless he/she posses the qualifications and experience, as specified in Appendix-B.

(c) Appointment to the Service to the promotion shall be made on seniority-cum-merit basis, but no person shall have any right to claim promotion on the basis of seniority alone.

(2) The Speaker may, by order, from time to time -

(a) determine the method or methods of recruitment;

(b) determine the proportion of vacancies to be filled by each method.

However, up to 15% Group "C" posts may be filled by promotion from Group "D" post employees of Punjab Vidhan Sabha Secretariat Service on the basis of eligibility and seniority-cum-merit, as prescribed in the APPENDIX-B.

(3) Reservation at the time of appointment and at the time of promotion to the members of Scheduled Castes, Scheduled Tribes, Backward Classes and other categories will be applicable to Group A, B, C and D employees on the basis of instructions issued by the Government of Punjab from time to time, in this regard, and as adopted by the Speaker.

7. Appointing Authority:

Appointment to the posts in the Service shall be made -

(a) in the case of Secretary, by the Speaker in consultation with the Leader of the House;

Provided that the Speaker may grant extension in service to the incumbent for the post of Secretary for a maximum period of two years after superannuation, in consultation with the Leader of the House.

(b) in the case of other posts, by the Speaker.

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8. Nationality, Domicile and Character of persons appointed to the Service:

(1) No person shall be appointed to the Service of the Vidhan Sabha Secretariat unless he is a citizen of India.

(2) No person shall be appointed to the Service by direct recruitment, unless he produces -

(a) a certificate of character from the Principal/ Academic Officer of the University, College, School or Institution last attended, if any, and similar certificates from two responsible persons not being his relatives, who are well acquainted with him in his private life and are unconnected with his University, College, School or Institution; and

(b) an affidavit to the effect that he was never convicted for any criminal offence and that he was never dismissed or removed from Service of any State Government, Government of India or any Public Sector Undertaking.

9. Academic Qualifications :

The academic and other qualifications of different categories of Services shall be as prescribed in the APPENDIX-B to these Rules.

10. Disqualifications :

No person shall be eligible for appointment to any post in the Service -

(a) who has entered into or contracted a marriage with a person having a spouse living; or

(b) who having a spouse living, has entered into or contracted a marriage with any person ;

Provided that the Appointing Authority may, if satisfied that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt such a person from the operation of this Rule.

11. Probation :

(1) A person appointed to any post in the Service shall remain on probation for a period of two years, if appointed by direct recruitment and one year if appointed otherwise ;

Provided that -

(a) any period, after such appointment, spent on deputation on a corresponding or a higher post shall count towards the period of probation;

(b) in the case of any appointment by transfer, any period of work on an equivalent or higher rank, prior to appointment to the Service,

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may in the discretion of the Appointing Authority, be allowed to count towards the period of probation;

(c) any period of officiating appointment to the Service shall be reckoned as period spent on probation; and

(d) any kind of leave not exceeding six months, during or at the end of period of probation, shall be counted towards the period of probation.

(2) If, in the opinion of the Appointing Authority, the work or conduct of a person during the period of probation is not satisfactory, it may -

(a) if such person is appointed by direct recruitment, dispense with his / her services, or revert him/ her to a post on which he/ she held lien prior to his/ her appointment to the Service by direct recruitment ; and

(b) if such person is appointed otherwise -

(i) revert him/ her to his/ her former post; or

(ii) deal with him/ her in such other manner as the terms and conditions of his/ her previous appointment permit.

(3) On the completion of the period of probation of a person, the Appointing Authority may-

(a) if his/ her work and conduct has, in his opinion, been satisfactory-

(i) confirm such person, from the date of his/ her appointment or from the date he/ she completes his/ her period of probation satisfactorily, if he/ she is not already confirmed; or

(ii) declare that he/ she has completed his/ her probation satisfactorily, if he/ she is already confirmed; or

(b) if his / her work or conduct has not been, in its opinion, satisfactory, it may -

(i) dispense with his/ her services if appointed by direct recruitment or if appointed otherwise revert him/her to his/ her former post, or deal with him/ her in such other manner as the terms and conditions of his/ her previous appointment may permit ; or

(ii) extend his/ her period of probation and thereafter pass such order as it could have passed on the expiry of the period of probation as specified in Sub-Rule (1);

Provided that the total period of probation including extension, if any, shall not exceed three years.

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12. Seniority :

The seniority inter-se of persons appointed to posts in each cadre of a Service shall be determined by the length of continuous service on such post in that cadre of the Service;

Provided that in the case of persons recruited by direct appointment who join within the period specified in the order of appointment or within such period as may be extended from time to time by the appointing authority subject to a maximum of four months from the date of order of appointment, the order of merit determined by the appointing authority shall not be disturbed.

Provided further that in case a person is permitted to join the post after the expiry of the said period of four months by the appointing authority, his seniority shall be determined from the date he joins the post.

Provided further that in case any person of the next selection has joined a post in the cadre of the concerned Service before the person referred to in the preceding proviso joins, the person so referred shall be placed below all the persons of the next selection who join within the time specified in the first proviso.

Provided further that in the case of two or more persons appointed on the same date, their seniority shall be determined as follows -

a) a person appointed by direct recruitment shall be senior to a person appointed otherwise;

b) a person appointed by promotion shall be senior to a person appointed by transfer;

c) in the case of a person appointed by promotion or transfer, the seniority shall be determined according to the seniority of such persons in the appointments from which they were promoted or transferred; and

d) in the case of persons appointed by transfer from different cadres, their seniority shall be determined according to pay, preference being given to a person who was drawing a higher rate of pay in his/ her previous appointment; and if the rates of pay drawn are also the same, then by their length of service in these appointments and if the length of service is also the same, an older person shall be senior to a younger person.

Note : Seniority of persons appointed on purely provisional basis or on ad-hoc basis shall be determined as and when they are regularly appointed keeping in view the dates of such regular appointment.

13. Pay, Leave, Pension and other matters :

(1) In respect of Pay, Leave, Pension and all other matters, not expressly provided for in these Rules, a member of a Service shall be governed by such rules and regulations as may have been or may hereafter be adopted or made by the competent authority.

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(2) The Secretary, Punjab Vidhan Sabha, will be entitled to the same Pay scale, other Allowances and facilities etc. as are admissible to Administrative Secretary to the Government of Punjab and in case there is any revision of Pay-scale of Administrative Secretary, the same will be automatically implemented in the case of Secretary, Punjab Vidhan Sabha.

(3) The members of the Service -

(a) of common categories shall be entitled to pay-scale, grade-pay, other allowances and facilities etc., as are available to the corresponding common categories in the Punjab Civil Secretariat from time to time;

(b) other than the members of common categories carrying the equivalent pay-scale and grade-pay as that of common categories, shall be entitled to pay-scale, grade-pay, other allowances and facilities etc. as are available to the corresponding common categories in the Sabha Secretariat and as may be adopted by the Speaker from time to time; and

(c) not included in (a) and (b) above, the pay-scale, grade-pay, other allowances and facilities etc. shall be such as may be determined by the Speaker from time to time under intimation to the Finance Department.

Pay scales and other Allowances etc. as admissible to the members of the Service, with the approval of the Speaker, at present, are given in the APPENDIX-D to these Rules.

14. Age of Superannuation :

(1) Subject to the provisions of sub-rule (2) and (3) every member of the Service shall retire from Service on the afternoon of the last day of the month in which he/ she attains the age of 58 years or as per instructions issued by the Government of Punjab from time to time, in this regard, and as adopted by the Speaker;

Provided that every member of the Service whose date of birth is the first of a month shall retire from Service on the afternoon of the last day of the preceding month on attaining the age of superannuation.

(2) A Class-IV employee of the Service shall retire on the afternoon of the last day of the month in which he/ she attains the age of 60 years or as per instructions issued by the Government of Punjab from time to time, in this regard, and as adopted by the Speaker;

Provided that a Class IV employee of the Service whose date of birth is the first of a month shall retire from Service on the afternoon of the last day of the preceding month on attaining the age of superannuation.

(3) Any person (other than Secretary whose appointment is made by the Speaker in consultation with the Leader of the House in Vidhan Sabha) appointed to the Service may, in public interest, be retired at

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any time after he/ she has completed 20 years qualifying Service or as per instructions issued by the Government of Punjab from time to time, in this regard, and as adopted by the Speaker or he/ she attains the age of 50 years, whichever is earlier, by giving him/ her a written notice of three months;

Provided that the retirement can be made effective forthwith on payment of three months’ salary at the rate last drawn, in lieu of the notice period.

15. Punishing and Appellate Authority :

(1) The members of the Service shall be governed by the Punjab Civil Services (Punishment and Appeal) Rules, 1970, as amended from time to time.

(2) The Authority empowered to impose penalty as specified in Rule 5 of Punjab Civil Services (Punishment and Appeal) Rules, 1970, and the Appellate Authority there under in respect of members of the Service shall be as given in the APPENDIX-C to these Rules.

16. Budget :

The Budget Estimates of the Punjab Vidhan Sabha and its Secretariat, compiled by the Secretariat and approved by the Secretary, Punjab Vidhan Sabha, shall be placed before the Committee appointed by the Speaker, headed by the Deputy Speaker (as the ex-Officio Chairman), the Chairman, Public Accounts Committee and the Chairman, Estimates Committee, as its Members. The Committee shall submit its recommendations, if any, to the Speaker within the stipulated period for its approval. The Estimates shall then be forwarded to the Finance Department for incorporation in the State Budget.

The Estimates shall not be subject to any examination by the Finance Department or any other Committee of the Punjab Vidhan Sabha. In case, the Finance Department may have any suggestion to make, it shall be done only at Officers' level and the matter sorted out. In the event of non-agreement between the Finance Department and the Punjab Vidhan Sabha Secretariat, the matter shall be discussed at the level of the Speaker and the Finance Minister. The view of the Speaker shall prevail.

17 Power to create Additional Posts :

There shall also be in the Secretariat such number of temporary posts up to and of the rank of Additional Secretary as may be created by the Speaker without consulting Finance Department for a period of not more than six months;

Provided that the expenditure incurred on such additional temporary posts will not exceed Rs.20,00,000/- (Rs.Twenty lacs only) during a financial year.

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18. Payment of Honorarium :

(1) Every officer/ official of the Vidhan Sabha Secretariat will be entitled to an honorarium equal to one month’s salary i.e basic pay and other allowances every year for the Vidhan Sabha Sessions held in a financial year, starting from the first day of April of a year and ending on the last day of March of the next year, as a compensation for performing extra duty.

(2) Honorarium will be paid after 31st March of every year but not before

the expiry of Budget Session of Punjab Vidhan Sabha.

(3) Every officer/ official of the Vidhan Sabha Secretariat will be entitled to full payment of honorarium who has performed his/ her duty for a minimum 90% days of the total duration of Vidhan Sabha Sessions held in a financial year and for this purpose, the period between the date of summoning and adjournment sine-die of every Session held during a financial year will be treated as the total period.

(4) An officer/ official who has performed his/ her duty for lesser than 90% days of the total duration of the Vidhan Sabha Sessions but not less than 45% of the total duration of the Vidhan Sabha Sessions held in a financial year, the honorarium will be proportionately reduced. However, he/ she will not be eligible for the honorarium if he/ she performed duty for less than 45% days of the total duration of the Sessions;

Provided that for the purpose of payment of honorarium to the officer/ official, the Secretary will obtain a certificate from the next higher supervising officer of the officer/ official concerned regarding his/ her extra working in the Session days. The Secretary will be competent to decide the officer and official eligible for payment of honorarium.

19. Power to Relax :

Where the Speaker is of the opinion that it is necessary or expedient so to do, he may, by order, for reasons to be recorded in writing, relax any of the provisions of these Rules with respect to any class or category or persons;

Provided that the provisions relating to educational qualifications and experience shall not be relaxed.

20. Residuary Powers :

All matters not specifically provided for in these Rules, whether incidental or ancillary to the provisions of these Rules or otherwise, shall be regulated in accordance with such orders as the Speaker may, from time to time, make.

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21. Application of the Punjab Civil Service (General and Common Conditions of Service) Rules, 1994.

In respect of the matters which are not specifically provided in these rules, the members of Service shall be governed by the Punjab Civil Services (General and Common Conditions of Service) Rules, 1994, as amended from time to time, and in such matters, the competent and appointing authority shall be Speaker.

22. Interpretation :

If any question arises as to the interpretation of these Rules, the Speaker shall be the final Authority.

23. Repeal and Saving :

Save as otherwise expressly provided in these Rules, all rules corresponding to these Rules and in force immediately before the commencement of these Rules, are hereby repealed ;

Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these Rules.

__

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APPENDIX-A

[See Rules 1 (2), 2(g) & (l) and 3 (2) (a)]

A. PERMANENT POSTS :

SR. NO. POST NUMBER

OFPOST(S)

GROUP 'A'

1. Secretary 01

2. Additional Secretary 01

3. Deputy Secretary 01

4. Under Secretary (including Secretary to Hon’ble Speaker) 04

5. Editor of Debates 01

6. Chief Reporter 01

7. Superintendent Grade-I 15

8. Section Officer 01

9. Private Secretary 02

10. Research Officer 01

11. Reporter - English Reporter (06), Hindi/ Punjabi Reporter (12) 18

12. Chief Information Officer 01

13. Law Officer 01

14. Sergeant-at-Arms (during Session period) 01

Total 49

GROUP 'B'

15. Assistant Information Officer 01

16. Watch and Ward Officer 01

17. Personal Assistant 02

18. Revisor 01

19. Senior Librarian 01

20. Senior Assistant 35

21. Senior Translator 08

22. Research Assistant 03

23. (a) Senior Scale Stenographer (English) 05

23. (b) Senior Scale Stenographer (Punjabi)

24 Head Proof Reader 01

Total 58

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SR. NO. POST NUMBER

OFPOST(S)

GROUP 'C'

25. Proof Reader 03

26. Junior Translator 06

27. Librarian 01

28. Sanitary Inspector 01

29. Technical Officer 01

30. Junior Scale Stenographer (English/ Punjabi) 04

31 (a) Junior Assistant - 34 posts

68 31 (b) Clerk -34 posts

32. Assistant Librarian 04

33. Steno-Typist (Punjabi/English) 01

34. Copy-Holder 04

35. Record Restorer 06

36. Watch & Ward Assistant 24

37. Telephone Operator 10

38. Telephone Attendant 02

39. Driver 05

40. Bill & Cash Messenger 01

41. Book-Binder 01

42. Gate Keeper 08

Total 150

GROUP 'D'

43. Mukh-Sewadar 03

44. Head Chowkidar 01

45. Gestetner Operator 02

46. Daftri 01

47. Cleaner 01

48. Messenger 04

49. Peon 31

50. Cycle Shed Attendant 02

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SR. NO. POST NUMBER

OFPOST(S)

51. Frash 10

52. Chowkidar 15

53. Mali 02

54. Sweeper 21

Total 93

Total Number of posts (Group A+B+C+D) 350

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APPENDIX-B [See Rule 6 (2) (b) and 9]

Sr. No.

Designation of Post

Method of Appointment

Educational and other Qualifications for Appointment

By Promotion By Direct Recruitment

By Transfer/ On Deputation

GROUP "A" POSTS

1. Secretary

(i) By Promotion

(ii) By Transfer

By promotion from Additional Secretary(s)/Deputy Secretary(s), who is/ are Law Graduate/ Post-Graduate, preferably in Political Science/ Public Administration/ Economics from a recognized University, with a minimum experience of four years as Additional Secretary/ Deputy Secretary strictly on the basis of merit-cum-seniority ;

The Speaker may grant extension of service of the incumbent for the post of Secretary for a maximum period of two years after superannuation, in consultation with the Leader of the House.

- On deputation or by transfer of a suitable officer not below the rank of Additional Secretary/ Deputy Secretary, belonging to Parliament or any State Legislature or another service of the Government of Punjab or State Judicial Service with a minimum experience of ten years on a post involving practical knowledge of Secretarial Administration and Parliamentary Practice and Procedure or experience of Legislative work.

2. Additional Secretary

By Promotion From Deputy Secretary(s), who is/are Law Graduate/ Post-Graduate, preferably in Political Science/ Public Administration/ Economics from a recognized University, with a minimum experience of one year as such or combined four years experience as Deputy Secretary/ Under Secretary/ Editor of Debates.

-

-

3. Deputy Secretary

By Promotion From amongst Under Secretaries/ Editor of Debates, who are Law Graduate/ Post-Graduate, preferably in Political Science/ Public Administration/ Economics from a recognized University, on the basis of Seniority-cum-merit, with an experience of two years on such posts, or combined five years experience as Under Secretary/ Editor of Debates/ Chief Reporter/ Superintendent Grade-I/ Research Officer/ Private Secretary/ Chief Information Officer/Section Officer/Law Officer.

- -

4. Under Secretary

(including Secretary to Hon’ble Speaker)

By Promotion From amongst Superintendents Grade-I/ Research Officer/ Private Secretaries/ Chief Information Officer/Section Officer, who are Graduate, on the basis of their Seniority-cum-merit. However;

(i) in case of Superintendents Grade-I, the incumbent should have minimum experience of five years as such;

(ii) in case of Research Officer, the incumbent should have minimum experience of five years as such; provided that not more than one post of Under Secretary will be filled from Research Officer at any point of time;

(iii) in case of Private Secretaries, the incumbent should have minimum experience of five years as such;

-

-

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Sr. No.

Designation of Post





provided that one post of Under Secretary is earmarked for Private Secretaries ;

(iv) in case of Chief Information Officer, the incumbent should have minimum experience of five years as such; provided that not more than one post of Under Secretary will be filled from Chief Information Officer at any point of time .

(v) in case of Superintendents Grade-I promoted from the category of Senior Translators, the incumbent should have minimum experience of five years as such; provided that not more than one post of Under secretary will be filled from the posts of Superintendents Grade-I promoted from Senior Translators at any point of time.

(vi) in case of Section Officer, the incumbent should have minimum experience of five years as such; provided that not more than one post of Under Secretary will be filled from Section Officer at any point of time.

(vii) in case of Law Officer, the incumbent should have minimum experience of ten years as such; provided that not more than one post of Under Secretary will be filled from Law Officer at any point of time.

5. Editor of Debates

By Promotion From Chief Reporter, who is Graduate, having one years experience as such and ten years experience as Senior Reporter/ Reporter.

- -

6. Chief Reporter By Promotion From amongst Senior English and Hindi/ Punjabi Reporters, who are Graduate, with an experience of working as such for a minimum period of 5 years, on the basis of their inter-se seniority.

7. Superintendent

Grade-I

By Promotion (i) From amongst Senior Assistants, who are Graduate, with an experience of working as such for a minimum period of five years. Or non-graduate Senior Assistants, with an experience of working as such for a minimum period of 10 years.

(ii) From amongst Senior Translators, who are Graduate, with an experience of working as such for a minimum period of five years (two posts earmarked).

-

-

8. Section Officer

By Promotion From Revisor, with an experience of working as such for a minimum period of one year or five years as Revisor/ Head Proof Reader.

- -

9. Private Secretary

By Promotion From amongst Personal Assistants, who are Graduate, with an experience of working as such for a minimum period of five years or ten years as Personal Assistant/ Senior Scale Stenographer.

- -

10. Research Officer

By Promotion

From amongst Research Assistants, who are law Graduate/ Post-Graduate in one of the Social Sciences, with an experience of working as such for a minimum period of five years.

- -

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Sr. No.

Designation of Post





11. Reporter

(50 % of the Reporters who have put in atleast ten years service as Reporter, may be re-designated as Senior Reporters in the same scale and grade-pay with one additional increment.)

(i) By Promotion

(ii) Direct

From amongst Personal Assistants/ Senior Scale Stenographers/ Junior Scale Stenographers, who are Graduate, and qualify Shorthand test at the prescribed speed for direct recruitment.

(1) English Reporters

(i) The candidates should be Graduate from a recognized University with Punjabi up to Matric standard.

(ii) The candidates should qualify in Shorthand test in English at the speed of 160 words per minute (mistakes not more than 5%).

Knowledge of computer application is essential.

(2) Hindi/ Punjabi Reporters

(i)The candidates should be Graduate from a recognized University with proficiency in Hindi and Punjabi.

(ii) The candidates should qualify in Shorthand test in Punjabi and Hindi at the speed of 130 words and 110 words per minute, respectively (mistakes not more than 5%).

Provided that if no person having the requisite speed in both the languages is available, a person having the aforesaid speed in Punjabi Shorthand may be appointed subject to the condition that the candidate shall have to pass the Hindi Shorthand test within one year after his/ her appointment as such.

Provided that the candidates appearing for the posts mentioned at Sr. No. (1) and (2) above, shall have to appear for personal interview for being considered for appointment.


-

12. Chief Information Officer

By Selection From Assistant Information Officer, who is Graduate, with an experience of working as such for a minimum period of five years or from Senior Assistants, who are Graduate, with an experience of working as such for a minimum period of ten years on seniority-cum-merit basis, but no person shall have any right to claim promotion on the basis of seniority alone.

The incumbent should have proficiency in English language and adequate knowledge of conference & protocol work.

- -

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Sr. No.

Designation of Post





13. Law Officer Direct . Law Graduate from a recognized University in Second Division having minimum experience of five years, out of which three years experience should be practice at Bar and two years experience in academic field of law. Preference will be given to the candidate with post-graduation in law in First Division.

Punjabi upto matric standard is essential.

Knowledge of computer application is essential

14. Sergeant-at-arm

(during Session period)

Transfer

-

- From amongst the incumbents holding the post not below the rank of Superintendent of Police under the Government of Punjab.

GROUP "B" POSTS

15

.

Assistant Information Officer

By Selection From amongst officials of the Sabha Secretariat from Senior Assistants, who are Graduate, having proficiency in English language, with an experience of working for a minimum period of five years in the Sabha Secretariat on seniority-cum-merit basis, but no person shall have any right to claim promotion on the basis of seniority alone.

The incumbent should have adequate knowledge of conference and protocol work.

- -

16

.

Watch and Ward Officer

i By Selection

ii Direct

From amongst officials of the Sabha Secretariat in the pay scale and grade-pay of Senior Assistants, who are Graduate, having proficiency in English, Hindi and Punjabi languages, with an experience of working for a minimum period of five years in the Sabha Secretariat on seniority-cum-merit basis, but no person shall have any right to claim promotion on the basis of seniority alone.

The incumbent should have good physique, able-body and impressive personality.

The candidates should be Graduate with NCC certificate having good physique, able-body and impressive personality.

Preference will be given to ex-Servicemen, who have served in the rank of Lieutenant/ Captain/ Major, etc. or Police Personnel having knowledge of security and have served as Deputy Superintendent of Police.


.

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Sr. No.

Designation of Post





17

.

Personal Assistant

By Promotion From amongst Senior Scale Stenographers, who are Graduate, with an experience of working as such for a minimum period of five years or ten years as Senior Scale Stenographer/ Junior Scale Stenographer.

- -

18

.

Revisor By Promotion From Head Proof Reader, with an experience of working as such for a minimum period of five years or ten years as Head Proof Reader/ Proof Reader.

- -

19

.

Senior Librarian i By Promotion

ii Direct

From Librarian, who is Graduate, with diploma in Library Science from a recognized University/ Institution, with an experience of working as such for a minimum period of five years or ten years as Librarian/ Assistant Librarian.

Degree of Bachelor of Library Science from a recognized University with Punjabi upto Matric standard. Preference shall be given to the persons having higher educational qualification and experience of book keeping.


-

20

.

Senior Assistant By Promotion From amongst Junior Assistants, with an experience of working as such for a minimum period of five years or ten years as Junior Assistant/ Clerk.

-

-

21

.

Senior Translator

By Promotion From amongst Junior Translators, who are Graduate, with an experience of working as such for a minimum period of five years.

-

-

22

.

Research Assistant

i By Promotion

ii Direct

From amongst Group ‘C’ employees, who are Law Graduate/ Post-Graduate in one of the Social Sciences from a recognized University, with an experience of working for a minimum period of three years in the Sabha Secretariat, on seniority-cum-merit basis.

Preference will be given to those who are holding Degree/ Diploma in Journalism, Mass Communication and Public Relations and have an aptitude for writing articles and essays with an experience of two years in research work.

The candidates should be Law Graduate/ Post-Graduate in one of the Social Sciences from a recognized University, with Punjabi upto Matric standard.

Preference will be given to those who are holding Degree/ Diploma in Journalism, Mass Communication and Public Relations, and have an aptitude for writing articles, essays, with an experience of two years in research work.


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Designation of Post





23.

(a)

Senior Scale Stenographer

(English)

i By Promotion

ii Direct

From amongst the Junior Scale Stenographers, who are Graduate, with an experience of working as such for a minimum period of two years, and who qualify in the departmental test in Stenography at the speed of 100 words per minute in English Shorthand (mistakes not more than 4%) and shall have to qualify in Punjabi Shorthand test at the speed of 60 words per minute (mistakes not more than 4%) within one year.

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard and who qualify in the competitive test in English Shorthand at the prescribed speed of 100 words per minute (mistakes not more than 4%) and shall have to qualify in Punjabi Shorthand test at the speed of 60 word per minute (mistakes not more than 4%) within one year.

Preference will be given to those candidates, who pass both the Shorthand tests at the time of appointment.

Possesses at least one hundred and twenty hours course with hands on experience in the use of Personal Computer or information Technology in Office Productivity application or Desktop Publishing application from a Government recognized institution or a reputed institution, which is ISO 9001, certified; or possesses an Computer Information technology course equivalent to 'O' level certificate of Department of Electronics Accreditation of Computer Course (DOEACC) of Government of India.

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Designation of Post





23.

(b)

Senior Scale Stenographer

(Punjabi)

i By Promotion

ii Direct

From amongst the Junior Scale Stenographers, who are Graduate, with an experience of working as such for a minimum period of two years, and who qualify in the departmental test in Stenography at the speed of 100 words per minute in Punjabi Shorthand (mistakes not more than 4%) and shall have to qualify in English Shorthand test at the speed of 60 words per minute (mistakes not more than 4%) within one year.

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard and who qualify in the competitive test in Punjabi Shorthand at the prescribed speed of 100 words per minute (mistakes not more than 4%) and shall have to qualify in English Shorthand test at the speed of 60 words per minute (mistakes not more than 4%) within one year.



-

24

.

Head Proof Reader

By Promotion From amongst Proof Readers, with an experience of working as such for a minimum period of five years or ten years as Proof Reader/ Copy Holder.

- -

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Designation of Post





GROUP "C" POSTS

25. Proof Reader By Promotion From amongst Copy Holders, with an experience of working as such for a minimum period of five years.

- -

26. Junior Translator

i By Promotion

ii Direct

From amongst Group “C” employees, who are Graduate from a recognized University, having proficiency in English, Punjabi and Hindi, and who qualify the prescribed Translation test.

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard having proficiency in English, Punjabi and Hindi, and who qualify prescribed Translation test.


-

27. Librarian

By Promotion From amongst Assistant Librarians, who are Graduate, with Diploma in Library Science from a recognized University/ Institution, with an experience of working as such for a minimum period of five years.

- -

28. Sanitary Inspector

Direct - The candidates should be 10+2 and possess a Sanitary Inspector Certificate from a recognized Institution.

-

29. Technical Officer

Direct -

The candidates should be Diploma holder in Electrical Engineering from a recognized Institution having adequate knowledge of operating sound equipments, repairing of electrical appliances and aptitude for handling acoustic system.

-

30. Junior Scale Stenographer

(English/ Punjabi)

i By Promotion

ii Direct

From amongst the Group ‘C’ employees, who are Graduate, having minimum two years experience in the Sabha Secretariat, and who qualify in the departmental test in Punjabi/ English Shorthand at the prescribed speed of 100 words per minute (mistakes not more than 8%), and shall have to qualify the English/ Punjabi Shorthand test at the speed of 60 words per minute (mistakes not more than 8%) or vice versa, within one year.

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard, and who qualify in the competitive test in Punjabi/ English Shorthand at the prescribed speed of 100 words per minute (mistakes not more than 8%), and shall have to qualify the

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Sr. No.

Designation of Post





English/ Punjabi Shorthand test at the speed of 60 words per minute (mistakes not more than 8%) or vice versa, within one year.



31 (a)

Junior Assistant

34 Posts

By Placement

From amongst Clerks, who are Graduate and who have an experience of working as such for a minimum period of five years.

- -

31 (b)

Clerk

34 Posts

i By Selection

(ii) By promotion

(iii) Direct

50% by Selection/ Promotion :

From amongst Group "C" (Record Restorers) and Group "D" employees, who are Graduate, with an experience of working as such for a minimum period of two years, and also qualify the Typewriting test in English / Punjabi at the prescribed speed.

50% Direct :

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard.

The candidates also have to qualify Punjabi/ English Typewriting test at the speed of 35/ 25 words per minute, respectively, or

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Sr. No.

Designation of Post





vice versa, to be conducted by the Sabha Secretariat.


32. Assistant Librarian

Direct - The candidates should be Graduate with diploma in Library Science from a recognized University/ Institution.

Preference will be given to the candidates possessing Degree in Library Science.

Knowledge of computer application and Punjabi upto Matric standard is essential.

-

33. Steno Typist

(Punjabi/English)

i By Promotion

ii Direct

From amongst Group "C" and Group "D" employees, who are Graduate, having minimum experience of two years, and who pass the Punjabi or English Shorthand test at the speed of 80 words per minute (mistakes not more than 8%).

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard and who pass the Punjabi or English Shorthand test at the speed of 80 words per minute (mistakes not more than 8%).

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Designation of Post






34. Copy Holder i By Promotion

ii Direct

From amongst Group "C" and Group "D" employees, who are Graduate, having minimum experience of two years in the Sabha Secretariat.

The candidates should be Graduate from a recognized University with Punjabi upto Matric standard.


-

35. Record Restorer

i By Promotion

ii Direct

From amongst Group "D" employees, who are 10+2, having minimum experience of two years in the Sabha Secretariat.

The candidates should be 10+2 with Punjabi upto Matric standard.


-

36. Watch & Ward Assistant

i By Promotion

ii Direct

From amongst Gate-Keepers and Group ‘D’ employees, who are Matriculate, having minimum experience of two years in the Sabha Secretariat. The incumbents should have good physique.

The candidates should be 10+2 with Punjabi upto Matric standard, having good physique and impressive personality.

Preference will be given to ex-Servicemen.

-

37. Telephone Operator

i By Promotion

ii Direct

From amongst Group "D" employees, who are 10+2, having minimum experience of two years in the Sabha Secretariat. The incumbent should be soft spoken and should have proficiency in speaking English.


The candidates should have good hearing ability, should be able to converse fluently and politely in English, Punjabi and Hindi.

Preference will be given to the

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Designation of Post





candidates having practical knowledge in operating PABX/ PBX or Office experience of more than one year.

38. Telephone Attendant

i By Promotion

ii Direct

From amongst Group "D" employees, who are 10+2, having minimum experience of two years in the Sabha Secretariat.


The candidates should be soft spoken and able to understand and converse in Punjabi, English and Hindi.

-

39. Driver i By Promotion

ii Direct

From amongst Group "D" employees, who are Matriculate with Punjabi upto Matric standard, having valid HMV/LMV driving license with two years' actual experience of vehicle driving. Should be able-bodied with normal eye-sight.

The candidates should be Matriculate with Punjabi upto Matric standard, having HMV/LMV driving License with two years actual experience of vehicle driving.

The candidates should be able-bodied with normal eye-sight.

-

40. Bill & Cash Messenger

i By Promotion

ii Direct

From amongst Group "D" employees, who are Matriculate, having minimum experience of two years in the Sabha Secretariat.

The candidates should be 10+2.

-

41. Book Binder i By Promotion

ii Direct

From amongst Group "D" employees, who are 10+2, having minimum experience of two years in the Sabha Secretariat , and should have knowledge about the book-binding work.

The candidates should be 10+2, and fully conversant with book-binding work.

-

42. Gate Keeper i By Promotion

ii Direct

From amongst Group "D" employees, who are Matriculate, having minimum experience of two years in the Sabha Secretariat, with good physique.

The candidates should be 10+2, having good physique.

Preference will be given to ex-Servicemen.

-

GROUP "D" POSTS

43

.

MukhSewadar By Promotion From amongst Peons on the basis of seniority –cum- merit. Should be able-bodied.

- -

44

.

Head Chowkidar By Promotion From amongst the Chowkidars on the basis of of seniority –cum- merit. Should be able-bodied.

- -

45

.

Gestetner Operator

i By Promotion

ii Direct

From amongst Peons of the Sabha Secretariat, who are Matriculate, having knowledge of operating duplicating and photocopier machines.

The candidates should be Matriculate, having knowledge of operating duplicating and photocopier machines.

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Designation of Post





46

.

Daftri By Promotion From amongst Peons who are Matriculates, with five years experience in the Sabha Secretariat.

- -

47

.

Cleaner Direct

-

The candidates should be Matriculate, having LMV Driving Licence, and should be able-bodied with normal eyesight.

-

48

.

Messenger i By Promotion

ii Direct

From amongst Peons on the basis of seniority-cum-merit

The candidates should have passed Middle standard examination with working knowledge of English and Punjabi.

-

49

.

Peon i By Promotion

ii Direct

From amongst Frash, who have passed Middle standard examination with working knowledge of English and Punjabi.


-

50

.

Cycle-Shed-Attendant

Direct - The candidates should have passed Middle standard examination with working knowledge of English and Punjabi.

-

51

.

Frash i By Promotion

ii Direct

From amongst Sweepers on the basis of seniority-cum-merit.


-

52

.

Chowkidar Direct -

The candidates should have passed Middle standard examination with knowledge of reading and writing Punjabi. Should be able bodied.

-

53

.

Mali Direct - The candidates should have passed Middle standard examination with adequate experience in Gardening.

-

54

.

Sweeper Direct - The candidates should have passed Fifth standard examination with good physique.

Preference will be given to those who have passed Middle standard exami-nation.

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APPENDIX-C

[See Rule 15 (2)]

SR.NO. POST PUNISHING AUTHORITY

APPELLATE AUTHORITY

GROUP 'A' POSTS

1. Secretary Speaker Governor

2. Additional Secretary

Secretary Speaker

3. Deputy Secretary

4. Under Secretary (including Secretary to Hon’ble Speaker)

5. Editor of Debates

6. Chief Reporter

7. Superintendent Grade-I

8. Section Officer

9. Private Secretary

10. Research Officer

11. English Reporter & Hindi/ Punjabi Reporter

12. Chief Information Officer

13. Law Officer

14. Sergeant-at-Arms (during Session period)

GROUP 'B' POSTS

15. Assistant Information Officer

Secretary Speaker

16. Watch and Ward Officer

17. Personal Assistant

18. Revisor

19. Senior Librarian

20. Senior Assistant

21. Senior Translator

22. Research Assistant

23. (a) Senior Scale Stenographer (English)

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23. (b) Senior Scale Stenographer (Punjabi)

24. Head Proof Reader

GROUP 'C' POSTS

25. Proof Reader

Secretary Speaker

26. Junior Translator

27. Librarian

28. Sanitary Inspector

29. Technical Officer

30. Junior Scale Stenographer (English/ Punjabi)

31 (a) Junior Assistant

31 (b) Clerk

32. Assistant Librarian

33. Steno-Typist (Punjabi/English)

34. Copy-Holder

35. Record Restorer

36. Watch & Ward Assistant

37. Telephone Operator

38. Telephone Attendant

39. Driver

40. Bill & Cash Messenger

41. Book-Binder

42. Gate Keeper

GROUP 'D' POSTS

43. Mukh-Sewadar

Secretary Speaker

44. Head Chowkidar

45. Gestetner Operator

46. Daftri

47. Cleaner

48. Messenger

49. Peon

50. Cycle Shed Attendant

51. Frash

52. Chowkidar

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53. Mali

54. Sweeper

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APPENDIX-D [See Rule 13]

SR. NO. POST PAY SCALE (₹) GRADE PAY

(₹) NO. OF POSTS

GROUP 'A' POSTS

1. Secretary 37400-67000 10000 01

2. Additional Secretary 15600-39100 8400 01

3. Deputy Secretary 15600-39100 7600 01

4. Under Secretary (including Secretary to Hon’ble Speaker)

15600-39100 6600 04

5. Editor of Debates 15600-39100 6600 01

6. Chief Reporter 15600-39100 5700 01

7. Superintendent Grade-I 15600-39100 5400 15

8. Section Officer 15600-39100 5400 01

9. Private Secretary 15600-39100 5400 02

10. Research Officer 15600-39100 5400 01

11. English Reporter (06) & Hindi/ Punjabi Reporter (12)

15600-39100 5400 18

12. Chief Information Officer 15600-39100 5400 01

13. Law Officer 15600-39100 5400 01

14. Sergeant-at-Arms (during Session period)

Pay-scale of SP 01

GROUP 'B' POSTS

15. Assistant Information Officer 10300-34800 4800 01

16. Watch and Ward Officer 10300-34800 4800 01

17. Personal Assistant 10300-34800 4800 02

18. Revisor 10300-34800 4800 01

19. Senior Librarian 10300-34800 4400 01

20. Senior Assistant 10300-34800 4400 35

21. Senior Translator 10300-34800 4400 08

22. Research Assistant 10300-34800 4400 03

23. (a) Senior Scale Stenographer (English) 10300-34800 4400 05

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(₹) NO. OF POSTS

23. (b) Senior Scale Stenographer (Punjabi) 10300-34800 4400

24 Head Proof Reader 10300-34800 4400 01

GROUP 'C' POSTS

25. Proof Reader 10300-34800 3600 03

26. Junior Translator 10300-34800 3600 06

27. Librarian 10300-34800 3200 01

28. Sanitary Inspector 10300-34800 3600 01

29. Technical Officer 10300-34800 3600 01

30. Junior Scale Stenographer (English/ Punjabi)

10300-34800 3600 04

31 (a) Junior Assistant 10300-34800 3600 34

31 (b) Clerk 10300-34800 3200 34

32. Assistant Librarian 5910-20200 2400 04

33. Steno-Typist (Punjabi/ English) 10300-34800 3200 01

34. Copy-Holder 10300-34800 3200 04

35. Record Restorer 10300-34800 3200 06

36. Watch & Ward Assistant 5910-20200 1900 24

37. Telephone Operator 5910-20200 2400 10

38. Telephone Attendant 5910-20200 2400 02

39. Driver 5910-20200 2000 05

40. Bill & Cash Messenger 5910-20200 1900 01

41. Book-Binder 5910-20200 1900 01

42. Gate Keeper 5910-20200 1900 08

GROUP 'D' POSTS

43. Mukh-Sewadar 4900-10680 1800 03

44. Head Chowkidar 4900-10680 1800 01

45. Gestetner Operator 4900-10680 1650 02

46. Daftri 4900-10680 1650 01

47. Cleaner 4900-10680 1650 01

48. Messenger 4900-10680 1650 04

49. Peon 4900-10680 1650 31

50. Cycle Shed Attendant 4900-10680 1650 02

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(₹) NO. OF POSTS

51. Frash 4900-10680 1650 10

52. Chowkidar 4900-10680 1650 15

53. Mali 4900-10680 1650 02

54. Sweeper 4900-10680 1650 21

DRAFT SERVICE RULES PUNJAB VIDHAN SABHA SECRETARIAT ...

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