The Uttarakhand Vidhan Sabha Secretariat...

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Transcript of The Uttarakhand Vidhan Sabha Secretariat...

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The Uttarakhand Vidhan Sabha Secretariat Service

(Recruitment and Conditions of Service) Rules, 2011

Part- one

Preliminary

Short Title and

Commencement

1. (1) These rules may be called the Uttarakhand Vidhan

Sabha Secretariat Service (Recruitment and Conditions

of Service) Rules, 2011

(2) It shall come into force from the date of notification

in the Gazette.

Status of Service 2. The service of Uttarakhand Vidhan Sabha is the service of

Vidhan Sabha Secretariat which includes posts of Group

“A”,”B”,”C” and “D”.

Definitions 3. In these Rules, unless there is anything repugnant in the

subject or context-

(a) “Speaker” means the Speaker of Sabha;

(b) “Deputy Speaker” means the Deputy Speaker of Sabha;

(c) “Appointing Authority” means Officer authorized

under Rule 16;

(d) “Citizen of India” means a person who is a citizen of

India under Part- II of “The Constitution of India” or

deemed to be a Citizen of India;

(e) “Constitution” means the “Constitution of India”;

(f) “Sabha” means the “Uttarakhand Vidhan Sabha”;

(g) “Government” means the Government of Uttarakhand

State;

(h) “Member of Service” means a person who has been

substantially appointed under these Rules or Rules or

Orders applicable prior to these Rules on a post in some

cadre of service or is holding such post”;

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Provided that for regularization of all employees

appointed other than by substantive appointment, the

Speaker may constitute a Selection Committee which

shall take action for the regularization of such

employees according to due process;

(i) “Service’ means Uttarakhand Vidhan Sabha Secretariat

Service;

(j) “Substantive Appointment” means an appointment not

being an ad hoc appointment, on a post in the cadre of

the service and made after selection in accordance with

the rules and if, there were no rules, in accordance with

the procedure prescribed for the time being by executive

instruction by the Government;

(k) “Principal Secretary/Secretary” means Principal

Secretary/Secretary of the Sabha;

(l) “Secretariat ” means Secretariat of the Sabha

(m) “Direct Recruitment” means

(i)promotion; or

(ii)recruitment other than Deputation or transfer from

other services of Government;

(n) “Competitive Examination” means the competitive

examination as laid down by the Recruitment and

Promotion Committee for a post in the service;

(o) “Year of recruitment” means a period of twelve months

begininng from the first day of July of a Calendar year.

Part-2

Cadre

Service Cadre 4 (1) (a) There shall be a separate Secretariat of the Assembly

under the superintendence and control of the Speaker.

(b) The number of posts of each cadre in the service shall be

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as determined from time to time by the Speaker on the

recommendations of the Post Scale Assessment Committee

(2)The number of employees/officers and posts in each class

in service shall be as given in “Appendix A” unless changed

by orders issued under sub rule (1)

Provided that

(a) The appointing authority may leave a post vacant and the

Governor can stay a post in abeyance in such a way that no

person shall be entitled to reimbursement

(b)the Governor in consultation with the Speaker can create

such permanent and temporary posts as he considers suitable

Provided that the Speaker, without consultation with

the finance department may create permanent posts of

Officers/Employees for a period not more than six months

which he considers expedient and necessary for the work of

Sabha.

Post Scale Assessment

Committee

5. The assessment of norms for posts in various cadres of

the Secretariat shall be decided by the following Committee:

(1)Hon’ble Speaker, Vidhan Sabha - Chairman;

(2) Hon’ble Deputy Speaker, - Deputy Chairman;

Vidhan Sabha

Provided that if the post of Deputy Speaker is vacant,

in his place, a senior most Member of Vidhan Sabha;

(3) Hon’ble Parliamentary Affairs -Member;

Minister

(4)Hon’ble Finance Minister -Member;

or a representative nominated

by him

(5) Chairman, Public Accounts - Member;

Committee of Vidhan Sabha

(6) A Scheduled Caste or Schedule - Member;

Tribe member of Vidhan Sabha

nominated by Hon’ble Speaker

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(7) Principal Secretary/ Secretary - Member Secretary;

Vidhan Sabha

The presence of four Members shall be mandatory for the

quorum of this Committee,

Provided that if the members mentioned at serial

No. 3 and 4 of this Committee are not present in the

meetings of the Committee continuously on three

occasions then in that case the decision of the Speaker on

the recommendations of the Committee shall be final. On

the recommendations of the Committee, the Speaker may

after consultation with the finance department, make

modifications in Appendix ‘A’ for increase or decrease in

number of specified posts or by addition of new cadre of

posts in it.

Part- 3

Recruitment

Source of recruitment 6. The recruitment of various classes of posts in the Service

shall be done from the following sources-

(a) By Direct recruitment; or

(b) By Promotion; or

(c) By service transfer, deputation and merger.

Reservation 7. The reservation for candidates of Scheduled Castes,

Scheduled Tribes, Other Backward Classes and other Classes

of Uttarakhand State shall be made in accordance with the

orders in force at the time of recruitment.

Part- 4

Eligibility

Nationality 8. For direct recruitment to a post in the service, the

candidate-

(a)- should be a citizen of India

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(b)- should be a Tibetan refugee, who has come before 1

January, 1962 with an intention to settle in India; or

(c)- a person of Indian origin, who has migrated with an

intention to settle permanently in India from the countries of

Pakistan, Burma, Sri Lanka and Kenya, Uganda and United

republic of Tanzania (erstwhile Tanganyika and Zanzibar);

provided that the candidate related to above Class

(b) and (c) would be the person in whose favour the State

Government has issued an eligibility certificate;

provided further that it would also be necessary for

the candidate of class (b) to get a certificate issued by Deputy

Inspector General, Police, Intelligence Branch, Uttarakhand;

provided furthermore that if the candidate is related to the

above class (c), the eligibility certificate will not be issued for

more than one year and after one year duration, such

candidate would be kept in service on his getting the

citizenship of India.

Note- The candidate in whose case the eligibility certificate

is mandatory but has not been issued nor it has been rejected

can be given admission in examination or interview and can

be appointed provisionally but the condition is that he

receives or is issued the requisite certificate within one year.

Educational and other

qualifications

9- No person shall be appointed in service until he completes

the prescribed qualifications and experience mentioned in

column three and four Annexure ‘B’ respectively for posts of

direct recruitment and those of other than direct recruitment.

Preferencial

Qualifications

10.The candidate of Group ‘C’ and Group ‘D’ who-

a- have served in the provincial army for a period of

minimum two years; or

b- have received ‘B’ certificate of National Cadet Corps,

shall be given preference in the case of direct

recruitment, even with other things remaining same.

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Age 11.The age of candidate, if the posts are advertised from 1

January to 30 June should be minimum of 21 years and

maximum of 35 years as on 1 January of that year and if the

posts are advertised from 1 July to 31 December should be

minimum of 21 years and a maximum of 35 years as on 1

July of that year;

Provided that in the case of candidates belonging to

the Scheduled Castes, Scheduled Tribes, Other Backward

Classes of and other classes of Uttarakhand which are notified

by the Government from time to time, the maximum age limit

shall be increased by such years as may be prescribed;

Provided further that the Speaker of the House can

relax the age limit for a post by up to 5 years.

Character 12-The character of a candidate for direct recruitment must be

such as to render him suitable in all respects for employment

in Government Service. The appointing authority shall satisfy

himself in this respect.

Note- Persons dismissed by the Union Government or by a

State Government or by a local authority or by a corporation

or body owned or controlled by the Union Government shall

be ineligible for appointment to any post in the service.

Persons convicted of an offence involving moral turpitude

shall also be ineligible.

Marital status 13- A male candidate who has more than one wife living or a

female candidate who has married a man already wife living

shall not be eligible for appointment to a post in the service.

Provided that the Governor may if satisfied that there exist

special grounds for doing so exempt any person from the

operation of this rule.

Physical qualification 14- (1)No person shall be appointed in the service unless he

be in good mentally and bodily health and is free from any

physical defect likely to interefere efficient performance of

his duties. Before approving a candidate for appointment-

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(a) in the case of Gazetted post or service, he has to pass

the examination of Medical Board;

(b) in the case of other posts of service, he is desired to

produce health certificate according to rules made

under Fundamental Rule 10 included in Chapter 3 of

Part III of Financial Hand Book Volume II;

Provided that for a candidate appointed through

promotion to produce a health certificate is not desired.

(2) (A) Vidhan Sabha Guard (Male)

Following physical qualifications are essential for the post-

(1) Measurement of Chest without expansion with expansion

(a) for General/ 78.8 cm 83.8 cm

backward classes

and SC candidates

(b) For ST and Hill origin 76.3 cm 81.3 cm

Candidates

Note: It is essential to expand the chest by minimum of 5cms.

(2) - Height

(a)for General/ backward classes 167.7 cm

and SC candidates minimum

(b)For Hill origin 162.6 cm

Candidates minimum

(c)for ST candidates minimum 160.0 cm

(B) Vidhan Sabha Guard (Female)

Following physical qualifications are essential for the post-

(1) Height -

(a)For General/ Backward Classes 152.0 cm

and SC Candidates minimum

(b) For Hill origin 147.0 cm

Candidates minimum

(c) For Hill origin ST 147.0 cm

Candidates minimum

(2) Weight minimum 45 Kgs

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Part – 5

Recruitment

Determination of

Vacancies

15- The appointing authority shall determine the vacancies to

be filled during the year and also the vacancies to be reserved

for Scheduled Castes, Scheduled Tribes, Other Backward

Classes and other classes of Uttarakhand under Rule 7 and

inform the Selection Committee.

Appointing Authority 16- Under the provisions of Rule 4 and the orders of

Governor under that rule, in the Secretariat-

(a) the appointment on all the gazetted posts shall be done

according to rules by the Speaker; and

(b) the recruitment on all the remaining posts shall be done

according to rules by the Principal Secretary/Secretary

under the orders of Speaker;

provided that if prior to commencement of

these rules, any substantive appointment or for the

purpose of substantive appointment any appointment

on probation has been done by the Governor or the

Speaker, then for persons recruited in such manner, the

Governor or the Speaker as the case may be shall

remain appointing authority.

Documents to be produced at the time of appointment-

A candidate-

(i) shall produce the certificate prescribed in Rule 7; and

(ii) shall produce a declaration related to the following

matters-

(a) If he is related to any person appointed in the

Secretariat, about the relation with such person;

(b) About being free from loan;

(c) About all of his immovable property in prescribed

proforma given in Annexure 2;

(d) Certificate of a living husband/wife; and

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(e) About having read Official Secrets Act 1923 (Act No.

19 of year 1923) and the punishments for revealing the

subjects of the files of the secretariat.

Note- The above declarations shall be kept with

candidate’s character roll after his appointment.

Procedure for direct

Recruitment

17(1) For direct recruitment to various posts of service a

Selection Committee shall be constituted as hereunder-

(a)Hon’ble Speaker, Vidhan Sabha - Chairman;

(b)Hon’ble Deputy Speaker, - Deputy Chairman;

Vidhan Sabha

Provided that if the post of Deputy Speaker is vacant,

in his place, a senior most Member of Vidhan Sabha;

(c)Leader of Opposition, Vidhan Sabha - Member;

(d) Hon’ble Parliamentary Affairs - Member;

Minister

(e) An officer of Finance Department - Member;

Not below the level of Secretary

(f)A Scheduled Caste or Schedule - Member;

Tribe member of Vidhan Sabha

nominated by Hon’ble Speaker

(g)Principal Secretary/ Secretary - Member Secretary;

Vidhan Sabha

The presence of four Members shall be mandatory

for the quorum of this Committee.

Provided that if the members mentioned at serial

No. (d) and (e) of this Committee are not present in the

meetings of the Committee continuosly on three occasions

then in such case the decision of the Speaker on the

recommendations of the Committee shall be final;

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Provided further that where the direct recruitment

is being done to the post of Principal Secretary/ Secretary,

then Principal Secretary/ Secretary of Personnel Department

or, Law or Legislative Department of Government nominated

by the Speaker shall be member Secretary.

(2) The selection committee shall from time to time organize

a competitive examination for fulfilling the vacancies to the

post of Group ‘C’. The following procedure shall be

followed for the competitive examination-

(a) The appointing authority shall invite the applications

in the prescribed format for giving permission to appear

in the competitive examination. The application forms

can be obtained from the office of the appointing

authority on payment;

(b) No candidate shall be given admission to the

examination without the admit card issued by the

appointing authority;

(c) After receiving of the result and tabulation of the

written examination and based on the result of the

written examination, such candidates will be called for

the interview by the committee who have received

marks according to the standard set by the committee in

this regard keeping in view to ensure the representation

of the candidates of Scheduled castes, scheduled tribes,

other backward classes and other classes of Uttarakhand

under Rule 7. The marks obtained by each candidate in

interview shall be added to the marks obtained by him in

written examination.

Note:

1- The syllabus and rules for the competitive examination

shall be prescribed by the committee from time to time.

2- The selection committee can nominate any organisation

for organizing competitive examination.

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(3) The Speaker can constitute a selection committee for the

direct recruitment to Group ‘C’ posts according to the

instructions issued from time to time by the state government

and the committee, according to the prescribed procedure, can

forward names to the appointing authority for recruitment

process.

Procedure for

Recruitment through

promotion

18(1) For promotion to posts from Under Secretary to

Secretary/Principal Secretary, a Committee shall be

constituted in the following manner:-

(a)Hon’ble Speaker, Vidhan Sabha - Chairman;

(b)Hon’ble Deputy Speaker, - Deputy Chairman;

Vidhan Sabha

Provided that if the post of Deputy Speaker is vacant,

in his place, a senior most Member of Vidhan Sabha;

(c)Leader of Opposition, Vidhan Sabha - Member;

(d)Hon’ble Parliamentary Affairs - Member;

Minister

(e) An officer of Finance Department -Member;

not below the rank of Secretary

(f)A Scheduled Caste or Schedule - Member

Tribe member of Vidhan Sabha

nominated by Hon’ble Speaker

(g)Principal Secretary/ Secretary - Member Secretary

Vidhan Sabha

The presence of four Members shall be mandatory for the

quorum of this Committee;

Provided that if the members mentioned at serial

No. (d) and (e) of this Committee are not present in the

meetings of the Committee continuously on three occasions

then in such case the decision of the Speaker on the

recommendations of the Committee shall be final;

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Provided further that where the promotion is

being made to the post of Principal Secretary/ Secretary, then

Principal Secretary/ Secretary of Personnel Department or,

Law or Legislative Department of Government nominated by

the speaker shall be member secretary.

(2) The recruitment through promotion shall be done by a

Selection Committee constituted under Rule 17 on the basis

of order of merit /Seniority (Leave where not applicable)

rejecting the unsuitable.

(3) A list of eligible candidates shall be prepared by the

appointing authority in order of merit and their character roll

and other such record related to them shall be kept before

Selection Committee as considered appropriate.

(4) The cases of candidates shall be considered by the

Selection Committee on the basis of records specified in Sub

Rule (2) and if it considers necessary candidates can be

interviewed.

(5) The Selection Committee shall prepare the list of selected

candidates on the basis of seniority and forward it to

appointing authority.

(6) For promotion to posts from Group ‘D’ to Group ‘C’ and

Typist to Section Officer, a Selection Committee shall be

constituted in the following manner-

(a) Principal Secretary/Secretary - Chairman;

(b) An officer nominated by the Speaker - Member;

who shall be not below the rank of

Additional Secretary

(c)An officer of Scheduled caste - Member;

/Scheduled Tribe nominated by

the appointing authority

(d) Additional Secretary - Member Secretary;

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Combined Selection

List

19- If in any year of recruitment, appointments are made both

by direct recruitment and promotion, a combined selection list

shall be prepared by taking names of candidates from both the

relevant lists in such manner that the prescribed percentage is

maintained, the first name in the list being of the person

appointed by promotion.

Part - 6

Appointment, probation and Confirmation

Appointment 20-(1) Subject to sub rule 2, the appointing authority shall

appoint candidates in such order the names of the candidates

as they appear in the lists prepared under Rule 17 or 18 as the

case may be.

(2) If in any year, the appointment is to be done both by direct

recruitment and promotion; the regular appointment will not

be done until the selection is done by both the sources and

combined lists made according to Rule 19.

(3) If in relation to an appointment, orders of more than one

appointment are issued, then a combined order will also be

issued in which the names of the selected candidates will be

mentioned on the basis of seniority determined in the

selection or in that order, as the case may be in which their

names appear in the seniority list from which they have been

promoted. If the appointments are made both by direct

recruitment and promotion the names will be ordered in

cyclic order as prescribed in Rule 19.

Conditions of service

on deputation and

action related to

discipline.

21 (1) Under such restrictions and up to such limit which the

appointing authority sets with the consent of the responsible

authority and finance department, a person on deputation in

secretariat during the tenure of his service in the secretariat

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shall be allowed to remain under the same terms and

conditions of service for which he had rights before his

deputation in the secretariat.

(2) If in the view of the appointing authority, it is necessary to

take disciplinary action against a person on deputation in

Secretariat, his services will be kept again under the service

providing authority and documents related to preliminary

inquiry, if held, shall be sent to service providing authority.

Probation 22-(1) A person appointed to service or a permanent post or

on a vacancy against that post shall be on probation for a

period of two years.

(2) The appointing authority, in different cases, can increase

the period of probation specifying the date of probation till

which the period is increased. The reasons for this have to be

recorded;

Provided that except in exceptional circumstances,

the period of probation will not be increased for more than

one year and under any circumstances not more than two

years.

(3) If the appointing authority is of the view that during the

period of probation or after the end of probation period or in

the increased period of probation, the person under probation

has not properly used his opportunities or has been

unsuccessful in satisfying otherwise, he shall be reverted back

to his basic post if any, and if he does not hold any lien on a

post his services shall be terminated.

(4) Such person under probation who or has been reverted

under sub rule (3) or whose services have been terminated

shall not be eligible for any compensation.

(5) The appointing authority for the purpose of calculating the

period of probation can give permission to count the

continuous service done on a post of that specific cadre or an

equivalent or higher post in officiating or temporary capacity.

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(6) the candidate shall be kept on a probation of two years for

substantive appointment on a post;

Provided that according to related seniority rules, on the post

of undersecretary and in other cadres on posts higher than the

pay scale of undersecretary, shall be confirmed on the basis of

satisfactory service after the completion of period of

probation.

(7) The period of probation shall be calculated from the date

of joining on the post.

Confirmation 23- A person under probation can be confirmed at the end of

his probation period or extended probation period in his

appointment, if he-

(a) has passed the prescribed departmental examination, if

any;

(b) has successfully completed prescribed training, if any;

(c) his work and conduct is satisfactory;

(d) his integrity is certified; and

(e) the appointing authority is satisfied that he is otherwise

eligible for being confirmed.

Seniority 24- (1) Except as hereinafter provided, the seniority of

persons shall be determined according to Uttarakhand

Government Servant (Determination of Seniority) Rules,

2002. If two or more than two persons are appointed at the

same time, their seniority will be determined in the order in

which their names appear in the appointment order;

Provided that if an earlier date is mentioned in the

appointment order by which a person is substantively

appointed then that date will be considered as the date of his

substantive appointment and in other matters this date shall be

considered as the date of issuing of the order;

Provided further that if in relation to someone, more than one

order is issued than the seniority shall be such as mentioned

in the combined list issued under Sub Rule (3) of Rule (20).

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(2) The inter se seniority of appointments as a result of a

selection will be the same which, as the case may be, is

determined by the commission or the selection committee;

Provided that if a candidate from direct recruitment after

being given offer for the post, is unable to join on his post

without valid reasons, he may lose his seniority.

(3) The seniority of persons appointed through promotion will

be the same as was in their cadre in which they are promoted.

(4) Where the appointments are made both by promotion and

direct recruitment, or through any one source and separate

quota is prescribed for the sources, the inter se seniority will

be determined by putting names in order as they appear in the

combined list in cyclic order in such a way that the prescribed

percentage is maintained as described under Rule 20.;

Provided that-

(a) where the appointments from any source are made in

excess of the prescribed quota, the persons appointed in

excess of quota shall be pushed down from seniority to

subsequent year or years in which there are vacancies

in accordance with the quota;

(b) Where appointments from any source fall short of the

prescribed quota and appointments against such

unfilled vacancies are made in subsequent year or years

the persons so appointed shall not get seniority of any

earlier year but shall get the seniority of the year in

which their appointments are made. However, in

combined list of that year, (to be prepared under this

Rule), their names shall be placed at the top followed

by the names in the cyclic order of the other

appointees.

(c) Where, in accordance with the rules or prescribed

procedure, the unfilled vacancies from any source

could in the circumstances mentioned in the relevant

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rule or procedure be filled from the other source and

appointment in excess of quota are so made, the

persons so appointed shall get the seniority of that very

year as if they are appointed against the vacancies of

his quota.

Part - 7

Pay etc.

Pay scale 25 (1)Scales of Pay and allowances -

(a) The scales of pay of every cadre in which extra pay and

special pay and, subsistence allowance and other

allowances are included shall be such as are prescribed

from time to time by the Government for the

corresponding every cadre post in the civil secretariat.

If there is no such post in the civil secretariat as is there

in the secretariat, the scales of pay in which the extra

pay is included shall be determined by the Vidhan

Sabha Post Scale Assessment Committee;

(b) The posts of Reporter, Editor, Management officer,

Deputy Marshal, Deputy Librarian, Information Officer

and Assistant Public Information officer shall be

eligible for pay scale equivalent to Section Officer/

Private Secretary;

(c) Regulation of Leave, Allowances, Pensions etc.-

subject to the provisions of rules under these service

rules, the service terms and conditions of the services

of members shall be generally regulated by the rules

and orders applicable for Government servants under

the rule making control of the Governor;

Provided that till there is no due change with the

consent of finance department, the scales of pay of

posts in various cadres of the secretariat shall be such

as given in annexure ‘A’.

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(2) Pay-

The starting pay of a person appointed in any post of the

secretariat shall be regulated under the fundamental rules

as amended from time to time.

(3) Increment-

(a) Notwithstanding any provision in the Fundamental

Rules to the contrary, a person on probation shall be given

increment on the condition that his work and conduct has

been reported satisfactory. If the period of probation is

extended due to failure in providing satisfaction, such

increased period of probation shall not be counted for the

purpose of providing increment un till the appointing

authority does not otherwise directs;

Provided that if the period of probation is increased due to

failure of the probationer in some departmental examination,

the increased period shall not be counted for the purpose of

increment but the effect of such bar on increment shall not be

of suspending the increments.

(b) If a person is in the Government or Secretariat Service

before his appointment, his pay during the period of probation

will be determined according to rules referred to in general

Rule 29 (b).

(c) For regulating the sanction of increment, stopping it and

related matters, the rules, with the required amendments, shall

be the same as prescribed for equivalent posts in the

Government Secretariat by the Uttarakhand Government

through rules and general orders.

(4) For every person appointed to the post of treasurer, it

would be mandatory to provide security of Rs. 5000 only

(Rupees five thousand only) according to the provisions of

Part-I of Financial Hand book Volume -V.

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Pay during probation 26 (1) Notwithstanding any provision in the Fundamental

Rules to the contrary, a person on probation, if he is not

already in permanent Government Service shall be allowed

his first increment in the time scale when he has completed

one year of satisfactory service, has passed departmental

examination and on completing training where prescribed and

second increment after two years of service, when he has

completed the probation period and is also confirmed;

Provided that if the period of probation is

extended on account of failure to give satisfaction, such

extension shall not count for increment, unless the appointing

authority directs otherwise.

(2) The pay during probation of a person who was already

holding a post under the Government, shall be regulated by

the relevant Fundamental Rules;

Provided that if the period of probation is extended on

account of failure to give satisfaction, such extension shall not

count for increment, unless the appointing authority directs

otherwise.

(3) The pay during probation of a person who is already in

permanent Government service shall be regulated by the

relevant Rules applicable to the Government servants

generally serving in connection with the affairs of the state.

(4) Punishment and Appeal

(a) Punishments-

The punishments for persons appointed in the secretariat and

the procedure for using them will be the same as applicable to

the posts of equivalent class in Civil Secretariat.

(b)Punishing authority- Under Article 311 of the

Constitution of India, the power of giving punishment to a

member of the service lies with the appointing authority;

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(c) Appeal – A person appointed in the Secretariat on which a

punishment has been served, shall have the right of only one

appeal and such appeal if the punishing authority is –

(1) Principal Secretary/Secretary, will be made to the

Speaker; or

(2) Speaker, will be made to the Governor.

Part - 8

Other Provisions

Canvassing 27- No recommendations, either written or oral, other than

those required under the rules applicable to the post or service

shall be taken into consideration. Any attempt on the part of

the candidate to enlist support directly or indirectly for his

candidature shall disqualify him for appointment.

Regulation of other

matters

28-In regard to the matters not specifically covered by these

rules or special orders, persons appointed to the service shall

be governed by the rules, regulations and orders applicable

generally to government servants serving in connection with

the affairs of the state.

Relaxation in

conditions of service

29- Where the state government is satisfied that the operation

of any rule, regulating the conditions of service of persons

appointed to the service causes undue hardship in any

particular case it may, in consultation with the Speaker,

notwithstanding anything contained in the rules applicable in

this case by order dispense with or relax the requirements of

that rule to such extent and subject to such conditions as it

may consider necessary for dealing with the case in just and

equitable manner.

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(1) Other conditions of service-

(a) In such cases, which especially do not come under

these rules or under orders or special orders provided or

issued under these rules, the persons appointed in the

secretariat shall be governed by those rules, regulations

and orders (with required modifications) which are

generally applicable on the government servants

serving on equivalent posts in relation to the affairs of

the Uttarakhand state;

(b) In case of doubt, according to rule 29 (b), the Speaker

shall decide about -

(1) those servants under the government who are

equivalent to the posts of the secretariat; and

(2) Those rules, regulations and orders applicable to the

posts under the government and the modifications in

them which are applicable on the equivalent posts in

the secretariat.

(c) After retirement facilities to concerned post will be

admissible to holder of Principal Secretary Post.

(2)Process of issuing order by the Speaker-

Unless otherwise stipulated, the Speaker would, before

issuing any order under these rules, receive consultation or

consent, as the case may be, which are expected from

those departments and authorities of the government,

under Rules of Business and secretariat instructions, as

amended from time to time and issued by the Uttarakhand

Government, or as the case may be, the government orders

and applicable rules during the operation of a proclamation

under Article 356 of the Constitution of India before

issuing such orders.

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(3)Certification of orders issued by the Speaker-

Under the provisions of these rules, the orders of the

Speaker shall be certified in such manner and by such

officer who is directed from time to time by the Speaker

though general or special order.

Savings

30(1). Nothing in these rules shall affect reservations and

other concessions required to be provided for the candidates

belonging to the Scheduled Castes, Scheduled Tribes, Other

Backward Classes of citizens and Other special categories or

persons in accordance with the orders of the Government

issued from time to time in this regard.

(2) The Speaker, in extraordinary circumstances and in

consultation with the recruitment and promotion committee,

can relax qualifications prescribed in these rules except

maximum age limit and educational qualifications.

(3) The orders under the provisions of these rules shall be

certified in such manner and by such officer as the Speaker

directs from time to time through general and special orders.

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Appendix ‘A’ (see Rule 4 sub rule (2) and 25)

S.No Post Name No. of Posts Pay scale Grade Pay

Permanent temporary (In Rs) (In Rs)

1 2 3 4 5 6

1. Principal Secretary/

Secretary (In case of

the appointment on

the post of Principal

Secretary, the post of

Secretary will remain

in abeyance and on

completion of 10 years

regular service on the

Post of Secretary, a

Scale of Rs 67000 (3

percent Increment)

79000/- shall be

admissible to Principal

Secretary)

01 - 37400-67000 12000

2. Additional Secretary 01 - 37400-67000 8900

3. Joint Secretary 01 - 37400-67000 8700

4. Principal Reporter 01 - 37400-67000 8700

5. Deputy Secretary 01 - 15600-39100 7600

6. Chief Reporter 01 - 15600-39100 7600

7. Private Secretary

Grade-3

01 - 15600-39100 7600

8. Under Secretary 02 - 15600-39100 6600

9. Chief Editor 01 - 15600-39100 6600

10. Private Secretary

Grade II

01 - 15600-39100 6600

11. Protocol Officer 01 - 15600-39100 6600

12. Accounts officer 01 - 15600-39100 5400

13. Marshal 01 - 15600-39100 5400

14. Librarian 01 - 15600-39100 5400

15. Research &Reference

Officer

01 - 15600-39100 5400

16. Assistant Accounts

Officer

01 - 9300-34800 4800

17. Section Officer 06 - 9300-34800 4800

18. Management Officer 01 - 9300-34800 4600

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19. Private Secretary

Grade I

08 - 9300-34800 4800

20. Reporter 10 - 9300-34800 4600

21. Deputy Marshal 01 - 9300-34800 4600

22. Editor 02 - 9300-34800 4600

23. Deputy Librarian 01 - 9300-34800 4600

24. Information officer 01 - 9300-34800 4600

25. Review Officer 16 - 9300-34800 4600

26. Additional Private

Secretary

19 - 9300-34800 4600

27. Assistant Marshal 01 - 9300-34800 4200

28. Treasurer 01 - 9300-34800 4200

29. Accountant 02 - 9300-34800 4200

30. Research & Reference

Assistant

03 - 9300-34800 4200

31. Reference Clerk 04 - 9300-34800 4200

32. Deputy Protocol

Officer

01 - 9300-34800 4200

33. Caretaker 01 - 9300-34800 4200

34. Assistant Review

Officer/

Data Entry perator

27 - 5200-20200 2800

35. Assistant Accountant 06 - 5200-20200 2800

36. Cataloger 03 - 5200-20200 2800

37. Assistant Librarian 01 - 5200-20200 2800

38. Head Guard 02 - 5200-20200 2000

39. Typist 01 - 5200-20200 1900

40. Technician 01 - 5200-20200 1900

41. Driver 18 - 5200-20200 1900

42. Guard (Male/Female) 17 - 5200-20200 1900

43. Type Writer Mechanic 01 - 5200-20200 1800

44. Cyclostyle Operator 01 - 4440-7440 1650

45. Binder 01 - 4440-7440 1650

46. Senior Peon 02 - 4440-7440 1400

47. Peon 46 - 4440-7440 1300

48. Dak Runner 02 - 4440-7440 1300

Total 224 -

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SCHEDULE - ONE

(See Rule 16)

Proforma for Declaration

(A)

(For those having no immovable property)

I do hereby declare that I do not have any immovable property. If I acquire any

immovable property in future here after then l will declare, this fact in the related

five year declaration.

Date Signature--------------------

Post--------------------------

(B)

(For those having immovable property)

I do hereby declare that following immovable property is in my possession:

Land property

Land

possessed in

district,

tahashil,

village

Area

(in acre)

Acquired or

inherited, if

acquired

then date of

revenue

acquisition

Annual

value

Calculated remarks

1 2 3 4 5 6

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House property

S.No. Situated in

village ,city,

district(towan)

House

no

Acquired

or

inherited,

if acquired

then date

of

acquisition

Whether

in

residential

use or on

rent

Annual

rent

Calculated

value

remark

1 2 3 4 5 6 7 8

If I acquire any immovable property in future here after then l will declare, this

fact in the related five year declaration.

Date Signature--------------------

Post---------------

Note - immovable property include any house or land property which is mortgaged or

leased.

Any property which is in joint or on his behalf or in any way dependent of any

officer’s or employee’s wife or any member of his family held or restricted for the

purpose of this declaration shall be deemed to be acquired or restricted of officer or

employee.

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( C )

For those not having any share or investment

I do here by declare that I don’t have any share or investment. If I acquire

any share or investment in future here after then l will declare, this fact in the related

five year declaration.

Date Signature--------------------

Post---------------

( D )

(For those having any share or investment)

I do here by declare that following share and investment are in my possession.

Shares

S.No. Detail Date of

accusation

Value of

each

share

Number

of shares

held

Total

value of

shares

Remarks

1 2 3 4 5 6 7

Investment

S.N. Detail Date of

investment

Value Remark

1 2 3 4 5

If I acquire any share or investment in future here after then l will declare,

this fact in the related five year declaration.

Date Signature--------------------

Post---------------

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Appendix-B

(See Rule 9)

S.

No.

Name and Scale of Post Educational

Qualifications and

experience in the

case of direct

recruitment

Educational

Qualifications and

experience in the case

other than direct

recruitment

1 2 3 4

1. Principal Secretary/Secretary

37400-67000

Grade Pay 12000(The post of

Secretary shall be in abeyance

and in case of the appointment

on the post of Principal

Secretary, and after 10 years of

regular service on the post of

Secretary, the post of Principal

Secretary Pay Scale Rs 67000 (3

percent Increment) 79000/- shall

be permissible

Degree of Law

graduate from a

University

established by law in

India, practical

experience of at least

10 years of working

in Parliament or

Legislature of a State

or Legislative

Department of

Central or State

Department.

Preference shall be

given to person with

practical experience

of Parliamentary

affairs and

Legislative works.

By promotion on the basis

of merit amongst

substantively appointed

Additional Secretaries of

the Secretariat on the post

of Secretary.

Provided that in case of

non-availability of eligible

candidate or exceptional

circumstance, the Governor

may appoint by service

transfer or on deputation

with the consultation of

Speaker and other

qualification shall be

according column-2.

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2. Additional Secretary

37400-67000

Grade Pay 8900

____

From among the

substantially appointed

Joint Secretaries of the

Secretariat who along with

completing 3 years of

service on this post has

completed minimum 10

years of service on Gazetted

Post of class I in this cadre

and such officers of various

cadres of the Secretariat

who are Law Graduation

degree holders and are

working on the post

equivalent to Joint Secretary

on the basis of merit by

promotion but in the case of

unavailability of eligible

candidate or in exceptional

circumstances, the

Governor, in consultation

with the Speaker can recruit

on service transfer or

deputation basis such

officer possessing the

eligibility or law graduate

who has practical

knowledge of Parliamentary

Affairs and are working on

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the minimum Pay Scale of

Rs. 37400-67000 Grade Pay

8700 of Joint Secretary

level.

3. Joint Secretary

37400-67000

Grade Pay 8700

____

From among the

substantively appointed

Deputy Secretaries of the

Secretariat who along with

completing 2 years of

service on the post of

Deputy Secretary have

completed minimum 5 years

of service on Gazetted Post

in this cadre, by promotion

on the basis of seniority.

4. Principal Reporter

37400-67000

Grade Pay 8700

____ From among the

substantively appointed

Chief Reporters of the

Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority.

5. Deputy Secretary

15600-39100

Grade Pay 7600

____ From among the

substantively appointed

Under Secretaries of the

Secretariat who along with

completing 2 years of

service on the post of Under

Secretary have completed

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minimum 5 years of service

on Gazetted Post in this

cadre, by promotion on the

basis of seniority, rejecting

the unsuitable.

6. Chief Reporter

15600-39100

Grade Pay 7600

____ From among the

substantively appointed

Deputy Chief Reporters of

the Secretariat who have

completed at least 5 years

of service on this post by

promotion, on the basis of

seniority, rejecting the

unsuitable.

7. Private Secretary Grade III

15600-39100

Grade Pay 7600

____ From among the

substantively appointed

Private Secretaries Grade

II of the Secretariat

who have completed at

least 5 years of service on

this post, by promotion on

the basis of seniority,

rejecting the unsuitable.

8. Under Secretary

15600-39100

Grade Pay 6600

____ From among the

substantively appointed

Section Officers of the

Secretariat who have

completed at least 5 years

of service on this post by

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promotion on the basis of

seniority rejecting the

unsuitable.

9. Chief Editor

15600-39100

Grade Pay 6600

____ From among the

substantively appointed

Editors of the Secretariat

who have completed at

least 5 years of service on

this post by promotion on

the basis of seniority

rejecting the unsuitable.

10. Private Secretary Grade II

15600-39100

Grade Pay 6600

____ From among the

substantively appointed

Private Secretaries Grade I of

the Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

11. Protocol Officer

15600-39100

Grade Pay 6600

____ From among the

substantively appointed

Deputy Protocol Officers of

the Secretariat who have

completed at least 5 years

of service on this post by

promotion on the basis of

seniority rejecting the

unsuitable.

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12. Finance and Accounts Officer

15600-39100

Grade Pay 5400

____ From among the

substantively appointed

Assistant Accounts Officers

of the Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

13. Marshal

15600-39100

Grade Pay 5400

Essential- graduate

degree from a

university established

in India by law.

Besides this, at least 5

years experience on a

Gazetted Post or

should be honourbly

relieved officer of

Police, PRD, Home

Guard, Provincial

Army, PAC, NCC or

released

Commisioned Officer

of Army, Navy or Air

Force. A person who

has experience of

service on the post of

marshal in any state

Vidhan Sabha or

Vidhan Parishad shall

be given preference.

50% by direct recruitment

and 50% from among the

substantively appointed

Deputy Marshals of the

Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

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14, Librarian

15600-39100

Grade Pay 5400

____ From among the

substantively appointed

Deputy Librarians of the

Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

15. Research & Reference officer

15600-39100

Grade Pay 5400

____ From among the

substantively appointed

Research & Reference

Assistants of the Secretariat

who have completed at

least 5 years of service on

this post by promotion, on

the basis of seniority,

rejecting the unsuitable.

16. Assistant Accounts Offficers

9300-34800

Grade Pay 4800

____ From among the

substantively appointed

Accountants/Treasurers of

the Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

17. Section Officer

9300-34800

Grade Pay 4800

____ From among the

substantively appointed

Review Officers of the

Secretariat who have

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completed at least 5 years

of service on this post by

promotion. on the basis of

seniority. rejecting the

unsuitable.

18. Management Officer

9300-34800

Grade Pay 4600

____ From among the

substantively appointed

Care Takers of the

Secretariat who have

completed at least 5 years

of service on this post by

promotion, on the basis of

seniority, rejecting the

unsuitable.

19. Private Secretary Grade I

9300-34800

Grade Pay 4800

____ From among the

substantively appointed

Aditional Private Secretaries

of the Secretariat

who have completed at

least 5 years of service on

this post, by promotion on

the basis of seniority,

rejecting the unsuitable.

20 Reporter

9300-34800

Grade Pay 4600

A graduate degree

from a University

established by law in

India and a speed of

140 words per Minute

in Hindi Short hand

and a speed of 100

words per minute in

English shorthand

____

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21 Deputy Marshal

9300-34800

Grade Pay 4600

____ From among the

substantively appointed

Assistant Marshals of the

Secretariat who have

completed at least 5 years

of service on this post

which includes officiating

or temperory service also,

by promotion on the basis

of seniority, rejecting the

unsuitable.

22 Editor

9300-34800

Grade Pay 4600

A Post Graduate

degree in Literature

or in social science

from a University

established by law in

India. Atleast 5 years

of experience of

Editing Work/

Translation work/

Precis writing or a

five years service on a

responsible post in a

legislative secretariate

alongwith above

experience

____

23 Deputy Librarian

9300-34800

Grade Pay 4600

____ From among the

substantively appointed

Assistant Librarians of the

Secretariat who have

completed at least 5 years

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of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

24 Information Officer

9300-34800

Grade Pay4600

A Graduate degree

from a University

established by law in

India and one year

diploma in Journalism

and adequate

knowledge of Hindi

and English language

____

25 Review Officer

9300-34800

Grade Pay 4600

A Graduate degree

from a University

established by law in

India.

Preference-a Law

Graduate degree

a-Such reference clerks

post holders of the

Secretariat who have

worked on the post of

Rssistant Review Officer

b-50% by direct

recruitment and 50% from

from among the

substantively appointed

Assistant Review Officers of

the Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

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26 Additional Private Secretary

9300-34800

Grade Pay 4200

A graduate degree

from a University

established by law in

India and the speed of

Hindi Short hand

should be 80 words

per minute

Preference-

Preference will be

given to the candidate

having a speed 80

words per minute in

English shorthand

____

27 Assistant Marshal

9300-34800

Grade Pay 4200

____ From among the

substantively appointed

Head Guards (Male/Female)

Of the Secretariatwho have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

28 Treasurer

9300-34800

Grade Pay 4200

____ From among the

substantively appointed

Assistant Accountants of the

Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

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29 Accountant

9300-34800

Grade Pay 4200

____ From among the

substantively appointed

Assistant Accountants of the

Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

30 Research and Reference

Assistant

9300-34800

Grade Pay4200

A Post Graduate

degree from a

University established

by law in India

Preference- at least 3

years of service on a

responsible post in a

Library or a

Legislative Library or

research work or Law

Graduate degree.

____

31 Reference Clerk

9300-34800

Grade Pay4200

A Graduate degree

from a University

established by law in

India

Preference- Law

Graduate degree

a-Such reference clerks

post holders of the

Secretariat who have

worked on the post of

Assistant Review Officer

b-50% by direct

recriotment and 50% from

from among the

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substantively appointed

Assistant Review Officers of

the Secretariat who have

completed at least 5 years

of service on this post, by

promotion on the basis of

seniority, rejecting the

unsuitable.

32 Deputy Protocol Officer

9300-34800

Grade Pay 4200

A Graduate degree

from a University

established by law in

India and adequate

knowledge of Hindi

and English Language

____

33 Caretaker

9300-34800

Grade Pay 4200

Three year diploma

from a recognised

Hotel Management

Institute established by

law

Preference-

Experience of Hotel

Management of 3

years from a reputed

Institute

50 % through direct

recruitment and remaining

50 %, through promotion on

the basis of seniority,

rejecting the unsuitable,

from among such

substantively appointed

Technicians or Liftmen of

the Secretariat who have

completed at least 5 years of

service on the post of

Technician or Liftman in

the year of selection.

34 Assistant Review Officer/Data

Entry Operator

5200-20200

Grade Pay 2800

Essential- Graduate

Degree from a

University established

by law in India and a

a-Such Data Entry Operator

post holders of the

Secretariat who are

working on the post of

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minimum speed of

4000 key depressions

in computer

Preference- at least

one year diploma in

computter science.

Assistant Review Officer

b-50% by direct

recruitment and 15% from

the remaining 50% from

among the substantively

appointed Senior Peons

and Peons of Group “D”

who have passed High

School Examinations, by

promotion and remaining

35% from among the

permanent Typists,

Typewriter Mechanics,

Cyclostyle Machine

Operators who have passed

High School Examination,

by promotion on the basis

of seniority, rejecting the

unsuitable.

35 Assistant Accountant

5200-20200

Grade Pay 2800

Essential- A Graduate

Degree in commerce

from a University

established by law in

India and a minimum

speed of 4000 key

depression in computer

Preference- knowledge

of Computer and Tally

accounts

____

36 Cataloguer

5200-20200

Grade Pay 2800

Degree of graduation

from a University

established by law in

____

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India and diploma in

Library Science or 3

years of practical

experience in a library

37 Assistant Librarian

9300-34800

Grade Pay420

____ From among the

substantively appointed

Cataloguers

who have completed at

least 5 years of service on

this post by promotion on

the basis of seniority

rejecting the unsuitable

38 Head guard

5200-20200

Grade Pay 2800

____ From among the

substantively appointed

Guards (Male/Female) who

have completed at least 5

years of service on this

post by promotion on the

basis of seniority rejecting

the unsuitable

39 Typist

5200-20200

Grade Pay 1900

Passed intermediate

Exam and a speed of

minimum 35 words

per minute in hindi

typing

Preference- atleast one

year diploma in

computer science

According to the secelction

process prescribed for

Assistant Review Officer

post as a result of

adjustment on the post of

Assistant Review Officer

40 Technician

5200-20200

Grade Pay 1900

Passed ITI in

electronics/electrical

trade or intermediate

exam with a subject

related to

____

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repair/maintenance of

electronic instruments

and sound system

41 Driver

5200-20200

Grade Pay 1900

1-Passed high school

exam through state

Government or union

Government

recorgniozed

board/institutions

2-a valid driving

licence of not less than

5 years period of

driving light and heavy

vehicles

____

42 Guard(Male/Female)

5200-20200

Grade Pay 1900

passed high school or

equivilant examination

through state

Government or union

Government

recorgnized

board/institutions.

Preference will be

given to such persons

who have experience

in working Army,

Navy, Airforce, police,

PAC, PRD, NCC,

Terrotarial Army or

Home Guards

Minimum physical

____

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qualiflcations as

mentioned in rule 13 C

and 13 D

43 Typewrite mechanic

5200-20200

Grade Pay 1800

Dying Cadre ____

44 Cyclostyle operator

4440-7440

Grade Pay 1650

Dying Cadre ____

45 Binder

4440-7440

Grade Pay 1650

Passed 8th class form a

recognised educationl

institution

____

46 Senior Peon

4440-7440

Grade Pay 1400

____ From among the

substantively appointed

peons

who have completed at

least 5 years of service on

this post by promotion on

the basis of seniority

rejecting the unsuitable

47 Peon

4440-7440

Grade Pay 1300

Eighth pass and

knowledge of driving

bicycle

____

48 Dak Runner

4440-7440

Grade Pay 1300

Eighth pass and

knowledge of driving

Motorcycle/scooter

____

By Order,

Ram Singh

Principal Secretary