Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES...

Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007Chapter 2

BACK NEXT END

2-1

LINKS TO OBJECTIVES

•Mathematical Operators

•Formula Bar

•Copy a Formula

• Insert Function Feature

•Write Formulas with Functions

•Absolute and Mixed Cell References

•Features Summary

Microsoft Excel 2007 – Level 1

INSERTING FORMULAS IN A WORKSHEET


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Performance ObjectivesPerformance Objectives

• Write formulas with mathematical operators

• Type a formula in the Formula bar

• Copy a formula

• Use the Insert Function feature to insert a formula in a cell

• Write formulas with the AVERAGE, MAX, MIN, COUNT, PMT, FV, DATE, NOW, and IF functions

• Create an absolute and mixed cell reference


EXCEL 2007Chapter 2

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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula


•Financial Functions


•Features Summary

Mathematical Operators

Mathematical Operators

+ Addition

- Subtraction

* Multiplication

/ Division

% Percent

^ Exponentiation

Order of Operations

Negation

Percent

Exponentiation

Multiplication, Division, left to right

Addition, Subtraction , left to right

Use parenthesesto override the

Order of Operations


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Writing FormulasWriting Formulas

Begin with theequal (=) sign

Then type remainder of

formula

Select cell that is

to contain a formula


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Typing in the Formula BarTyping in the Formula Bar

Formulas can also beentered directly inthe Formula bar

Formula bar alwaysdisplays formula,

whileactive cell displays

theformatted result of

the formula


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Copying Cells or a FormulaCopying Cells or a Formula

1. Select cells to copy from

3. Select area to paste copied cells into

2. Click Copy button or press Ctrl + C

4. Click Paste button or press Ctrl + V


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Copying Formulas with the Fill Handle

Insert formula in cell; with cell active, use fill handle to drag through cells that should contain the formula

Cell references change relatively in the target cells when copying a formula


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Write a Formula by Pointing

Click the cell that will contain the formula,

type the = sign

Then click the cell you want to reference in the

formulaEnter the

mathematical operator,

click the next cell you want to reference,

then press Enter


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Using the Trace Error ButtonUsing the Trace Error Button

A Smart tag button may

appear, depending on the action performed.

Click Trace Error button (a Smart Tag) to display a

list of options


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Inserting Formulas with FunctionsInserting Formulas with Functions

=SUM(B3:B9,100)=SUM(B3:B9,100)

function argumentthis time a range of

cells

argumentthis time a constant

Cell retains the formula Cell retains the formula but displays the calculated resultbut displays the calculated result

=AVERAGE(d3:f9)=AVERAGE(d3:f9)Can type function or use Formula tab,Insert Function


EXCEL 2007Chapter 2

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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Using the Insert Function FeatureUsing the Insert Function Feature

Click the Formulas Tab Then the

Insert Function button

Click arrow to display

categories

Or select a function from the list box


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Function Arguments PaletteFunction Arguments Palette

If necessary, drag the Title bar of the Function Arguments Palette to display cell(s)

behind

Enter range of

cells

Displaysinformation About the function

Click to displayhelp on the

function


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Statistical FunctionsStatistical Functions

AVERAGEA range of cells is added together and divided

by the number of cell entries

Ignores cells with text and blank cells(does not ignore zeros)


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Statistical Functions…/2Statistical Functions…/2

MAX or MINMAX returns maximum value in a rangeMIN returns minimum value in a range


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Statistical Functions…/3Statistical Functions…/3

COUNTCounts numeric values in a range


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Displaying FormulasDisplaying Formulas

Press Ctrl + ` (accent grave) to display

formulas rather than calculated values

` is above the Tab key, to the left of the

1


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Financial FunctionsFinancial Functions

PMTCalculates the periodic payment for a loan

based on a set number of payments and a set interest rate


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Financial Functions…/2Financial Functions…/2

FVCalculates the future value of a series of equal payments or an annuity with a specific interest

rate over a specific period of time


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Date and Time FunctionsDate and Time Functions

NOWReturns the serial number of the

current date and time on the computer’s clock


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Date and Time Functions…/2Date and Time Functions…/2

DATEReturns the serial number of a particular

date

Excel stores dates as serial numbers- January 1, 1900 is serial number 1


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Logical FunctionsLogical Functions

IFPerforms conditional tests on values and

formulas using true or false test

Use nested IF functions in a formula where more than two actions are required


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Editing a FormulaEditing a Formula

Edit in the cell or in the Formula bar text box

Excel will highlight cells used in the formula.Press Enter when finished editing; Excel will recalculate automatically.


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Writing a Nested IF FunctionWriting a Nested IF Function

• FALSE is inserted if none of the conditions match With the below formula F is inserted if no match

==IF(E2>89,”A”,IFIF(E2>89,”A”,IF((E2>79,”B”,IFE2>79,”B”,IF((E2>69,”C”,IFE2>69,”C”,IF((E2>59,”D”E2>59,”D”))))))))

If the number in E2is greater than 89,the grade of A is returned

If the number does not match thefirst condition, Excel looks to thesecond condition; if that conditionis not met, then Excel looks to the thirdcondition, and so on

• Insert quotation marks before and after text in a Insert quotation marks before and after text in a formulaformula

• Notice colored parentheses represent each Notice colored parentheses represent each conditioncondition

• Maximum of 255 characters in a cellMaximum of 255 characters in a cell

Use nested IF functions in a formula where more than two actions are required

==IF(E2>89,”A”,IFIF(E2>89,”A”,IF((E2>79,”B”,IFE2>79,”B”,IF((E2>69,”C”,IFE2>69,”C”,IF((E2>59,”D”, “F”E2>59,”D”, “F”))))))))


EXCEL 2007Chapter 2

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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Absolute and Mixed Cell ReferencesAbsolute and Mixed Cell References

When a formula is copied:When a formula is copied:

• A relative cell reference adjusts

• An absolute cell reference does not change• A mixed cell reference does both

Make a cell reference Make a cell reference absolute by absolute by keying a dollar sign ($)before the column and/or rowcell reference

Can use the F4 key to cycle through cell reference options


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

All formulas should begin with what?

Features SummaryFeatures Summary

An equal (=) sign


EXCEL 2007Chapter 2

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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

How can you copy a formula to adjacent cells?


Using fill handle, drag through cells you want to contain the formula

OR

Select the formula, click Copy, select target cells, click Paste


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

How do you display the Insert Function dialog box?


Click Formulas tab, Insert Function


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Which function would you use to calculate the average of a range of cells?


AVERAGE function


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Which function would you use to calculate the monthly payment for a loan?


PMT function


EXCEL 2007Chapter 2

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2-30

LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

How can you show the formulas instead of the result of the formulas?


Press Ctrl + ` (accent grave)


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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

How do you create an absolute cell reference?


Type $ in front of the cell row and /or column

Examples: $D$2, $E3, $G$5:$G$8, H$2

OR

Position the insertion point in the cell after the relative cell

reference;press the F4 key repetitively


EXCEL 2007Chapter 2

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LINKS TO OBJECTIVES


•Formula Bar

•Copy a Formula




•Features Summary

Coming Next

FORMATTING AN EXCEL WORKSHEET

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES...

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