Club, Parent and Athlete Preparation

Tryout

• Sanction your tryout by filling out the Tryout Sanction Form• When posting make sure you inform players if you are looking for all

positions at the tryout or just filling a few positions on an invitation team.

• Post information on Club fees, team selection, practice time and playing time. A club brochure or something on website is very handy for parents.

Club Preparation

• Workers at the tryout need to be:1. Current USAV members.

(2014-15 memberships good through Oct 31, 2015)

2. Have a current USAV background screening.3. They should also have SafeSport training.

Club Tryout Staff

• Club Tryout fees should NOT include a membership cost.• Participants should do their memberships online if possible.

• If a One day membership they should have an email confirmation showing the date for which the membership is valid.

• If a paper registration form and fees are collected you must mail them in on the next business day.

Tryout Fees

• If you were a USAV member for the 2014 -15 season, that membership is current and valid for tryouts through Oct 31, 2015.

• If you are only trying out for 1 day (multiple club tryouts in that one day) you should use the ONE-DAY MEMBERSHIP option for $10.

• If you are doing multiple tryouts on different dates you should use the OCTOBER/NOVEMBER TRYOUT MEMBERSHIP. This option is valid Oct. 7- Nov 25, 2015and can be used for up to 5 tryout dates $15.

Valid Memberships for Participants

• Full Memberships should not be selected until you are chosen by a club. There are no refunds if you do not make a club.

• You can upgrade by renewing your membership from the membership page.

• The One Day and Oct/Nov Tryout memberships may be upgraded to a Full membership and the $10 or $15 fees will be applied to the cost of the full membership.

Memberships

• Talk with your athlete about what they want from this experience.

• Go to the Iowa Region Website iavbreg.org • Review Clubs in your area.

• Practice & playing time- number of tournaments.• Level of teams, local, regional or national.• Coaches experience and number per team• Costs and what is included in the costs.

Parent & Athlete Planning

• Players for Age Level Teams (going to Qualifiers and Nationals) must be the age listed (or younger) through August 31st, 2016.

• No waivers will be given to teams competing in events that qualify a team for National Competition.

• No boys allowed on age level teams.

• Players of Grade teams must be in the listed grade or a younger grade.

Age Definitions

JUNIOR AGE DEFINITIONS 2015-16

AGE 18 & Under 17 & Under

16 & Under

15 & Under

14 & Under 13 & Under 12 & Under 11 & Under

10 & Under 9 & Under 8 & Under

SEPT 1997* 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007

OCT 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007

NOV 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007

DEC 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007

JAN 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

FEB 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

MAR 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

APR 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

MAY 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

JUNE 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

JULY 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

AUG 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

GRADE 12th 11th 10th 9th 8th 7th 6th 5th 4th 3rd 2nd

Grad Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

*OR players born on or after September 1, 1996 and a high school student in the 12th grade or below during some part of the current academic year.

Once a player participates (including but not limited to practicing, training, attending workouts and/or competing) in a club or varsity program for any university, college, community college or junior college, he/she is ineligible to take part in any regional and national programming, which includes but is not limited to national JNC qualifying and championship events.

Note: These age definitions are used by domestic club programs and are NOT the same as the age definitions for the International and Domestic High Performance programs for 2016.

Male Only – Players who were born on or after September 1, 2000 who neither have completed nor are in a grade higher than 8th grade during the current academic year are eligible to play in the 14 & Under division.

Iowa Age Level team all players must meet these age requirements.

Iowa Grade Level teams may have waivers for players that do not meet the age requirement so long as they are in the appropriate grade. Boys may be waivered on to a girl’s grade level team for 8th grade / 14u & younger teams.

• The Iowa Region in support of IGHSAU regulations will not sanction club tryouts that take place while an athlete's high school is still in season.

• This also puts less pressure on the athletes during an important competition period.

• Players and Club Directors should check with the IGHSAU and their High School board for their tryout restrictions.

Tryout Dates

• Teams are formed by • invitation• tryouts or • combination of invitation and tryout for remaining positions.

• Clubs should indicate on all tryout materials if the tryout is for all positions or just for the remaining positions.

• If for remaining positions, the positions should be listed in the tryout materials.

• If participants are unsure what position are available ask before paying the tryout fees.

How Teams are Formed-Tryout vs Invitations

• A club or team may offer a player a position in their club or team at anytime. Coaches or club directors may not force players to give a verbal commitment before the commitment dates listed in this policy.

• Clubs who extend offers must keep the offered position open until the same deadlines listed below.

• A club or team should use the Player/ Club Commitment Letter. Only a signed letter will be accepted as proof of commitment.

• The Commitment Letter should be sent to players that are invited verbally or by email. A Player accepting an invitation by phone, in-person or via email must sign a Commitment Letter.

• All Commitment Letters are kept with the club to present in case of a dispute.

Offers by Clubs or Teams

• Players who are invited to play on a team/club may sign a Commitment Letter at anytime. Coaches or club directors may not force players to give a verbal commitment before the commitment dates listed in this policy.

• Once they sign the Commitment Letter they cannot attend any other club’s tryouts. • A Player is committed to the team/club they signed with for the entire season. • If a player has received more than one Commitment Letter or offer, any non-selected

clubs must be informed within 24 hours of final acceptance.• Players should also keep a copy of the Commitment Letter to present in case of a

dispute. If a club extends a verbal offer and does not include a Commitment Letter, it is recommended that the player’s parents or guardians fill out the information of the offer on the Commitment Letter and send to the club to get a signature on the offer.

• This is for the protection of the player and to prevent Clubs from forcing a commitment before the deadline.

Club Invitations

• Offer Periods: A player can not be forced to sign or commit to the club or team before the following deadlines. Clubs who extend verbal offers must keep the offered position open until the same deadlines listed below.

• 15U and older offer period. • Once an offer is made, the club must hold that position available for the player, until the

deadlines listed below.• A club cannot force a player 15U and older to make a commitment until

4 PM on the Wednesday following the State of Iowa Girls High School Volleyball Tournament.

• For tryouts which occur after that date, a player 15U and older has until 4 PM on the Wednesday following the tryout to inform the club if they accept or decline the offer.

• If a player has received more than one Commitment Letter, The Player MUST inform the non-selected clubs within 24 hours of final acceptance.

Offer Period for 15U and older

• Offer Periods: A player can not be forced to sign or commit to the club or team before the following deadlines. Clubs who extend verbal offers must keep the offered position open until the same deadlines listed below.

• 14U and younger offer period. • Once an offer is made, the club must hold that position available for the player, until

the deadlines listed below.• A club cannot force a player 14U and younger to make a commitment until

4PM on the Wednesday following the first Sunday in November. • For tryouts which occur after that date, a player has until 4 PM on the Wednesday

following the tryout to inform the club if they accept or decline the offer. • If a player has received more than one Commitment Letter, The Player MUST inform

the non-selected clubs within 24 hours of final acceptance.

Offer Period for 14U and younger

• Coaches or Club Directors Violation of Tryout Policies • Forcing Commitment: Coaches or club directors forcing a player to give a verbal or written

commitment before the dates listed above.• Not Holding Position: Coaches or club directors not holding the offered position.

• Club Penalties for above violations• Release all team members for that particular team. These players will then have the

option to play on the team that is reformed or tryout or play for other club teams.• Qualifier Restrictions: Furthermore, the team or age division in which the violation

occurred will not be allowed to play in any Qualifying event in the Iowa Region or Nationally.

• Out of Region Events: Banned from out of region events held after the Iowa Regionals.

Club Tryout Violations

• Player Violation of Tryout Policies• Common violations:

• May only sign one (1) Commitment Letter. • Backing out of this commitment, or attending another tryout.• Falsification of Commitment Letter: If a player falsifies any part of this Commitment Letter,

including the date.• Player Penalty: All the listed violations result in player suspension for the entire season.

• Out of Region Events: Banned from out of region events held after the Iowa Regionals.

Player Tryout Violations

• Medical Release form• Found on you membership when you log in or• http://

www.iavbreg.org/ESW/Files/2016_Player_Medical_Release_WO_Notary.pdf

• Proof of membership• Bring your Membership Card• One Day memberships will have to have the membership confirmation

email. Print the email.• How to print membership cards/ Confirmation.

• These can be found & printed from your membership. • Go to the left side bar in the Member Area and pull up and print

What to Bring to Tryouts

• The Commitment Letter is found on the Tryout Section of the Iowa Region Indoor Junior Page www.iavbreg.org/Tryouts_1.html

• The Commitment Letter should be used by the Club and Participants to make sure everyone is on the same page before the season starts.

• Once a Commitment Letter is sign the participants are locked in to that club for the season. So it is in the participants best interest to get all the details spelled out.

Commitment Letter

The Commitment Letter is found on the Tryout Section of the Iowa Region Indoor Junior Page www.iavbreg.org/Tryouts_1.html

Clubs may send the offer by phone or email and the acceptance may be by the same, BUT the commitment letter is the piece that the region will enforce.

Commitment Letter

PLAYING TIME• (Note Shared does not mean equal time or that a player

will play in every set.)• Earned- no playing time guaranteed• Shared in Pool Play and Earned in Playoffs

Shared for whole event

APPROXIMATE FEES FOR THIS TEAM • Cost for team offered-or general cost of team

$_____ National $______Regional $_____Local $______Local League

• Fees included uniform warm top warm outfit

• Tournament Entry fees included in team fees All Tournaments

• Most Tournaments Additional fees ___Qualifiers ___ National

• The above fee information is on our club brochure (attached) or website. _____________________

Check Club Website & Brochures for Information

TEAM SECTION• A Specific Team: TEAM NAME • Any Club Age Division Team• Any Club Grade Level Team• ____Any Club Local League Team• Club position on any team in the club for which they

qualify either by age or grade

PLAYING POSITION• A Position to be decided by the Club and coach, position

may vary during the season.• A Position as a:• (Note due to injuries or players not attending events a

coach may need to change a player’s position for an event)

PRACTICE TIME- if know at this time.• Practice nights per week ______ for ____ hours• Practice nights for this team _________

Important Details in the letter

Commitment Letter

PLAYER DESCISION SECTION• I understand that I cannot attend any tryouts for other clubs

after I sign this Commitment Letter.• If I Accept this offer and I agree to all the terms of the letter and

cannot dispute these with the club unless the club does not meet the listed commitments.

• I understand that I cannot change clubs after I sign this Commitment Letter.

• I know I must inform clubs I have NOT selected within 24 Hours of accepting another Club, so that they have a chance to fill my spot on their team.

Once you Select a club

• If you used a One Day or October/November Tryout membership for tryouts.

• If you used your membership from last season (for tryouts through Oct 31st) you will need to go in an renew your membership.

• Here is how you do it.• You will need to Log in to you membership again and upgrade to a full

member.• Hit the Click Here to Renew button and you will get the upgrade options on

the 2nd screen.• On the 2nd Screen upper right hand corner you will also now select your club

for the season. ONCE you have selected the club you are locked in to that club for the season UNLESS you have made an error- if so contact Carol@iavbreg.org or call 515-727-1860.

Updating your membership.

Cue Word:When you have finished all modules submit on the google form Completion Verification.

Write down:

Select a Club

Cue Word