CHRIST THE KING LUTHERAN CHURCH CTK Church Council...

CHRIST THE KING LUTHERAN CHURCH

CTK Church Council Agenda

3/21/2017 @ 5:30pm

Christ the King Lutheran Church is a caring community committed to empower all to know Christ and make

Christ known.

Minutes

1. Attendance

2. Devotions

3. Approval of Minutes (February) 5

4. Consent Agenda: (Treasurer’s, Worship Attendance, Pastors’ Reports) 5

5. Council Priority Topic – Personnel Salary Discussion 15

6. Old Business

a. Safe Schools Sidewalk Update 5

b. Crossroads Campus Ministry Update 5

c. Summer Sabbatical Update 5

7. New Business:

a. Preliminary Budget Considerations 5

8. Council Action: None

9. Covenant Commission Communication 5

10. Prayer Request/Adjournment 5

Reminder – Next Council Meeting –April 18th @ 5:30PM

Please email commission minutes to [email protected]

by 10AM on April 12th

mailto:[email protected]

Christ the King Lutheran Church

Council Minutes February 21, 2017

Members Present: Pastor Patrick Patterson, Pastor Trish Reedstrom, Kate Hansen, Matt Norland, Scott

Nelsen, Pam Krahmer-Secretary, Kari Much, Chastity Valvick-Vice President, Todd Lundquist, Jim

Armbruster

Members Absent: Missy Bradley-Treasurer, Paul Jakes-Past President, Doug Dittbenner, Sara Hansen-

President

Meeting was called to order at 5:30 p.m. by Vice President Chastity Valvick

Devotions: Pastor Trish

Approval of Minutes – Scott/Kari made a motion to approve the January 17, 2017 council minutes. (Motion

Approved)

Consent Agenda – Kari/Kate made a motion to approve the January 2017 Treasurer’s Report, Pastors’

Reports, and Attendance Report. (Motion Approved)

Treasurer’s Report – Pastor Patrick outlined the treasurer’s report for January. Income for the month of

January was $9,700 behind budget. Pledged giving was $7,000 behind for the month. Year to date income

less expenses was $12,800 behind budget, and $13,000 behind budget for the month. Expenses for the month

were $3,500 over budget.

Pastors’ Reports – Pastor Patrick updated regarding the proposed city sidewalk. Further details under old

business.

Council Priority Topic – Stewardship Pledge Drive – a Stewardship Team will be formed to discuss and

plan for the upcoming pledge drive. Historically the Pledge Drive has concluded on Palm Sunday.

Old Business –

1) Proposed City Sidewalk – Pastor Patrick discussed the updates to the proposed city sidewalk. The

sidewalk considered for the Pfau Street side of the church has been deferred until an undetermined

future date when street maintenance is considered. Discussion still continues regarding the

McConnell street sidewalk. There will be a public informational meeting on March 2nd at 6 pm to

discuss.

2) Crossroads Campus Ministry update – Discussion continues regarding sustainable options for

Crossroads Campus Ministry. The ministry continues to be strong, Campus Kitchen and the food

shelf continue to operate. However, there is currently no identified model to that will allow long-term

sustainability to work financially for CTK.

3) Chastity will print photos previously taken of council members to feature on one of the bulletin

boards to make council members easily identifiable to congregational members.

New Business –

1) Preliminary Budget Considerations – Commissions are working on budgets for the upcoming year.

2) RENEW! Conference - Pastor Patrick, Pastor Trish and other council members will be attending the

RENEW! Conference on Feb. 26 in Rochester. The Conference will go through the training on the 4-

phase process on how to talk through difficult conversations within the congregation. Pastor Trish

and Pastor Patrick will be facilitators for the conference.

Council Action –

1) Faithful People would like to rewrite strategy #1 to better reflect intent

2) W&S recommends Kris Norland and Jessica DuRose to this commission. Jim/Kari made a motion to

approve the recommendations. Motion approved.

Covenant Commission Communication – none

Closing Prayer – Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 6:50 p.m.

Next Meeting: March 21, 2017 at 5:30 p.m.

Respectfully submitted,

Pam Krahmer, Secretary

Strategic Planning 2015 - Strategies By Goal

Goal 1 – CTK is a caring community committed to empower all people

1. Increase engagement of CTK members by 10% within the next 12 months from the start of

implementation. (FP1) – Scott Nelson

2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –

Sue Raasch – Catherine Berg – Darla Austin

3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church

facility currently and into the future. (FP3) Lynn Austin-Dave Raasch

4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) – John Frey

5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their

story by Nov 1, 2016. (Pro3) – Matt Norland

6. To create and maintain Care Groups, encompassing all members, providing servant care, including

but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger

7. Form a body within CTK that will inspire, bring forth, and equip sustainable volunteer power to

fulfill goals of all commissions by Jan 2017. (JP3) - OPEN

Goal 2 – To Know Christ

1. Provide opportunities for people to dive deeper into scripture by May 1, 2016. (WS1) – OPEN

2. Create 3 faith formation opportunities for all ages by Rally Day 2016. (WS2) – Barbie Doyle & Gerri

DeWitte

3. Create a consistent schedule of adult education opportunities based on biblical and historical

relevance on current social issues beginning in fall 2016. (JP2) – Nancy Patterson

Goal 3 – Make Christ Known

1. In 2 months identify a signature event presented by CTK to the greater community. (WS3) – Jim

Hatleli

2. To create and implement a communications plan aimed at the CTK congregation and Greater

Mankato Community by July 1, 2016. (Pro1) – Kevin Klanderud

3. Create 3 new opportunities to better connect with the Greater Mankato Community outside the walls

of CTK by Christmas 2016. (Pro2) - Anna Thill

4. To increase volunteer involvement of our members through new servant opportunities including a

host for Wednesday night supper and Senior High servant night by Jan 2016. (Ser2) – Cindy Kehoe

5. Increase the CTK knowledge-base of community groups addressing the J & P issues (within 6 mos)

and provide access to increase CTK involvement by 2017. (JP1) Elaine Lilly

Strategic Planning 2015 - Strategies By Goal

Goal 1 – CTK is a caring community committed to empower all people

1. Increase engagement of CTK members by 10% within the next 12 months from the start of

implementation. (FP1) – Scott Nelson

“Your Partnership Promise” is now out and being distributed as an effort to invite members to commit to

participating in the work of the church. Watch for more PR on it come September.

2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –

Sue Raasch – Catherine Berg – Darla Austin

Changes to the welcome area in the narthex, experimentation with small tables during fellowship hour during

the summer months, additional ideas have also been presented.

3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church

facility currently and into the future. (FP3) Lynn Austin-Dave Raasch

This strategy was on hold during the transition to a new property manager, and since that time many things

have been happening and changing! May want to wait until HVAC implementation is complete, then look at

what needs are/remain.

4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) John Frey

A mission team presented a number of proposals for continued facility changes to be green.

Recommendation as well for some educational initiatives in this regard for members to consider care of

creation in their own lives. That recommendation is currently “living” in a Goal 2 strategy.

5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their

story by Nov 1, 2016. (Pro3) – Matt Norland

Tree planting this spring; watch for highway cleanup on “God’s Work Our Hands” Sunday and a servant

night for the congregation on Wednesday, November 2.

6. To create and maintain Care Groups, encompassing all members, providing servant care, including

but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger

Lots of conversation, and a newly expressed ideas to think about care groups using social media. Servant

Commission continues their conversation.

7. Create a culture that maximizes the CTK volunteer force. (JP3) – OPEN

This strategy has been reworked by the Justice and Peace Commission after consultation with the council;

advocacy position remains open while the new “Your Partnership Promise” forms are being completed.

(Updated 8-8-16)

Pastoral Report

CTK Ministries 2017

March Senior Pastor’s Report – Pastor Patrick Patterson

Administrative

Financials –The financials followed an unsatisfactory course for a second month. Like the January

financials, our February income came in lower than expected, and expenses were higher than budget. We

will review expenses and see where we can make up some ground in that area. Concurrently, we will attempt

to stimulate the income area as we enter into our annual stewardship pledge drive.

Safe Schools sidewalk – Chastity and I participated in a homeowner meeting with the city engineering

department ahead of the city council action on the proposed Safe Schools Sidewalk Project for

Washington School. We learned that the City has requested that the Pfau Street section be deferred until

major reconstruction on that street, but that they plan to go forward with the rest of the project. A city

engineer came to CTK to discuss details with our property manager and me so we could voice our

concerns and suggestions for the McConnell Street side. We should hear confirmation by April 1 with the

construction to start once school lets out for the summer.

RRR projects – All building projects are complete except for the installation of the new door in the chapel.

The door has been ordered. The start date of the parking lot is contingent on the outcome of the sidewalk

project. If the McConnell segment goes forward as planned, our lot approach will need to be removed and a

new ADA compliant entrance installed. We would wait until that construction is complete to avoid damage

to our new parking lot surface.

Crossroads Campus Ministry – The meeting with the zoning and building folks at the city went well but

didn’t leave much hope that a major addition could be added on to generate additional revenue. The

property is zoned residential single family and if we were going to change the current footprint we would

need another variance. Before the city would consider that, we would need to obtain the consent of the

homeowners in a two-block radius. If we found another revenue generating activity in the current space to

fund ministry activities, we could do so without additional consent. We will pull the church coalition back

together next month for additional discussion. Eight CTK members will help serve the weekly Lunch for a

Buck on Tuesday, March 14.

Youth Activities in Partnership with YL – The Fast Friday lunches we’ve done for the past six years will

kick off again on March 31 after our winter break. These fun and nutritious gatherings take place at my

house during West High’s C lunch from 12:50 to 1:20PM on Fridays. They provide great relationship-

building opportunities for the 40-60 students each week. We are trying a new breakfast version for the

late-start on Tuesday, March 14. It will run from 9:15am to 10AM with a little more relaxed and

unhurried time for students grade 9-12 able to attend.

Personnel

Personnel Salary Discussion – there are no inflation-based raises based recommended by synod guidelines,

only a step increase for an additional year of service is being recommended. This is pretty consistent with the

workplaces of personnel committee members with wage increases between 1-2.5% the current practice. A

budget placeholder of a 1.75% increase pool will be discussed at Council.

Summer sabbatical update – please see the Missio Dei for extended details. The global planning preaching

schedule provides for the pastoral coverage by Pastors Trish and John in my absence.

Facilities

New Freezer – We have received bids and our property manager is currently working to evaluate the best

match for our facility.

Proclaim Commission

• Welcome Brochure – work continues to move forward on the brochure following feedback from the

Faithful People commission.

Justice & Peace Commission

Global Mission Support Trip – An informational meeting for the mission trip to EPES in Chile was held at

CTK on Sunday, March 5. At that time, we had six members committed to the trip. As of March 10, all 20

spots on the trip have been confirmed. There will be 9 from CTK and 11 from Trinity Owatonna. We

discussed how we can communicate, educate and include the entire congregation so everyone grows from

this trip. We will do some fundraising to offset some expenses.

Word & Sacrament Commission

Mission Teams – planning for the two mission teams approved by the commission is coming together.

One mission team is expected to make a recommendation on changes to the CLUB affirmation of

baptism service. The other mission team is getting broad participation to explore ideas related to an

intergenerational approach to Christian education. Pastor Trish will update.

Pastoral Report

CTK Ministries 2017

March Associate Pastor’s Report – Pastor Trish Reedstrom

Worship:

Faith in Motion for February happened on the 1st and 5th – many thanks to our storytellers, John, Jim

and Isaac! Two more remain for this program year. If you haven’t had a chance to come to one of

these worship services, this next one, on the Lord’s Supper, will be a great one to experience!

Pastoral Care:

Funeral for Eunice Tiede this past month. A variety of other pastoral care tasks as well. It is a sacred

blessing to walk alongside people experiencing difficulties in life, or transitioning from this life into

the next. I also have some of those same events happening in my family, and so my heart is very full

right now with people’s burdens and God’s grace. I tell you this to simply acknowledge that

sometimes a pastor’s work is emotionally exhausting and blessed at the same time, and this is one of

those times for me. I remain grateful for it all.

Education and Youth:

Another session of B3 events happened in February. Attendance was good for the Wednesday

session, but light on Sunday. Sessions coming up in March will be the last ones for this program

year.

Staff are in the midst of planning for a “Wackydoodle Week” in June – this schedule will be different

than in years past and a response to decreasing attendance the last couple years.

Club 9 retreat went well on February 11-12 with 24 students in attendance. Those unable to attend

have been completing the work that happened during the retreat – “mapping” of their lives provide

the basis for pastor-student interviews. Those interviews have also begun and continue throughout

the month of March.

Thanks to John Love for helping our youth with the caramel popcorn fundraiser that happened on

February 4/5. Next fundraisers are a bake sale on April 1 and the annual garage sale the end of April.

I have not gotten interest in a mission trip to Denver for the summer. I’ll need to make a decision as

to whether or not to move forward with it by the end of the month. Right now we have 5 students

signed up for Bible Camp. Approximately 15 attended last year, and there is still time to sign up. In

my conversations with youth about summer opportunities I hear about lots of other things that

preclude them from their involvement with these.

6th and 7th grade parents were invited to participate in discussion regarding CLUB curriculum and

length, as we look to making changes to accommodate the change of including 6th graders in this

program beginning last school year. The decision is to continue with a full year of CLUB 9 and keep

the Affirmation of Baptism service in early May. A full year allows for possibilities of additional

educational topics, and possibilities to incorporate some senior high activities into the curriculum as

well. These changes would begin with the 2018-19 year.

A date for the mission team having discussion about education opportunities that are

“intergenerational” is currently being scheduled.

Continuing Education

Had the opportunity to wear an “old hat” of mine and present to the Synod Faith Formation network

in February on “mandatory reporting”.

Commissions

Faithful People – The budget is recommended to council without change for the coming year. We

discussed but did not finalize a change to the wording of strategy #1, and think we are getting closer

to a positive resolution.

Servant – The budget request of an increase of $5000 is acknowledging the need to attend to our

giving away of our gifts as our budget slowly increases over time. If any additional amount is a part

of the final budget set forth by council, the commission would allocate those dollars to current

ministry partners in the community, or certainly respect other wishes of the council. They continue

to work on a new member mission team.


Executive Committee, March 14, 2017

Members Present: Pam Krahmer, Melissa Bradley, Chastity Valvick, Paul Jakes, Pastor Patrick, Sara

Hansen

Members Absent: Pastor Trish

The meeting was called to order at 5:40 pm.

Devotions: Pastor Patrick

Treasurer Report: Budget numbers were discussed; some questions will be clarified before the council

meeting.

Pastors’ Reports: No additional updates.

Old Business:

Proposed City Sidewalk – Updates reviewed from pastoral report

Crossroads Campus Ministry – Updates reviewed from pastoral report

Summer Sabbatical Update – Patrick updated about the plans involving his summer sabbatical.

New Business:

Personnel Salary Discussion – Recommending that personnel committee do broad-based market

analysis of staff salary to ensure staff are compensated appropriately.

Preliminary Budget Considerations – Individual commissions have started preparing budgets and

submitting requests. Stewardship drive will be starting soon.

Covenant Commission Communications – none

Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 6:50 p.m.

Next meeting April 11, 2017 at 5:30 p.m.

Respectfully submitted, Pam Krahmer, Secretary


Covenant Commission Reports

Name of Commission: Faithful People

Date of Meeting: March 7, 2017

Members Present: Pastor Trish, Lynn Austin, Darla Austin, Sharon Hanson, Kari Much, Miranda

Hellenbrand, Carol Peterson

Members Absent: McKenzie Mulder, Bill Bickett, Scott Nelsen

Devotions: Lynn Austin (next month: Sharon Hanson)

Minutes: Minutes for February were approved as published by Lynn Austin, seconded by Kari Much

Old Business:

Welcome brochure – the draft of a new brochure was reviewed and suggestions were made

Friendship pads – plan to start this after Lent

Picture directory – tabled until next month

Finalize budget for submission to council – Approved by Lynn Austin, seconded by Sharon Hanson

New Business:

Marathon cheer team - CTK will sign up for a cheering station and will work on finding volunteers

closer to the race date

Strategic Planning:

Council approved the request to change the wording for strategic priority #1; discussion was had

regarding how to gather baseline data

Next Meeting: Next meeting will be held Tuesday, April 4 at 6PM

Respectfully Submitted: Kari Much



Name of Commission: Word & Sacrament


Members Present: Pastor Patrick, Matt Norland (council liaison), Amy Lorenz, Gerri DeWitte, Kris

Norland, and Barbie Doyle

Members Absent: Jim Hatleli, Jason Fette, Ginger Kipp, and Jim Armbruster (council liaison)

Call to Order: In chairperson’s (Jim Hatleli) absence, Pastor Patrick called the meeting to order at 7:06

PM.

Devotions: Gerri – Thank you.

Future Devotions Schedule

o April – Amy Lorenz

o May – Jim Armbruster

o June – Ginger Kipp

Approval of the February 7, 2017 Meeting Minutes: A motion was made by Gerri, second by Kris to

approve the minutes. Motion approved.

Pastoral Report – Pastor Patrick

Sidewalk trail for Safe Schools – Currently planning not to do Pfau street until the entire street is

reconstructed. It is on hold for now.

Crossroads – Served “Lunch for a Buck” today. Working on potential long‐term goal. Still unsure if

that building is needed.

Sabbatical – Major shift in the Pastor Patrick’s sabbatical plans. The pastoral coverage for the time he

is gone has been defined.

Facility projects are about 99% done.

Staff Report: None

Old Business:

New Members for W & S Commission

o Council did approve Kris Norland and Jessica DuRose to the W & S Commission

o Everyone should think of a person to ask to join the W & S Commission. We need to ensure

there are members able to replace those going off the commission.

Affirmation of Baptism – Message from Pastor Trish ‐ An invitation was extended to all 6th and 7th

grade parents to join us for a conversation about Club 9 possibilities, and about 6 families, including

students, joined me on February 22nd. The three options as previously presented to the Commission

were shared with the parents, and those in attendance were in agreement on a preference for the 2nd

option, which is to leave the Affirmation of Baptism service in place in May of the 9th grade year,

and use that year for additional educational options, particularly some theological learning. We can

also use some of the evenings for an opportunity to share in some senior high activities, hopefully

instilling a desire to continue to participate in some of those activities after the 9th grade year. I will

work on more details and a 9th grade curriculum/schedule that would be implemented for the 2018‐19 program year.

Mission Team – Education – Message from Pastor Trish ‐ Now that the first mission team has

completed its task Wendy and I are turning to this task. We have several people that have indicated

an interest in joining us, so in the next week or two we will try and find a time for us to gather for our

first meeting.

New Business:

Word & Sacrament Budget

o Music Budget Proposal – Request for an additional $4,000 for music budget. $4,000 was

spent this year for those items mentioned in Garrett’s request including the Advent Recitals

and special musical guests.

o Motion by Kris, seconded by Gerri to recommend the approval of additional $4,000 for the

music budget.

Strategic Planning – Nothing new to report.

Crossroads Discovery – See comments in the Pastoral Report above.

Council Communication: Stewardship Drive committee has been formed.

Mission Teams (currently in action):

Nothing

Other: There was a brief discussion regarding having a title for the sermon listed in the bulletin. There

are pros and cons to include or not include.

Next Meeting: April 4 @ 6:30

Meeting Adjourned: Motion was made by Amy, second by Barbie to adjourn the meeting at 7:56 PM.

Respectfully Submitted, Barbie Doyle

The Word and Sacrament Commission, based on the 2nd affirmation of faith promise to hear the Word of

God and share in the Lord’s Supper, shall:

Direct and oversee curriculum planning, development and review for all educational programs and

opportunities for all including Sunday and Vacation Bible school, confirmation, youth and adults in

our church and community.

Provide worship enrichment, sacramental participation, education opportunities and fellowship

ministries.



Name of Commission: Proclaim


Members Present: Patrick Patterson, Devin Rubink (CTK Communications Specialist)

Previous Analytics

Website Visits - 1,261

Streaming - 142

Facebook

o Total Reach: 8,349

o New page likes: 0

o Engaged Users: 651

Items from previous meeting

Commission Goal: Help other commissions “proclaim” their events and happenings in order to

increase volunteers and/or attendance. Previous meeting included different ways of accomplishing

this.

Worship brochure: submitted draft to Faithful People Commission

Increasing Engagement w/other commissions - survey sent out to get discussion topics for coming

months.

New Business

Digital Signage Options

o Tightrope upgrade

o Mvix: http://mvixdigitalsignage.com/

o Visix: http://www.visix.com/products/digital-signage-software/axistv/

Website Overview

o Checking static pages of the website for outdated or incorrect information.

o Assessing the need for some pages, whether they could be combined with other pages or

simply do not serve a purpose.

Next Meeting: Tuesday, April 4

Respectfully Submitted, Devin Rubink

http://mvixdigitalsignage.com/

http://www.visix.com/products/digital-signage-software/axistv/



Name of Commission: Servant


Members Present: Jo Falgren, Mary Oudekerk, Pastor Trish, Todd Lundquist

Members Absent: Naomi Baker, Cindy Kehoe, Spencer Quiram

Minutes: February minutes were approved by Jo and seconded by Mary.

Highway Clean-up

The commission members decided that since 5 individuals stated an interest in participating in this servant

activity from the recent volunteer forms collected, one more attempt would be made to plan the highway

clean-up event. If there is not adequate turn out, the event will be cancelled permanently and our section of

Highway 14 given back to the Highway Department.

Servant Commission Budget

It was moved and seconded with a quorum of approval to request an increase of $5,000 to the servant

commission budget. It is felt that currently the church is not committing 10% of its entire budget to

tithing. The additional $5,000 to our budget would allow for additional giving opportunities to our mission

partners. If the servant commission budget is increased, a new line item budget would be completed and

even to the council by May 1.

New Member Care Team Mission

A new mission team is being formed to welcome new members to Christ the King. Individuals who have

volunteered to be on this team and be a friend and help get the new members acquainted and

comfortably active in the church are Naomi Baker, Cindy Kehoe, Amy Lorenz, Sharon Hanson and

Elizabeth Mullikins. Staff, Amy Olson, has agreed to be an initial resource to the New Member Care Team

Mission Team to help them get the mission off the ground and running. The next new member orientation

day is March 30. The mission members will be working hard to get this up and going so that the new

members on March 30 will have a mentor.

Minutes submitted by Mary Oudekerk.



Name of Commission: Justice & Peace


No Minutes Submitted

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