Calming the Chaos: Pre-Enrollment for Incoming Students 2013 Calming the... · 2013-03-26 ·...
Transcript of Calming the Chaos: Pre-Enrollment for Incoming Students 2013 Calming the... · 2013-03-26 ·...
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Calming the Chaos: Pre-Enrollment for Incoming Students
AACRAO 2013Session 362
Kristin Schuette Associate Registrar for TechnologyOffice of the RegistrarMichigan State University
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Session Overview
Introduction to Michigan State University Pre-Enrollment System Goal and timeline System overview and example screenshots Program logic Reports and data Advisor Feedback Future Plans
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Michigan State University
Nation’s pioneer Land Grant institution Located in East Lansing, MI 17 colleges 200 programs of undergraduate, graduate, and
professional study Fall 2012 student population: 48,906 36,747 undergrads
• 8,154 first time freshmen• 1,449 new transfer
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Academic Orientation Program (AOP)
Runs from early June to late July Regular sessions: 20 Freshman; 3 Transfer 300+ students per session Large, late international session
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Pre-Enrollment Goal
Enroll incoming students into major-specific recommended and required courses before AOP, leaving more time for academic advising and other important orientation activities
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Pre-Enrollment Timeline
Late April: preliminary seat demand report Early May: academic units finalize the matrix Mid-May: re-run seat demand Late-May: run pre-enrollment
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Plans by Major (aka “The Matrix”)
Online system Records recommended and
required courses by major Basic or Advanced
Basic: One plan for all students in major Advanced: Plan based on math placement score
Specific Course vs. Group Options Specific Course: student will be enrolled in exact course, one
second choice allowed Group Options: students will be enrolled in one course from a
group of up to 6 choices
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System Changes for 2013
System originally had “Student Selection” piece However… More than 6,000 admits emailed Less than 50% used system
• 2.36 enrollments per admit
Student Selection removed for this year. All courses will be pre-enrolled by program. When there is a course choice, a random selection is made.
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Basic Matrix - Math First and Second Choices Section specific options
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Basic MatrixOther Core Classes Writing and
Integrative Studies
Term and course selection
Section specific options
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Basic Matrix – Specific Course
Up to 10 courses for Fall/Spring Term and course selection Section specific options First and second (optional) choices
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Basic Matrix – Group Options
6 Groups, up to 6 courses in each group Term and course selection Section specific options
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Basic Matrix Example
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Basic Matrix Example
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Basic Matrix Summary View
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Advanced Matrix One plan per math score User selects default plan if no math score One math score, rest of form same as Basic
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Advanced Matrix Summary View
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Preliminary Seat Demand Report
Sent to colleges prior to pre-enrollment
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Pre-enrollment Program
Query for student population Determine student major – find matrix Calculate non-conflicting schedule If first attempt fails… Second choice Move math to spring Skip course(s)
Enroll student Record/review errors
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Pre-enrollment Reports
*Numbers from 2012 and do not represent the student selection piece.
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Pre-enrollment Reports (cont’d)
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Advisor Feedback
…we gained time to engage in real and impactful conversations…
…student has already engaged in making his/her own decisions …ready to start
digging deeper…
…this gives a clearer picture for course demand…
Coming to AOP having at least a partial schedule set makes the experience a little
less scary.
…ensures that students are not significantly disadvantaged by their AOP date…
…easier to advise students at AOP when major-related/university-required classes are already on
their schedule…
…faster, easier enrollment lab experience…easier for students to make
enrollment choices …less stressful……we knew where the [course demand]
pressure was based on the pre-enrollment system…
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Going Forward
Increase seat availability awareness for pre-enrollment
All admits take math placement Periodic course demand reports throughout AOP Use the “schedule generator” code in our
Schedule of Courses/Enrollment system
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Questions?
AACRAO 2013Session 362
Kristin Schuette | [email protected] Registrar for TechnologyOffice of the RegistrarMichigan State University