BSB JOP Project BSBEEP: Project OverviewBlack Sea Buildings Energy Efficiency Plan

2nd project Meeting, Yerevan, Armenia,

December2013

Stratos MANOSMunicipality of Kavala, Greece

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Structure of presentation

1. PROJECT OVERVIEW

2. MANAGEMENT

3. EVALUATION

4. COMMUNICATION PLAN

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1. PROJECT OVERVIEW1. Timetable – Delays and means to accelerate

• initialized/not yet

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4

5

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1. PROJECT OVERVIEW2. GA’s and Activities

• Risks assessment (current shortages and foreseen obstacles estimation, means and procedures to overcome them)

• GA responsible partner warnings

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1. PROJECT OVERVIEW3. Tool: Procurement plan as a solution (how you are

planning to consume your budget in time and with what means) –simplified version (see excel-2)

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Project Code        

Project Acronym        

Beneficiary:        

Provisional procurement table

Procurement (to be) undertaken within the project

Crt. No.

Name of grant beneficiary/

partner

Country (grant beneficiary/

partner)

Type of entity (NGO, public

authority, body governed by

public law, aso)

Name of goods, services to be

procured

Description of the goods, services to

be procured

Applicable rules (PraG, national

legislation)

Procurement Procedure (e.g. single tender, competitive negotiated

procedure, a.s.o)

Status of procurement procedure*

Date of startDate of signing

the contract

Date of delivery of goods, services

Type of contract (service, supplies, hybrid)

Estimative value as per budget

(Euro)Budget line(s)

Contract value (Euro)

Origin of goods, wherever

applicable

                                 

Example                                

                                 

1ALFA Moldova NGO office equipment2 computers, 1 printer PraG

competitive negotiated procedure

tender dossier under preparation 15-Aug-11na na supplies 15.000,003.2.1+3.2.2 na

certificate of origin requested in tender dossier

2BETA Romania public authoritypromotion services 10000 flyers National legislation single tender

tender dossier under preparation 16-Aug-11na na services 9.000,005.8.1 na

proof of origin requested in tender dossier

                                 

                                 

                                 

                                 

1. PROJECT OVERVIEW• 4. Tool: Project’s activities self assessment/monitoring

matrix [at the end (30th) of each month] over DROPBOX, follow DROPBOX path:  

BSBEEP Project/GA_5_Management/ BSBEEP_Self assessment Matrix.xlsx

Key as follows:-1: Not ready yet to start implementation0: Activity is ready to start1: Activity started2: Activity is in the middle of implementation3: Activity is ready to finish4: Activity has been finished5: Activity has pass quality check and delivered to GA responsible

partner11

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1. PROJECT OVERVIEW5. Project Objectives – focus on GA’s outputs and results

• GA1.1-1.3: Knowledge• GA1.4-1.5: POOL, AGORA

5.1 POOL, AGORA web Applications CharacteristicsData bases, golden pages, repository, records of

providers and materialsOver web application (in collaboration with web

designer)Attractive place, easy to use, simple structure (show example: www.ktizontastomellon.gr)

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1. PROJECT OVERVIEW5.2 Applications’ Content characteristics (1/2)

Needs publicity and continuous effort to persuade providers to participate

Registrations will be gathered in a voluntarily basis <-> attractiveness

Status & Statistics Reports Good coordination between activity partner and web

designer

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1. PROJECT OVERVIEW5.2 Applications’ Content characteristics (2/2)

Intense effort of rest partners to attract POOL & AGORA “customers”, e.g. participants ->prepare list of bodies to communicate with and select media to channel our effort (e.g. engineers’ blogs, social media, printed invitations, send newsletters etc)

To set targets: how many participants to POOL & AGORA (min, sufficient)

To set milestones: when we will assess ourselves

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1. PROJECT OVERVIEW5. Project Objectives – focus on GA’s outputs and results

(con’t)• GA2-3: From studies to discussion and communication• Impact to partners’ organisations – Capacity building,

optimisation, reorganisation• Impact to society - Extroversion

6. Stick on outputs quality7. Fulfill partners’ needs – needs estimation

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1. PROJECT OVERVIEWGA 3.4: Training activity

select target groups invite them to express their interest evaluate and select them announce selection prepare training material arrange timetable organise logistics start training record activity (participants lists, photos, video, tests,

evaluation records etc) communicate training activity (media, web etc) prepare a brief but concise “Training activity” report

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2. MANAGEMENT1. Team composition and correct Contacts

• follow DROPBOX path:  BSBEEP Project/GA_5_Management/ BSBEEP_contact list-

Dec2013.xlsx

2. Event package• Invitation • Advertisement of event (media, press clipping) • List of Participants (with signatures)• Minutes• Photos (a lot of)• Press releases• Press clipping

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2. MANAGEMENT3. Requests for minor modifications

• Start with a very simple specific table• Take care for impacts (to dependent budget tables)• Write the relevant text• Add the reasoning and DONE!!!

4. Reporting – PNR and Interim report5. Addendum -budget reallocations 6. BSBEEP POOL and AGORA activities7. Preparation of Training activity8. A 5th meeting is needed? (proposal: about Nov-Dec

2014 at Mykolayev)

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3. EVALUATION

Preparation for evaluation !!!

Prepare reports keeping in mind to be useful for the evaluation study

A short note will be issued by external evaluator till end of June 2014

Keep detailed records for every communication and visibility activity, as will be a very specific chapter in to evaluation study

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4. COMMUNICATION PLAN (CP)

1. Discuss CP, clarifications/modifications2. Decide CP activities, target groups, materials and

means, assign tasks3. CP evaluation4. Events planning 5. Communication materials

• Examples• Prices• Matching with target groups

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5. How BSBEEP will achieve its goals

BSBEEP: What are we waiting to receiveKnowledge, methods, techniques, procedures in order to

reinforce the administrative capacities of partners and further disseminate to collaborating local authorities and bodies.

Publicity, awareness, dissemination of project results and knowledge to local population and stakeholders and change their perception and behaviour to a much more friendly attitude about energy efficiency.

Materialise project efforts by motivating the establishment of networks, initiatives, partnerships concerning energy efficiency in buildings.

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6 . BSBEEP Expert’s Perception and Added Value

1. BSBEEP project to be an excellent project (best practice for BS OP)

2. BSBEEP project to be candidate to REGIOSTARS Awards (if relevant)

http://ec.europa.eu/regional_policy/cooperate/regions_for_economic_change/regiostars_en.cfm

3. BSBEEP project to be the seed for a Strategic project during coming programming period 2014-2020

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Contact details

MANOS EfstratiosArchitect - Urban PlannerMobile: 6932 - 357 892

Tel & Fax: +302310-269658E-mail: efmanos1@yahoo.gr

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