BBS Exhibitor Manual

DECORATOR INFORMATION

Demers Events & Expo Services

151A Park Ave East Hartford, CT 06108

Phone: 860.882.0003

Fax: 860.761.0070

[email protected]

Www.demersexpo.com

DECORATOR INFO

Order Forms

Credit Card Authorization Form

Furniture and Accessories

Signs and Graphics

Labor & Cleaning

DES-DEMERS EXPOSITION SERVICES, INC. - 151a Park Ave – East Hartford, CT 06108

www.demersexpo.com 860.882.0003 – Fax 860.761.0070 – Email [email protected]

Progressive Baltimore Boat Show, Baltim

ore Convention Center, January 23-26, 2020

1

SHOW FACTS

SHOW FACTS

BOOTH EQUIPMENT

EXHIBIT HALL CARPET

DISCOUNT PRICES

SHOW SCHEDULE:

Each 10’ x 10’ booth space includes one 8’ high back drape, two 3’ high side drapes, and one 7”x44” booth ID sign. Drapery colors are silver and white.

In order to receive the discounted rates listed in this manual, we must receive your order by: Order online (see page 3) and save the 8% Administrative Fee.Friday, January 10, 2020.

Aisles will be carpeted with Navy Blue carpet.

Exhibitor Move-Out:10'x10' Booth Spaces: Sunday, January 26, 2020 from 5:00pm - 10:00pmBulk Spaces: Please refer to the schedule provided by NMMA for your specific move-out time.

Exhibitor Move-In:Please refer to the schedule provided by NMMA for your specific move-in time.

Show Hours:Thursday, January 23, 2020, from 10:00pm - 8:00pmFriday, January 24, 2020 from 10:00pm - 8:00pmSaturday, January 25, 2020 from 10:00am - 8:00pmSunday, January 26, 2020 from 10:00am - 5:00pm

Progressive Baltimore Boat ShowBaltimore Convention Center

January 23-26, 2020

LABOR RULES ARE IN EFFECT AT THE BALTIMORE CONVENTION CENTER

SEE PAGE 18 FOR MORE INFORMATIONTHESE RULES MAY IMPACT YOU AS A VENDOR





2

Orders placed via email or fax will be assessed this fee.

Simply request an online login by emailing [email protected]

All products and services offered in this Exhibitor Services Kit

Deadline to order online: Thursday, January 16, 2020.

Try our fully PCI-Compliant Online Ordering System!

online login and notify you of this via email.

are available on our online storefront.

Tired of faxing or emailing forms?Looking for an easier way to place you order?

Using our online storefront saves you an 8% administrative fee!

(please specify show name and date). We will then create an

Floor prices apply after: Friday, January 10, 2020.

SHOW FACTS

ONLINE ORDERING





3

CREDIT CARD: VISA MasterCard AMEX

ACCOUNT NUMBER: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___

EXPIRATION DATE: ____________________

SECURITY CODE (Visa/ Master Card 3 digit # on back, Amex 4 digit # on front):__________________________________

CARDHOLDER’S NAME: _________________________________________

CARDHOLDER’S SIGNATURE:

ADDRESS BELOW MUST MATCH CARDHOLDER’S BILLING ADDRESS

____________________________________ DATE : ______________

Company Name:

Card Billing Address:

City/State/Zip:

Phone: Fax:

Booth #:

Authorized by:

Signature:

Date:

Email Address:

================================================================================

CREDIT AND PAYMENT POLICY

PAYMENT MUST BE INCLUDED WITH ALL ORDERS

CREDIT CARD AUTHORIZATION

To have orders charged to a credit card account, please complete the information requested below and return this form with your order(s). Credit Card orders are subject to credit approval. Event site balances or charges for outstanding labor or miscellaneous items not previously paid will be charged to your credit card account.

Please notify your company representative of the following:The Credit Card Authorization section above must be completed and accompany all credit card orders.

- Items ordered, delivered to booth, then cancelled, will not be refunded.

- Payment must be received by for discount pricing to apply. Friday, January 10, 2020

- All orders must be paid in full and/or credit card authorization (above) be on file with your order(s) before services are rendered.

- Payment for orders mailed to Demers in advance can be made by company check, money order or credit card.- Event site orders can be paid by cash or charged to a credit card.

- There will be no invoicing. Purchase Orders are not a form of payment.

- International exhibitors must prepay all services in U.S. Currency.

- Exhibitor is responsible for the cost of repair or replacement if equipment is lost, damaged or stolen while being rented. - Other refund requests will not be considered unless exhibitor makes request of Demers prior to the close of the event.

- Orders received without payment will be assessed a late fee.

By submitting this credit card authorization, you knowingly authorize Demers to charge your credit card for any service rendered under the terms and conditions stated in this Exhibitor Kit. You also knowingly authorize your

show-site representative to sign for charges on your behalf.

================================================================================





4

STANDARD FURNISHINGSOrder Online and Save the Assessed 8% Administrative Fee

- ORDER SUMMARY -

Subtotal: $6.00% Sales Tax: $8.00% Admin Fee: $

Grand Total: $

QTY

QTY

QTY

Table Size

Table Size

Riser Size

Subtotal

Subtotal

Subtotal

Floor

Floor

Floor

Advanc e

Advanc e

Advanc e

S K I R T E D T A B L E S

U N S K I R T E D T A B L E S

Skirt Colors: Gray Blue Red Black White Green Burgundy (circle choice)

Wood Table Riser Colors: Black or White (circle choice)

W O O D T A B L E R I S E R S

C A R P E T I N GQTY Carpet Size Subtotal FloorAdvanc e

Carpet Color: Gray Blue Red Burgundy Emerald Green (Circle Choice)

S P E C I A L C U T C A R P E T I N G

C A R P E T P A D D I N G Booth Size:______ft. x______ft.=_____sq. ft. x 2.20=_______

Booth Size:______ft. x______ft.=_____sq. ft. x 3.30=_______

QTY

QTY

QTY

Subtotal

Subtotal

Subtotal

Floor

Floor

Floor

Advanc e

Advanc e

Advanc e

Drape Colors: Gray Blue Red Black White Green Burgundy (circle choice)

C H A I R S

S P E C I A L D R A P E R Y / S K I R T I N G

A C C E S S O R I E S

9' x 10' Carpet 9' x 20' Carpet 9' x 30' Carpet 9' x 40' Carpet

Upholstered arm chair 93.00 116.00

Padded side chair

93.00 116.00Tubular folding chair Black Bar Stool w/ foot rest

21.00 39.00Upholstered bar stool 152.00

59.00190.00

74.00

8' high drapery Per Linear Foot

3' high drapery Per Linear Foot

13'-long table skirting

13.00 16.0012.00 15.0073.00 91.00

Clothes TreeEasel (Tripod Display) Garment RackPanelboardPegboard Stage (4' x 4' all heights up to 36”)

Stage (4' x 4' w/ carpet & skirt)

Stanchion PostStanchion BeltWaste Basket

73.00 91.0055.00 69.00

88.00 110.00264.00 330.00208.00 260.00264.00 330.00264.00 330.0060.00 75.005.50 7.00

29.00

2' x 4' x 30" high

2' x 4' x 30" high

2' x 6' x 30" high

2' x 6' x 30" high

2' x 8' x 30" high

2' x 8' x 30" high

2' x 4' x 40" high

2' x 4' x 40" high

2' x 6' x 40" high

2' x 6' x 40" high

2' x 8' x 40" high

2' x 8' x 40" high

4’ x 10” Undraped

4’ x 10” Draped6’ x 10” Undraped

6’ x 10” Draped

175.00

140.00

178.00

135.00

223.00270.00

213.00169.00

216.00

170.00

140.00

112.00

178.00

107.00

223.00

134.00

215.00

141.00

269.00

176.00

254.00

177.00

318.00

221.00

96.00 120.00

134.00149.00

129.00 161.00

234.00 292.00461.00 576.00

863.00921.00 1151.00691.00

119.00107.00

36.00

Company Name:

Address:

City/State/Zip:

Authorized by: Signature:

Phone:

Date:

E-mail:

Booth# (if known):Order online and save the 8% administrative fee.

Advance price deadline: Friday, January 10, 2020 . Orders placed after deadline date will be assessed a 25% late fee. All items are for rental for the duration of the show only. Items ordered, delivered to booth, then cancelled, will not be refunded. Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the show. Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented. Rentals are based on availability. Order early to guarantee what you want is available.





5

Additional Booth Accessories

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):

*Actual products may vary from images shown*

Tote Bag Holder

Bookcase

Gondola

LiteratureRack

Lighted ProductDisplay Case Gridwall

Coffee Table

RoomDivider Faux

Tree

Advance price deadline: Friday, January 10, 2020 . Orders placed after deadline date will be assessed a 25% late fee. All items are for rental for the duration of the show only. Items ordered, delivered to booth, then cancelled, will not be refunded. Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the show. Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented. Rentals are based on availability. Order early to guarantee what you want is available.

Order online and save the 8% administrative fee.

Looking for an item you do not see? Please call our office for availability and pricing.

ITEM

TOTE BAG HOLDER/RACK

BOOKCASE 2.5’x6’

LITERATURE RACK

2’X6’ GRIDWALL (MUST ORDER AT LEAST 2)

LIGHTED PRODUCT DISPLAY CASE

COFFEE TABLE

4’ GONDOLA (COMES WITH 2 SHELVES)

ADDITIONAL GONDOLA SHELVES (2 ADDITIONAL MAX PER GONDOLA)

ROOM DIVIDER

QTY X =

=

=

=

=

=

=

=

=

=

X

X

X

X

X

X

X

X

X

PRICE

$ 107.00

281.00

107.00

85.00

759.00

254.00

29.00 EA

75.00

180.00

80.00

$

$

$ EA

$

$

$

$

$

TOTAL

SILK PALM TREE =X $

SUBTOTAL

6.00% SALES TAX

8% ADMIN FEE

GRAND TOTAL

$

$

$

$





6

ELITE SERIES FURNITURE

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):Order online and save the 8% administrative fee.

Advance price deadline: Friday, January 10, 2020. Orders placed after deadline date will be access a 25% late charge. All items are for rental for the duration of the show only. Items ordered, delivered to booth, then cancelled, will not be refunded. Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the show. Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented. Rental are based on availability. Order early to guarantee what you want is available.

SORRENTO WHITE

SOUTH BEACH BISTRO 42’ TABLE

SORRENTO CHAIR WHITE

SORRENTO BLACK

SOUTH BEACH BAR CHAIR

SORRENTO COUCH

SOUTH BEACH

SORRENTO CHAIR

SORRENTO CHAIR BLACK

SANIBEL BISTRO 42’ TABLE SANIBEL BAR CHAIR HIGH BACK ALSO AVAILABLE

SANIBEL

ITEM

SORRENTO COUCH WHITE

SORRENTO COUCH BLACK

SOUTH BEACH BISTRO 42” TABLE

SOUTH BEACH BAR CHAIR

SANIBEL BISTRO TABLE

SORRENTO CHAIR WHITE

SANIBEL BAR CHAIR - LOW BACK

SANIBEL BAR CHAIR - HIGH BACK

SORRENNTO CHAIR BLACK

QTY X =

=

=

=

=

=

=

=

=

=

X

X

X

X

X

X

X

X

X

PRICE

550.00

525.00

275.00

145.00

275.00

290.00

145.00

145.00

265.00

TOTAL

SUBTOTAL

6.00% SALES TAX

8% ADMIN FEE

GRAND TOTAL

$

$

$

$

$

$

$

$

$

$

$

$

$





7

AUDIO/VISUAL EQUIPMENT ORDER FORM

AUDIO/VISUAL EQUIPMENT

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):

QTY Rental Rate Total

Sub-total

Total

6.00% Sales Tax

32” LCD Flat Screen Monitor (tabletop)

42” LCD Flat Screen Monitor (tabletop)

50” LCD Flat Screen Monitor

(Duration of Show)

$350

$395

$685

Description QTY # OF DAYS Rental Rate Total

Sub-total

Total

6.00% Sales Tax

14” Dell Latitude E6430

(per device/per day)

$225

Monitor will come with standard HDMI connection. Please ensure your computer is compatible.

MONITOR RENTAL (per device/per show)

PC LAPTOP (per device/per day)

Laptop has i5 processor, 4GB of RAM, and is bluetooth and wifi enabled.Includes DVD drive, 3 USB ports, headphone/mic jack, SD reader, LAN port, VGA out, and HDMI port.

Description

*Only our 50” Monitor will fit the Monitor Stand; all monitors may be displayed on a

tabletop. Please contact the Demers AV department with questions.

$125

8.00% Admin Fee

8.00% Admin Fee

Order Online and Save the 8% Administrative Fee


Monitor Stand (fits 50” monitor only)*

Your order must be placed in advance. A/V orders will not be accepted at the show site. Equipment must be rented for the duration of the event. You are responsible for the cost of repair or replacement if equipment is lost, damaged, or stolen while you are renting it. If you require technician assistance an $85.00 per hour labor charge will apply. REMINDER: You will need to order electricity through the venue.

Advance price deadline: Friday, January 10, 2020. Orders placed after deadline date will be access a 25% late charge. All items are for rental for the duration of the show only. Items ordered, delivered to booth, then cancelled, will not be refunded. Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the show. Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented. Rental are based on availability. Order early to guarantee what you want is available.






8

Prices quoted upon request. Please call (860) 882-0003.

Payment Enclosed: Company Check Credit Card Authorization Money Order

CUSTOM BOOTH RENTAL


*Customizable panels with Logos and/or Graphics:

- Brushed aluminum trim

- Three full white backwall panels (8-10 linear ft total)This custom booth rental package includes:

- One padded arm chair

- Two full white sidewall panels (3 linear ft each side)

- One 9’x10’ booth carpet- One 30” high draped table

- One wastebasket- One Company I.D. Sign

Quantities are limited and are available on a first-come first-serve basis. This special booth package can not be ordered on show site.

- Show site delivery, setup and dismantle

PLEASE INDICATE YOUR CHOICES FOR THE FOLLOWING ITEMS:

9’X10’ Carpet Color: Red Blue Gray Burgundy

Table Length: 4’ 6’ 8’

White Green BlackTable Skirt Color: Red Blue Gray Burgundy

I.D. Sign Letter Color: Red Blue BlackI.D. Sign Text (up to 20 characters):

Additional I.D. Sign Characters can be ordered @$8.00 per character

SUBTOTAL

# CUSTOM BOOTH RENTAL PACKAGES ___ X $1,354.00

6.00% SALES TAX

10% DISCOUNT (TWO OR MORE UNITS)

8% ADMIN FEE

ADDITIONAL I.D. SIGN CHARACTERS ___ @ $8.00 PER CHARACTER

GRAND TOTAL

LOGOS AND/OR GRAPHICS

$

$

$

$

$

$

$

$

__ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):

Order Deadline: January 10, 2020





9

DIGITAL GRAPHICS AND SIGNS

Your presentation is everything!!!

Impress your potential new customer and stand out from your competitors with high impact digitalgraphics in your booth. Let our team of graphic

designers and sign professionals bring your booth to the next level with high impact digital graphics.

The next pages are graphics order forms. Use these forms as a guideline or consult with our graphics

team to determine what will be best for your booth.

Contact us at 860.882.0003.





10

To order your graphics, complete this order form and attach your sign copy or electronic file. Please see artwork guidelines for electronic files on the following page. Note: All graphics are subject to a 100% cancellation charge.

SIGN & GRAPHICS ORDER FORM

Demers Expo can provide the finest state-of-the-art digital graphic reproduction available on the market today. Capabilitiesinclude full-color spectrum, photo-quality, high-resolution digital printing in any size for banners, easel signage, and more.

DIGITAL GRAPHICS

L W Square Feet X =

SquareFeet Total

$9.00 per Sq. Ft. Discount Priceor

$14.00 per Sq. Ft. Standard Price X =

Round length and width up to nearest foot

PRICING GUIDE

Minimum order per graphic 6 sq. ft.; Double sq. ft. for double-sided graphics; File conversion, retouching, cloning or colorcorrecting may incur additional labor charges (Demers will advise of charges before work is performed).

Please call an Exhibitor Sales Specialist for price quotes on graphics over 80 sq. ft.

Please indicate the file name that will be e-mailed or uploaded to our FTP (see next page)

In order to receive discounted pricing, your order must be received by January 10, 2020.

Vertical

Horizontal Designerto decide

The quickbrown foxran over thesteep hill. The quick

brown foxran over thesteep hill.

The quick brown foxran over the steep hill.

The quick brown foxran over the steep hill.

SIGN LAYOUT

SPECIAL INSTRUCTIONS

If backing material is not selected, PVC Fluted will be used.

BACKING MATERIAL

Standard:

Foam CorePVC Fluted

Upgraded: (additional 15% charge)

SintraGator BoardPlexi

If you will be ordering more than one sign, please use one order form per graphic/sign.

Total GrandTotal

6.00%Sales Tax

x =+ 8.00%Admin Fee


Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):





11

CARRIER

$20 per CWT

lbs.

lbs.

lbs.

lbs.

$80.00 Minium Charge

6.00% Service Fee

8.00% Admin Fee

TOTAL ESTIMATED CHARGES

$

$

$

$

$

$

$

$

LATE SHIPMENT(s) to DES Warehouse


P L E A S E C O M P L E T E T H E F O L L O W I N G :

#PIECES

SHIPMENTWEIGHT

X RATEper 100 lbs.*

MINIMUMCHARGE/SHIPMENT*

ESTIMATEDCHARGES

SHIPMENT 1

SHIPMENT 2

SHIPMENT 3

SHIPMENT 4

MATERIAL HANDLING ORDER FORM

Company Check

Total due must be paid before material handling services are provided.

Credit Card Authorization

Money Order

PAYMENT ENCLOSED:

TO: Name of Exhibitor & Booth NumberFOR: Baltimore Boat Show c/o Demers Exposition Services, Inc.

ADVANCE SHIPPING ADDRESSPlease use enclosed labels on all pieces

YRC Freight 7600 Preston Drive Landover, MD 20785

Non-Payment: Shipments received without a completed Material Handling form and full payment will be assessed a late payment fee of $20.00 per cwt, ($80.00 minimum applies).

Late Shipments: Items received at the Advance Warehouse after the Deadline Date will be charged a late fee of $20.00 per cwt (80.00 minimum applies), plus additional fees if special transportation is required.

Demers Warehouse will receive shipments and provide up to 30 days storage prior to the event. Loose materials will not be received at Demers Warehouse. Shipments may be received weekdays (excluding holidays) between 8:30am – 3:30pm.

Rate: This Service is provided at no charge to Vendors.

Overtime: Included in Rate Pricing.

Special Handling: Any material not crated or properly packaged will be subject to a handling fee of 75% of the total drayage charges.

Deadline to receive advance pricing discount: January 10, 2020.

Please use enclosed labels on all pieces

c/o Demers Exposition Services, Inc.

Overtime: Included in Rate Pricing.

1 West Pratt Street

Special Handling: Any material not crated or properly packaged will be subject to a handling fee of 75% of the total drayage charges.

Demers will receive shipments at the event site on Arrival at any January 21-22, 2020 only.time other than on will be assessed a redirect fee of 50% of the total January 21-22, 2020 drayage charges.

DIRECT SHIPPING ADDRESS – TO EVENT SITE

TO: Name of Exhibitor & Booth NumberFOR: Baltimore Boat Show

Baltimore Convention Center

Baltimore, MD 21201

Rate: This Service is provided at no charge to Vendors.

Non-Payment: Ship3ments received without a completed material handling form and full payment on file will be charged a late payment fee of $20.00 per cwt ($80.00 minimum).Direct Shipments: Direct shipments will only be received at the Convention Center on January 21-22, 2020. January Shipments received at the Convention Center other than on21-22, 2020 will be assessed a redirect fee of 50% of the total drayage charges.

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

- (Warehouse hours are M-F, 8:30 am - 3:30 pm, except Holidays). Shipments returned to the DES Warehouse may be picked up beginning Wed., January 29, 2020

- Carriers must check in during the first hour of dismantle. If your carrier does not arrive for pick-up, your items will be removed to the Demers Warehouse.

- RETURN OF EMPTY CRATES MAY TAKE UP TO 1 HOUR OR MORE AFTER THE CLOSE OF THE SHOW.

- Regardless of carrier, exhibitors must have used Demers services for inbound material handling. If not, material handling fees will apply.

Outbound Shipments: - Exhibitors who have freight going outbound after the event must complete a Demers Bill of Lading at the Demers Service Desk at the event site.

- Exhibitors may arrange with the designated show carrier or with their own carrier to pick-up their shipment(s) at the close of the event.

- Shipments returned to the DES Warehouse for Outbound Shipping will be assessed Outbound Handling Fees of $32.00 per CWT ($64.00 minimum applies).

(actual charges to be determined).- Items left on the show floor at the end of dismantle without a Demers Bill of Lading will be assessed a minimum 1 hour labor charge in addition to outbound handling fees

- Exhibitor is responsible for making prepaid outbound shipping arrangements.

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):

Materials can be shipped in advance to the Demers Warehouse or directly to the Venue. Exhibitor is responsible for making prepaid inbound and outbound shipping arrangements. Collect shipments or shipments billed to Demers will not be accepted. All shipments must be consigned to Demers and all material handling services must be prepaid. Demers Material Handling Services include receiving shipments, providing delivery to booth, storage of empty packing materials, and return of outbound shipments to the loading dock.





12

SHIPPING LABELS ADVANCE

Number _____________ of _____________ pieces

TO:

EXHIBITING COMPANY

Baltimore Boat Show

BOOTH NUMBER(s)

Carrier __________________________________

DES

FREIGHT

B a l t i m o r e b o a t

Please write exhibiting companies name in this box

Please write Booth # in this boxif you know it at time of shipment

Copy and use this label for Advanced Shipmentto warehouse on or before January 10, 2020.

B a l t i m o r e C o n v e n t i o n C e n t e r

c/o Demers Exposition Services, Inc.

YRC Freight7600 Preston Dr.Landover, MD 20785





13

SHIPPING LABELS DIRECT

Baltimore Convention Center c/oDemers Exposition Services, Inc.

Baltimore, MD 21201 One West Preatt Street

Number _____________ of _____________ pieces

TO:

EXHIBITING COMPANY

Baltimore Boat Show

BOOTH NUMBER(s)

Carrier __________________________________

DES

FREIGHT

Please write exhibiting companies name in this box

Please write Booth # in this boxif you know it at time of shipment

Copy and use this label for Direct Shipmentto SHOWSITE on or January 21-22, 2020.

B a l t i m o r e b o a t

B a l t i m o r e C o n v e n t i o n C e n t e r





14

CLEANING ORDER FORM

VACUUMING

Order Online and save the 8% Administrative Fee!

X =

8% Admin Fee

Total

No. ofBooths

Date Requested Rate per Day EstimatedTotal Cost

X

X

X

X

=

=

=

=

$75.00

$75.00

$75.00

$75.00

Description

Vacuuming

Vacuuming

Vacuuming

Vacuuming

BULK SPACE VACUUMING (AREA OVER 600 SQ FT)


Description X ==

8% Admin Fee

Total

Date Requested TTL SQ FT $0.39

$0.39

$0.39

$0.39

$0.39

EstimatedTotal Cost

XX

X

X

X

X

X

X

==

=

=

=

=

=

=

Vacuuming

Vacuuming

Vacuuming

Vacuuming

XBooth Dimensions

L W

Porter service per booth space @ $75.00 per day; service includes emptying of trash cans replacement of trash can liners and disposal of trash in your booth space.

PORTER SERVICE


X =

8% Admin Fee

Total

No. ofBooths

Date Requested Rate per Day EstimatedTotal Cost

X

X

X

X

=

=

=

=

$75.00

$75.00

$75.00

$75.00

Description

Porter Service

Porter Service

Porter Service

Porter Service

BULK SPACE PORTER SERVICE (AREA OVER 600 SQ FT)


Description X ==

8% Admin Fee

Total

Date Requested TTL SQ FT $0.39

$0.39

$0.39

$0.39

$0.39

EstimatedTotal Cost

XX

X

X

X

X

X

X

==

=

=

=

=

=

=

Porter Service

Porter Service

Porter Service

Porter Service

XBooth Dimensions

L W

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):

prior to the opening of the show on each day requested.Vacuuming of booth carpet per booth space @ $75.00 per day; service includes general booth vacuuming





15

Advance Pricing Deadline: January 10, 2020

$73.50 $73.50 $110.25 $110.25 $131.25 $131.25

ADVANCE PRICE SHOWSITE PRICE Rates: per person/per hour

LABOR ORDER FORMORDER ONLINE AND SAVE THE 8% ADMINISTRATIVE FEE!

Display Labor

STRAIGHT TIME 8:00am to 4:30pm, Monday - FridayOVERTIME 8:00am to 4:30pm, Saturday & Sunday 4:31pm to 11:59pm, Monday - SundayDOUBLE TIME 12:00am - 7:59am, Monday - Sunday & all Holidays*Two Hour Minimum per Laborer

These craftsmen crate, uncrated materials, set-up and dismantle exhibits

INSTALLATION LABOR

Date X = =@Total Hours

DEMERS Supervision 30% or $60.00 Minimum

8% Admin Fee

Total

Hourly RateStartTime

No. ofLaborers

Approx. HrsPer Laborer

EstimatedTotal Cost

X

X

=

=

=

=

@

@

Demers Exposition Supervised Labor - Installation of your exhibit will be completed at our discretion prior to show opening. The charge for this service is 30% of the total installation labor bill, or a minimum of $60.00

Exhibitor Supervised Labor - Supervisor must check-in at the Demers Service Desk to pick-up labor.

Emergency Contact:

Display Contact:

Phone:

Phone:

Supervisor Contact: Phone:

DISMANTLE LABOR

Date X = =@Total Hours

DEMERS Supervision 30% or $60.00 Minimum

8% Admin Fee

Total


No. ofLaborers

Approx. HrsPer Laborer

EstimatedTotal Cost

X

X

=

=

=

=

@

@

Demers Exposition Supervised Labor - Dismantle of your exhibit will be completed at our discretion at the close of the show. The charge for this service is 30% of the total installation labor bill, or a minimum of $60.00

Exhibitor Supervised Labor - Supervisor must check-in at the Demers Service Desk to pick-up labor.

Emergency Contact:

Display Contact:

Phone:

Phone:

Supervisor Contact: Phone:

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):





16

IN-BOOTH FORKLIFT

IN-BOOTH FORKLIFT & LABOR

Ÿ Supervisor must check in at the Demers Exposition Service Desk to pick-up labor.Ÿ Start time guaranteed only when labor is requested for the start of the working day at 8:00am.

Ÿ Invoice will be calculated according to actual hours worked.

Ÿ Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and/or worker.

Ÿ Upon completion, the Supervisor must return the crew to the Demers Exposition Service Desk and approve the work order.

Ÿ One Half Hour minimums apply for crews and extra assistants; thereafter, charges are assessed at 1/2 hour increments.

INSTALLATION LABOR

DISMANTLE LABOR

*When scheduling dismantle labor, allow sufficient time for empty containers to be returned


Description X = =@Total Hours

Sub-Total

8% Admin Fee

Total


DateNo. of

Equip/Person Approx. HrsPer Laborer

EstimatedTotal Cost

X

X

=

=

=@

@



Sub-Total

8% Admin Fee

Total


DateNo. of


EstimatedTotal Cost

X

X

=

=

=@

@

This service cannot be used in lieu of material handling services.To determine if you need in-booth forklift and labor, please read this form carefully.

A forklift is required for moving equipment or materials weighing 200 lbs. or more. Forklift capacity is limited to 5,000 lbs. per piece. For items exceeding 5,000 lbs., or if special rigging may be needed (as determined by DES Staff), additional fees will apply.

In-booth forklift and labor may be required to assemble displays, or when un-crating, positioning and re-skidding equipment, displays or machinery. If you require a forklift, a crew will be assigned consisting of a forklift, operator and assistant.

RATE SCHEDULE

DOUBLE TIME 12:00am - 7:59am, Monday - Sunday & all Holidays

STRAIGHT TIME 8:00am to 4:30pm, Monday - FridayOVERTIME 8:00am to 4:30pm, Saturday & Sunday 4:31pm to 11:59pm, Monday - Sunday

ADVANCE PRICE SHOWSITE PRICE

$195.04 $131.40 $262.64 $233.55

Forklift & Crew Extra Assistant Forklift & Crew Extra Assistant

$226.75 $237.09 $289.73 $268.48 Advance Pricing Deadline: January 10, 2020

$173.36 $100.53 $215.93 $110.37

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):





17

BANNER HANGING

ADVANCE PRICE SHOWSITE PRICE

$ 425.25 $262.50 $ 525.00 $325.00

Lift Crew Extra Labor Lift Crew Extra Labor

$ 567.00 $350.00 $ 667.90 $450.00

$ 283.50 $175.00 $ 367.50 $225.00

INSTALLATION LABOR

DISMANTLE LABOR

HANGING SIGNS EQUIPMENT & LABOR

*When scheduling dismantle labor, allow sufficient time for empty containers to be returned to your



Sub-Total

8.00% Admin Fee

Total


DateNo. of


EstimatedTotal Cost

X

X

=

=

=@

@



Sub-Total

8.00% Admin Fee

Total


DateNo. of


EstimatedTotal Cost

X

X

=

=

=@

@

One hour minimum applies for crews and extra laborers; thereafter, charges are assessed at 1/2 hour increments.Start time guaranteed only when labor is requested for the start of the working day at 8:00am.

Upon completion, the Supervisor must return the crew to Demers Exposition Services Desk and approve the work order.Labor must be cancelled in writing 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and/or worker.Invoice will be calculated according to actual hours worked.

Supervisor must check-in at the Demers Exposition Services Desk to pick-up labor.

Crew consists of one (1) Lift and two (2) Laborers.

*** NON-ELECTRICAL SIGNS & BANNERS ONLY ***

SIGN DESCRIPTION, SIZE & WEIGHT •

For signs other than banners, include blueprint or drawing with detailed information so hanging anchor points can be determined.

Type: ___ Cloth Banner___ Metal or Wood

Shape: ___ Square ___ Triangle___ Rectangle

Size: Height ________Length _________

Weight:

____________

Number of Feet from Floor to Top of Sign _________ Feet (Must be in compliance with Show Rules and Regulations)

Does your sign require: ___ Electricity ___ Assembly

(must provide set up instructions)

PLACEMENT DIAGRAM - Use diagram below to represent your booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and relation to the support beams may require your sign to be moved from your specified location.

FRONT SIDE

BACK SIDE

LEFT SIDE RIGHT SIDE

Booth #

Feet in from back aisle

Booth #

Feet in from front aisle

Booth #

Feet in from left aisle

Booth #

Feet in from right aisle

ready for use.

Demers Exposition Services immediately for

- All hanging signs that require electricity must be hung by the electrical union at the facility.

management rules and regulations and the facility limitations.- All overhead hanging must be assembled,

Exposition Services. Exhibitors, display company and/or I&D representatives may supervise, but will not be allowed to assemble/disassemble or install/remove sign. - Hanging anchor points must be pre-fabricated and

installed, removed and disassembled by Demers

- All ceiling rigging must conform to show

- If any hang point supports over 250 lbs., notify

special authorization.

Advance Pricing Deadline: January 10, 2020.

STRAIGHT TIME 8:00am to 4:30pm, Monday - FridayOVERTIME 8:00am to 4:30pm, Saturday & Sunday 4:31pm to 11:59pm, Monday - SundayDOUBLE TIME 12:00am - 7:59am, Mon. - Sun. & all Holidays

Company Name:

Address:

City/State/Zip:


Phone:

Date:

E-mail:

Booth# (if known):





18

employees of the EAC may not perform the actual work to set the booth.

See the Demers Exhibitor Services Desk with any questions.

in accordance with applicable fire code regulations as set forth by the State Fire Marshal.

FLAMEPROOFING / FIRE REGULATIONS

Demers Exposition Services, Inc., the Event Venue, and their respective officers, employees, agents, associates,successors and assigns, are not responsible for loss or damage sustained to exhibitor items or materials,

All booth items and decorative materials must be non-flammable and flame-resistant

INSURANCE

required for your display items and materials from the time they leave your premises until their return thereto.

All such items must meet or exceed NFPA 701 standards.

** THE CONVENTION CENTER DOES NOT PROVIDE CARTS FOR VENDOR USE **

You are advised to consult your insurance broker to determine the appropriate level of insurance coverage

whether sustained by fire, water, theft, accident or other cause, foreseeable or unforeseeable.

PLEASE READ THE FOLLOWING:

Please use the Order Form on Page 18 to order these services.

Exhibiting Companies may use their own full time employees to set their booth.

THESE RULES MAY IMPACT YOU AS A VENDOR.

You are required to use IATSE Labor to hang banners and signs.

(2) If You Require Mechanized Equipment To Move Your Items:(pallet or rider jack, forklift, moffett lift, bobcat)

(3) If You Require Assistance To Set Your Booth:

(1) If You Require the Hanging of Banners or Signs:

Only the Decorator or Labor Personnel may operate this equipment.

LABOR RULES ARE IN EFFECT AT THE BALTIMORE CONVENTION CENTER.

Please use the Order Forms on Pages 16-17 to order these services.

Additional labor beyond the Exhibitors full time employees must be ordered through the Decorator.Please use the Order Form on Page 15 to order these services.

The employees used MUST be full time employees of the Exhibiting Company.Employment ID to verify full time employment status may be requested.

Notice to Exhibitors Regarding use of Exhibitor Appointed Contractors:Exhibitor Appointed Contractors (EAC) may supervise the work performed, but

LABOR REGULATIONS





19

DEMERS EXPOSITION SERVICES, INC. shall not be responsible for damage to uncrated materials, improperly packed materials, or concealed damage.

DEMERS EXPOSITION SERVICES, INC. shall not be responsible for loss, theft or disappearance of exhibitor's materials after same have been delivered to exhibitor's booth.

DEMERS EXPOSITION SERVICES, INC. shall not be responsible for loss, theft or disappearance of materials before they are picked up from exhibitor's booth for reloading after the event. Bills of lading covering outgoing shipments which are furnished to DEMERS EXPOSITION SERVICES, INC. by exhibitors will be checked at time of our actual pick-up from booth and corrections made where discrepancies occur.

DEMERS EXPOSITION SERVICES, INC. shall not be responsible for loss, damage or delay due to fire, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond its control.

DEMERS EXPOSITION SERVICES, INC.'s liability shall be limited to physical loss or damage to the specific article which is lost or damaged, and in any event, DEMERS EXPOSITION SERVICES, INC.'s liability shall be limited to $0.30 per pound.

DEMERS EXPOSITION SERVICES, INC. shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues, or for any collateral costs which may result from any loss or damage to an exhibitor's materials which may make it impossible to exhibit same.

The consignment or delivery of a shipment to DEMERS EXPOSITION SERVICES, INC. by an exhibitor, or by any other shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in this bulletin.

EXHIBITORS REQUIRING ADDITIONAL INSURANCE COVERAGE SHOULD ARRANGE TO PLACE SAME THROUGH THEIR AGENT OR BROKER.

LIABILITY AND INSURANCE BULLETIN

BBS Exhibitor Manual

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Transcript of BBS Exhibitor Manual