Exhibitor Manual Final 09

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Desalination for a better world

on Desalination and Water Reuse

ATLANTIS, THE PALM, DUBAI7 -12 NOVEMBER 2009

IDA WORLD CONGRESS 2009

Hosted by TechnoPark

EXHIBITOR MANUAL


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Subject Page No.

Exhibition Timetable 04

Exhibitors Checklist 04

Important Notices to exhibitors 05

General Information 06

Atlantis Hotel & Event Production Regulations 07

Deliveries, Pickups & Equipment Storage 08

Freight & Logistics Information 09

Forms

Fascia Name form no.1 2Logo on Fascia form no.1A 3

Upgrade Shell Scheme form no.2 4

Exhibitor Admission Passes form no.3 5

Catalogue Entry form no.4 6

Water Supply & Drainage form no.5 7

Freight Forwarder form no.6 8

Rental for furniture & Optional displays form no.7 9-15

Audio Visual Rental form no. 7A 16-17

Electrical Requirements (Shell Scheme) form no.8 18Electrical Requirements (Custom Built) form no.8A 19

Stand building Contractor (Space only exhibitors) form no.9 20

Hostesses form no.10 21

Indemnity & Waiver form no.11 22

Design Briefform no.12 23

Plants & Flowers Requirements form no.13 24-25

Booth Only registration form no.14 26

Complimentry Exhibitor Registration form no.15 27

Exhibition Rules and Regulations 28-33

Contents


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Dear Colleagues,

On behalf of the organizing committee of the IDA World Congress 2009, I am delighted to

present you with your Exhibitor's Manual, which is designed to assist exhibitors plan

participation at IDA Exhibition well in advance. The information compiled will provide your

coordination teams with everything they need for a successful implementation.

The Manual is divided into two sections - "Information" and "Action." We, therefore, request youto set aside some time to read these sections carefully to familiarize yourselves with the

preparations and procedures building up towards the event. The Manual also contains a

checklist of dates for returning your forms, to ensure that the services required can be supplied,

with maximum ease.

By returning your completed order form as per the specified dates, you will avoid last minute

disappointments and unnecessary surcharges. IDA will do its utmost to assist you with your

planning and implementation. Our aim is to provide you with a seamless experience

throughout your participation.

We recommend that your company nominate a single point of contact to co-ordinate and plan

for your participation at the IDA Exhibition, liaison with the professional congress organizers,

stand fitting company, on site handling agents and other contracts to manage deadlines.

For information on Dubai, visa assistance and accommodation please visit www.idadesal.org.

For any other inquiries please contact Ms. Candace MacLaughlin [email protected]

We look forward to the pleasure of welcoming you to the IDA World Congress & Exhibition 2009

in Dubai, United Arab Emirates.

Sincerely,

Patricia Burke

Secretary General

IDA

Message from the IDA Secretary General

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EXHIBITION TIMETABLE

DAY DATE TIME DETAILS

Thursday 5th November 8.00 am Custom Built contractors ONLY

can access the exhibition hall

Saturday 7th November From 8.00 am Access to exhibition hall by

Shell Scheme exhibitors

Saturday 7th November By 7.00pm All stands (Shell Scheme and custom built)

must be complete

Sunday 8th November 8.00 am All Stands must be ready

Sunday 8th November 9.00 am OFFICIAL OPENING

(no further exhibit items will be

allowed into the exhibition hall)

Sunday to Wednesday 8th Nov - 11 Nov 8.30 am to 5.30 pm Exhibition

Wednesday 11th November From 6.00 pm Access the venue for dismantling

Thrusday 12th November By 8.00 pm Dismantling must be COMPLETE

EXHIBITOR'S CHECKLIST

FORM Service RETURN TO PAGE DEADLINE ACTIONED

No.1 Fascia Name Al Fajer 15 Sept

No.1A Logo on Fascia Al Fajer 15 Sept

No.2 Upgrade Shell Scheme Al Fajer 15 Sept

No.3 Exhibitor Admission Passes IDA 15 Sept

No.4 Catalogue Entry IDA 15 Sept

No.5 Water Supply & Drainage Al Fajer 15 Sept

No.6 Freight Forwarder FreightWorks 15 SeptNo.7 Rental for furniture & Optional Displays Al Fajer 15 Sept

No.7A Audio Visual Rental Al Fajer 15 Sept

No.8 Electrical Requirements (Shell Scheme) Al Fajer 15 Sept

No.8A Electrical Requirements (Custom built) Al Fajer 15 Sept

No.9 Stand Building Contractor IDA 15 Sept

(space only exhibitors)

No.10 Hostesses Meeting Minds 15 Oct

No.11 Indemnity & Waiver Meeting Minds 15 Sept

No.12 Design Brief Form Al Fajer Early Planningstage

No.13 Plants & Flowers Requirements Blooms 15 Sept

No.14 Booth Only registration IDA 01 October

No.15 Complimentry Exhibitor Registration IDA 01 October

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IMPORTANT NOTEAll Forms to be returned to the relevant contractor within the stipulated deadline.

Please enclose all the necessary design material and payments before the above deadlines.

Last minute requests are subject to availability.

In-Hall Operations Schedule:During the build-up period, the exhibition halls will be open from 08.00 hours on the 4th November. Please indicate your preferredmove in time and date to the Organiser.

"SPACE ONLY" exhibitors, please note:Dimensioned drawings must be sent to the Organiser for approval 60 days prior to the event. All materials used in the construction

of any items of stand fitting or display work must be fireproofed or of non-flammable materials. They must be pre-fabricated and

decorated prior to arrival at the Halls. Oil based paints and glues are strictly forbidden. Double-decker stands are allowed provided

it is checked and approved by the Organiser. All stands should be free standing. Digging holes, nails and screws are not allowed

within the Halls.

"SHELL SCHEME STAND" exhibitors, please note:The Stand Builders will require two days to complete the stands. Exhibitors will be able to unload their material and arrange their

displays only after the stands have been set-up. Exhibitors will be allowed access on 6th November onwards at 08.00 hours.Please Note: Carpet is included

"CUSTOM BUILT" exhibitors, please note:Exhibitors who will have their stands built by the non-official contractors, can start the build-up immediately after the marking of

hall has been completed. Exhibitors will be allowed access on 4th November onwards at 08.00 hours.

WEIGHT & SIZE RESTRICTIONS

Weight and size restrictions for equipment and machinery include:

* Fork Lifted Max weight load is 700kg

* size limit 1.7m W x 2.45m H

In the event you wish to showcase items that exceed the above measurements, please contact the Organiser immediately.

FURNITURE & ELECTRICAL ITEMS The furniture and electrical items requested in your order forms will be placed at your stand on the second day of build-up.

Additional items can be ordered from the official contractor on site. However such orders will be subject to availability and asurcharge of 20%.

RE-STOCKING/MAINTENANCE

Normally, re-stocking can be done during the lunch break. However, all exhibitors are requested to check with the Organizer's Officeon site, for the exact timings.

Under special circumstances, permission may be granted for maintenance or repair work after the Exhibition closes. However, the

Organizer's Office on site must be notified at least two hours before the exhibition closes. This will enable arrangements for the

admission of workmen and the provision of lighting, etc.

REMOVAL OF EXHIBITSLight and small Exhibits must be packed and carried away right after the exhibition closes on 12th November. Exhibitors must

ensure that heavy exhibits and other goods are properly packed and marked the next morning and removed from the exhibitionhall by 1700 hours the same day. Dismantling of the stands will be done the morning after the exhibition closes. The halls will be

open from 0800 to 1700 hours for this purpose. The Official Freight Forwarder will assist you in re-packing heavy Exhibits upon your

request.

ACCOUNTSAll outstanding accounts must be settled DURING THE COURSE OF THE EXHIBITION. Gate passes for removal of Exhibits will be

issued by the Accounts Department at the Organizer's Office on site only if all accounts are cleared and settled.

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IDA Congress Organiser

IDAPO BOX 387

94 Central Street - Suite 200

Topsfield, MA

USA

Tel: 1-978-887-0410

Fax: 1-978-887-0411

Email: [email protected]

Website: www.idadesal.org

Contact:

Candace MacLaughlinExhibit & Membership Manager

Local Organiser

Meeting minds ExpertsDubai Media City

Al Thurayya Tower II

P.O. Box 500717

Dubai, United Arab Emirates

Tel: 009714 4280856

Fax: 009714 4280857


Website: www.meetingmindsdubai.com.

Contact:

Ms. Manuela Marchetti

Events Director

Official Contrator

Al Fajer Information & Services

PO Box 50162Dubai, United Arab Emirates

Tel: 009714 3406888

Fax: 0097143407758


Website: www.alfajet.net

Contact:

T. J. Vijayraj

Exhibition Manager

Official Onsite Handling Agent

FreightWorksPO Box 5514

Dubai, United Arab Emirates

Tel: 009714 2044460

Fax: 009714 2044470


Website: www.freightworks.com

Contact:

Irshad Khan

Manager Service Delivery

GENERAL INFORMATION

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STAND BUILDING REGULATIONS

The Organizer has appointed Al Fajer Information & Services (Exhibit Builders) as the Official Stand Building Contractor to carry

out stand fittings, stand decoration, plumbing and electrical works, in connection with the event.

No Stand Building Contractor is allowed to carry out construction of stands until necessary permission is obtained from the

Organizer. The Organizer reserves the right to refuse such permission without assigning any reasons.

The following Regulations must be observed when planning a stand presentation:

"Shell Scheme" - Refer To Form No. 1

* No additional stand fitting or display may be attached to the shell stand structure i.e. no nailing or drilling is allowed.* No painting on the shell stand panels is allowed. Exhibitors who wish to have panels painted must inform the Organizer.

* No free standing structure may exceed the height of 2.5 meters or extend beyond the boundaries of the site allocated.* Any change to the type or color of the floor covering provided, must be by prior negotiation with the Official Stand Building

Contractor.

Any costs incurred will be paid by the Exhibitor concerned. No financial credit will be given by the Organizer/Contractor for any

standard carpet not utilized.

* An Exhibitor occupying a corner booth is not permitted to close any part of the corner even though he may require to use the

same for display.* The Exhibitor Company's name should be entered in Form No. 1

* 400 kg. /per distributed load.

"Custom Built" (Special Design Stand)

* No structure may exceed a height of 5 meters in Halls, inside foyer 3.5 mt* No part of any structure may extend beyond the boundary of site allocated.

* No suspension may be made from the ceiling of Exhibition Halls or may anything be fixed to the floor, walls or any other part

of the building.

* No wall or ceiling is allowed to be structured to the stands unless approval has been granted by the Organizer.

* The name and stand number of the Exhibitor must be prominently displayed. If this requirement is not observed, the Organizerreserves the right to affix stand

numbers as they deem fit and will charge all costs incurred to the Exhibitor.

* All Exhibitors must provide their own wall panels instead of using the back walls of the adjacent Exhibitor.

Submission for "SPECIAL DESIGN STAND"

This form must be submitted only if you are using a Non-Official Stand Building Contractor

Exhibitors who will have their stand built by non-official Contractor must send the dimension drawing to organiser for approval.

After getting approval from organiser please submit a copy to Al Fajer Information & Services along with main electricity supply(see order Form 09A) If you are using Al Fajer Information & Servives for the special design stand, all the above requirments will

be taken care by Al Fajer Information & ServicesThe Organizer will have the right to take down the stand/ or disallow participation without any compensation as a result of failure

to submit the design for approval.

CONTRACTOR PERFORMANCE BOND

Before permission is granted by the Organizer for a Contractor to work at the Exhibition and the necessary entry passes issued,

the Contractor will be required to sign an undertaking guaranteeing his observance of the Exhibition Regulations.Please inform your contractors that they must submit staff list and copy of trade license and proof of sponsorship 14 days prior

to the exhibitions in order to produce contractor badges, without which access will not be granted.

Electrical Order Form is available in this Manual - Form No. 08 & 08A

To avoid any power supply tripping/disruption to your stand and to neighbouring stands, please check with Official stand

contractor if you require extra power supply for the equipment that you are demonstrating/using at the site.Contractor/Organiser will not be responsible for Insufficient power supply that cause power tripping.

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ELECTRICAL MAIN SUPPLY INSTALLATION

For safety reasons, all electrical installations on stands must be carried out by the Official Stand Building Contractor.

NO OTHER CONTRACTORS ARE ALLOWED TO CARRY OUT ELECTRICAL MAIN SUPPLY INSTALLATION.

AIR-CONDITIONING

The indoor Exhibition Halls are fully air-conditioned. Air-conditioning will be provided throughout the Exhibition period.

WATER SUPPLY AND DRAINAGE

Water supply is only available at perimeter stands . If water supply is essential to Exhibits, details must be given to the Official

Stand Building Contractor.

Please complete Form No. 05 for your requirements.

PRESENTATION OF EXHIBITS

Exhibitors must present their Exhibits throughout the period of the Exhibition. No Exhibitor will be allowed to remove Exhibits

from the Exhibition floor, prior to the official termination of the Exhibition.

FILM AUDIO VISUAL DEMONSTRATION

Audio-Visual equipment may be brought in by the Exhibitor himself, or hired from the Official Stand Building Contractor. Please

indicate your requirements in Form No. 07A.

When in operation, such equipment must not cause annoyance to Visitors or other Exhibitors through excessive sound or by

virtue of its location. The Organizer reserves the right to stop any such audiovisual presentation which, in their opinion, may

violate the above.

FLOWERS AND PLANTS

Plants and planters are available on hire from the Official Floral Contractor, Flowers may also be Purchased. Please indicate yourrequirements in Form No.13.

ATLANTIS HOTEL & EVENT PRODUCTION REGULATIONS

All companies undertaking event production in any location at Atlantis, Palm Jumeirah must adhere to the venues Company

Regulations and Technician on Duty Policy.

Required Documentation from Production and Event Management Companies prior commencement of load-in at Atlantis, Palm

Jumeirah

* Copy of Company Trade License

* Copy of Insurance certificates (for personal and public liability)

* Current certificates (and expiry dates) for all lifting and rigging equipment, motors, strops, shackles and chain hoists ( all mustbe tested yearly and certification provided)

* Documentation to confirm the fire resistance of any materials or drapes used

* A list and copies of all staff visas working in the area

* Relevant training certificates or evidence of staff competence and experience of all staff that will be using any site equipment

(in house or rented). E.g. Cherry Picker, Scissor lift, fork lift.* Relevant training certificates or evidence of competence and experience of all staff that will be involved in rigging.

* Other relevant training certificates or evidence of competence and experience e.g. First aid, Safe working at heights/Rope

access.

* Method statement, indicating the type of equipment to be used, installed attachment and connection to existing building

stricture and infrastructure, stage plan and rigging plot. (these will be in accordance with the above certificates and experience)* Schedule- from load in to load out, indicating set up, rehearsal and show running order, and including times of when if any

smoke or special effects will be used. (In accordance with provision of above mentioned certificates)

* Fire alarm deactivation request form(s) to be submitted. Events Manager to insure that these requests are e-mailed to security

( DXB-Security ),by Event Manager / CSM.

* List of subcontractors that will be used.

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Note: This information must be provided to the PCO prior to set up.

* Crew to attend a Fire Safety induction prior to works being approved and suppliers and staff to be conversant with relevant

Safety requirements/ legislation.

* Personal Protective Equipment (PPE) is to be work as required.

* Certified Harness & Lanyard must be worn and fixed to an approved point when working above 2 meter height.

* Separate Hot Work Permit is to be requested for any Welding, Cutting or similar works* All portable Electrical Equipment will be fitted with approved plugs and sockets.

* Not to work on any live Electrical Distribution Board. Power to be isolated as per Atlantis Palm Jumeirah Isolation policy.

* Visitor permits have been issued from the security department.

* All personnel must have enough valid and job specific relevant experience to be working onsite.

* Smoke Machine usage is prohibited unless security is informed and approval granted.

* All flammable materials used are treated with a suitable fire retardant product and certificates are able to be produced on

demand.* The venue capabilities and restrictions are fully understood by the on-site contractor and any sub-contractor they may have

hired.

* All contractor / sub-contractors equipment as stated above has a fully up to date test certificate and has been fully tested

by the relevant company.

* Atlantis Palm Jumeirah assumes no liability for services, transportation, personnel or equipment provided by mentionedcompanies or sub-contractors.

* Any injuries to contractors, sub-contractors or personnel inside the venue or damage to the venue that is a result of

contractors defects is the full liability of the contractor and subcontractors and not assumed by Atlantis Palm Jumeirah.

* Permission must be sought at corporate level for the use of pyrotechnics within the or outside the property due to ministry

regulations. If pyrotechnics are to be used security must be informed and approval granted.* No equipment, decoration, hanging drapes, or any other articles may be attached to the fabric of the building in any way

other than via hanging points.

* It is the responsibility of any outside contractor to ensure safe working practices are performed.* Smoking only allowed in designated smoking areas.

* Consumption of alcohol by contractors is forbidden on the premises.

* If a work practice is suspected to be unsafe, Atlantis, Palm Jumeirah management reserve the right to have work suspendeduntil certification is provided from the relevant authority that is acceptable to the venue at the cost of the contractor.

* Equipment and containers may be searched by Management of Atlantis, The Palm.

* Atlantis, The Palm reserves the right to restrict access to any individual who transgresses any policy or procedure.

Deliveries, Pick-ups and Equipment Storage

Vehicles must not be parked unattended. Vehicles not in the process of loading or unloading should be moved onto parking 19

after consulting with event organizer who will get permission / direction from security.

The contractor must supply labour to move and load large items such as scissor lifters to coincide with the start and the end ofthe function room access unless specific extended storage has been booked with the Event Manager. The contractor is required

to supply labour for moving the equipment to and from the loading bay. Additional storage and labour charges may be incurred

outside the contracted booking.

Road case storage is to be coordinated directly with the Atlantis, The Palm Event Manager and is monitored by the ToD for thefunction.

Venue Management has the right to change or modify work(s) that may compromise safety or the venue's five star integrity.

The safe keeping of tools and equipment is the sole responsibility of the contractor.

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Forms


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SHELL SCHEME - BASIC


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Company Name Stand No.

Telephone # Fax #

Email Contact Person

Position Date Signature

Exhibitions & More

A Division of Al Fajer Information & Services

P.O. Box: 50162, Dubai, United Arab Emirates

Tel: +971-4-3406888, Fax: +971-4-3407758

E-mail: [email protected], Website: http://www.alfajer.net

NAME ON FASCIA

* The following is the correct name to appear on the fascia board of our stand.* Please TYPE OR WRITE in CAPITAL LETTERS

ENGLISH

Note:Only company names with a maximum of 30 letters are included in the shell scheme price and no logos are included.Reproduction of logo is at the Exhibitors expense. If you wish to have your logo on the fascia, use form 1A

* Please keep a copy for your records on site.

Order Form - Fascia Name (Only for Shel l Schem e Exhib i t ors)FORM NO. 1

2

Deadline 15th September 2009


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3


Telephone # Fax #



Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


LOGO ON FASCIA* This form is not compulsory

* If you wish to have your logo on the FASCIA, please provide file in Adobe Illustrator / EPS format. At least

two weeks prior to the event.

* Each logo cost US$ 75

* Maximum space available For logo 95cm (Width) X 20cm (Height).

* Total number of logo required X US$ 75 =

* Please order your logo as per your stand have been allocated with 3, 2, or 1 open side.

Note:

* Orders are valid only when accompanied by full remittance.Payment should be made in favor of AL FAJER

INFORMATION & SERVICES in US DollarsBank Draft, net of bank charges or by telex transfer to our account.

Order Form - Logo on t he Fascia

(Only for Shell Scheme Exhibitors)FORM NO. 1 A

HSBC BANK MIDDLE EASTP.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E.

Account No. 020-581880-001Swift Code: BBMEAEAD



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Telephone # Fax #



Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


NAME ON FASCIA

ENGLISH

* Upgrade option will cost US$ 80 Per Sq.m

* Please provide your company logo in Adobe Illustrator / EPS format. At least two weeks prior to the event.

Note:

* Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJERINFORMATION & SERVICES in US Dollars Bank Draft, net of bank charges or by telex transfer to our account.

Order Form - Upgrade Shel l schem e

(Only for Shell Scheme exhibitors)This form in not compulsory, those who wish to upgrade their shell scheme booth required to fill this form

FORM NO. 2

HSBC BANK MIDDLE EASTP.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E.Account No. 020-581880-001Swift Code: BBMEAEAD

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Order Form - Exhib i tor Admission Passes


Telephone # Fax #



To: Candace MacLaughlin IDAExhibit Membership Manager P.O.Box 387, 94 Central Street - Suite 200

Topsfied, MA, U.S.A.Tel: +1-978-887-0410 Fax: +1-978-887-0411


* Please use this form to order Passes for the personnel at your stand. Each Exhibitor is entitled to 4 EXHIBITORPASS for a stand of up to 36sq.m. Additional Form Complimentry Registration per exhibitorExhibition space.

* Passes can be collected from the Organizers Office on site upon arrival and must be collected BEFORE THEEXHIBITION OPENS.

TOTAL NUMBER OF PASSES REQUIRED

STAND AREA

NAME OF STAND REPRESENTATIVE

FORM NO. 3Deadline 15 September 2009


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Order Form - Cata logue Entr y FORM NO. 4

Company Name: StandNo.

Address:

E-mail: Website:

Telephone: Fax:

Contact Person: Position:

To: Geraldine Beacon Meeting Minds ExpertsEvent Manager Dubai Media City, Al Thurayya Tower II

P.O. Box 500717 Dubai, United Arab EmiratesTel: 009714 4280871 Fax: 009714 4280857


Name of UAE AGENT


Address:

Telephone: Fax: E-mail:

Website

Signature: Date:

Deadline ..........................


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Deadline 15 September 2009

Order Form - Water Supply & Dra inage FORM NO. 5

Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


Signature________________________Date___________________________

Company Name: StandNo.

Address:

E-mail: Website:

Telephone: Fax:


Note:

Please complete this form if required.

Exhibitors who require special water supply & drainage for machine only must provide the relevant details.

Separate quotation will be provided.

Water consumption will be chargedon actual utilization and priced on site.


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Please refer to below


Telephone # Fax #



Please provide the following information if you are using your own transport/shipping agent.

Name of Forwarding Agent:


Telephone: Fax: Email:

Note:

Only the Official Freight Forwarder will be allowed to operate within the Exhibition Halls.

Exhibitors must inform their own Transport Agent to contact the Official Freight Forwarder for lifting and handlingrequirements on-site.

For quotation, please contact the Official Freight Forwarder on the following address: [email protected]

Deadline - 3 months for sea freight prior to the event/ 1.5 months for air freight prior to the event

WEIGHT & SIZE RESTRICTIONS

Weight & Size Restrictions for equipment and machinery include: Max weight is 700kg

size limit 1.7m W x 2.45m H

Should you require further assistance please contact freightworks directly.

Order Form - On si t e Handl ing Agent

No. of Pieces Discription Dimension Weight/KGS.of Contents in Meters

FORM NO. 6

FREIGHTWORKS

P. O. Box. 5514

Tel : (971 4) 2044460

Mobile : 050-6531804

Fax : (971 4) 2044470

E-mail: [email protected]

Attn: IRSHAD / BRUNATO

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FORM NO.

07

Order Form - Exhibit Rental

ITEMCODE

Unit Price TotalQuantatyItem Code

Renta l for Furn i t ure & Opt ional Disp lays

ALUMINIUMCEILING GRIDSize in

mm: 965x 965

HIGH STOOL

(White & Black)BARRIER(2 post +1meter rope)

COFFEE

MACHINE

US $ 26

US $ 15

US $ 27

US $ 60

US $ 27

US $ 30

LEATHERCHAIR(Gray, Black)

LEATHERCHAIRWITH ARM(Black)

OFFICECHAIR(Gray Fabric)

DINNINGCHAIR(Fabric)

qqq

q

q

q

q q

q

STACKINGCHAIR(Maroon, Black,Gray)

US $ 47

US $ 401 2/3

5

9

US $ 30

q

ARTIFICIALPLANT

6 7

8

11

4

US $ 26

10

GARDEN CHAIR(Plastic)

IKEA CHAIR(WoodenColor)

US $ 15

q q

US $ 30

12 13


Company Name Stand No. Hall No

Telephone # Fax # Email

Contact Person Position Date Signature

To: Exhibitions & MoreA Division of Al Fajer Information & ServicesP.O. Box: 50162, Dubai, United Arab EmiratesTel: +971-4-3406888 Fax: +971-4-3407758E-mail: [email protected] / [email protected]: http://www.alfajer.net

PLEASE NOTE:Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJERINFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account.


HSBC BANK MIDDLE EASTP.O. Box: 66, Dubai, Main Branch,Dubai, U.A.E.Account No. 020-581880-001Swift Code: BBMEAEAD

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FORM NO.

07


ITEMCODE











REVOLVINGCHAIR(High)

STOOL BLACK(With back rest)

STOOL

BLACK(Low)

US $ 27 US $ 30

US $ 50US $ 75

US $ 120

SOFA SEAT(Blue, Red & Gray)

SOFA FABRICSINGLE (Black)Size: Semi Round

SOFA FABRICDOUBLE (Black)Size: Semi Round

q

q q q

q

q

q q

q

WHITE

CHAIR(GILREBT)

US $ 30

INFORMATIONCOUNTERSize in mm:1000x500x1100

US $ 45

q16

17 18 19

21 a

b

c

23

14

US $ 25

22

GARMENTRAIL(With wheel)

COATSTAND(Free Standing)

US $ 40

q q

US $ 30

24 25

US $ 15

q

HIGH STOOLPlastic(White/ Black)

20

VISITORSCHAIRFabric ( Red)

q

US $ 30

15

Red

Blue

Gray

10


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FORM NO.

07


ITEMCODE











COAT HOOK(Wall Mounted) 1

meter

LITERATURERACK - DESKTOP(Acrylic single A4)

LITERATURE

RACK(Wall Mounted4xA4)

US $ 15 US $ 25

US $ 120

US $ 85 US $ 27

MANNEQUINSCHILD(Boy/ Girl)

COFFEE TABLE(With glass topSize in mm:650x650x465)

q

q q

q

q

qMANNEQUINSADULT(Male/ Female)

US $ 25

30 31

32 33 34

FREE STANDINGMIRROR

IRONINGBOARD

STEAMER(Vertical)

US $ 30

q

q

q

US $ 25

US $ 75

29

26 27 28

SHELF UNIT4 SHELVESSize in mm:1000x500x2000

SHELF UNIT4 SHELVES

Size in mm:1000x350x2000

q

q

US $ 54

US $ 65

INFORMATIONCOUNTERSize in mm:2500x500x1100

US $ 87

q35 36 INFORMATION

COUNTERSize in mm:1000x500x1000

INFORMATIONCOUNTER


q

q

US $ 45

US $ 54 37 LOCKABLECOUNTERSize in mm:1000x500x1000

LOCKABLECOUNTER


q

q

US $ 45

US $ 54

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FORM NO.

07


ITEMCODE











REFRIGERATOR(230ltr. Big)Size in mm:

610x570x1600

FLAT SHELFSize inmm:1000x300x18

SLOPEDSHELFSize in mm:

100x300

US $ 150

q

qq

US $ 10 US $ 12

52

FREEZER (366 L)21Kg Freezing

Capacity

US $ 210

q55

57 58

FLAT SHELF(CORNER/L.SHAPE)

q

US $ 18

56

TRA STOOLROUND TABLE

(GLASS)

Size mm:720x700

qq

US $ 45 US $ 50

60 61

SOFA WHITE

q

US $ 75

59

US $ 30

US $ 69 US $ 82

GARDEN TABLESize in mm:900x750

REFRIGERATOR

(120ltr. Small)Size in mm:490x460x830

REFRIGERATOR(180ltr. Medium)Size in mm:590x530x1400

q

q q54

50

US $ 42

SQUARE TABLE(White)Size in mm:750x750x750

q51

53

13


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FORM NO. 07


ITEMCODE

Unit Pric e TotalQuantatyItem Code









-Renta l for Furn i t ure & Opt ional Disp lays

EXHIBIT BASE

(Newline)Size in m:

500x500x750

PODIUM(Newline)Size in mm:1000x1000x250

PODIUM(Newline)Size in mm:

1000x1000x750

PODIUM(Newline)

Size in mm:

1000x1000x1000

PODIUMSize in mm:

1000x1000x500

PEG BOARD(with 20 hooks)Size in m:900x1200

PEG BOARD(with 30 Hooks)

Size in mm:900x2400

LITERATURERACK(Acrylic free standing)6xA4

LITERATURERACK

(Free Standing)3xA4

US $ 35

US $ 35

US $ 30

q

q

qq

q

q

q

US $ 25

US $ 45

US $ 55

67

68 70

EXHIBIT BASESize in mm:

500x500x1000

US $ 45

q

71 72

69

US $ 50

US $ 60

US $ 40

TV & VIDEOSTANDSize in mm:500x500x1200

US $ 27

US $ 20 US $ 27

US $ 27

WALL DISPLAYPANEL (Red, Blue)Size in mm: 1200x900

WALL PANELsize in mm:1000x2500

EXHIBIT BASE(Newline)Size in mm:500x500x250

EXHIBIT BASE(Newline)


q

q q q

q q

62 63 64

66

US $ 52

65

US $ 65

q

q

TV & VIDEOSTANDSize in mm:800x500x1100

73

14


25/44

FORM NO. 07Order Form - Exhibit Rental

ITEMCODE






To: Exhibitions & MoreA Division of Al Fajer Information & ServicesP.O. Box: 50162, Dubai, United Arab EmiratesTel: +971-4-3406888 Fax: +971-4-3407758E-mail: [email protected] / [email protected]

Website: http://www.alfajer.net

PLEASE NOTE:

Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJERINFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account.


HSBC BANK MIDDLE EAST

P.O. Box: 66, Dubai, Main Branch,Dubai, U.A.E.Account No. 020-581880-001Swift Code: BBMEAEAD


WASTE BASKET

FREE STANDINGROLL-UPSize in mm: 850x2000

FOLDING DISPLAYSYSTEMSize in mm:

700x1000x6pc.

FREE STANDINGPOP-UP(3Panels with curve)Size in mm:

2500x500x1100

BACKLIT BOX(white plastic withOctanorm Frame)

US $ 6

US $ 475

US $ 375

q

q q

q

q

US $ 275 US $ 375

84

80 82

83

81

US $ 52

q

FOLDING DOORSize in mm:1000x2000

US $ 82 US $ 27

NORMAL DOOR(Wooden)Size in mm:1000x2000

RAISEDPLATFORM(Wooden)Size in mm:1000x1000x100

q q

US $ 30

STEEL GRID(with 20 Hooks)Size in mm: 1830x610

STEEL GRID BIG(with 30 Hooks)Size in mm: 1830x920

q

q

77

74 75 76

US $ 125 US $ 100

NORDIC DISPLAY

Size in mm:2115x2110

SAFTEY BOXsize in mm:

350x390x460

q q7978

US $ 10 US $ 4 US $ 1 US $ 1

ACCESSORIESa. Graphic Panel

Retainer 4Pcs.

b. Hook & Chain

c. Wing Nut Hook

d. Hammer HeadScrew

q

qq

q

85

a b c d

US $ 45

15


26/44


Telephone # Fax #



Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


PLEASE NOTE:

* Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER

INFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account.

* Quotation can be provided separately for items not listed hereunder.

* Rental rates quoted hereunder are for the entire duration of the Exhibition.


continued......

FORM NO. 7AOrder Form -Audio Visual Renta l


16


Sr. No. DESCRIPTION

A PROJECTOR Price for the show duration

1) LCD PROJECTOR USD

1.1 Multimedia Projector XGA 1500 ANSI Lumens 340.00

1.2 Multimedia Projector XGA 2000 ANSI Lumens (2100) 360.00

1.3 Multimedia Projector XGA 2500 ANSI Lumens 405.00



1.6 Multimedia Projector XGA 7500 ANSI Lumens (7700) 2255.001.7 Multimedia Projector XGA 10000 ANSI Lumens 3155.00

2) SLIDE PROJECTOR

2.1 Slide Projector Round Magazine (with remote) 90.00

2.2 Slide Projector 35 mm. (with remote) 115.00

3) OVERHEAD PROJECTOR

3.1 Over Head Projector 250 Watts 90.00



B SCREEN

1) TRIPOD SCREEN

1.1 Tripod Screen 160 cm. x 160 cm. 45.00



1.1 Tripod Screen 244cm. X 244 cm. 115.00

2) FASTFOLD SCREEN

2.1 Truss Type Fast Fold Screen 15 ft. x 20 ft. 450.00

2.2 Fast Fold Screen 10.5 ft. x 14 ft. 320.00


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17

2.3 Fast Fold Screen 9 ft. x 12 ft. 225.00

2.4 Fast Fold Screen 7.5 ft. x 10 ft. 180.00

2.5 Fast Fold screen 6ft. X 8 ft. 135.00

3) PLASMA SCREEN

3.1 42" Plasma Screen - Wallmount, Free Standing 410.00

3.2 50" Plasma Screen - Wall mount, Free Standing 670.00

3.3 60" Plasma Screen - Wall mount, Free Standing 1580.004) LCD SCREEN

4.1 15" LCD Screen 115.00

4.2 17" LCD Screen 135.00

4.3 20" LCD Screen 180.00

4.4 23" LCD Screen 200.00

4.5 30" LCD Screen - Wallmount, Free Standing 270.00



C FAX MACHINE

F FAX MACHINE 225.00

1 Regular Fax Machine 115.00

2 Fax Photocopier Combo 270.00

D PRINTER

1 Laser printer (Black & White) 160.002 Laser Printer ( Color) 200.00

3 Inkjet Printer(Black & White) 115.00

E PHOTOCOPIER

1 Desktop Photocopier 270.00

2 Heavy Duty Photocopier 545.00

F LAPTOP/DESKTOP COMPUTERS

1 Note Book Computer P4 320.00

2 Desk Top Computers P4 with 17" LCD Screen 250.00

G CONFERENCING SYSYTEM

1 Simultaneous Translation Equipment ( Simtran )

2 Video Conferencing System 115.00

2 Audio Conferencing System 225.00

H MISCELLENEOUS ACCESSORIES1 Video Distributor 1 in - 6 out 180.00

2 Extron 6 in - 1 out Switcher 180.00

3 Video Mixer 545.00

4 Smoke Machine 225.00

5 Laser Pointer 25.00

6 Da-Lite AV 1-32 projector trolley 450.00

7 Extron RGBHV Boosters 55.00

8 EXTRON Video Boosters 230.00

9 Analog Way Smart Fade 230.00

I AUDIO SYSTEM

1 Soundcraft-Mixer (8 Channels) 230.00

2 Soundcraft-Mixer (12 Channels) 275.00

3 Boss - Sound Package for plasma 410.00

4 P. A. System Big 995.005 P. A. System Medium 680.00

6 P. A. System Small 455.00

7 Compact Disk Player 70.00

8 Speakers ( MACKIE / EON G2) each 115.00

J SEAMELESS PLASMA WALL

1 Seamless Plasma Wall (2x2, 3x3, 4x4, 5x5)

K MICROPHONES

1 Shure - W/L Handheld Microphone 115.00

2 Shure - W/L Lapel Microphone 115.00

3 Shure- Wired Microphone 100.00

4 Headset Microphone 115.00

5 Audio conferecing Microphone 180.00

L DVD SYSTEM1 DVD Player 100.00


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Order Form - Electric al Requirement s (Shell Scheme Exhibitors only) FORM NO. 8

18


* Shell Scheme stands are provided with one 13Amp socket and3 spotlights for 100W every 9 sqm.

* Please fill the form below if any extra electrical requiredments.* Orders are valid only when accompanied by full remittance.

Payment should be made in favour of AL FAJERINFORMATION & SERVICES in US Dollars Bank Draft, net ofbank charges or by telex transfer to our account.

* Late orders will be subject to availability+20% surcharge.* Exhibitors will be held responsible for any loss or damages* All electrical connections will be standard 3 phase for the

machinery. In order to distribute the electrical load, ordersshould be clear, correct and should reach the Organizers Officewell in advance.

* Rates quoted are for the entire duration of the Exhibition.


Total (B)


Telephone # Fax #



Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


RA ELECTRICAL FITTINGS RATE IN US $ QTY TOTAL

01 100W Spotlight 26

02 100W Arm Light 30

03 50W L.V. Down Light 37

04 50W L.V. Base Light 32

05 50W L.V. Arm Light 35

06 300W Flood Light 51

07 500W Flood Light 71

08 40W Fluorescent Light 32

09 20W Fluorescent Light 2910 13Amp Socket 26

11 15Amp Socket 34

12 Extension Cord 7

13 Multi-Pin Adaptor 2

Total (B)

B. MAINS SUPPLY

01 15A Single Phase Main 91

02 30A Single Phase Main 20103 10A Three Phase Main 241

04 15A Three Phase Main 281






10 160A Three Phase Main 288211 180A Three Phase Main 3226

12 200A Three Phase Mai 3585


14 Single phase distribution board 150 RATE IN US $ QTY

TO 15 3 Phase distribution board 275

16 24 Hour supply=current rate + 30% -----



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19


FORM NO. 8AOrder Form - Electr ic a l Requirement s (Custom Bui l t Stand only)Deadline 15th September 2009


Telephone # Fax #



Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758


Note:

* Space only stands are not provided with main supply. Please indicate quality of electrical fittings & mains required.* Orders are valid only when accompanied by full remittance. Payment should be made in favour of AL FAJER

INFORMATION & SERVICES in US Dollars Bank Draft, net of bank charges or by telex transfer to our account.

* Late orders will be subject to availability+20% surcharge, also for onsite modification.* Exhibitors will be held responsible for any loss or damages* All electrical connections will be standard 3 phase for the machinery. In order to distribute the electrical load, orders

should be clear, correct and should reach the Organizers Office well in advance.* Rates quoted are for the entire duration of the Exhibition.* Main Supply to Space only stands are not included, also order distribution board. (If required)* Please send us your grid plan or drawing indicating the loction.

A. MAINS SUPPLY RATES IN US $ QTY TOTAL














14 Single phase distribution board 150 RATE IN US $ QTY

TO 15 3 Phase distribution board 275

16 24 Hour supply=current rate + 30% -----



30/44

Deadline 15 september 2009

Order Form - Stand Bui ld ing Contract or (Space Only Exhibi t ors)This form must be submitted only if you are using a Non-Official Stand Building Contractor FORM NO. 9

Company Name Stand No

Address

Telephone Fax

Email

Contact Person Position

This serves to confirm that our stand Building Contractor is

Name of Contractor

Address

Telephone Fax

Contact Person E-mail

Along with this form, please send drawings for Organisers approval and to issue passes for said contractor.

Kindly supply passes for their personnel stated below, subject to them signing an undertaking to observe all Atlantis Hotel

regulations. A refundable performance bond will be requested by the organizer.

1. ___________________________________________ 6. ___________________________________________________

2. ___________________________________________ 7. ___________________________________________________

3. ___________________________________________ 8. ___________________________________________________

4. ___________________________________________ 9. ___________________________________________________

5. ___________________________________________ 10. __________________________________________________

Note:

* Please submit full dimensioned technical drawings in triplicate for approval drawings in triplicate for approval* Weight and size restrictions for equipment and machinery include:

- Fork Lifted Max weight load is 700kg- size limit 1.7m W x 2.45m H

* A Refundable Performance Bond of Dhs100/= per square meter or a maximum of Dhs. 10,000/= must be paid to the OfficialStand Building Contractor by Non-Official Contractors. This is to ensure completion of works and complete removal of anydebris and to cover damages by the Non-Official Contractor to the Hall, Exhibits and stands and also any unpaid electricalorders.

* All electrical connections must be carried out by the Official Contractor only. You may order your electrical requirements inFORM NO. 5

* This form must be submitted only if you are using a Non-Official Stand Building Contractor.

Signature________________________________ Date_________________________

20


P.O. Box 500717 Dubai, United Arab EmiratesTel: 009714 4280871 Fax: 009714 4280857Email: [email protected]


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Order Form - Hostesses Requirement s FORM NO. 10


Telephone # Fax #




P.O. Box 500717 Dubai, United Arab EmiratesTel: 009714 4280871 Fax: 009714 4280857


We require Exhibition Personnel as follows:

Number of hostesses required

Dates Required

Note: Should you require hostess(es) to attend to your stand please submit this form no later than 30 days prior to theevent.Supply of hostesses on site can only be through meeting minds.Please note, all hostesses must attend a pre-event training programme before being issued with passes. A servicecharge of AED 150 per hostess will be applicable to cover training expenses.

21

Deadline 15 October 2009


32/4422


In exchange for good and valuable consideration, including, inter alia, Atlantis Hotel entering into alicense agreement with us, the receipt and sufficiency of which is hereby acknowledged;

INDEMNITY

We hereby indemnify Atlantis Hotel from and against any and all customs levy, tax, fine or any other

payments which Atlantis Hotel are called upon to pay to the authorities in Dubai on our behalf in any wayconnected with IDA World Congress & Exhibition 2009.

WAIVER

We hereby waive any and all claims that we may have against Atlantis Hotel of any kind whatsoever, inanyway related to the storage and display of exhibits/equipment during IDA World Congress & Exhibition2009 whether during, before or after regular show hours. We also acknowledge we are solelyresponsible for the security and safekeeping of all our aforementioned possessions during, before andafter regular

Signaure ___________________________________ Date ______________________

Name _____________________________________

Title ______________________________________

Seal of the Company _________________________

This form may only be signed by a Director or Partner of the exhibiting company

PLEASE PROVIDE ALL DATE REQUESTED TO ENABLE US TO ACTION YOUR ORDERPLEASE KEEP A COPY FOR YOUR RECORDS.

Order For m - Indem nit y and WaiverFORM NO. 11

To: Mr. Medhat Nassar Meeting Minds ExpertsDubai Media City, Al Thurayya Tower IIP.O. Box 500717 Dubai, United Arab EmiratesTel: 009714 4280856 Fax: 009714 4280857Email: [email protected]


Telephone # Fax #




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Deadline: Early Stage Of Planning

FORM NO. 12

Exhibitions & More



Tel: +971-4-3406888, Fax: +971-4-3407758



Telephone # Fax #



Order Form - Design Brief

23


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35/4425


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Atlantis Resort, the Palm, Dubai, UAE

~ Please print clearly or type the information required below ~

Attendee Name:

Mr/Mrs/Ms/Prof/Dr Given Name Midde Name Family Name

Company Name:

Street Address:

City: State:

Country: Postal Code:

Telephone: Facsimile:+

Email Address:

Attendee Name on Badge to Read

~ METHOD OF PAYMENT ~

Attendee Name:

Expiration Date: CID Number: 4-Digit # front of AMEX

Or last 3-digits on back of all other Cards

Print Name on Credit Card:

Signature of Card Holder:

~ Please retain this copy as your payment receipt and acknowledgement of attendance ~

PO Box 387, 7 Central Street, Topsfield MA 01983 USA / PHONE: +1.978.887.0410 Fax +1.978.887.0411 WEBSITE: www.idadesal.org

Cash Cheque Number: ________ Credit Card for Payment:

FORM NO. 14Order Form - Booth only Regist ra t ion

Fees (US DOLLARS)

___________Booth Only REGISTRATION ------------------------------------------- $240 $_____________

Fee includes lunch, breaks and entrance to exhibition TOTAL DUE: $________

To: Candace MacLaughlin IDAExhibit Membership Manager P.O.Box 387, 94 Central Street - Suite 200

Topsfied, MA, U.S.A.Tel: +1-978-887-0410 Fax: +1-978-887-0411Email: [email protected]

26


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Attendee Name:

Mr/Mrs/Ms/Prof/Dr Given Name Midde Name Family Name

Company Name:

Job Title:

Street Address:

City Code: State: Country:

Telephone: Facsimile:+

Email Address:

Attendee Name on Badge to Read

Liability Disclaimer and Release (signature required to process registration)The International Desalination Association Inc. (IDA) is organizing the IDA World Congress 2009 on Desalination and Water Reuse at

the Atlantis Resort, The Palm, Dubai, UAE. IDA has no control over the Atlantis Resort or any of the other accommodations or facilitiesin UAE, a list of which are being provided by IDA solely as a convenience to attendees of the 2009 World Congress. IDA does not con-trol the presentations, exhibits and workshops. In consideration for your attendance at the 2009 World Congress, you and your partyhold IDA, its officers, board, employees and agents harmless from and against any and all liability arising out of or in any way connect-ed with your attendance at the 2009 World Congress, including but not limited to injuries, damages or losses from fire, theft or criminalactivity and any consequential damages. Both this Disclaimer and Release and your arrangements with IDA are governed by the lawsof the Commonwealth of Massachusetts USA and you agree that courts in Massachusetts have exclusive jurisdiction over any claims,disputes or questions. In the event of litigation, you agree that you will be responsible for paying IDA's reasonable attorneys' fees. Youagree that your heirs, executors, administrators and assigns will be bound by this Disclaimer and Release.

Signature: Date:

FORM NO. 15Order Form - Compl iment r y Exh ib i to r Reg is t ra t ion

To: Candace MacLaughlin IDA

Exhibit Membership Manager P.O.Box 387, 94 Central Street - Suite 200Topsfied, MA, U.S.A.Tel: +1-978-887-0410 Fax: +1-978-887-0411Email: [email protected]

27

Return form to Ms. Candace MacLaughlin at [email protected]

One per Exhib i t or


38/44

EXHIBITION RULES AND REGULATIONS

DEFINITIONS

EVENT: IDA World Congress & Exhibition Dubai 2009.

EXHIBITOR/(S): is the name of the organization reserving space at the event.

MAIN EXHIBITOR: is the name of the primary company signing the contract for the allocation

of space with the Organizer.

ORGANISER: Meeting Minds FZ LLC

CONTRACT: Document encompassing the Rules and Regulations.

CONSENT: The prior written consent of the Organizer.

EXHIBITION HALL: Area allocated by the Organizer at the event.

HALL OWNER: Atlantis The Palm Jumeirah

1. DURATION OF EXHIBITION

1.1. The IDA exhibition will be open from November 8 11th, 2009, from 0900 hrs 1730 hrs. During these timesstands and exhibits must not be covered up and staff must be in attendance.

1.2. Exhibitor is not permitted to remove goods on display from the halls prior to 1900 hrs on November 11th, 2009.

The Organizer reserves the right to change the dates, location and duration of the exhibition or to postpone theevent without Exhibitor having the right to claim indemnity.

2. PAYMENT FOR SPACE

2.1. Participation by Exhibitor is subject to full cost being paid before taking up space at the Exhibition Hall. Exhibitor isliable for the cost of space booked as per the Cancellation of Space Booking clause.

2.2. Organizer may cancel this Contract at any time with immediate effect and without any liability to Exhibitors if circumstances or events outside the Organizers reasonable control impede, delay or otherwise substantially affectthe Organizers ability to perform its obligations hereunder.

2.3. The Organizer may cancel this Contract at any time without the need to give reasons by giving Exhibitors twenty

one (21) days notice of such cancellation.

2.4. The Organizer may also cancel this Contract with immediate effect if, in its reasonable opinion, an Exhibitor is inmaterial breach of the terms of this Contract or such breach appears to the Organizer to be imminent or unavoidable, or if circumstances arise by which the Event gives rise to a serious risk of injury to any person or to damageeither the Exhibition Hall or other property.

3. PROHIBIT OF TRANSFER

3.1. Exhibitor may not assign, sublet or grant licenses, in respect of the whole or any part of the space allotted, normake any cards, advertisements or printed matter of firms or companies who are not bona fide Exhibitors, beexhibited or distributed from any stand.

4. INSOLVENCY

4.1. In the event of the Exhibitor entering into liquidation, whether compulsory or voluntary (save for the purpose ofreconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, or whether a companyor an individual, calling any meeting of, or making any arrangement with, its/his creditors, or permitting any judg

28


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ment to remain unsatisfied for seven days, or a receiver of any assets of the Exhibitor being appointed by any distress or execution being levied upon any goods or premises of the Exhibitor, the Organizer shall have the right toterminate any Contract with the Exhibitor, to cancel the allotment of space and to retain all monies paid by theExhibitor under such Contract.

5. AMENDMENT TO HALL LAYOUT

5.1. The Organizer reserves the right to amend the plan of the Exhibition Hall and move the position of the stands ifrequired by the Hall Owners, Fire Authorities, or for any other reasons.

6. GENERAL INSTRUCTIONS AND REGULATIONS

6.1. Exhibitor must comply with the Organizers Regulations, the Rules and Regulations issued by the Hall Owners andall the Statutory Regulations that have effect at the Exhibition Hall.

7. TECHNICAL HANDBOOK

7.1. The Exhibitor Manual Technical Handbook is a detailed guide to the Exhibition arrangements including Rules andRegulations which must be adhered to at all times.

8. EXHIBITION TENANCY

8.1. Adequate time will be allowed by the Organizer for the erection of stands and technical connections, also for the dismantling of stands and the removal of all exhibits and contractors materials. The dates and time for these opera

tions are shown in the Technical Handbook.

8.2. The Organizer reserves the right to remove, at a cost to be passed on to the Exhibitor, any materials or exhibitsthat may be abandoned within the Hall.

9. ERECTION OF EXHIBITION STAND

9.1. Exhibitor is not permitted to erect and/or display goods in such a manner that may, in the opinion of the Organizer,obstruct the light or impedes the viewing along the open spaces or gangways, or to occasion inconvenience or otherwise affect the display of other Exhibitors.

9.2. Exhibitor must inform the Organizer of the names and addresses of any contractors or sub contractors they may be using by latest 30 days prior to the opening of the Exhibition.

10. SPACE ONLY CONTRACTS

10.1. Exhibitor is responsible for the construction of the stand including fixed walling to the perimeters of their standswhere it adjoins another stand and the prominent display of their allotted stand number/s.

11. UTILITIES AND USAGE

Only the Hall Owner is entitled to arrange for the supply of utilities to the Exhibition Hall.

11.1. Exhibitors shall be liable for the cost of their own telephone calls and other telecommunications charges within theExhibition Hall.

11.2. The Organizer shall not be liable to Exhibitors for any technical interruptions at the Exhibition Hall during the Eventincluding, without limitation, any failure of the supply of electricity, water, airconditioning, cleaning or securityservices.

11.3. Exhibitors shall ensure that all parts of the Exhibition Hall and all fixtures, fittings and chattels at the Exhibition Hall

29


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shall be handled and treated in a manner appropriate to their ordinary usage and not in a manner such as to causethem to become damaged, to expire or become worn early, and Exhibitors shall render them up to the Organizer inthe same condition they were in at the commencement of the Event save for fair wear and tear.

11.4. Exhibitors shall be liable for replacement and repair costs of items broken, damaged, exhausted, lost or removed asa result of their default pursuant to this Contract.

11.5. Exhibitors shall have the reasonable use of the service roads, loading facilities, toilets and conveniences attendantto the Exhibition Hall. Parking of vehicles and other equipment in carparks controlled by the Hall Owner shall only bepermitted with Consent and neither the Organizer nor the Hall Owner accepts any responsibility for there beinginsufficient carparking space for any person or for any loss or damage caused to vehicles in such carparks or on anyaccess roads leading to the Exhibition Hall.

11.6. Exhibitors shall not erect seating in the Exhibition Hall without Consent.

11.7. Exhibitors shall designate a duly authorized agent to be present at the Exhibition Hall during Event opening times,which agent shall be empowered to receive instructions, complaints or explanations from the Organizer on theExhibitors behalf.

11.8. The Organizer does not warrant or represent to any Exhibitor that the Exhibition Hall and/or services to beprovided by it or the Hall Owner are appropriate for any specific purpose and Exhibitors hereby confirm andacknowledge that they were not induced to make their booking by any such warranty or representation.

12. ELECTRICAL INSTALLTION

12.1. General lighting within the Exhibition Hall is supplied and an official contractor has been appointed and a scheduleof prices is included within the Exhibitor Manual should the Exhibitor require additional lighting within the stand.No other electrical contractors will be allowed to work within the Exhibition Hall.

13. ALTERATIONS AND FIXING

Exhibitor shall not, without Consent;

13.1. make any alterations to the structure, internal layout, fittings, decorations or furnishings of the Exhibition hall.

13.2. Fix anything to the walls, ceilings, floors or pillars of the Exhibition hall by nails, screws, drawing pins, tape, adhesiveor other means; or

13.3. Suspend anything from the ceiling of the Exhibition hall or any other raised area or thing, nor raise or loweranything from the ceiling or any other raised area or thing.

14. CLEANING

14.1. Basic stand cleaning (i.e. vacuuming of carpets, emptying of waste bins) is included in the contract with theOrganizer and will take place each morning before the exhibition opens.

15. SMOKING

15.1. Exhibitor shall prevent all persons from smoking in the Exhibition Hall, except in areas which have beendesignated by the Hall Owner as areas where smoking is permitted.

16. SECURITY

16.1. The Organizer provides general security within the Exhibition hall. However, the Exhibitor is responsible for thesecurity of its own stand and is particularly advised to secure light, moveable items or provide security guardespecially for the night before the show opening and during the first night or breakdown.

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17. DANGEROUS MATERIALS17.1. The following are excluded from the Exhibition: explosives, denoting or fulminating compounds, and all dangerous

or harmful substances, including priming, fireworks, matches, etc. Priming, firework, matches and similar objects canonly be exhibited in the form of imitations and on condition that they contain no inflammable matter.

17.2. Only goods described at the time of application may be displayed on stands, and or any goods not approved bythe Organizer must be removed from the Exhibition premises.

18. FIRE PRECAUTION

18.1. All materials used for the building, decorating or covering stands must be of non inflammable material. Exhibitormust comply with any reasonable instructions given by the Organizer, or the Licensees of the Exhibition Hall, orany Local Authority.

19. PHOTOGRAPHS

19.1. No stands or articles may be photographed, drawn, copied or reproduced in any way without the permission ofthe Organizer.

20. ACCIDENTS, LOST ITEMS AND INSURANCE

20.1. Save where the same results from the Organizers gross negligence, the Organizer shall assume no liability for anyaccidents occurring in connection with the Event. In particular any athletic, artistic or hazardous performance shallbe conducted wholly at the Exhibitors own risk.

20.2. The Organizer shall not be responsible for any loss of or damage (including by theft or vandalism) to items belongingto any Exhibitor or in an Exhibitors possession at or in the proximity of the Exhibition Hall.

20.3. Exhibitors must obtain adequate insurance cover for the risks associated with exhibiting at the Event from areputable insurer and shall, if so demanded by the Organizer, provides copies of the policy documentation to theOrganizer.

21. PUBLIC PERFORMANCE & COPYRIGHT

21.1. Should the Exhibitor bring onto the stand, audio and visual equipment and amplifiers or other electronic equipmentfor the purposes of playing sound recordings, showing films or receiving visual images or sounds conveyed byelectronic means, it is the Exhibitors own responsibility to ensure, at its own expense, that all relevant licenses andconsents in connection with the laws of copyright or infringement of the rights of those who have legal protectionagainst unauthorized public performance or broadcast of their recordings, have been obtained. The Organizeraccepts no responsibility in this respect or liability which may arise from your failure to do so.

22. NOISE CONTROL

22.1. The use of video equipment, loudspeaker systems, tape recorders, film projectors or slide projectors is permittedprovided the noise level is sufficiently low to avoid undue disturbance to visitors and other Exhibitors. TheOrganizer reserves the right to exercise its own judgment in respect to an acceptable level of noise.Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to visitors andExhibitors.

23. EXHIBITS

23.1. Exhibits must be displayed on stands for the entire duration of the Exhibition and must comply with the safetyregulations for the prevention of accidents.

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24. OPERATION OF EQUIPMENT

24.1. Exhibitor shall be responsible and solely liable for the operation of equipment displayed on its designatedspace/stand within the Exhibition Hall. No electrical equipment shall be fixed or installed at the Exhibition hallwithout written consent, which may be granted, subject to satisfactory testing of such equipment.

25. LIEN ON EXHIBITS

25.1. In the event that the Exhibitor owes money to the Organizer, such Exhibitors exhibits in the Exhibition Hall shallbe subject to lien by the Organizer, and no such exhibit shall be allowed to be removed from the Exhibition Hallwithout Consent.

26. PROMOTIONAL ACTIVITY

26.1. Shall be confined to the stand area and are not permitted elsewhere in the Exhibition grounds, including the aisles.Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statuary regulations or goodtaste, nor shall it be of an ideological or political nature.

26.2. Comparable and superlative promotion is inadmissible. The Organizer reserves the right to prohibit the display ordistribution of advertising matter that could give rise to offence, and to confiscate the supplies thereof for the durationof the event.

26.3. Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighboring Exhibitors orrender inaudible the public address system in the Exhibition hall.

27. ADMISSION

27.1. Admission is by badge issued by the Organizer. If required, visitors must give proof of their bona fide interest in theExhibition and the Organizer reserves the right to refuse admission without assigning any reason.

28. LIMITATION OF LIABILITY

28.1. The Organizer will not be responsible for the safety of the exhibits or property of the Exhibitor, its staff, contractors,or agents or any other persons, or for the loss of, damage or destruction to the same, by theft, fire, and other causewhatsoever, or for any loss or damage whatsoever sustained by the Exhibitor by reason of any defect in the building,fire, storm, tempest, lighting, national emergency, civil disturbances, inevitable accidents, force majeure or any othercause not within the control of the Organizer or for any other loss or damage whatsoever, or if by reason of thehappenings of any such events, the opening of the Exhibition is prevented, postponed or abandoned or the buildingbecome wholly or partially unavailable for the holding of the Exhibition or if the Exhibitor suffers any other damagewhatsoever.

28.2. As the Organizer accepts no responsibility for any loss or damage suffered by any Exhibitor, the Exhibitor shouldnote there are no circumstances under which the Organizer can either become contractually bound to the Exhibitoror be regarded as a principal or an agent in relation to any legal agreement into which the Exhibitor may enter witha contractor.

29. INDEMNITY

29.1. Except as a result of the gross negligence or willful default of the Organizer, the Exhibitor shall be liable for and shallindemnify the Organizer and its agents against all losses, damages, claims, costs and expenses incurred directly or

indirectly in connection with their use or occupation of the Exhibition Hall arising from any fraudulent, wrongful ornegligent act or omission, breach of this Contract or breach of any municipal or governmental law or regulation bythem.

29.2. In any event, and notwithstanding anything referred to elsewhere in this Contract, the Organizer shall not be liable toany Exhibitor under any circumstances for consequential, economic, special or indirect loss or damage. For the

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avoidance of doubt, but without limitation, the Organizer shall not be liable to any Exhibitor for loss of business, profitsor contracts or any damage to their reputation or image in the event the Organizer changes, postpones or cancelsthe Event as permitted hereunder.

29.3. Irrespective of any other provision in this Contract, any exclusion or limitation of the Organizers liabilities orobligations shall have no application if such limitation or exclusion is prohibited by law or, if by law such liability orobligation may only be limited to a specific extent, then the Organizers liabilities and obligations to an Exhibitor inrespect thereof shall be limited to the maximum permissible extent.

30. GOVERNING LAW AND JURISDICTION

30.1. This Contract shall be governed by and construed in accordance with the laws of and applicable in Dubai, United

Arab Emirates. Any dispute arising out of or in connection with this Contract which cannot be settled amicablybetween the parties shall be referred to the exclusive jurisdiction of the courts of Dubai.

31. NOTICES

31.1. Any notice or communication to be made hereunder or in connection with this Contract shall be in writing in theEnglish language and shall be delivered personally or by post, courier or facsimile transmission to the respectiveaddress or facsimile number of the parties set out in the Technical Document or such other address or facsimilenumber as either party may notify in writing to the other from time to time.

31.2. Proof of delivery, posting or dispatch shall be deemed to be proof of receipt:ain the case of a letter, upon delivery thereof (if delivered by hand or by courier) or (if sent by post) on the tenth (10th)business day after posting; and

bin the case of a facsimile transmission, upon the sending machine producing a receipt of an uninterrupted andcompleted transmission to the intended recipient.

32. MODIFICATIONS AND ADDITIONS

32.1. The Organizer shall be entitled at any time to amend the Event Rules & Regulations in light of prevailingcircumstances and shall promptly after any such amendment inform Exhibitors of such amendments. The Exhibitorhereby agree to abide by all such amendments.

33. ENTIRE AGREEMENT

33.1. This Contract constitutes the entire agreement between the parties relating to the subject matter hereof andsupersedes any previous agreements and understandings in relation to the same.We have noted the Exhibition Regulations which forms part of this Contract and, if this application is granted whollyor partially, undertake to be bound by them.

Name

Title

Organization

Address

Telephone

Fax

Email

Date

Signed

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International Desalination Association

P.O. Box 387/94 Central St. Suite 200,Topsfeld, MA 01983, USAPhone: +1 978 887 0410Fax: + 1 978 887 0411Website: www.idadesal.org

Exhibitor Manual Final 09

Documents

Transcript of Exhibitor Manual Final 09