Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium Phone: + 32 476 07 77 77 – E-mail: info@expodoc.com – www.expodoc.com

• Available 24/7

• Secured Environment

• On any device

• Gain time

• Reduce costs

• Happy customers

Manage your exhibitions with Expodoc!

Online communication and order platform for all parties involved:

MAIN FEATURES

Main features• Online exhibitor manual

– Simple compilation of your exhibition dossier– Upload supplier products in the exhibition guide with a single click– Your exhibitors will find all necessary information and can order everything they need from a single screen

• Order management – Automatic order processing– All information and orders centralised– Orders are sent to the relevant suppliers automatically

• Exhibtor management– All relevant information close at hand– Your exhibitors are always provided with an up-to-date overview of the ordered items– Personalised & automatic reminder system

• Digital technical plans– All information related to utilities available in one place: stand holders specify the necessary items online on their technical plan & you and your suppliers receive all the information centralised in Expodoc

• Archive – Expodoc retains all information regarding previous exhibitions from the exhibitor list until items ordered & prices

• Price strategy– Automatic calculation of commission, surcharges for late orders, etc.

• Integration with your own back-office, invoicing and own website

• Online payment module available

MAIN FUNCTIONS

Main functions

• Centralisation of all useful information (related to current, previous & future

exhibitions)

• Activation/Deactivation of the exhibitor’s file

• Simplified preparation of your exhibition dossier: before creating a new file it is

possible to base it on the previous edition, the dossier used for a different

exhibition or the standard Expodoc exhibition guide.

My exhibitions

Exhibitor Management

• Exhibitors list

• File per exhibitor

• Automatic import of exhibitor details

• Activation of the entire exhibition dossier or per exhibitor

• Automated and personalised reminder system

• Collective welcome email or per exhibitor

• Login and password management

• Etc.

Exhibitor Management

• Determine the invoice system for the entire exhibition dossier or per

product category

• Choice of language for the exhibition guide: NL – FR – EN - DE

• URL of the exhibition guide per language

• General administrative email address or per exhibition

• Lay-out:

‘Look & Feel’ of the exhibition guide

Integratie in your own website

Online communication and order platform for all parties involved:Setup

• Compilation of the exhibition dossier

• Select the suppliers of your choice per product category

• Automatic upload of supplier products/services

• Possibility of making categories or items compulsory

• Adaptation of the exhibition guide as per your requirements:

– Add categories/text/products & services that can be ordered online/all-in stands/etc.

– Modify selected suppliers

– Modify invoicing system per supplier

• Deactivate categories/items whenever you want

• Link products/services to stand dimensions

Exhibitor ManualExhibitor Manual

Exhibitor Manual (Back End)

• List of selected suppliers per product category

• Contact details of the different partners

• Management system for requesting or cancelling partnership requests

• Automatic integration of supplier products with a single mouse click

Partner Management

• Automated and personalised reminder system

• Select the required dates for dispatch: fixed or periodic dates

• The content of the reminder emails is automatically adapted

according to the exhibitor’s situation depending on whether he

has ordered certain items or not or performed certain actions

or not

• In the exhibition guide you indicate the categories and/or items

for which reminder emails must be sent to exhibitors. Expodoc

does the rest: reminders are sent according to the data you

supply, with the content adapted to the situation per exhibitor

Reminder System

• Automatic order processing

• Centralisation of all information and orders

• Orders are automatically sent to the related suppliers

• Complete overview of orders per exhibition

• Overview according to your selected criteria: orders per supplier – per

exhibitor

– by date – administrative processing – total per item – etc.

• Detailed information per order or summarised lists

• List of exhibitors who have not yet ordered compulsory items

• Export to excel & printable versions

• Link to your back-office or invoice system also possible

Order Management

Order Management

Order Management

• You can upload your exhibition plans so that your exhibitor can easily

orientate himself when specifying his utilities on the technical plan

• Stand orientation can be determined by you or the exhibitor

• You determine which items must be indicated in the technical plan

• Your exhibitors are provided with the technical plan according to the correct

dimensions for their stand

• A simple drag & drop system is used for your exhibitors to indicate the

utilities on their stands.

• Centralisation of all technical plans

• Information is automatically communicated to your suppliers

• Printing technical plans: individual, according to a selection or in batches

Technical Plans

Technical Plan (Front End)

ONLINE DOSSIERFOR YOUR EXHIBITORS

• Online exhibitor manual

• 24/7 availability

• All useful information close at hand

General information

Available products & services

Technical plan

Important documents

…

• All information & orders in one place

• General and detailed order overview

• User friendly

• Time saving

Advantages for your exhibitors

Online Exhibition Guide (Front End)

Online Exhibition Guide (Front End)

Online Exhibition Guide (Front End)

Online Exhibition Guide (Front End)

Expodoc … in a nutshell

Your advantages

• Real-time communication

• 24/7 availability

• Secure and user friendly

• Time and cost-saving work tool

• All information and orders centralised in one place

• You pull the strings – with a minimum effort

• Orders are automatically sent to the related suppliers

Expo Projects – Lode Vissenaekenstraat 48 A – 2600 Antwerp - Belgiumwww.expoprojects.com - info@expoprojects.com – Phone:+32 3 325 07 77

Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium Phone: + 32 476 07 77 77 – E-mail: info@expodoc.com – www.expodoc.com