Accounts Receivable Indianapolis, Indiana April 2008

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Transcript of Accounts Receivable Indianapolis, Indiana April 2008

  • Slide 1
  • Accounts Receivable Indianapolis, Indiana April 2008
  • Slide 2
  • Introductions
  • Slide 3
  • Ground Rules: PLEASE ask questions I dont mind being interrupted. NO question is stupid. Please keep questions relevant to the group as a whole. Can it be done versus Should it be done? MY way isnt the ONLY way.
  • Slide 4
  • Quick Tips & Tricks
  • Slide 5
  • Multiple Ports
  • Slide 6
  • Turn on Scroll Bar
  • Slide 7
  • Customer Master
  • Slide 8
  • Menu 12.2.2.2
  • Slide 9
  • Slide 10
  • Menu 12.2.2.3
  • Slide 11
  • Menu 12.2.2.4
  • Slide 12
  • Menu 12.2.2.5
  • Slide 13
  • Menu 12.2.2.6
  • Slide 14
  • Menu 12.2.2.7 & 12.2.2.9
  • Slide 15
  • Menu 12.2.2.8
  • Slide 16
  • Menu 4.1.9 WE LOVE THIS MENU!
  • Slide 17
  • Menu 4.1.9
  • Slide 18
  • Slide 19
  • Demonstration 4.1.9 Shortcuts
  • Slide 20
  • AR Adjustments
  • Slide 21
  • Menu 4.1.2
  • Slide 22
  • Demonstration Posting Cash
  • Slide 23
  • 1.4.1.1 Post Cash 2.4.2.8 Batch Listing 3.4.2.1 Cash Listing Posting Cash
  • Slide 24
  • Cash Reconciliation Rpt Report is now available which breaks out the AR money collect by store by batch; cash with orders is added at the bottom to account for total cash activity. EOD number is 01-171. EOM number is 01-127. Menu 35.6, screen 2, #17 must be set to Y to close balanced AR batches during EOD, which will generate EOD report 01-173. Safety net - still recommend users balance AR batches daily
  • Slide 25
  • ROA @ the Counter
  • Slide 26
  • Collecting A/R at Counter Receive payment, enter invoice with message line and record payment received. Allow counter staff to receive and enter payment for prior days invoices Really helpful in remote stores so they can collect and make the deposit AND get the money on the account. EOD report: EOD Unapplied Cash Listing
  • Slide 27
  • Collecting A/R $ at Counter
  • Slide 28
  • Slide 29
  • NSF Checks
  • Slide 30
  • 12.2.15 NSF Maintenance Bank Calls Notify Customer Collect Money First Notification of a Bad Check is usually because your Banker calls You then need to notify your customer and determine method of restitution System Accounting * Multiple Methods System Accounting * Multiple Methods Handout NSF Items Store resources, District Attorney, Small Claims Court, Property Liens
  • Slide 31
  • Most Common NSF Adjustments Re-open Original Invoice(s)Invoice in Order Entry AR Adjustments Off System Handling Combination R/C
  • Slide 32
  • Demonstration NSF
  • Slide 33
  • Menu 12.2.15
  • Slide 34
  • Demonstration NSF (Menu 12)
  • Slide 35
  • Aging *See handout
  • Slide 36
  • Menu 35.6, Screen #2
  • Slide 37
  • Aging Options M-35.6, Screen 2 field 18 Set the parameter, run through EOD, see how it works. AR Aging options for system to age based on month-end, due date, or invoice date. Find the AR aging method that works best for how you do your business.
  • Slide 38
  • Month-end - same aging calculation as before except that the credits will not age against overdue balances. Due Date invoices will age based on the number of days past the due date. Invoice Date Aging will be based on the number of days since the invoice was run. Secret Option #4 Aging Options
  • Slide 39
  • Dunning Letters *See Handout
  • Slide 40
  • Menu 4.4
  • Slide 41
  • To generate Dunning Letters the flag must be set in the Customer Master Maintenance, Menu 12.2.2.2, screen 2, field 8, to Y. The aging parameters, set in Company Ageing Maintenance, Menu 12.1.9, will not affect the Dunning letter codes that are generated in Menu 4.4.1. Dunning Letters
  • Slide 42
  • 1. Dunning Letter Updt to Cust.Det File - Updates all customers with a past due balance to the next letter. This update is not due date or period sensitive. The letter code will change every time the report is run. 2. Dunning Letter Edit Report A report of current account receivables, the Dunning Letter to print is indicated in the left column, LTR, letter 1, 2, 3. A single asterisk *, indicates all three letters have been sent. Two asterisks ** indicate the Dunning Record flag is not set on the Customer Master Maintenance Screen, Menu 12.2.2.2 screen 2, field 8. Dunning Letters
  • Slide 43
  • 3. Dunning Letter Customer Maintenance To manually adjust the Dunning Letter a customer is to receive, Line 1 may be changed to 1,2,3,4 or 5. 4. Dunning Letter Form Print Print current Dunning Letters assign to Customers. 5. Dunning Letter File Text Maintenance Edit text on any Dunning Letter. 4. Dunning Letter Form Print Print current Dunning Letters assign to Customers. 5. Dunning Letter File Text Maintenance Edit text on any Dunning Letter. Dunning Letters
  • Slide 44
  • Split Invoices
  • Slide 45
  • Menu 4.1.2a
  • Slide 46
  • Event Notification
  • Slide 47
  • Menu 35.19
  • Slide 48
  • -----Original Message----- From: [email protected] [mailto:[email protected]] Sent: Thursday, April 03, 2008 12:17 PM To: [email protected] Subject: CREDIT AUTHORIZATION ORIG OPER Bob T CUSTOMER 25894 HOTEL HUNTINGTON BEACH RELEASE# 01110652001 **PICK/PACK** AMOUNT 195.72 PAYMENT 0.00 A/R BAL 0.00 Event Notification
  • Slide 49
  • Service Charges
  • Slide 50
  • Service Charges Menu 4.3
  • Slide 51
  • Menu 12.4.1.2
  • Slide 52
  • End of Year Procedures *See handouts
  • Slide 53
  • End of Year Procedures 1.AR Month-end close rolls into Year End *Confirm with DST 2.Close 12 th month AP 3.Close year AP *MUST happen before entries for new year 4.Close 12 th month GL *Manually Rollover NI (if Separate from Retained Earnings) 5.Close year GL *NO 13 th month
  • Slide 54
  • Back-up Tapes!
  • Slide 55
  • Items for Discussion -Deposit Invoices -Z95 items -Customer Refunds -Printing Customer Labels
  • Slide 56
  • Questions
  • Slide 57
  • Class Evaluations
  • Slide 58
  • Thank YOU!