5. Using VisibleThread in the Proposal Workflow – General Dynamics Information Systems
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Transcript of 5. Using VisibleThread in the Proposal Workflow – General Dynamics Information Systems
VisibleThreadTM in the Proposal Workflow
Date: October 21, 2015
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VisibleThreadTM in Our Workflow
How We Use
Bid/No Bid
Win ThemeHot Button
Checks
PlainLanguage Reports
Compliance/Quality Checks
IdentifyPast
Performance
Compliance Matrix
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VisibleThreadTM Use Cases
• Past Performance – Find Archived Content to Reuse
• Resumes – Compliance is Everything
• Graphics – No Errors Allowed!
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Reuse Past Performance
IdentifyPast
Performance
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Best Content to Reuse?
Step 1: Identify Reusable Citations from Past Performance Archive
A: Compile Past Performance (PP) Dictionary(Dictionary based on Sections L&M of RFP)
B: Upload Dictionary Under Quality Reports
C: Upload Archived Citations into Folder
D: Run Citations against Discovery to Find Those with Most Relevant Information
E: Run Archive Folder Documents against Quality Dictionary to Find Citations on Specific Topics
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Next Steps
Step 2: Begin New Rough Draft Past Performance Citation
A: Export Dictionary Search to Excel Sheet
B: Copy and Paste from Excel to Word Document Template for the Citation
C: Well Begun is Half Done! A Big Time Savings!
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Dictionary Search Results
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Dictionary Excel Sheet: Cut and Paste to New Past Performance Template
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Resumes
Compliance/Quality Checks
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Resumes – Compliance is Everything!
Create Quality Dictionaries for Each Key Position from RFP1
STEP
Upload as Quality Dictionaries2STEP
Create Resume Folder3STEP
Run Resume Document against Quality Dictionary for Position4
STEP
Create Quality Reports to Show Areas of Non-Compliance5
STEP
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Resume Requirements and Compliance 100%
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Graphics Quality Control
Compliance/Quality Checks
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Graphics: No Errors Allowed!
Step 1: Create Quality Dictionary for Graphic ContentStep 2: Using Photoshop Combine All Graphics into Single
PDF File (Batch Save PDF)
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Graphics (cont’d)
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Graphics (cont’d)
Step 3: Using Adobe Acrobat, Perform Optical Character Recognition (OCR) on PDF File to make the file searchable
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Graphics (cont’d)
Step 4: Using a Quality Dictionary, Scan the PDF File
PDF File
Select correct directory
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Graphics (cont’d)
Step 5: Export to Excel
Line 21 shows Organizations
spelling mistake
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Step 5: Find and Correct Diagram
Graphics (cont’d)
Word misspelled, send to graphics
Thank You~
Questions & Answers