4 Stage Mountain Bike Race Lanzarote · 4 Stage Mountain Bike Race Lanzarote 2 ... profile and road...

4 Stage Mountain Bike Race Lanzarote

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Index 1 .............................Petition outline 2 .............................Programme 3 .............................Stages 4 .............................Services by stage 5 .............................Safety 6 .............................Support from the Guardia Civil and local Police 7 .............................Mechanical needs to ensure safety 8 .............................Feed/technical assistance zones 9 ............................ Organization Centre and Race Office 10 ...........................Technical assistance and Catering 11 ...........................Post Race Information 12 ...........................Training Rides 13 ........................... Points 14 ............................Sanctions 15 ............................Start List Procedure 16 ............................Timing 17 ............................Bicycle cleaning 18 ............................Race course maps, profile and road books 19 ............................Prizes 20 ............................Organizational Staff Directory


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1. Petition Outline

1.1. Petitioner and Contact Details

This petition is presented by CLUB LA SANTA S.A., C.I.F. number A35066356 Address: Avda. Krogager s/n 35560 Tinajo, Lanzarote, Las Palmas Phone: 928 599 999. Race Director: Mr. Kenneth Gasque Phone: 679 512 009 1.2. Location The event is based at the sports and active holiday resort of Club la Santa, located in Avda. Krogager s/n 35560 Tinajo, Lanzarote, Las Palmas (Spain). The races take place in 4 different municipalities of the island of Lanzarote.


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2. Programme

Friday, 02nd of February

16.00-19.00 Registration and information, the Square, Club La Santa 19.00 Pre-race meeting, the Square, Club La Santa

Saturday, 03rd of February

Race Day 1-(approx.39 K) 10.00 Meeting at the Stadium, Club La Santa 10.30 Race start – cut off time: 13.30 - Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium)

Sunday, 04th of February:

Race Day 2- (approx. 52 K) 08.30 Meeting at the Stadium, Club La Santa 09.00 Race start – cut off time: 14.30 Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium) 14.30 Awards Ceremony at the Beach Club, Club La Santa

Monday, 05th of February:

Race Day 3: Time Trial (approx. 21 K) 08.00 Meeting at the Stadium, Club La Santa 09.00 Race start, Caleta de Famara Podium top 3 UCI Elite (males/ females) shortly after the race (Las Nieves Finish Line)

Tuesday, 06th of February:

Race Day 4: XL (approx. 87 K) 08.30 Meeting at the Stadium, Club La Santa 09.00 Race start – cut off time: 16.00 Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium) 20.30 Award ceremony and Race Video, Square, Club La Santa


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3. Stages

Stage Date Start venue Time Km

1 Saturday 3rd of February 2018 Club La Santa 10:30 39 km

2 Sunday 4th of February 2018 Club La Santa 9:00 52 km

3 Monday 5th of February 2018 Caleta de Famara 9:00 21 km

4 Tuesday 6th of February 2018 Club La Santa 9:00 87 km


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4. Services by Stage

STAGE 1

MEANS People

COORDINATION 10

CHIEF MEDICAL DOCTOR 1

SANITARIANS 2

MEDICAL DOCTORS 1

INTERSECTION CONTROLLERS/MARSHALLS 9

FEED/TECHNICAL ASSISTANCE ZONE 1

RESCUE 2

MOTORCYCLES AS LEAD BIKES 2

MOTORCYCLES AS SWEEP BIKES 1

SPARE MOTORCYCLE (REPLACEMENT CASES) 1

MARSHALS 6

TIMING TEAM 5

COORDINATION VEHICLES 4

AMBULANCES 2

MEDICALIZED 4X4 2

RESCUE VEHICLES 4

SAFETY MOTORCYCLES 3

MARKING VEHICLE 3

POLICE NOT INCLUDED


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STAGE 2

MEANS People

COORDINATION 10


SANITARIANS 7

MEDICAL DOCTORS 2



RESCUE 2




MARSHALS 6

TIMING TEAM 5


AMBULANCES 2

MEDICALIZED 4X4 2

RESCUE VEHICLES 4


MARKING VEHICLE 3

POLICE NOT INCLUDED


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STAGE 3

MEANS People

COORDINATION 10


SANITARIANS 4

MEDICAL DOCTORS 2


FEED/TECHNICAL ASSISTANCE ZONES 1

RESCUE 2




MARSHALS 4

TIMING TEAM 3


AMBULANCES 2

MEDICALIZED 4X4 2

RESCUE VEHICLES 4


MARKING VEHICLE 2

POLICE NOT INCLUDED


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STAGE 4

MEANS People

COORDINATION 10


SANITARIANS 7

MEDICAL DOCTORS 2



RESCUE 2




MARSHALS 6

TIMING TEAM 5


AMBULANCES 2

MEDICALIZED 4X4 2

RESCUE VEHICLES 4


MARKING VEHICLE 3

POLICE NOT INCLUDED


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5. Safety

5.1- Human Means The safety of the event is garanteed by Club La Santa’s Private Security, Protección Civil Tinajo, Protección Civil Teguise, Emerlan Lanzarote, Local Police of the municipalities of Tinajo, Teguise, Haria and Spanish Guardia Civil. Under “Services” in this document, the different points to cover are listed. A specific safety plan will be presented specifically for this event, “4 Stage Mountain Bike”, in order to guarantee the protection of the participants, organisers, spectators, goods, the environment, and common property, and also to prevent risks that could lead to situations of lack of security or emergencies, all this according to the Spanish Decreed Law 393/2007 “Norma básica para autoprotección, al Decreto 67/2015 Reglamento de Autoprotección”. Medical services are specified under the stages overview within this guide. Club La Santa will provide 2 doctors to be present throughout the entire race. A team of physiotherapists and massage therapists is available at the Club La Santa Wellness Centre, if needed. Regarding Anti-doping controls, the race will follow the rules of the UCI for the race, and the Spanish National Anti-doping Agency will be in charge.

The hospitals and medical centers close to the event’s headquarters are detailed below:

Medical center Address Municipality Telephone 1 Club La Santa Av. Krogager S/N, Tinajo Tinajo 676 987 046 2 Tinajo Calle Plaza San Roque Nº3, Tinajo Tinajo 928 840 445 3 Teguise Av. Gran Aldea Villa De Teguise Teguise 928 118 693 4 Mala Calle Villa Nueva Haria 928 529 516 5 General Hospital Lanzarote Ctra. Arrecife-Tinajo, M 1.300 Arrecife 928 595 000


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5.1.2- Course Marshals Each group of marshals will always be led by a coordinator who will speak one of the two official languages of the UCI. He will be at the disposal of the technical referee or the UCI representative. They will meet and collaborate to decide the best possible procedures and instructions to give the marshal covering all aspects of the race (emergency plans, equipment, telephones, whistles, flags, radios, etc). In this race, we have 16 marshals located strategically along the race courses, as shown on the attached graphic documentation for each of the four stages. This is more than adequate to guarantee the safety of the riders and spectators both during the competition and the official training rides. The minimum age to be a marshal is 18 years old, i.e. the legal age of adulthood in Spain. The marshals will be easily identifiable with a tag and a uniform and equipped with whistles, telephone, radio and documents as required by the UCI.

5.1.3 - Basic instructions for Marshals

Work area The marshals will be located on specific points of the race course with the objective of regulating traffic at crossroads and roundabouts during the race, following the rules received from the General Traffic Direction and the Local Municipal Police. Material

• Officially approved vest (high visibility) • Yellow flag • Whistle for acoustic warning • Special marking tape to show boundaries of prohibited access • Mobile phone to stay in touch with the organization.

Relevant aspects to consider Whilst undertaking work as Marshals of the event this team will be considered Officers of Authority. Job Mission Prioritize competing bicycles in front of vehicles (cars, motorcycles, agricultural vehicles, bicycles...) and pedestrians. Operating procedure

• Marshals must be at the point assigned by the Organization, at least within the time established on the time sheet.

• Marshals must follow all guidelines received during the event from the Organizational Staff. They may request and must provide information at all times (e.g.: changes, accidents) to the Organization through the phone number 679 512 009.

• Marshals will not confront at any time those who seek to violate the prohibitions / restrictions of the race. Instead, they will only inform and communicate the prohibition to access roads to unauthorized the people / vehicles and indicate the route to follow to the participants of the cycling race.


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Basic marshalling overview


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6. Support from the Guardia Civil and local Police

Stage 1


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Stage 2


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Stage 4


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7. Mechanical needs to ensure safety

The means implemented to ensure safety for each stage are specified in the plan of stages included in this document, as well as on the course maps each of them.

However, the following equipment/ resources will be available as a minimum at all times:

• 2 Ambulances strategically located along the routes • 2 4x4 cars for medical services • 5 4x4 cars to enable marshals to move • 3 Enduro Motorcycles • 4 Vehicles for various purposes able to respond quickly as required • 1 Computerized Drone controlled by authorized personnel.

The vehicles required for judges and organizational staff will also be available.

Ambulance Distribution

Stage 1, Saturday 3rd of February 2018 2 ambulances from 10:00 to 13:30 – meeting point in the stadium, Club La Santa Stage 2, Sunday 4 th of February 2018 2 ambulances from 08:30 until 14:30 – meeting point in the stadium, Club La Santa Stage 3, Monday 5 th of February 2018 08:30: 1 ambulance in Caleta Famara. The Race doctor will coordinate with the Civil Protection coordinator to send the ambulance to the Ermita de Las Nieves –the service will be available until 12:30 Stage 4, Tuesday 6 th of February 2018 08:30 -16:00: 2 ambulances - meeting point in the stadium, Club La Santa. The medical doctor will be present as well. Day 1 (Two ambulances) One ambulance at the Stadium for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 20. When the last riders are through, the ambulance goes back to the Stadium for the arrivals. A second ambulance is directed to the junction with the LZ 46 and follows the course with the last riders. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 2 (Two ambulances) One ambulance at the STADIUM for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 67. When the last riders are through, the ambulance goes back to the STADIUM for the arrivals. A second ambulance is directed to the junction with the LZ 46 and follows the course with the last riders.


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A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 3 (One ambulance) One ambulance at the exit of FAMARA. When the main group of riders have gone, the ambulance follows the course to the finish in LAS NIEVES for the arrivals. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 4 (Two ambulances) One ambulance at the stadium for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 46. When the first riders are through, the ambulance follows the top riders during part of the course, then gets back to the STADIUM for the arrivals. A second ambulance is directed to the junction with the LZ 10 where it waits until the last riders pass. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. The ambulances will have a map with the points mentioned above, map that will be attached in the files and provided to the organization staff.


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7.1. Basic Instructions for Mechanical Means


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8. Feed/ Technical Assistance Zones

8.1. Instructions for the feed/ technical assistance zones Help is only allowed in areas designated for that purpose and which are also used as technical assistance zones. These areas are referred to as the feed/ technical assistance zones. Each feed/ technical assistance zone will be located on flat or uphill sections where speed is low and wide enough to allow space for the zone with easy access. The zones must be adequate in length to be practical and relatively evenly spread along the course. Regardless of the zones demonstrated in the attached documents the technical delegate of the UCI, or in his absence the president of the referees, will determine the distribution and location of the feed/ technical assistance zones in collaboration with the race director. Physical contact between feeders/ mechanics and riders will only be allowed in the feed/ technical assistance zones. Water and food must be passed from hand to hand by the feeder to the rider without the feeder running next to the rider. Feeders and mechanics are forbidden to sprinkle water on riders or bicycles. Assistance is only allowed in these designated areas that are both for feeding and for technical assistance. It is forbidden for riders to return in the opposite direction of the race traffic to access the feed/ technical assistance zone once it has been passed. HERE 8.2. Assistance Zone Scheme Before arriving at the assistance zones, riders will see clear signage to indicate that they are approaching them from an adequate distance away with the following signs. These signs are meant for the team’s assistance:

The assistance zones are prepared (signs, tables, containers, tents, garbage bins, food, etc) and ready for use at least 45 minutes before the first rider is expected to arrive. The supplies must be installed as detailed below:


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• Fruit must be chopped. Bananas should be split into 3 parts • Drinks should be served in cups • The supplies must be installed as detailed in the following scheme

Before going to the feed zone, the staff must make sure that they have all the material with them to set up the feed zone: food, drink, cutlery, plates, cones, tape, stakes, start and stop signals, vests and access sigs.

• Staff of the feed zones must wear their designated vest at all times whilst working. • Before the arrival of the first participant and after the peloton, the following motorcycles will

pass:

• • Staff must attend the feed needs, both liquid and solid for the participating riders. • At all times, the Head of the Feed Zone can request and provide information to the

Organization. • The aid station will remain operational, providing supplies to riders, until the sweep motorbike

comes along marking the end of the event. • At the end of the race, the volunteers will collect and load all the equipment and leftover

beverages and food into the organization van and leave the area clean. • All utensils (cutlery, plates etc.) must be cleaned at the end of each day. • Bicycles left behind by riders who abandon the race will be kept safe, and brought to the secure

bike parking area close to the finish area.


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9. Organization Centre and Race Office The operations center will be inside the Club La Santa premises: Lanzarote, Canary Islands, Spain Avenida Krogager s.n. Municipio de Tinajo Postcode: 35560 Phone: 928 599 999


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The following services are available

• Race Office • Press Office • Briefing area • Management room • Anti doping room • Conference room • Awards ceremony area • Massage at Wellness Centre

The registration area will be organized as follows

• Secretary: in charge of the registration office, coordination and communication with the Race

Director, the Technical Manager and the Head of the referee • Referee Assistant: License Control • Data Entry: data entries in digital format • 4 people to give out the race packs, race numbers and chips • 1 person in charge of sending the one day licences to the insurance company • 3 assistants to help wherever needed

10. Technical Assistance and Catering

Participants will have access to the Aid-stations which will also be in contact with the emergency staff and the technical assistance team.

11. Post-Race Information One person will be in charge of publishing the following information on the board:

• Start times • Race Maps • Time Schedule of Race Briefings • Start Time List • Results • Communications of the race referee • The board will be at a place easy to access and the information will be put up in an organized way • Copies of the communications will be provided to the team’s leaders.

12. Training Rides The organization will open the course to the riders with full signage at least 48 hours before the first start, allowing them to train on it.


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13. Points The UCI rating scale applies in the event.

14. Sanctions The UCI sanctions scale applies in this event.

15. Start List Procedure The start list order will be in agreement of the present XCO ranking of the UCI, and at the event Organization will determine the start of riders who are not in the ranking. The start lists will be published at the race headquarters and the official race website prior to each race start.

16. Timing The official timing of the race is provided by Mylaps

17. Bikes Cleaning location Club La Santa has a place for the bicycle cleaning of all the bikes once the race has taken place. There are also bike mechanics available for the needs the riders may have to have their bikes in the adequate condition.


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18. Race course maps, profile and road books

Stage 1, Saturday, 3rd of February 2018


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Road Book STAGE 1

Saturday 03/02/18

P. Km Place Coordinates Surface 1st Last Municipality

1 0.000 Club La Santa 29,11823945-13.64923454 Tarmac 10:30 10:33 Tinajo

2 1.000 Club La Santa 29,11262273-13,65329852 Off Road 10:32 10:40 Tinajo

3 8,390 Pabellón Tinajo 29,06387302-13,66822407 Off Road 10:40 11:20 Tinajo

4 12,220 Montaña Tinache 29,14540852-13,67417227 Off Road 10:50 11:40 Tinajo

5 20.320 Tinguatón 29,02996083-13,68566898 Tarmac 11:10 12:40 Tinajo

6 22,100 Montañas Fuego 29,04268666-13,69493158 Tarmac 11:13 12:44 Tinajo

7 22,900 Salida M. Fuego 29,04830828-13,69033722 Tarmac 11:15 12:47 Tinajo

8 38,760 Cruce Caleta 29.11408739-13,64639541 Tarmac 11:48 13:16 Tinajo

9 39,200 Club La Santa 29,11823945-13.64923454 Tarmac 11:50 13:30 Tinajo

Tot. Kilometers 39,50 Type of route

Average leader 29,62 Dirt track

Tarmac

Sand

Track

Average last participant 13,16

Time of the winner 1:20

Time of the last participant 3:00


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Stage 2, Sunday, 4th of February 2018


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ROAD BOOK STAGE 2

Sunday 04/02/2018


1 0.000 Club La Santa 29.11823945-13.64923454 Tarmac 9:00 9:05 Tinajo

2 23,300 Montañas Fuego 29.01391200-13.73093700 Volcanic 10:10 12:00 Tinajo

3 34,300 Tinguatón LZ-56 29.02996083-13.68566898 Tarmac 10:30 12:45 Tinajo

4 38,400 Tinache LZ-46 29.14540852-13.67417227 Track 10:40 13:15 Tinajo

5 41,600 Pabellón Tinajo 29.06387302-13.66822407 Dirt track 10:50 13:35 Tinajo

6 52,000 Cruce Caleta 29.11408739-13.64639541 Track 11:09 14:23 Tinajo

7 53,000 Club La Santa 29.11823945-13.64923454 Tarmac 11:10 14:30 Tinajo

Tot. Kilometers 53:00 Type of route


Tarmac

Volcanic surface

Track


Time winner 2:10

Time last participant 5:25


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Stage 3, Monday, 5th of February 2018


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ROAD BOOK STAGE 3

Monday 05 February 2018


1 0.000 Famara 29,12000824,-13,54300227 Dirt track 9:00 9:35 Teguise

2 1.335 Bungalós 29,11135962,-13,54539521 Dirt track 9:03 9:42 Teguise

3 3.390 Las Laderas 29.07370159,-13,55721746 Dirt track 9:08 9:57 Teguise

4 7.540 Subida Villa 29,06751199--13,56911071 Dirt track 9:16 10:15 Teguise

5 9.100 Montaña Teguise 29.07370159,-13,55721746 Dirt track 9:23 10:27 Teguise

6 18.402 Andamana 29,09373536,-13,53521051 Dirt track 9:40 10:48 Teguise

7 21.000 Las Nieves 29.106263398,-1352843785 Dirt track 9:50 11:55 Teguise

Tot. Kilometers 21,00 Type of route

Average leader 24:00 Dirt track

Average last participant 11:20

Time winner 00:50



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Stage 4, Tuesday, 6th of February 2018


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ROAD BOOK STAGE 4

Tuesday 06th February 2018

P. Km Place Coordinates Surface First Last Municipality

1 0.000 Club La Santa 29,11823945-13,64923454 Tarmac 9:00 9:02 Tinajo

2 1.000 Club La Santa 29,11262273-13,65329852 Dirt track 9:01 9:04 Tinajo

3 2.600 Entrada Caldera 29,09959980-13,64782004 Tarmac 9:05 9:12 Tinajo

4 12.700 Muñique 1 29,06372472-13,63471378 Tarmac 9:25 10:15 Teguise

5 24.000 Nazaret LZ 408 29,03556566-13,58135658 Sand 9:50 11:15 Teguise

6 51.300 Parque Eolico 29,11337796-13,51432080 Dirt track 11:15 14:00 Teguise

7 67,500 Carret. Nazaret 29,03556566-13,58135658 Sand 11:28 14:46 Teguise

8 80,100 Muñique 2 29.06299075-13.63466248 Sand 11:47 15:30 Teguise

9 86,600 Cruce Caleta Caballo

29,11408739-13,646395541 Track 12:02 15:55 Tinajo

10 87,000 Club La Santa 29,11823945-13,64923454 Tarmac 12:05 16:00 Tinajo

Tot. Kilometers 87:00 Type of route


Tarmac

Sand

Track


Time winner 3:05



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19. Prizes

It is compulsory for the first three riders in each category to be present at the awards. The Award Ceremony will take place on site, 15 minutes after completion of each race and prizes will be awarded to the first 3 Elite riders m/w according to the table UCI awards.

2017 UCI Elite (19-29) – Overall (4 races) Males & Females 1st 800 gross 2nd 600 gross 3rd 400 gross 4th 250 gross 5th 200 gross 6th 180 gross 7th 160 gross 8th 140 gross 9th 120 gross 10th 100 gross Awards Ceremony Tuesday 06.02 at 20.30 The Square, Club La Santa

2017 UCI Elite (19-29) per Stage Males & Females 1st 270 gross 2nd 200 gross 3rd 150 gross 4th 100 gross 5th 90 gross Stadium: Podium top 3 elite m/f


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20. Organizational Staff Directory

4 Stage Mountain Bike Lanzarote 2018 - phone list Race director Kenneth Gasque 679 512 009 Events administrator Isabelle Janssens de Varebeke 618 742 910 Course Coordinator Jose Manuel Ramón 696 454 944 Technical supervisor Boris Fischbach 649 958 054 Race coordinator Sara Perani 619 454 298 Technical team Dirk Marsmann 682 526 777 (Start & Finish area, Feed zones) CEO Club La Santa Frederik Sohns 629 849 678 Hotel Manager Solveig Olsen 659 443 591 Sports Director Michael Møller 618 212 036 Sport Supervisor Fabio Cabrera Cruz 686 299 539 Timing Toptime 609 914 676 Sports Booking Manager Torben Christiansen 636 944 760 Guides 928 59 99 99 ext. 4431 Official Bike mechanic Jorge Delgado 606 999 787 Safety & Emergency numbers Race Doctor Javier Arroyo 676 987 046 Protección Civil Tinajo 608 395 154 Protección Civil Teguise 619 070 974 Emerlan Ambulance/ Ambulancia 928 806 806 Policia Tinajo 928 840 729 Policia Teguise 928 845 252 Club La Santa – Reception 928 599 999

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