1 © Hitachi Data Systems Corporation 2013. All Rights Reserved.

SYMANTEC ENTERPRISE VAULTINTELLIGENT INFORMATION MANAGEMENT

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The HDS + Symantec partnership

Today’s Information Management Challenges

Why Information Management?

The Solution: Symantec Archiving and eDiscovery

Q & A

AGENDA

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THE HDS + SYMANTEC PARTNERSHIP

9/10 OF TECHNOLOGY FIRMS

>1/2OF ENERGY, RETAIL, MANUFACTURING, INSURANCE, TRANSPORTATION, FINANCIAL SERVICES

3/4 OF HEALTHCARE AND TELCO

82%OF FORTUNEGLOBAL 100

38% BACKUP & RECOVERY

20% ENTERPRISE SECURITY

22% ENTERPRISE ARCHIVE

#1MARKET SHARE

LEADER

Hitachi Data Systems: ‒ 4th Largest WW Storage Vendor

‒ 7% YoY growth

Symantec:‒ #1 Market Leader in:

‒ Data Protection‒ Archive‒ Security

Technology Partnership:‒ Data Protection: NBU optimized duplication integration with HDS Storage

‒ Archive: Enterprise Vault integration with Hitachi Content Platform

‒ Security: Scan Engine integration with Hitachi NAS Platform

‒ NBUA + CSC Service Provider Model

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TODAY’S INFORMATION MANAGEMENT CHALLENGES

• User mindset: keep everything forever• Duplicated data causing more waste• Unsustainable backup windows

• Over retention increasing costs• Infinite retention = infinite waste• Increased litigation risk and exposure

• Storage is cheap; search and review costly• Improper use of backup systems• Inefficient discovery and legal hold processes

Information Growth & Waste

Fear of Deletion

Search and eDiscovery is Always a Fire Drill

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WHAT IF I COULD…?

Challenges

Execute an Information Governance plan

Simplify search and eDiscovery…

Control local email archives (.pst & .nsf files)

Reduce storage costs…

Improve backup performance…

Better manage unstructured information…

6 © Hitachi Data Systems Corporation 2013. All rights reserved.

WHY INFORMATION MANAGEMENT?

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IT MUST EVOLVE TO MEET NEW DEMANDS

Transactional Apps

Structured Data

Centralized information

On-premise infrastructure

Perimeter-based security

Collaborative Apps and Social Media

Unstructured data

Distributed information

Virtual Infrastructure and Cloud

People are the new perimeter

Information-Centric

System-Centric

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SYMANTEC INFORMATION MANAGEMENT

ProtectCompletely

Discover Efficiently

DeleteConfidently

Dedupe Everywhere

DR without a tape mountain

Fewer duplicate

copies

Lower storage costs

Reduce legal & regulatory

costs

9 © Hitachi Data Systems Corporation 2013. All rights reserved.

THE SOLUTION: ENTERPRISE VAULT

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SYMANTEC ENTERPRISE VAULT

• Resource management• Retention management• Discovery management

Policy-based Archiving Software

• Proven: 10+ years experience• Intelligent: Ensures archive remains manageable• Open: Investment protection• Efficient: Minimizes footprint to maintain low TCO

Leading Archiving Solution

• 16,000+ customers and 33 MM+ users archived• Customers archiving 5 MM+ messages/day• Deployments archiving 1M+ users

Proven Technology

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LEGAL

ARCHIVE AND EDISCOVERY SOLUTION

CLASSIFICATION

Store

Migration

Deduplication

Compression

Transparency

Manage

Retention

Preservation

Deletion

Reporting

Discover

Guided Review

Legal Hold

Search

Supervision

INFO SEC

EMAIL SERVERS

FILE SERVERS

IMSERVERS

SHAREPOINT

LEGACY DATABASES

DESKTOPS

HR

END USERS

SOCIAL MEDIA

Archive many types of data into the Hitachi Content Platform for long term retention and easy search & retrieval

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WORKS WITH YOUR EXISTING ARCHITECTURE

OPEN APIs

EMAIL SERVERS

FILE SERVERS

IMSERVERS

SHAREPOINT

LEGACY DATABASES

DESKTOPS

Manage

Open Classification

Encryption

Open ECM

Discover

Open eDiscovery

Open Search

Store

Open Storage

SOCIAL MEDIA

3rd Party Content, Services & Solutions

Managed Services& Hosting

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ARCHIVING: HOW IT WORKS

EnterpriseVault

Email SharePoint Files 1.Migrate information to archive

2.Apply deduplication3.Reduce information

stores4.Expire data over

time5.Discover efficiently

MSFT BPOS Office 365

HCP Anywhere

Social Media

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ARCHIVE & RETENTION POLICIES

Defines what/when to archive

Enables automated deletion

Distinct policies for email, files, etc.

Retention folders for network shares

Policies based on AD, OU, Individual, etc.

File Blocking for content control

Policies

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SEAMLESS END-USER EXPERIENCE

User Access

Dynamic shortcuts Preview archived

content Forward, reply, delete Archive, restore and

search via toolbar/menus

Option for client-less deployment (“Universal Shortcuts”)

Support for Domino and Outlook Web Access

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DATA CLASSIFICATION SERVICES (DCS)

Policy Driven Classification What does it do?– Archive decision, retention, tags

– Reduces the cost of reactive Discovery

– Prioritizes items for supervisory review

– Analyzes content and metadata during archiving

– Decides on an archiving and retention strategy

– Assigns searchable classification tags

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TAKE CONTROL OF PSTS & NSFS

2) Migrate PST/NSF into archive– Even with mobile users– Limited user action

Enterprise Vault

PC

Network Share

1) Locate PST/NSF– Network servers– PCs

3) Optionally dispose of PST– Delete, hide– Compact

Transparent End-User Access

Dedupe across SharePoint, Attachments, Email, etc.

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EASE AND ACCELERATE EMAIL MIGRATIONS

Exchange 200x Exchange 2010

Single User Archive

Efficient Storage

Proactively archive most of data in mailboxes

Archiving reduces time for mailbox move

Data reduced because of single instance storage and compression

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Overview: Hitachi Content Platform is an object storage solution that allows IT to store, share, synchronize, protect, preserve, analyze and retrieve file data from a single system.

TIGHTLY INTEGRATED SOLUTION FOR ARCHIVE AND COMPLIANCE

SYMANTEC + HDS DATA RETENTION

Key Benefits:‒ Object-based storage with rich metadata

‒ Tightly integrated with Enterprise Vault Storage Streamer API

‒ WORM capability options for compliance requirements (e.g. SEC Section 17-a)

‒ Excellent long term retention storage play

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INFORMATION MANAGEMENT THROUGH FILE BLOCKING

• Prevent/delete unwanted data types from storage resources • Notification of policy violation• Ensures compliance with corporate policies

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ENTERPRISE VAULT FOR SHAREPOINT

Reduce Storage Costs- Move content to less expensive storage

- Manage storage of document versions with pruning

- Replace items with a user-transparent shortcut to save storage

Performance Optimization, including backup/recovery time- Archive and remove old content to reduce SP index crawl time

- Keep document library Microsoft suggested practical limits

- Remove unnecessary files (ex. MP3 files)

Long-term retention and eDiscovery- Prepare for eDiscovery and compliance

- Protect Company IP

- Search on only the index within Enterprise Vault

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Official guidance now published by FINRA, FTC, SEC, HIPPA, FSA, IIROC and others enforcing collection of social content

Symantec has partnered with various social media capture/control vendors to develop connectors to bring the content into Enterprise Vault

Connectors enable the content to be discoverable via Discovery Accelerator

SOCIAL MEDIA ARCHIVING

Integration pending

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Used to recover systems and data due to corruption or loss

File, Directory, Volume, Application

Limited resources consumption‒ End-user recovery

‒ Help desk support

BACKUP/RECOVERY ARCHIVE/DISCOVERY

BACKUPS ARE FOR RECOVERY, ARCHIVING IS FOR DISCOVERY

Search across multiple content sources‒ Email, files, instant messages, social

media‒ Indexing and classification makes it

easier

Any event can trigger discovery

Legal hold

Improve resource and budget across:‒ IT, Legal, Outside parties

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Symantec Enterprise Vault Discovery Accelerator

A SINGLE SOLUTION

Information Management Identification

Preservation

Collection

Processing

Review

Analysis

Production

THE ELECTRONIC DISCOVERY REFERENCE MODEL (ERDM)

eDiscovery Timeline

Clearwell

Symantec Enterprise Vault

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REDUCE COSTS FOR LITIGATION, INVESTIGATIONS AND COMPLIANCE

Storage Footprint: 66% storage reduction Dedupe & Compress: 90% storage reduction Search & Filter: 90% data reduction

100 TB 10TBArchive & Expire Deduplicate

Collect & Process

500 GB300TBReview & Produce

Filter & Search

50 GB 5 GB

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IMPROVE THE DEFENSIBILITY AND RELIABILITY OF YOUR PROCESSES

REDUCE RISK

Leverage a Comprehensive

Data Store

Ensure Consistent Workflow

Transparency and Real-Time Reporting

Enforce Retention Policies and Legal

Holds

Maintain Chain of Custody

StartDeliver

SearchFilter

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THE COURTS AND THE GOVERNMENT WON’T WAIT FOR YOU

STREAMLINE TO MEET DEADLINES

2 4 6 8 10

TraditionalProcess

Automated Process withSymantec

Weeks

eDiscovery Case Timeline

Search a centrally managed and indexed repository

Rapidly target collections Minimize movement of data between tools Easily iterative between eDiscovery phases Accelerate early case assessment

1.5 Weeks

10 Weeks

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KEY BENEFITS OF ENTERPRISE VAULT

Control the growth of unstructured information

• Archive to reduce storage costs 60%+• Use deduplication to remove redundancy• Improve backup and recovery speed up to

65%

Apply repeatable retention and expiry policies

• Automated retention and deletion policies• Control information sprawl in PST & NSF files• Reduce volume of information for email system

upgrades and migrations

Centralize information for efficient search

• Create a centralized repository for ESI• Reduce eDiscovery costs by 87% or more• Manage legal hold in place and reduce

duplicate copies

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HOW TO GET STARTED

Archive for the long termPhysical and virtual machine backup for short term Disaster Recovery

ProtectCompletely

Use archiving to reduce app storageDeduplicate backups at source

DeduplicateEverywhere

Delete as the default archive policyStop hoarding backup tapes

DeleteConfidently

Index your deduplicated archiveInvest in tools for rapid review

Discover Efficiently

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QUESTIONS AND DISCUSSION

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THANK YOU