August 2015

Module 11 - Lesson 2

AC 2 - Use presentation software tools tostructure, edit and format

presentations

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2.1 Slide StructureKey Terms:

Layout,templates, design and style;

organisational guidelines; adapt and create new templates

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2.1 Slide Structure - Layouts• Text layout• Contents layout• Text & Contents• Other layouts

You can change layouts at any time, and by individual slides

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2.1 Slide Structure - Templates• Some companies

have them in brand guidelines

• Check tables etc if you change

Choose one from software, a company one or one you've used before

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2.1 Slide Structure - Design & Style

• Think of your audience• Consider readability of

some colours– contrast is important– consider visually

impaired• Again, check tables etc

if you change

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2.2 Using Templates - Slide Master To access: View (top Menu)> Slide Master

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2.2 Using Templates - Slide Master (cont)

1.Check after changing - it can give unexpected impact

2.Check Headers and Footers are on slides wanted, eg Title slide

3.Date when opened or fixed to presentation date

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2.3 Presentation Effects

1.Video2.Sound3.Animation4.Slide transitions5.Hyperlinks

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2.3 Presentation Effects - Video

1.With an internet connection1.Add hyperlink2.Embed code (only latest versions of

PowerPoint) > Insert video from website2.Without an internet connection

1.Save as MP4 file2.From YouTube use Video Manager

See a How to video (4 mins)

August 2015

2.3 Presentation Effects - Sound

• Sound from File - needs to be in AIFF, AU, MIDI, MP3, WAV, WMA (MP4 later versions)

• Sound from Sound Organiser or Clip Art Audio - free sounds

• Play CD - CD needs to be in during presentation• Record Audio - voice-over as well as audio• Click on audio then use Audio Tools to edit volume,

length, fade in etc

See a How to webpage

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2.3 Presentation Effects - Animation

• Standard animation– eg How text appears– Apply to some or all

slides• Custom animation

– Entrance of objects– Motion paths

See a How to webpage

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2.3 Presentation Effects - Slide Transition

• Simple - make look professional

• Emphasis - just important slides

• Don't overdo!

See a How to webpage (inc 2 min video)

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2.4 EditingKey Terms:

Size, crop and position objects; wrap text; add lines and simple shapes;

slide order; change orientation

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2.4 Sizing and Cropping

Drag corner here

Click Crop here

Re-size by dragging corners (hold shift to keep proportions)

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2.4 Orientation

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2.4 Simple Objects• Shapes can be used

for arrows• Fill for different

colours• Drag to change size

or orientation

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2.5 Interactive Elements• Triggers• Try it...

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2.5 Triggers 2

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2.5 Triggers 3

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2.5 Triggers 4

Click for short video how to add sound to pictures!

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2.6 Animation and Transition• Animation

– This image will fly in– Then move around the

slide– Then leave with a

chequerboard

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2.6 Slide Transition

• The next slide will dissolve in– Use Slide Design > animation

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2.6 Transition• Set up a custom

transition

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End of Lesson 2

• Now take the quiz...