HostingEffective

Online Meetings

Stephanie Nestlerode LaDonna Coy Omega Point International, Inc. Learning for Change, Inc.

September, 2009

Part 1

Strategic Planner

Primary Prevention

Capacity Building

Technical Assistance Alcohol and Drug Abuse Prevention:

Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada

“The future we create is the legacy we leave our children.”

Stephanie Nestlerode, MSW

11:00-1:00 • Lunch, Homework & Coaching

1:00-2:30• Debrief OnLine Meeting Plans• Strength-based Meeting

Management Tool• Closing Reflections • Critique

Agenda9:30-11:00

Welcome & Getting Started• What works, What doesn’t• Online Meeting Technologies

• Provide context, definition & resources for supporting online meetings

• Discuss what works / what doesn’t

• Apply strength-based meeting management tool for creating shared leadership in community

Objectives

Let’s teachCoalitions

to fish!

Equip them toHost Efficient

and EffectiveMeetings

Primary Prevention Capacity building withSocial media and liveVirtual Learning/TrainingInteractionarssm

Collaborative Partners: -Kansas AAPS-Kansas Prevention Network & SPF SIG Sector Network -Kansas Family Partnership-Eagle Ridge Institute -CADCA-Paxis, Inc-Safe & Caring Schools-Collaborative Conversations -Omega Point International, Inc.-ODMHSAS -MACMHB-MASACA

The surest way to provoke the imagination is to seek out environments you have no experience with.

--author unknown

LaDonna CoyMHR, CPS, CDLA

Our Tool Today ContentWho’s here?

Type hereDiscussion Area

Emoticons!

Chat Poll

What is one word that captures how you are

feeling right now?

Polls about Meetings

Debrief (why?)Why do the

numbers look like they do?

Navigating MeetingsWhere We’ve been?

Where are we heading?

Polling x 2 + chat

EffectivenessComparison

Debrief

What factors influenced your choice?

Why?

EfficiencyComparison

Debrief

What factors influenced your choice?

Why?

Where shall we meet? Your bowl or mine?

they happen by

Effective meetingsdon’t happen by accident

Design.

Online Meetings

What doesn’t?

What works?

Best Practicesfor

Virtual Meetings

time

Start

End timeAND

Establish both

Be early

Be

Info & Reminders

Reminder Meeting

Identify yourself

•Start on time• Identify yourself•Use the chat to document meeting

Group NormsEstablish

Group Norms

Form QsCraft Questions

To fit the environment you’re in

Silence & reflection

Roles

HostConvener

Real-timeScribe

Timekeeper

ContentLead

LogisticsLead

Process Lead

Social MediaLead

Chat Spanner

PLANC

All focus on

BP 1

Be clearAbout your

Purpose &Outcome

practicePractice

Practice

Practice

What questions are you holding about the transition to virtual meetings?

We will try to cover your specific concerns as best we can.

Source: margaret anne clarke

Meetings: Love ‘em or hate ‘em

…Seeds of Opportunity

Choosing Tools

RightTool For the Job

Real Time(Synchronous)

Anytime(Asynchronous)

An Online Meeting Starter Kit

Planning Tools

Sign Up

www.meetingwizard.com

www.wikispaces.com

Audio Tools

www.skype.comSet up account Skype-to-Skype free

Skype me: ladonnacoywww.skype.com

www.freeconferencecall.com

Chat Tool

Type hereEmoticons

www.skype.com

Web-Meeting Platforms

30-day free trial offer - up to 15 participants

www.gotomeeting.com

www.vyew.com

www.elluminate.com

Group Discussion Tool

Yahoo Groups

www.yahoo.com

Yahoo Groups

Discussion Threads

Ask?• What is purpose of meeting?• How is attendance? • Primarily Conversation?• Will visuals add value?• What kind of interaction? • What tech is available to all?• Real time/Anytime?

Whichever tool you Pick …

Practice, experiment and learn to use the tools well

Poll

s

Debrief

What factors influenced your choice?

Why?

Instructions

Create a plan for how you’ll incorporate on-line tools into your meetings

Each person will share when we return at 1 pm!

Call with questions during the break

Call LaDonna 918-473-6789with questions re: on-line tools

Call Stephanie 512 925 1360for coaching re: meeting challenges related to process or content issues

Debrief technology plansafter lunch

Photo Citations

• Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/

• Reflection http://www.flickr.com/photos/choconancy/2412689684/

• Question mark http://www.flickr.com/photos/24350382@N07/2949435839/

• All other photos from public collections or from www.istockphoto.com