A guide to hosting effective meetings, by Nobo and Staples Advantage

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A guide to hosting effective meetings from Nobo, your visual communications expert Meetings are useful tools for business development, and when properly conducted they can lead to close collaboration and teamwork. However, organising a successful meeting takes time and planning. Use PAL (Purpose, Agenda, Limit) to ensure you get the most out of any meeting. Purpose Ensure that there is both a reason for the meeting and a definite outcome, whether it is simply to ‘ensure everyone has the same level of understanding about a subject’ or a ‘decision to move forward with a project’ Questions to help you define your ‘purpose’ • Have you clearly defined why you are meeting? • What is your desired outcome from the meeting? • How will you know if you have achieved it? • Where, how and with whom do you want this meeting? • How can this meeting satisfy the needs of everyone attending? • What will improve and what could get worse as a result of this meeting? Agenda Ensure the agenda matches the purpose of your meeting. This will determine the attendance list, any preparation required by participants prior to the meeting, and will ensure that the correct information can be circulated before the meeting by the necessary parties. Questions to help you define your ‘agenda’ • Have you put first things first? • Which agenda items will deliver the desired outcome of the meeting? PUT THESE FIRST Limit Set a time, place and ensure the correct resources (IT, audio visual & presentation equipment, refreshments, writing materials – pens, flipcharts, whiteboards, notebooks etc.) are available for the duration of the meeting. If the meeting is going to over-run, then make sure everybody agrees to this. Always aim to finish early but ensure the purpose is truly met before calling a stop to the meeting. Questions to help you define your ‘limit’ • Have you clearly defined how long the meeting will last? • Do you start on time? • Do you finish on time?

Transcript of A guide to hosting effective meetings, by Nobo and Staples Advantage

Page 1: A guide to hosting effective meetings, by Nobo and Staples Advantage

A guide to hosting effective meetingsfrom Nobo, your visual communications expert

Meetings are useful tools for business development, and when properly conducted they can lead to close collaboration and teamwork. However, organising a successful meeting takes time and planning.

Use PAL (Purpose, Agenda, Limit) to ensure you get the most out of any meeting.

Purpose Ensure that there is both a reason for the meeting and a definite outcome, whether it is simply to ‘ensure everyone has the same level of understanding about a subject’ or a ‘decision to move forward with a project’

Questions to help you define your ‘purpose’

• Have you clearly defined why you are meeting?• What is your desired outcome from

the meeting?• How will you know if you have achieved it?• Where, how and with whom do you

want this meeting?• How can this meeting satisfy the needs

of everyone attending?• What will improve and what could get

worse as a result of this meeting?

Agenda

Ensure the agenda matches the purpose of your meeting. This will determine the attendance list, any preparation required by participants prior to the meeting, and will ensure that the correct information can be circulated before the meeting by the necessary parties.

Questions to help you define your ‘agenda’

• Have you put first things first?• Which agenda items will deliver the desired

outcome of the meeting? PUT THESE FIRST

Limit Set a time, place and ensure the correct resources (IT, audio visual & presentation equipment, refreshments, writing materials – pens, flipcharts, whiteboards, notebooks etc.) are available for the duration of the meeting. If the meeting is going to over-run, then make sure everybody agrees to this. Always aim to finish early but ensure the purpose is truly met before calling a stop to the meeting.

Questions to help you define your ‘limit’

• Have you clearly defined how long the meeting will last?

• Do you start on time?• Do you finish on time?

Page 2: A guide to hosting effective meetings, by Nobo and Staples Advantage

Hints and Tips Don’t forget to...• Ensure sure all of your IT and audio visual equipment is in full working order before participants arrive• Select a person to capture and summarise points made• Stay focused on the objectives of the meeting• At the end of the meeting clarify what has transpired and what the next steps are

After the event...• Send participants a summary of the meeting notes/ key decisions made at the meeting,

including the date and time of any future meetings

Choosing the right equipment!Creating the correct environment and using the best equipment and accessories is also vital

to the success of any meeting and to give the correct impression to clients & visitors.

Nobo offers a complete solution approach to meetings, with handy ‘How to Choose’ guides on key ranges, to help you make the right choice for you needs.

Whiteboards Easels Noticeboards / Frames

Page 3: A guide to hosting effective meetings, by Nobo and Staples Advantage

Nobo whiteboards are available in a wide range of sizes and surfaces. Please visit www.noboeurope.com to view the full range.

Select the Whiteboard that Meets the Demands of Your Business

Easily kept clean.

Moderate UseMagnetic Painted Steel WhiteboardsSuperior erasability at a value price

• Resists staining and ghosting

• Magnetic surface doubles as a noticeboard

• Occasional use of cleaners is recommended

Ideal for low-traffic, public spaces and personal heavy use

Surface closeup

Better

Light UseNon-Magnetic WhiteboardsDurable writing surface requires regular cleaning

• Ideal for low-frequency, personal use or low-traffic public areas

Clean and condition boards regularly.

Surface closeup

Good

Ink will not penetrate magnetic enamel surface.

Heavy UseMagnetic Enamel WhiteboardsEffortlessly withstands intensive use in busy environments and public areas

• Will not stain or ghost. Even accidental permanent marker stains can easily be removed

• Surface will not scratch or dent

• Magnetic surface doubles as a noticeboard

• Cradle to Cradle CM Silver certified enamel , certified for material content, recyclability and sustainable manufacturing processes

• Requires minimal cleaning

Ideal for conference rooms, common areas, factory floors and heavy-use personal boards

Surface closeup

Best

*Enamel surface only

Nobo Whiteboards

Not sure which NOBO whiteboard to choose? Visit www.noboeurope.com and we will recommend the Nobo whiteboard that best meets your needs.

Will NotStain

ErasesCleanly

RequiresCleaning

Page 4: A guide to hosting effective meetings, by Nobo and Staples Advantage

ACCO Brands Europewww.accoeurope.com Product features subject to change without notice.

Mobile Whiteboards Easels Planning Boards Confi dential Whiteboards Whiteboard accessories

More dry-erase ideas you should know about:

Surface features and benefi ts

Magnetic for dual functionality

Cradle to Cradle CM Silver certifi edWill not scratch or dent

Will not stain or ghostAssorted sizes for any location

Surface performance and cleaning

Heavy usageModerate usage

Light usageEasy to clean

Occasional use of cleaners recommendedRequires frequent use of cleaners for optimal performance

Stain-resistant performance over time

Select the right whiteboard for the location

Conference rooms/ Board roomsExecutive offi ces

Meeting/ Training roomsBreakout Areas/ Offi ces

Reception areasCorridors/ Common areas

Break rooms/Factory fl oorsSchools /Colleges

Personal workspaces

Frame fi nishes

Contemporary and traditional frames are designed to complement any environment.

Best Better Good

Magnetic Enamel Magnetic Painted Steel Non-Magnetic ● ●

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Nobo Platinum Range Unique & stylish architecturally designed frame, incorporating a sculptured full length pen tray.

Nobo EuroPlus Range Wide yet stylish aluminium frame with grey corner caps.

Nobo Classic Range Simple aluminium trim, designed to ensure maximum writing area.

Nobo Prestige Range Choice of frames to complement furnishings in any environment - Prestige boards also feature our unique ‘easy fi x’ mounting system.

Whiteboards

Page 5: A guide to hosting effective meetings, by Nobo and Staples Advantage

Feature Comparison Classic Euro Plus Diamond Prestige®

Use Light Moderate Frequent Moderate Frequent Frequent Moderate Frequent

Writing Surface Melamine Coated Steel Enamel Steel Coated Steel Enamel Steel Glass Coated Steel Enamel Steel

Surface Warranty (years) 3 10 15 15 25 25 25 Lifetime

PERFORMANCE

Stain Proof / Ghost Proof ✔ ✔ ✔ ✔ ✔ ✔

Magnetic ✔ ✔ ✔ ✔ ✔ ✔ ✔

Connex™ Ready Integration ✔ ✔

Scratch Proof / Dent Proof ✔ ✔ ✔

COMPAtIbILIty: CONNEX™ PERFORMANCE ACCESSORIES*

2 in 1 Eraser ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Intelligent™ Clean blade Eraser ✔ ✔

Simple Clean Wipe Holder ✔ ✔

Marker and Eraser Caddy ✔ ✔

bulk Storage Cup ✔ ✔

XL bulk Storage Cup ✔ ✔

Grid Assistant ✔ ✔

Easel Pad Hooks ✔ ✔

bulletin bar ✔ ✔

Extending Arm ✔ ✔

Available Surface Colour l l l l l l l l l l l

Frame Colour Aluminium and black trim ✔ Aluminium and black trim

Calendar Surface Option ✔

Durable Aluminum Frame ✔ ✔ ✔ ✔ ✔ ✔ ✔

Secure Mounting ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Premium Markers Included ✔ ✔ ✔ ✔ ✔

Intelligent™ QuickMount ✔ ✔

Full Length Accessory tray ✔ ✔

Recommended Surface Conditioning

Daily bi-weekly Monthly bi-weekly Monthly Monthly bi-weekly Monthly

Bring Ideas to life

Easy to use and erases cleanly, let Nobo board’s help you communicate effectively!

* Not included with the boards. Available for purchase.

2 in 1 Eraser*

Intelligent Cleanblade Eraser*

Simple CleanWipe Holder*

Marker and Eraser Caddy*

bulk Storage Cup*

XL bulk Storage Cup*

GridAssistant*

Easel Pad Hooks*

bulletin bar*

Extending Arm*

Page 6: A guide to hosting effective meetings, by Nobo and Staples Advantage

Flipchart EaselsThe versatile flipchart easel can be used for so many things…to display information, to prepare for a meeting or as an essential brainstorming tool for interactive discussions; capturing ideas and thoughts and displaying them by the side of the writing board. Whatever you need one for, there will be a flipchart easel perfect for you!

Nautile Nautile Shark Barracuda Barracuda Barracuda Prestige Piranha Piranha Magnetic Magnetic Mobile Mobile CODE 1901913 1901914 1901918 1901915 1901916 1902386 1903948 1901919 1901920 Drywipe Surface Handy if you run out of pad paper 3 3 3 3 3 3 3 3 3

Magnetic Surface Use magnets to fix documents 3 3 3 3 3 3 3

Telescopic Legs Great for uneven floors 3 3 3

Mobile 3

When portability is important 3 3

Accessories included

Magnets For notes and messages 3 3

Side arms Display 3 sheets at once 3 3 3

Folding pen tray Keeps pens secure 3 3

Writing rule For straight text and lines 3 3

Prestige Connex Compatible with Prestige 3 Connex Accessories

How to choose a Flipchart Easel

Page 7: A guide to hosting effective meetings, by Nobo and Staples Advantage

Nobo noticeboards are available in a wide range of sizes and surfaces. Please visit www.noboeurope.com to view the full range.

Nobo Noticeboards

Felt NoticeboardsSuperior durability at a value price

• Self healing fabric eliminates unsightly pin holes

• Fade-proof felt looks new for years

Ideal for conference rooms, high traffic public spaces and executive offices

Foam NoticeboardsEffortlessly withstands intensive use in busy environments and public areas

• Densely woven foam has exceptional pin holding power

• Self -healing surface eliminates unsightly pin holes

Ideal for conference rooms, high traffic public spaces, and executive offices

Cork NoticeboardsDependable surface in a variety of textures and colours

• Top quality self-healing cork surface will maintain a smart appearance for years

Ideal for personal use, common areas and functional spaces

Combination NoticeboardsFor when you just can’t choose!

• Half whiteboard, half noticeboard, you get the best of both worlds with this versatile product

• Choose between cork or felt surfaces to best suit your display needs

Ideal for when space is limited in offices, common areas and functional spaces

Select the Noticeboard that Meets the Demands of Your Business

Embossed FoamDiamond Mesh Foam

Natural CorkColoured Cork

Natural Cork/ Whiteboard Fabric/ Whiteboard

Colourfast Fabric

Page 8: A guide to hosting effective meetings, by Nobo and Staples Advantage

ACCO Brands Europe www.accoeurope.com Product features subject to change without notice.

Display Cases Glazed Cases Clip ‘A’ Frames Display Signs

More ways to get your notices noticed:

Features and benefits

Accepts magnets Accepts push pins

Self-healing for no pin holes Fade resistant

Patented easy installation system Assorted sizes for any location

Select the right noticeboard for the location

Conference rooms/ Board rooms Executive offices

Meeting/ Training rooms Breakout Areas/ Offices

Reception areas Corridors/ Common areas

Break rooms/Factory floors Schools /Colleges

Personal workspaces

Frame finishes

Contemporary & traditional frames are designed to complement any environment

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Nobo Prestige Range Brushed aluminium frame will complement the furnishings in any professional environment - Prestige boards also feature our unique ‘easy fix’ mounting system.

Nobo EuroPlus Range Wide yet stylish aluminium frame with grey corner caps.

Nobo Classic Range Simple and stylish aluminium trim.

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