Hosting Effective Online Meetings, Part 1
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Hosting Effective Online Meetings Stephanie Nestlerode LaDonna Coy Omega Point International, Inc. Learning for Change, Inc. September, 2009 Part 1
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This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars
Transcript of Hosting Effective Online Meetings, Part 1
HostingEffective
Online Meetings
Stephanie Nestlerode LaDonna Coy Omega Point International, Inc. Learning for Change, Inc.
September, 2009
Part 1
Strategic Planner
Primary Prevention
Capacity Building
Technical Assistance Alcohol and Drug Abuse Prevention:
Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
“The future we create is the legacy we leave our children.”
Stephanie Nestlerode, MSW
11:00-1:00 • Lunch, Homework & Coaching
1:00-2:30• Debrief OnLine Meeting Plans• Strength-based Meeting
Management Tool• Closing Reflections • Critique
Agenda9:30-11:00
Welcome & Getting Started• What works, What doesn’t• Online Meeting Technologies
• Provide context, definition & resources for supporting online meetings
• Discuss what works / what doesn’t
• Apply strength-based meeting management tool for creating shared leadership in community
Objectives
Let’s teachCoalitions
to fish!
Equip them toHost Efficient
and EffectiveMeetings
Primary Prevention Capacity building withSocial media and liveVirtual Learning/TrainingInteractionarssm
Collaborative Partners: -Kansas AAPS-Kansas Prevention Network & SPF SIG Sector Network -Kansas Family Partnership-Eagle Ridge Institute -CADCA-Paxis, Inc-Safe & Caring Schools-Collaborative Conversations -Omega Point International, Inc.-ODMHSAS -MACMHB-MASACA
The surest way to provoke the imagination is to seek out environments you have no experience with.
--author unknown
LaDonna CoyMHR, CPS, CDLA
Our Tool Today ContentWho’s here?
Type hereDiscussion Area
Emoticons!
Chat Poll
What is one word that captures how you are
feeling right now?
Polls about Meetings
Debrief (why?)Why do the
numbers look like they do?
Navigating MeetingsWhere We’ve been?
Where are we heading?
Polling x 2 + chat
EffectivenessComparison
Debrief
What factors influenced your choice?
Why?
EfficiencyComparison
Debrief
What factors influenced your choice?
Why?
Where shall we meet? Your bowl or mine?
they happen by
Effective meetingsdon’t happen by accident
Design.
Online Meetings
What doesn’t?
What works?
Best Practicesfor
Virtual Meetings
time
Start
End timeAND
Establish both
Be early
Be
Info & Reminders
Reminder Meeting
Identify yourself
•Start on time• Identify yourself•Use the chat to document meeting
Group NormsEstablish
Group Norms
Form QsCraft Questions
To fit the environment you’re in
Silence & reflection
Roles
HostConvener
Real-timeScribe
Timekeeper
ContentLead
LogisticsLead
Process Lead
Social MediaLead
Chat Spanner
PLANC
All focus on
BP 1
Be clearAbout your
Purpose &Outcome
practicePractice
Practice
Practice
What questions are you holding about the transition to virtual meetings?
We will try to cover your specific concerns as best we can.
Source: margaret anne clarke
Meetings: Love ‘em or hate ‘em
…Seeds of Opportunity
Choosing Tools
RightTool For the Job
Real Time(Synchronous)
Anytime(Asynchronous)
An Online Meeting Starter Kit
Planning Tools
Sign Up
www.meetingwizard.com
www.wikispaces.com
Audio Tools
www.skype.comSet up account Skype-to-Skype free
Skype me: ladonnacoywww.skype.com
www.freeconferencecall.com
Chat Tool
Type hereEmoticons
www.skype.com
Web-Meeting Platforms
30-day free trial offer - up to 15 participants
www.gotomeeting.com
www.vyew.com
www.elluminate.com
Group Discussion Tool
Yahoo Groups
www.yahoo.com
Yahoo Groups
Discussion Threads
Ask?• What is purpose of meeting?• How is attendance? • Primarily Conversation?• Will visuals add value?• What kind of interaction? • What tech is available to all?• Real time/Anytime?
Whichever tool you Pick …
Practice, experiment and learn to use the tools well
Poll
s
Debrief
What factors influenced your choice?
Why?
Instructions
Create a plan for how you’ll incorporate on-line tools into your meetings
Each person will share when we return at 1 pm!
Call with questions during the break
Call LaDonna 918-473-6789with questions re: on-line tools
Call Stephanie 512 925 1360for coaching re: meeting challenges related to process or content issues
Debrief technology plansafter lunch
Photo Citations
• Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
• Reflection http://www.flickr.com/photos/choconancy/2412689684/
• Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
• All other photos from public collections or from www.istockphoto.com
