LMS ProjectLMS Project

What Does an LMS look like? Demonstration

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PLATEAU CORPORATE

LMS

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Preparation for Launch

2009/10

2010/11 2011/12

Phase 1 – S&M Training

Phase 2 – Man & Corp

Phase 3 – Suppliers & Affil.

Implementation Schedule: Go Live July 26, 2010

Learning Centre RolloutLearning Centre Rollout:

Scope prioritised to minimise investment & risk

Mo

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Content Management

e-Learning modules:Ø coursesØ resultsVirtual classroom trainingAttach documents / formsCourse feedback / surveysNews / info / eventsLicence informationPhotographsElectronic signaturesStudent handbooks

IT-0482 - Learning Management System – Required Functions

Resource Management

VenuesRoomsCateringEquipmentTrainers

Courses / Sessions

CoursesCourses sessionsSearch for course sessionCourse calendarAttendance & statusAuto-update student history

Curriculum Management

Course list / groupingRestricted access to view /attend coursesCurriculums:Ø coursesØ modulesØ units

Content Authoring

e-Learning modulesQuestion banks:Ø quizzesØ examsCourse prerequisites

Dealership Data

Network Central importDealership:Ø dataØ employee dataØ charter

System Administration

System support during business hoursImport/export data from other systems (eg. Excel Network Central, SAP)InterfacesUser defined fieldsCustomisable fieldsWord letters / SMS / e-mail

Course Enrolment

Waitlist / register for course:Ø eligibilityØ met prerequisitesØ student status (active)Search course enrolmentsOn-line self-enrolmentOn-line management approval

Accreditation / Compliance

RTO compliance toolRetention of data for 30 yrsControlled access (eg. for competencies)Competencies → FundingDocument version controlAAC / AQTF paperworkAudit requirementsLegal requirements

Supplier Functions

Course informationTraining calendarOn-line course enrolment

Finance Administration

Course costs & paymentGSTDealership costs & chargesEmployee costs & chargesGovernment funding:Ø Claims & reportsØ TNP (varies by state)Ø SupplierØ HRØ Dealer incentives

Reporting

User friendlyVariable output:Ø printerØ PDFØ e-mailStandard reportsCustomisable reportsAd-hoc reportsManagement reportsDealership reportsAVETMISS govt. reporting

Competency Management

Completion:Ø certificatesØ Courses (incl. e-Learn)Ø modulesØ unitsTrack competencies:Ø on-the-jobØ off-the-jobTrack supplier PDCA paperwork

Assessment / Evaluation

Course/module assessmentAuto role/qualification updateOn-line exams:Ø questionsØ resultsPre-course study:Ø auto-update completionØ quiz results

Dealer Functions

On-line:Ø course enrolmentØ management approvalØ pre-course study/examsTraining planTraining calendarTraining historySearch for courses‘Manager’ level of accessManagement reports

Employee Functions

On-line:Ø course enrolmentØ management approvalTraining calendarTraining historyManagement reports

Security

Individual userids. & passwordsLDAP authenticationRole-based security groups & functions‘Administrator’ level of accessAudit trails

System Accessibility

User friendly24 x 7 accessAccess via the webAccess via TMCA intranetAccess via the DRIPAccess via the Supplier portal

Students

Personal detailsPrevious qualificationsTraining historyDealership historyDepartment history

Supplier Data

Supplier:Ø dataØ employee data

Steering CommitteeChair : Rob Jakobi (Sponsor )

James Scott , Danny Miles , Rod Young , Brad Cramb , Tony BottacinOptional - Sal Vitali ,

Project Reporting and Control – Trevor Lawrence ,Secretariat – David D’Arcy , Barry McCarthy

LMS VENDOR

Project Management

CommitteeDavid D’Arcy – Chair ISD PM

Barry McCarthy – LMS PM Michael Jenkins , Trevor

Lawrence , Filippe Chiarella ,Adam Dell’orso

EngagementManager

ProjectManager

TechnicalConsultant

BusinessAnalyst

SME

ProfessionalInstructor

Cross Operating Arm Advisory Group

Chair : Rob JakobiChris Harrod , Paul Ellingham , John Docherty , Mike Rausa ,

David Cudmore , Arie Perzuck

System Configuration & Implementation

Cross Operating Arm Configuration Group

Selvan Selvanathan , Christine Barnes , David Lam , Di Bussell ,

Tony Sacco , Jela Martinovic , Lainie Cassidy

- ,

S&MTracey Cornish

Shelly Gell Mark WalkerHannah Kim

Steve FindlayStephen Jones

ISD SMEs (as required ) Architecture , Infrastructure Support , Business Dev

David D’Arcy (Chair )

Lead TIABarry McCarthyHania d’Avoine

ISD SMEs (as required ) Architecture , Infrastructure Support , Business Dev

Project Change Management Committee

Barry McCarthy – Chair TIA PM

David D’Arcy –ISD PMBrad Cramb , Adam Dell’orso , John Cutler , Tony Bottacin ,

Hania d’Avonie

Phase 1 Implementation StructurePhase 1 Implementation Structure

HOW will the Learning Centre Integrate Toyota Central will have a link to the LMS but you will still be required to be set up in Network Central (with a password) to get Into the system.

Support Groups

Data Migration

Testing

Training

Reflection

Outlining the Key components of implementation

Avoiding common pitfalls and resistance to change

Communication

Information sharing

Managing expectations

Support groups

Roles & responsibilities

Training

Who to train and when to train them

System Transition

Moving from old system to new system

Opportunity to remodel business process

Measuring the effectiveness of your elearning programs

Other MeasuresSales Society PointsAdmin reduction – trainersReduction in travelTracking of Government FundingWarranty claimsIssues database

To-Do List

Easy Links

News

Home Page

Training History

Phase 1 : Learning Centre Launch Functionality

Help Cards Launch DVD Help Cards Launch DVD and Log in Instructionsand Log in Instructions

On-line Learning & On-line Learning & ManualsManuals

Phase 1 : Learning Centre Launch Support Materials

News Page

News Page

TO-Do List

Home Page

Further Information

Reports and Catalogues

Organisational Chart