eAYSO: Regional Instructor

Presented by:Rand PottereAYSO Commission

Webinar Guidelines

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• This is a 45min webinar• We have many items to cover and hence no questions will be

entertained at any point. So please note down your questions with the slide # if applicable.

• At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email

• Webinars sessions will be repeated until End of February

Learning Objectives• How to request a course• How to manage a roster• Paperless Referee Certification• Reports

Request a Course(aka Creating a Roster or

Registering a Course)

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How to request a courseClick on Region –

Course Request

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Select Section, Area & Region

Select the Course

How to request a course (con’t)

Enter date of course

Select State and then City

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Click To View Courses & Certification Matrix

How to request a course (contd.)

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How to request a course (contd.)

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Click Assign Lead Instructor

How to request a course (contd.)

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Enter first and last name of lead instructor

Click Assign Lead Instructor

Select theInstructor

How to request a course (contd.)

Click Search

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Click “Same as Lead Instructor”

Lead Instructor displays

How to request a course (contd.)

Next assign Course Contact

Or click “Assign Course Contact”

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Course contact displays

How to request a course (contd.)

Click “Same as Lead Instructor" or “Same as Course Contact”

Next assign Course Verifier

Or click “Assign Course Verifier”

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Final StepClick Submit

Course verifier displays

How to request a course (contd.)

New Feature: Enter special information you want to show on course listing

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How to request a course (contd.)

Roster # generated

Print and save for your reference

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How to request a course (contd.)

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If the Lead Instructor or Authorizer are not qualified, the course is not registered

How to request a course (contd.)

Various error conditions can occur which may or may not allow your course to be registered.

Please follow instructions to resolve or Click “Return to Course request” to select a qualified person

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Email is sent automatically to confirm the creation of the roster

How to request a course (contd.)

Manage a Roster

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How to manage a roster

Click on Region – Rosters

(this is a change from eAYSO v.1)

Please note: When looking for a Roster you may need to look under Region or Area or Section Instructor. Depending on how the roster was created.

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How to manage a roster (contd.)

Click Search

Enter the roster # or

other search criteria…

Lots of ways to search

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How to manage a roster (contd.)

Click Manage Roster

Click to select the roster

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How to manage a roster (contd.)

Attendees that signed up

using MyeAYSO> Course

Signup appear here

Click to add an attendee who may not have signed up via eAYSO

Then click ‘Back’ for full roster Management functions

If Volunteer record is found in eAYSO

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How to manage a roster (contd.)

Click Add attendee to Roster

Select the record

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How to manage a roster (contd.)

Enter search criteria and click search

Click Add new volunteer If person is not a volunteer yet

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How to manage a roster (contd.)

Select Region #

DOB not required but good if available

Enter all fields with * and click Submit

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How to manage a roster (contd.)

Click Add Roster attendee to add the next attendee or ‘Save and exit’

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How to manage a roster (contd.)

Click for no-shows and drops

Must Click ‘Remove’ to delete from roster

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How to manage a roster (contd.)

Click completed on attendees who completed the course

(Optional) Save Work & Exit now if you aren’t ready to return

Once you have designated everyone who is to get credit, click on Return Roster.

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How to manage a roster (contd.)

Roster submitted and status updated to Returned or Cancelled

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How to manage a roster (contd.)

Volunteer certification is updated

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Paperless Referee Certification

(or managing referee course modules)

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How to manage referee course modules

Search for the Roster, click on Manage roster and add attendees to the roster as before

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How to manage referee course modules (contd.)

Note the Check/Uncheck all option

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How to manage referee course modules (contd.)

Note the Completed check box

Click on Save Work & Exit or Return Roster Check course

modules or the completed check box for the attendees

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How to manage referee course modules (contd.)

Course and course modules display with date completed

Reports

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New Reports Available to Instructors

Click on Vol Position Certification

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New Reports Available to Instructors

Now All on One Report:Both Volunteer

Positions & Volunteer

Certifications

Select By Discipline

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New Reports Available to Instructors con’t

Volunteer Positions & allVolunteer

Certifications(either .pdf or Excel)

Don’t forget the ‘Help’ menu

Use the tools on HELP

- Excellent Tips - User Guides - Online Lab

Exercises

Contact information

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• Questions or comments regarding this presentation:

eayso-instructor@ayso.org

• Questions or comments about eAYSO:eaysosupport@ayso.org

• OR call (866) 588-2976

Thank you

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