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eAYSO: Regional Treasurer

Presented by:Rand PottereAYSO Commission

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Webinar Guidelines

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• This is a 45min webinar• We have many items to cover and hence no questions will be

entertained at any point. So please note down your questions with the slide # if applicable.

• At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email

• Webinars sessions will be repeated until End of February

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What are we going to learn?

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• Region Invoices• Region Statements & Reports• Processing Dropped Players• Accepting Credit card payments from parents• Payment settings• Account information

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Region Invoices

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Treasurer Access

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Region Invoices3 Types of InvoicesDefault is All …

change to current year to pay invoices

All Unpaid Invoices will default to Pay Click to create

Remittance Advice

Type will be Paid, Unpaid, Credit or Pending

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Region InvoicesRemittance Advice is created. Send with check to NSTC

Click to Print or Save

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Region Invoices

Note new mailing address for Payments to NSTC

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Region Statements and Reports

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Region Statements & Reports

NSTC A/R Stmts, Bank Stmts, NAP reports and Budgets are scanned and available on eAYSO

Be sure to select the Fiscal Year for which you wish to view statements

Click on link to view Bank/NSTC Statement detail or NAP detail

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Processing Dropped Players

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Processing Dropped Players

Select ‘Awaiting Request’ to see Players available for NSTC Fees Credit

Dropped player credit requirement:

Player has not practiced or played in ANY game

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Processing Dropped Players

Check only players meeting qualification for a credit of the NSTC fees paid

If player doesn’t meet refund criteria simply mark as Drop/No Credit

Once boxes have been checked …Click on ‘Submit’ to continue to Credit Claim form

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Processing Dropped Players

Click so the form can be printed for RC signature and mailing to NSTC

Green is good! However you must print the form and the RC must sign

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Processing Dropped Players

RC must sign this request no other regional signature is accepted. Then mail to NSTC-Finance

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Accepting Credit Card Payments

from Parents

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Accepting Credit card payments

Offering the credit card payment option for parents

when they complete the player application is an optional feature for Regions

To setup this option for your Region contact Donna Marini from Elavon by email donna.marini@elavon.com or by phone 714.228.7725

Plan ahead 4-6 weeks to enable credit card payments for Region

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How will Parent will know if Region Allows Payment by Credit Card??

If your Region allows Credit Cards…Parents will see an ‘active’ link. Otherwise link is inactive

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Payment settings

Important• Region payment settings on the following screen

ONLY applies if your Region uses online payment with credit cards

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Payment settingsSelect Current Program

Enter start & end dates of discount

Enter Early Reg discount amount (if any)

Enter discounts for additional children

Enter start & end dates

Click Update

• Enter other (optional) fees & amounts

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Update Region Account Settings

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Account information

Complete this information

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Account information

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Account information

Enter authorized signers names

Update when finished

Don’t forget the ‘Help’ menu

Use the tools on HELP

- Excellent Tips - User Guides - Online Lab

Exercises

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Contact information

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• Questions or comments regarding this presentation: eayso-treasurer@ayso.org

• Questions or comments about eAYSO:eaysosupport@ayso.org OR call (866) 588-2976

Don’t Forget the Help Menu

Use the tools on HELP- Excellent Tips - User Guides - Online Lab Exercises

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Thank you

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