Accounting Technology Tour 2018 · •Supporting Accountants Bookkeepers exclusively for previous 9...

Accounting Technology

Tour 2018

Rachel Fisch & Mark Hubbard

11/03/2018

• Worked in industry for 15 years

• Owned and operated Fischbooks, a bookkeeping and accounting services firm for 5 years

• National Bookkeeping Lead, Deloitte

• Joined the Sage team in July 2017

• @fischbooks

• rachel.fisch@sage.com

Rachel Fisch, CPB – Accountants & Alliances

Rapid adoption of cloud technologies is driving

unprecedented change to business models - a

shift from product value chains to new platform

and ecosystem driven economies.

“ “

Accountants see this change as being positive also

68%of accountants see

their role changing

due to automation

53%of accountants

see their role

becoming more

strategic

86%agree automation

will free them to

add value for their

clients

96%of accountants are

optimistic about

the future of the

profession and

their role

Change – Firm Benefits

74% of businesses that have adopted a cloud first approach believe this has given them a competitive advantage to capitalize on opportunities more quickly.

~ Harvard Business Review

Proactive & Communicate

Flexibility, functionality, and efficiency

More disaster resistant

Greater business competitiveness

A more connected workforce

Sage Business Cloud

Capture

Sage Intelligence

Contact Outlook

Operating Systems and Browsers

MS Office 365

Google

Mozilla

Practice Management

Jetpack Workflow

Aero Workflow

17Hats

Karbon

Teamwork

Documents

Receipt Bank

AutoEntry

GetMyInvoices

Payroll

Payment Evolution

Payments

WayPay

Stripe

PayPal

Tech Stack Possibilities

The Four Phases of Workflow

11/23/2018 11

Processed

FiledCommunication

Information Received

2nd Phase

Information needs to be

accurately processed within:

• Accounting Program

• Tax Program

• Payroll App

Can be entered manual or

automated.

3rd Phase

Processed information will

need to be filed, digitally or

manual.

Documents can stay in house,

or returned to client.

4th Phase

Communication should be sent to:

• Client

• Government (Federal /

Provincial)

• Internal update on file

1st Phase

Information can be received in

multiple ways:

• Digital – email, text, scan

• Traditional – paper dropped

off, picked up

Information needs to be sorted,

and catalogued.

Identifying the Right Client to Move First

11/23/2018 12

Tech Curious

Tech Cautious

Facebook Group – Canadian Sage AdvocatesFacebook Community – Canadian Sage Advocates

• With Sage for 19 years

• Supporting Accountants Bookkeepers exclusively for previous 9 years

• Background Accounting, Logistics, Financial Securities

• @markhubz

• Mark.Hubbard@sage.com

Mark Hubbard – Man of Mystery

Sage Business Cloud

Secure Data

11/23/2018 16

• Data in stored in Canada

• 128-bit encryption (same

as online banking)

• GDPR compliance

• Backups can be done

through CSV file or PDF,

or you can create Sage 50

and download

transactions.

• You can also ask to have

an expired file to be

reinstated.

Stability

Compliance

Automate

Insight

Collaboration

Increase Revenue

Let’s Take A Look

Sage Business Cloud Accounting –

Accountant Edition

Sage Accounting Accountant Edition

Set up a new client in 3 easy steps

Migration Tools: How it works

11/23/2018 25

STEP 2

Select “Use

your existing

Sage 50 data”

in set up

wizard.

STEP 3

Start uploading

Sage 50 data.

STEP 4

Confirm data

STEP 5

Data starts to

migrate two

years of

historical data.

STEP 6

Message

stating

migration is

complete with

a report for

adjustments or

amendments

STEP 7

Data is now in

Accounting

and ready to

work in.

STEP 1

Start normal

business in

Accounting.

Migrating your data has never been easier!

Migration Tool

11/23/2018 26

Peace of Mind

• Run Trial Balance, Income Statement, Balance

Sheet reports which match source system at

point of migration.

• Reproduce a matching Accounts Receivable and

Accounts Payable Reports.

• Produce Customer/Vendor Activity Reports, and

Financial Reports from any specific point in time.

• Full Audit Trail of the General Ledger

What will be migrated overStatic Data - Opening Balances and Outstanding

Transactions

• Business Info – Financial Settings, Default Settings

• Contacts – Customers, Suppliers

• Charter of Accounts – General Ledger Accounts (opening

balances)

• Bank Accounts (opening balances)

• Customer /Supplier

Aged Opening Balances

• Customer/Vendor outstanding transactions – individual

transaction for each open item.

Transaction History

• All Transaction from a point in time –with correct general

ledger posting

• Details of the line items for the artifacts transactions

around what they were for.

Note: We are defaulting to two years of data, and limit

is beginning of 2014.

Because one size doesn’t fit all make sure the

move is right for your clients.

To take the worry out of the migration with reports

that enable you to ensure the data is accurate.

Business Settings

Sage Accounting

Dashboards

Sage Accounting – Sales Dashboard

Sage Accounting – Expense Dashboard

Sage Accounting - Cash Flow Statements Dashboard

Sage Accounting - Cash Flow Forecast Dashboard

Sales Invoice

Sage Accounting - Receiving Payments

Sage Accounting - Sales Invoice

Sage Accounting - Quick Sales Invoice Status

Sage Accounting - Quick Entries

Sage Accounting – Contacts/Customer Statements

Sage Accounting - Customer Statements

Sage Accounting - Scheduling Monthly Statements

Product and Services

Sage Accounting - Products & Services

Sage Accounting - Creating New Product & Service

Banking Section

Sage Accounting - Incoming Bank Transactions

Sage Accounting - Setting Up Banking

Sage Accounting - Reconciling Bank Account

Reporting and Taxes

Sage Accounting - Federal & Provincial Tax Returns

Sage Intelligence - Standard Reports

Sage Intelligence - Additional Reports

Sage Intelligence – Sales Dashboard

Sage Intelligence - Business Snapshot – Profit & Loss

Sage Intelligence – Advanced Reporting

11/23/2018 62

• Create Folders for easy retrieval

• Automate the reports to be done on

a certain days

Sage Accounting - Audit Trail

https://help.sageone.com/en_ca/accounting

Sage Business Cloud Accounting Costs

Sage Business Cloud Accounting Monthly Subscription

Client Direct/Retail = $30 Monthly

Sage Business Cloud Accounting Costs

Sage Business Cloud Accounting Monthly Subscription

With Accountant or Bookkeeper Connected = $15 Monthly or 50% off Retail - Perpetual Pricing

IF YOU WANT TO GO FAST, GO ALONE.

IF YOU WANT TO GO FAR, GO TOGETHER.

~African Proverb

11/23/2018 67

Sage Partners

Sage Partners - Payroll

11/23/2018 68

Mobility

T4/ ROE’s

Employee Portal

Sage Partners - Data entry made easy

11/23/2018 69

In-product CSV

upload

• Templates for all

uploads

• Bank Feed Upload

• Customer Lists and

Balances

• Quick Entries for

Sales & Purchases

• Scan/Upload

Documents

• Mobile App

• Expense

Management

• Document Fetch

• Partner Platform

• Scan/Upload

Documents

• Mobile App

• Expense Mgmt

• Paper Bank

Statements

Digitized

40 hour work week * 20%= 8 hours

Decrease time ≠ Decrease Revenue

11/23/2018 70

Decrease time

Automate Monthly Statements

Automate Reporting

The Blackhole - Data entry 8hours/week

Payroll Automation 4-6 hrs month

Monthly Hours

2.5 hrs

32 hrs

Total 42 hours

Sage Business Cloud Accounting

Favourite Features

Automated Statements

Banking feeds (w/ transaction splitting)

Bank reconciliation

Credit & Payment Terms

Credit Notes/Deposits

Electronic submission to CRA

Estimates, quotes & invoices

Full Audit Trail

Full control of chart of accounts

Full reporting

Payments integration (Stripe, Paya, PayPal)

Unlimited user count

Year end lock down

Our Mission

We are committed to transforming lives

by investing our time, money, expertise

and technology to create sustainable

social, economic and entrepreneurial

opportunity in our local communities

around the world.

Our Vision

We envision a world where all people

and communities thrive because they

are living with economic stability and

social equality. For us this is the right

way to do business.

11/23/2018 73

Sage Foundation

Contacts

Rachel Fisch – Rachel.Fisch@sage.com

Mark Hubbard – Mark.Hubbard@sage.com

Jaime Rein – Jaime.Rein@sage.com

Michelle Melear – Michelle.Melear@sage.com

Facebook Group – “Canadian Sage Advocates”

Accounting Technology Tour 2018 · •Supporting Accountants Bookkeepers exclusively for previous 9...

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Transcript of Accounting Technology Tour 2018 · •Supporting Accountants Bookkeepers exclusively for previous 9...

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