Accounting Technology Tour 2018 · •Supporting Accountants Bookkeepers exclusively for previous 9...
Transcript of Accounting Technology Tour 2018 · •Supporting Accountants Bookkeepers exclusively for previous 9...
© 2018 The Sage Group plc or its licensors. All rights reserved.
Accounting Technology
Tour 2018
Rachel Fisch & Mark Hubbard
11/03/2018
© 2018 The Sage Group plc or its licensors. All rights reserved.
• Worked in industry for 15 years
• Owned and operated Fischbooks, a bookkeeping and accounting services firm for 5 years
• National Bookkeeping Lead, Deloitte
• Joined the Sage team in July 2017
• @fischbooks
Rachel Fisch, CPB – Accountants & Alliances
2
Rapid adoption of cloud technologies is driving
unprecedented change to business models - a
shift from product value chains to new platform
and ecosystem driven economies.
“ “
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 4
Accountants see this change as being positive also
68%of accountants see
their role changing
due to automation
53%of accountants
see their role
becoming more
strategic
86%agree automation
will free them to
add value for their
clients
96%of accountants are
optimistic about
the future of the
profession and
their role
© 2018 The Sage Group plc or its licensors. All rights reserved.
Change – Firm Benefits
74% of businesses that have adopted a cloud first approach believe this has given them a competitive advantage to capitalize on opportunities more quickly.
~ Harvard Business Review
Proactive & Communicate
Flexibility, functionality, and efficiency
More disaster resistant
Greater business competitiveness
A more connected workforce
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 7
Sage Business Cloud
© 2018 The Sage Group plc or its licensors. All rights reserved. 8
Capture
Sage Intelligence
Contact Outlook
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 10
Operating Systems and Browsers
MS Office 365
Mozilla
Practice Management
Jetpack Workflow
Aero Workflow
17Hats
Karbon
Teamwork
Documents
Receipt Bank
AutoEntry
GetMyInvoices
Payroll
Payment Evolution
Payments
WayPay
Paya
Stripe
PayPal
Tech Stack Possibilities
© 2018 The Sage Group plc or its licensors. All rights reserved.
The Four Phases of Workflow
11/23/2018 11
Processed
FiledCommunication
Information Received
2nd Phase
Information needs to be
accurately processed within:
• Accounting Program
• Tax Program
• Payroll App
Can be entered manual or
automated.
3rd Phase
Processed information will
need to be filed, digitally or
manual.
Documents can stay in house,
or returned to client.
4th Phase
Communication should be sent to:
• Client
• Government (Federal /
Provincial)
• Internal update on file
1st Phase
Information can be received in
multiple ways:
• Digital – email, text, scan
• Traditional – paper dropped
off, picked up
Information needs to be sorted,
and catalogued.
© 2018 The Sage Group plc or its licensors. All rights reserved.
Identifying the Right Client to Move First
11/23/2018 12
Tech Curious
Tech Cautious
© 2018 The Sage Group plc or its licensors. All rights reserved.13
Facebook Group – Canadian Sage AdvocatesFacebook Community – Canadian Sage Advocates
© 2018 The Sage Group plc or its licensors. All rights reserved.
• With Sage for 19 years
• Supporting Accountants Bookkeepers exclusively for previous 9 years
• Background Accounting, Logistics, Financial Securities
• @markhubz
Mark Hubbard – Man of Mystery
14
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 15
Sage Business Cloud
© 2018 The Sage Group plc or its licensors. All rights reserved.
Secure Data
11/23/2018 16
• Data in stored in Canada
• 128-bit encryption (same
as online banking)
• GDPR compliance
• Backups can be done
through CSV file or PDF,
or you can create Sage 50
and download
transactions.
• You can also ask to have
an expired file to be
reinstated.
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 17
Stability
Compliance
Automate
Insight
Collaboration
Increase Revenue
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 18
Let’s Take A Look
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Business Cloud Accounting –
Accountant Edition
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting Accountant Edition
20
© 2018 The Sage Group plc or its licensors. All rights reserved.
Set up a new client in 3 easy steps
21
© 2018 The Sage Group plc or its licensors. All rights reserved.
Migration Tools: How it works
11/23/2018 25
STEP 2
Select “Use
your existing
Sage 50 data”
in set up
wizard.
STEP 3
Start uploading
Sage 50 data.
STEP 4
Confirm data
file.
STEP 5
Data starts to
migrate two
years of
historical data.
STEP 6
Message
stating
migration is
complete with
a report for
adjustments or
amendments
STEP 7
Data is now in
Sage
Accounting
and ready to
work in.
STEP 1
Start normal
business in
Sage
Accounting.
Migrating your data has never been easier!
© 2018 The Sage Group plc or its licensors. All rights reserved.
Migration Tool
11/23/2018 26
Peace of Mind
• Run Trial Balance, Income Statement, Balance
Sheet reports which match source system at
point of migration.
• Reproduce a matching Accounts Receivable and
Accounts Payable Reports.
• Produce Customer/Vendor Activity Reports, and
Financial Reports from any specific point in time.
• Full Audit Trail of the General Ledger
What will be migrated overStatic Data - Opening Balances and Outstanding
Transactions
• Business Info – Financial Settings, Default Settings
• Contacts – Customers, Suppliers
• Charter of Accounts – General Ledger Accounts (opening
balances)
• Bank Accounts (opening balances)
• Customer /Supplier
Aged Opening Balances
• Customer/Vendor outstanding transactions – individual
transaction for each open item.
Transaction History
• All Transaction from a point in time –with correct general
ledger posting
• Details of the line items for the artifacts transactions
around what they were for.
Note: We are defaulting to two years of data, and limit
is beginning of 2014.
Because one size doesn’t fit all make sure the
move is right for your clients.
To take the worry out of the migration with reports
that enable you to ensure the data is accurate.
© 2018 The Sage Group plc or its licensors. All rights reserved.
Business Settings
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting
28
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting
29
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting
30
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting
31
© 2018 The Sage Group plc or its licensors. All rights reserved.
Dashboards
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting – Sales Dashboard
33
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting – Expense Dashboard
34
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Cash Flow Statements Dashboard
35
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Cash Flow Forecast Dashboard
36
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sales Invoice
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting – Sales Dashboard
38
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Receiving Payments
39
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Sales Invoice
40
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Sales Invoice
41
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Quick Sales Invoice Status
42
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Quick Entries
43
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting – Contacts/Customer Statements
44
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Customer Statements
45
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Scheduling Monthly Statements
46
© 2018 The Sage Group plc or its licensors. All rights reserved.
Product and Services
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Products & Services
48
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Creating New Product & Service
49
© 2018 The Sage Group plc or its licensors. All rights reserved.
Banking Section
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting – Sales Dashboard
51
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Incoming Bank Transactions
52
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Setting Up Banking
53
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Reconciling Bank Account
54
© 2018 The Sage Group plc or its licensors. All rights reserved.
Reporting and Taxes
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Federal & Provincial Tax Returns
56
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Intelligence - Standard Reports
57
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Intelligence - Additional Reports
58
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Intelligence – Sales Dashboard
59
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Intelligence - Business Snapshot – Profit & Loss
61
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Intelligence – Advanced Reporting
11/23/2018 62
• Create Folders for easy retrieval
• Automate the reports to be done on
a certain days
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Accounting - Audit Trail
63
© 2018 The Sage Group plc or its licensors. All rights reserved.
https://help.sageone.com/en_ca/accounting
64
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Business Cloud Accounting Costs
65
Sage Business Cloud Accounting Monthly Subscription
Client Direct/Retail = $30 Monthly
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Business Cloud Accounting Costs
66
Sage Business Cloud Accounting Monthly Subscription
With Accountant or Bookkeeper Connected = $15 Monthly or 50% off Retail - Perpetual Pricing
© 2018 The Sage Group plc or its licensors. All rights reserved.
IF YOU WANT TO GO FAST, GO ALONE.
IF YOU WANT TO GO FAR, GO TOGETHER.
~African Proverb
11/23/2018 67
Sage Partners
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Partners - Payroll
11/23/2018 68
Mobility
T4/ ROE’s
Employee Portal
© 2018 The Sage Group plc or its licensors. All rights reserved.
Sage Partners - Data entry made easy
11/23/2018 69
In-product CSV
upload
• Templates for all
uploads
• Bank Feed Upload
• Customer Lists and
Balances
• Quick Entries for
Sales & Purchases
• Scan/Upload
Documents
• Mobile App
• Expense
Management
• Document Fetch
• Partner Platform
• Scan/Upload
Documents
• Mobile App
• Expense Mgmt
• Paper Bank
Statements
Digitized
40 hour work week * 20%= 8 hours
© 2018 The Sage Group plc or its licensors. All rights reserved.
Decrease time ≠ Decrease Revenue
11/23/2018 70
Decrease time
Automate Monthly Statements
Automate Reporting
The Blackhole - Data entry 8hours/week
Payroll Automation 4-6 hrs month
Monthly Hours
2.5 hrs
2.5 hrs
32 hrs
5 hrs
Total 42 hours
© 2018 The Sage Group plc or its licensors. All rights reserved.71
Sage Business Cloud Accounting
Favourite Features
Automated Statements
Banking feeds (w/ transaction splitting)
Bank reconciliation
Credit & Payment Terms
Credit Notes/Deposits
Electronic submission to CRA
Estimates, quotes & invoices
Full Audit Trail
Full control of chart of accounts
Full reporting
Payments integration (Stripe, Paya, PayPal)
Unlimited user count
Year end lock down
© 2018 The Sage Group plc or its licensors. All rights reserved.11/23/2018 72
© 2018 The Sage Group plc or its licensors. All rights reserved.
Our Mission
We are committed to transforming lives
by investing our time, money, expertise
and technology to create sustainable
social, economic and entrepreneurial
opportunity in our local communities
around the world.
Our Vision
We envision a world where all people
and communities thrive because they
are living with economic stability and
social equality. For us this is the right
way to do business.
11/23/2018 73
Sage Foundation
© 2018 The Sage Group plc or its licensors. All rights reserved.
Contacts
Rachel Fisch – [email protected]
Mark Hubbard – [email protected]
Jaime Rein – [email protected]
Michelle Melear – [email protected]
Facebook Group – “Canadian Sage Advocates”