End-to-end Solution for Promotional Material ManagementVault PromoMats automates the entire
process, from collaborative creation,
Medical/Legal/Regulatory (MLR) review
to multichannel distribution, updates,
and finally expiry and withdrawal of
promotional materials. This ensures faster
time-to-market as well as reduced risk.
Life sciences companies can now lever-
age a single, end-to-end application to
manage their global promotional
materials processes.
Collaborative Content CreationVault PromoMats is a cloud-based
solution that allows internal teams and
external creative agencies to collaborate
for content creation and approvals.
All parties work together for faster time-
to-market while maintaining control
and ownership.
A comprehensive claims library provides
the ability to manage links between
references or other related documents,
Vault PromoMats eliminates ambiguity
and improves overall traceability and
compliance. Vault PromoMats supports
the management of all file types and
works with any internet browser.
Built-in Digital Asset Library Built and delivered in the cloud, Vault
PromoMats serves as the globally ac-
cessible content repository for reusable
content pieces. It stores not only review
copies, but also the original artwork, source
files, and all versions. The built-in digital
asset library allows all parties to easily
collaborate and reuse content. This saves
time and reduces cost by providing users
with a starting point for new content,
rather than re-creating the wheel each time.
Medical Legal Regulatory (MLR) ReviewVault PromoMats automates and stream-
lines the MLR process by offering
automated versioning, powerful search,
and real-time annotations. Configurable
workflows allow companies to design
approval processes specific to their orga-
nizational needs. Features like electronic
signatures and audit trail help maintain
chain of custody, ensuring accountability
throughout the review process. Vault
PromoMats speeds the creation and
approval of any kind of document
or multimedia content.
Faster Approval and Distribution. Increased Compliance.
Managing promotional materials in the life sciences industry continues to be a challenge as companies collaborate with various
internal and external stakeholders, under an increasingly difficult regulatory environment. The need to work effectively in real-time
with external agencies and global teams, while maintaining full control of the chain of custody, puts additional pressure on product
brand and regulatory operations teams. Plus, promotional materials are now used across multiple communication channels, including
websites, closed-loop marketing (CLM) solutions, traditional print, eDetailing, and mobile applications. With Veeva Vault PromoMats,
companies can improve collaboration in the regulated cloud and ensure that consistent, current, and compliant content is distributed
across all these channels.
Learn more at veeva.com
Datasheet
Figure 1: Collaborative creation
Figure 2: Reusable assets
Single-click Distribution and Withdrawal Vault PromoMats provides the ability to
distribute and withdraw content with a
single click across all the channels, plus
a full audit trail of content from creation to
use by fi eld representatives. Any updates
to the content can be propagated to the
fi eld immediately. It’s the ultimate in total
content control, from creation to distribu-
tion. Vault PromoMats ensures that sales
reps are using the correct, compliant
content 100% of the time. Compliance is
maintained not only during approvals, but
also during the consumption of content.
Country-specifi c Regulatory Workfl owsWith globalization comes increased
complexity, as content must adapt to
country-specifi c processes, codes, and
regulations. Vault PromoMats includes
workfl ows for generating required materi-
als, like form FDA-2253 for the U.S., and
the self-certifi cation process in the U.K.
In addition, Vault PromoMats enables
administrators to design workfl ows to
support additional company specifi c
or local market requirements, speeding
time-to-market globally.
Insights from Creation to DistributionThe fl exible, self-service time-based
reporting in Vault PromoMats delivers key
insights to identify bottlenecks and areas
of process improvement. Best practice
reports include the average number of
review cycles by product or agency,
status of items across agencies, status
of items by product and across markets,
and the average number of review cycles
before approval. The reports are easily
confi gurable so users can adapt them
to their business needs. Unique “where
used” reports helps keep track of claims
in various promotional materials.
Complete Mobility on the iPad and Windows 8Extend compliance and control all the
way into the fi eld rep’s hands. Manual
processes to get the right approved
content to fi eld users is prone to errors
and compliance risk. Vault PromoMats is
seamlessly connected with Veeva CRM
iRep for Apple iPad and Veeva CRM and
CLM for Windows 8. These applications
unify CRM and closed loop marketing
(CLM) for mobile devices. Vault Promo-
Mats delivers compliant content to Veeva
CRM and CLM running natively on these
devices, replacing the manual handoff
of content and reducing the risk of
non-compliance.
The Cloud AdvantageWith Vault PromoMats, tasks like chang-
ing workfl ows, security profi les, and
even adding new users, take seconds.
Multitenant cloud ensures that there are
no servers to buy or maintain, no soft-
ware upgrade projects, and dramatically
reduced system validation costs. Your
system is always current, scalable, and
evolves with your needs.
Application Integration and SecurityVault PromoMats leverages the open,
published Vault API so customers can
easily integrate with other enterprise
systems. With sophisticated security,
strict regulatory compliance, and fl exible
administrative controls, the Vault Platform
replaces all the antiquated, costly, and
painful content management platforms
with a single, cloud-based solution.
Learn more at veeva.com925-452-6500 | [email protected]
Copyright © 2014 Veeva Systems. All rights reserved. Veeva and the Veeva logo are registered trademarks of Veeva Systems. Veeva Systems owns other registered and unregistered trademarks. Other names used herein may be trademarks of their respective owners.
Figure 4: Actionable insights
Figure 3: Multichannel distribution
The Most Modern, Scalable, and Secure Platform for Regulated Content Management
Veeva Vault is the fi rst cloud platform built from the ground-up
to meet the rigorous content management requirements of
the life sciences industry. Employing the very latest in cloud
software and hardware, and delivered purely as Software-
as-a-Service (SaaS), the Vault Platform provides life sciences
companies with an enterprise-class platform to store and
manage all of the company’s important documents.
The Vault Platform brings an outstanding user experience and
pace of innovation to the world of regulated content management,
replacing the costly and painful content management solutions of
the past. For the fi rst time, life sciences organizations can manage
their content in the cloud with confi dence.
The Vault Platform supports all Vault applications with the fl exibility,
controls, and deep functionality required to make Vault the choice
for regulated content management.
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