End-to-end Solution for Promotional Material ManagementVault PromoMats automates the entire

process, from collaborative creation,

Medical/Legal/Regulatory (MLR) review

to multichannel distribution, updates,

and finally expiry and withdrawal of

promotional materials. This ensures faster

time-to-market as well as reduced risk.

Life sciences companies can now lever-

age a single, end-to-end application to

manage their global promotional

materials processes.

Collaborative Content CreationVault PromoMats is a cloud-based

solution that allows internal teams and

external creative agencies to collaborate

for content creation and approvals.

All parties work together for faster time-

to-market while maintaining control

and ownership.

A comprehensive claims library provides

the ability to manage links between

references or other related documents,

Vault PromoMats eliminates ambiguity

and improves overall traceability and

compliance. Vault PromoMats supports

the management of all file types and

works with any internet browser.

Built-in Digital Asset Library Built and delivered in the cloud, Vault

PromoMats serves as the globally ac-

cessible content repository for reusable

content pieces. It stores not only review

copies, but also the original artwork, source

files, and all versions. The built-in digital

asset library allows all parties to easily

collaborate and reuse content. This saves

time and reduces cost by providing users

with a starting point for new content,

rather than re-creating the wheel each time.

Medical Legal Regulatory (MLR) ReviewVault PromoMats automates and stream-

lines the MLR process by offering

automated versioning, powerful search,

and real-time annotations. Configurable

workflows allow companies to design

approval processes specific to their orga-

nizational needs. Features like electronic

signatures and audit trail help maintain

chain of custody, ensuring accountability

throughout the review process. Vault

PromoMats speeds the creation and

approval of any kind of document

or multimedia content.

Faster Approval and Distribution. Increased Compliance.

Managing promotional materials in the life sciences industry continues to be a challenge as companies collaborate with various

internal and external stakeholders, under an increasingly difficult regulatory environment. The need to work effectively in real-time

with external agencies and global teams, while maintaining full control of the chain of custody, puts additional pressure on product

brand and regulatory operations teams. Plus, promotional materials are now used across multiple communication channels, including

websites, closed-loop marketing (CLM) solutions, traditional print, eDetailing, and mobile applications. With Veeva Vault PromoMats,

companies can improve collaboration in the regulated cloud and ensure that consistent, current, and compliant content is distributed

across all these channels.

Learn more at veeva.com

Datasheet

Figure 1: Collaborative creation

Figure 2: Reusable assets

Single-click Distribution and Withdrawal Vault PromoMats provides the ability to

distribute and withdraw content with a

single click across all the channels, plus

a full audit trail of content from creation to

use by fi eld representatives. Any updates

to the content can be propagated to the

fi eld immediately. It’s the ultimate in total

content control, from creation to distribu-

tion. Vault PromoMats ensures that sales

reps are using the correct, compliant

content 100% of the time. Compliance is

maintained not only during approvals, but

also during the consumption of content.

Country-specifi c Regulatory Workfl owsWith globalization comes increased

complexity, as content must adapt to

country-specifi c processes, codes, and

regulations. Vault PromoMats includes

workfl ows for generating required materi-

als, like form FDA-2253 for the U.S., and

the self-certifi cation process in the U.K.

In addition, Vault PromoMats enables

administrators to design workfl ows to

support additional company specifi c

or local market requirements, speeding

time-to-market globally.

Insights from Creation to DistributionThe fl exible, self-service time-based

reporting in Vault PromoMats delivers key

insights to identify bottlenecks and areas

of process improvement. Best practice

reports include the average number of

review cycles by product or agency,

status of items across agencies, status

of items by product and across markets,

and the average number of review cycles

before approval. The reports are easily

confi gurable so users can adapt them

to their business needs. Unique “where

used” reports helps keep track of claims

in various promotional materials.

Complete Mobility on the iPad and Windows 8Extend compliance and control all the

way into the fi eld rep’s hands. Manual

processes to get the right approved

content to fi eld users is prone to errors

and compliance risk. Vault PromoMats is

seamlessly connected with Veeva CRM

iRep for Apple iPad and Veeva CRM and

CLM for Windows 8. These applications

unify CRM and closed loop marketing

(CLM) for mobile devices. Vault Promo-

Mats delivers compliant content to Veeva

CRM and CLM running natively on these

devices, replacing the manual handoff

of content and reducing the risk of

non-compliance.

The Cloud AdvantageWith Vault PromoMats, tasks like chang-

ing workfl ows, security profi les, and

even adding new users, take seconds.

Multitenant cloud ensures that there are

no servers to buy or maintain, no soft-

ware upgrade projects, and dramatically

reduced system validation costs. Your

system is always current, scalable, and

evolves with your needs.

Application Integration and SecurityVault PromoMats leverages the open,

published Vault API so customers can

easily integrate with other enterprise

systems. With sophisticated security,

strict regulatory compliance, and fl exible

administrative controls, the Vault Platform

replaces all the antiquated, costly, and

painful content management platforms

with a single, cloud-based solution.

Learn more at veeva.com925-452-6500 | info@veeva.com

Copyright © 2014 Veeva Systems. All rights reserved. Veeva and the Veeva logo are registered trademarks of Veeva Systems. Veeva Systems owns other registered and unregistered trademarks. Other names used herein may be trademarks of their respective owners.

Figure 4: Actionable insights

Figure 3: Multichannel distribution

The Most Modern, Scalable, and Secure Platform for Regulated Content Management

Veeva Vault is the fi rst cloud platform built from the ground-up

to meet the rigorous content management requirements of

the life sciences industry. Employing the very latest in cloud

software and hardware, and delivered purely as Software-

as-a-Service (SaaS), the Vault Platform provides life sciences

companies with an enterprise-class platform to store and

manage all of the company’s important documents.

The Vault Platform brings an outstanding user experience and

pace of innovation to the world of regulated content management,

replacing the costly and painful content management solutions of

the past. For the fi rst time, life sciences organizations can manage

their content in the cloud with confi dence.

The Vault Platform supports all Vault applications with the fl exibility,

controls, and deep functionality required to make Vault the choice

for regulated content management.