Education Sponsor
Training WorkshopCode Officials Qualification Board
• Education Coordinator
Jessica Yelverton
(919) 647-0030
• Qualifications Assurance Section, Director
Mike Hejduk
(919) 647-0024
Goals: “Learning Outcomes”
To increase Sponsor, Education
Coordinator and Instructor understanding of
the following processes and responsibilities:
• Course approval
• Course scheduling
• Course completion reporting
Objectives
Hands-on training in the use of the
web-based system for the
submission, approval, scheduling
and reporting of Standard and
Continuing Education (CE)
courses.
Illustrate relationships and
responsibilities of the Sponsor,
Coordinator and Instructor.
Brief Background
State code enforcement officials (CEOs)
are required to take 2 types of courses:
1. Standard courses are taken
before state exams to move between
standard trade levels.
2. Continuing education (CE)
courses are taken every year to
maintain active standard certificates.
Board Rules
11 NCAC 08 .0712. CONTINUING
EDUCATION - GENERAL
As a condition of certificate renewal, holders
of active standard and limited certificates
must meet continuing education (CE)
requirements in accordance with 11 NCAC
08 .0713 through 08 .0733. Courses and
sponsors must meet the requirements in 11
NCAC 08 .0713 through 08 .0733.
Board Rules
Active limited or standard certificate 6 hours of CE per renewal year in each technical area
for which the limited or standard certificate is valid.
Limited and standard certificate valid for the
same technical area 6 hours of CE in that technical area.
Probationary certificate and NO standard or
limited certificate CE is NOT required
Sponsor Application
Who can become a CE course
Sponsor?• City, County and State Inspection Departments
(Jurisdictions)
• Private Organizations and Agencies
• Trade Associations
• Educational Institutions and Groups
• CEOs and Private Instructors
Who can become a standard course
Sponsor?• Educational Institutions (ex. Community College)
Sponsor Education Coordinator
Each sponsor of a course shall designate one person to serve as the Continuing Education Coordinator for
all approved courses offered by that sponsor.
The designated Coordinator shall serve as the official contact person for the sponsor and shall be responsible for:
• Submission of CE courses for approval
• Scheduling of all approved CE courses
• Signing and distributing course completion certificates
• Submitting rosters, sign-in sheets, reports, and other information. (Course Completion Documentation)
Sponsors and/or coordinators may require that instructors enter course completion documentation information for any course they teach through their separate instructor profile.
The Link to apply to be a course sponsor or
instructor is located on the OSFM Code
Education Resources webpage in the red
RESOURCES box – “System Login”https://apps.ncdoi.net/f?p=114:1:0:::::
Sponsor Application
Sponsor Application
Criteria for ALL InstructorsALL INSTRUCTORS MUST
Communicate through speech, with the ability to speak clearly and
with voice inflection, using proper grammar and vocabulary
Present instruction in a thorough, accurate, logical, orderly and
understandable manner
Use varied instructional techniques in addition to straight lecture,
such as class discussion, role-playing, or other techniques
Use instructional aids, such as projectors and computers to
enhance learning
Ensure class sessions are started on time and conducted for the
full amount of time approved and scheduled
Instructors SHALL ensure that each course is taught according to
the course outline and plan that was approved, including the
furnishing of approved student materials and/or Power Point
presentations.
Instructor Application
Who can become a CE course
Instructor?
Among other criteria, prospective Continuing
Education instructors shall possess a minimum of
1 year of experience in architecture; engineering;
construction; inspection; installation of equipment,
building materials, or components; or other Code-
related areas pertinent to the nature and purpose/
subject of the course(s) for which they will provide
instruction.
Instructor Application
Who can become a Standard course
Instructor?
Among other criteria, prospective standard course
instructors must possess a Standard Inspection
Certificate at Level III (or has pre-qualified) in the
technical area to be taught, meet specified education
requirements or work experiences, complete an
instructor training workshop conducted by the Board,
and a minimum of a high school education.
Before Applying to instruct standard courses, please
contact the continuing education coordinator directly for
further information and criteria specifications.
Sponsor/ CE Instructor Applications
Once you have applied to be a sponsor
or instructor, you will then have a
username and password. If you are
both a sponsor and instructor, you will
have two separate usernames and
passwords.
Instructors will have an I number and
Sponsors will have an S number.
DO NOT create multiple accounts.
Contact OSFM staff for
username/password retrieval.
New CE Course Application
Each sponsor shall submit an online
application for and obtain written
approval prior to the advertising,
conducting or representing that any
course is or may be approved for
continuing education credit.
(Only sponsors can submit
courses for approval).
New CE Course Application
Each application must contain the
following information: 1) Title and detailed outline
2) Nature and purpose of the course
3) Outline of the course, including the number of
training hours for each segment; and technical
areas covered each hour (chapter/section)
4) Copies of handouts, materials and Power Point
presentations
5) PowerPoints must be saved as pdf files to be
uploaded. (For assistance, contact the continuing
education coordinator).
From your sponsor profile page, choose New Course Application.
This is to create a new Continuing Education course ONLY.
Please read application carefully and fill out in order.
Only approved instructors will appear in ‘Instructor Search’.
Outlines are required. OSFM suggests using the NCDOI CE Course
Outline Template. This was created to supply the information needed for
review. Not having all information needed can result in denial or longer
review times.
Courses are
reviewed for course
content, pertinent
credit hours, and
compliance with
Board rules. This
review may take up
to thirty (30) days.
From OSFM webpage: Code Education Resources—Instructor/Sponsor
Resources
For NCDOI CE Course Outline Template
Course/Curriculum Design Process
Goal of CourseBegin with clear picture of desired
result.
Why are you teaching the course?
How will the course enhance
learning?
What challenges might you have to
conquer?
Design ProcessAudience
What is the classification of participants?
Are participants Level I, II or III CEOs?
How much background knowledge do
they have on the subject matter?
What is the extent of their prior
knowledge in the area?
Design ProcessDesign and
Development
– General Topics
• Define scope of course
• What is your overall goal?
• List major points/information you
will present
Performance-Based Learning Performance-Based Learning Outcomes
Specify information to be mastered and
what students will do to demonstrate
mastery.
• Learning outcomes
• Performance based outcomes
• These outcomes are included in the
outline, syllabus, introduction, etc.
Why?
• Provides clarification
• Tells students exactly what they have to
do to master information and receive
credit
Keep in mind when developing
performance-based outcomes………
You are implementing activities to
help participants master information.
Activities are designed to allow
participants to demonstrate extent to
which they have mastered
information.
Performance-Based Learning Outcomes
Review of Course Information
To determine if a course is approved, the
course will be reviewed to determine if it
meets the requirements of 11 NCAC 08
.0720 and its stated objectives.
“…a course shall be directly related to State
Building Codes, inspection, administration, or
enforcement of State Building Codes;
construction or design of buildings or electrical,
mechanical, plumbing, or fire prevention systems;
or certification courses approved for CEOs.”
Review of CE CoursesPlease submit courses keeping in mind the following:
1) Reviewers are allowed 30 days to
review the course and its content.
2) In the case that the course is not
approved, you may need time to
resubmit if so desired. (30 days are reset
at this point.)
3) Continuing Education classes must
be scheduled 20 days in advance of
start date.
A course sponsor may appeal the Staff's final disapproval
of a course to the Board, and such appeal shall be heard
at the next scheduled meeting of the Board.
CE Courses
• If approved, an Approval Letter is emailed to the Sponsor for all approved courses.
• If a course is not approved, the Sponsor will receive email notification and will be provided an opportunity for the course to be resubmitted with requested revisions or additional content. (Please resubmit with the same course number).
Credit shall be given only for courses that have been approved by the Board.
Continuing education courses for other State occupational licenses must be specifically approved to satisfy the
Board's continuing education requirements.
To Re-Submit Denied Courses
CE Courses
Courses may be approved for credit in more than one
area as long as it meets the requirements for each
additional area.
A course shall contain a minimum of one credit hour.
A CEO shall only receive credit for the same course
once within any 3 year period.
Instructors shall receive twice the number of course
credit hours for each instructional hour instructed in an
approved course.
NOTE: An instructor shall only receive twice the
number of course credit hours for the same course
once within any two-year period.
Previously Non-Approved Courses
In some instances credit may be received for
previously non-approved courses.
In order to obtain CE credit for the course, the
CEO shall contact staff to request the Application
for Non-Approved CE Credit to complete and
submit.
The application shall include:
• Topic
• Content of lecture material (i.e. brochure, agenda, etc.)
• Date, time, and location of the course
• Name and qualifications of the instructor
• Number of course contact hours received
• Certificate of Completion with CEO’s name and certificate
number
Distance Education
Instruction accomplished through the use of media
and methods whereby instructor and student are
separated by distance and sometimes by time.
In addition to fulfilling all course accrediting
requirements, a distance education course must:
• Be designed to assure that students have defined learning
objectives.
• If learning objectives cannot be reasonably accomplished
without some direct interaction between instructor and
student, the course must be designed to provide for such
interaction.
Distance Education In addition to fulfilling all course accrediting
requirements, a distance education course must:
• If there is no opportunity for continuous audio and visual
communication between instructor and student, the
course shall utilize testing processes to ensure student
understanding of the subject material.
• Self-paced study courses shall be designed so the time
required for a student of average ability to complete the
course will be equivalent to a similar course taught in a
classroom setting.
• The sponsor shall utilize a system that assures students
have actually performed all tasks required for completion
and understanding of the subject material.
• The sponsor shall provide technical support to enable
students to satisfactorily complete the course.
Distance Education In addition to fulfilling all course accrediting
requirements, a distance education course must:
• Instructors shall respond, in a timely manner, to student questions about course subject matter.
• Instructors shall possess training in the proper use of the instructional delivery method utilized in the course, including the use of computer hardware and software or other applicable equipment and systems.
• Sponsors shall provide students with a package containing pertinent information regarding requirements unique to completing a distance education course, including any special requirements with regard to computer hardware, software or other equipment, and outline in detail the instructor and technical support that will be available when taking the course.
Distance Education In addition to fulfilling all course accrediting
requirements, a distance education course must:
• Sponsor shall use procedures that provide reasonable assurance
that the student receiving credit actually performed all the work
required to complete the course.
• Sponsors must ensure that the student personally completed all
required course work either by a signed statement form
provided by the sponsor or, in the case of internet or computer
based courses, electronic means that was indicated in the
software or on the website.
• Students shall not be reported for continuing education credit until
the signed form from the student or electronic certification has
been received by the sponsor.
• Sponsors must submit a complete copy of the course in the
medium that is to be used, including all computer software used in
presenting the course and administering tests. If internet based,
staff must be provided access to the course and not charged a fee
for such access.
Changes to Sponsor/ Course
Sponsors shall obtain prior approval, via Course
Application and Outline, for any proposed
changes in the content or number of hours
previously approved for any courses.
Changes in course content solely for the
purpose of assuring that information provided
in a course is current, such as code
amendments or changes in regulations, need
not be submitted for approval.
Sponsors shall give written notice of any change
in business name, Continuing Education
Coordinator, address, or business telephone
number.
Disciplinary Action
11 NCAC 08 .0723 DENIAL OR WITHDRAWAL OF
APPROVAL OF SPONSOR OR COURSE
The Board may deny, suspend or terminate
approval of sponsors or courses offered by
a sponsor if the Board finds a failure to
comply with the Board's rules or the course
outline, or for misstatements as to content
or participation.
Scheduling Courses
Continuing Education courses must be scheduled
no later than 20 calendar days before scheduled
course start date.
Standard courses must be scheduled no later
than 5 weeks before scheduled course start date.
You must provide notification to all registered
CEOs and the Board of any schedule change(s)
or course cancellation at least 5 calendar days
before the original scheduled course date.
Notification of a change or cancellation after the 5 day
deadline must be provided immediately to all registered
CEOs and the Board.
Minimum Hours for Standard
Level Courses
Building Level I -- 48
Building Level II -- 40
Building Level III -- 40
Electrical Level I -- 40
Electrical Level II -- 30
Electrical Level III -- 30
Fire Prevention Level I -- 36
Fire Prevention Level II -- 32
Fire Prevention Level III -- 24
Mechanical Level I -- 32
Mechanical Level II -- 24
Mechanical Level III –16
Plumbing Level I – 32
Plumbing Level II -- 24
Plumbing Level III -- 16
Law and Administration --15
Advertising of Courses
Courses shall not be advertised as NCCOQB
BEFORE gaining approval.
False or misleading advertising is prohibited.
Any flyers, brochures, or other medium used to
promote a course shall describe fees to be
charged and the cancellation and fee refund
policies.
A sponsor of a course must provide a description
of the course content to the CEO.
OSFM Website Advertising
Only Sponsors can schedule courses.
Sponsors can schedule and report
grades/credit for any course they
sponsor
Instructors can only report
grades/credit for those courses they
are scheduled to teach
Website Advertising
Once you have scheduled the
course, it will automatically
populate on our website for
students to find when conducting a
class search.
47
All Course Fees Each Sponsor will establish their course
fees.
No separate or additional fee shall be
charged for course materials, completion
certificates, course reporting or
administrative expenses.
The fee shall be all-inclusive.
Upon the cancellation of a scheduled
course the sponsor shall immediately
notify preregistered CEOs of the
cancellation.
Cancellation and Refunds
All prepaid fees received shall be
refunded within 30 days after the date
of cancellation.
Failure to provide a full refund within 30
days after the date of cancellation shall
result in the revocation of sponsor
approval.
Sponsors have the option to deny or
withdraw credit for participants who do
not make payment for any course taken.
Persons w/ Disabilities
Course sponsors and instructors
shall comply with the Americans
with Disabilities Act or other laws
requiring accommodation of
persons with disabilities.
Course Attendance Requirements Instructors shall monitor attendance to assure that
all CEOs have met the attendance requirement.
A CEO shall not be reported as having completed
a standard course unless the CEO satisfies the
80% attendance requirement.
A CEO shall not be reported as having completed
a CE course unless the CEO satisfies the 100%
attendance requirement.
An inspector taking a standard course for CE
credit only, does not have to take the exam but
still must meet the 80% attendance requirement.
Any CEO providing false information to a
course sponsor shall not receive CE credits
for the course or be entitled to a refund of
course fees, and may be subject to
disciplinary action.
Course Completion-OSFM System
Within 15 calendar days following the course
completion, Sponsors or the instructor who taught
the course shall submit verification of course
completion for each CEO who successfully
completes the course.
This is done through the website.
Course rosters must be entered by June 30 for
the year the student wishes to receive credit. If
roster is not entered until July 1 credit will be
applied to the next fiscal year.
Course sponsors shall provide CEOs an
opportunity to complete an end-of-course
Evaluation Form. These forms will be uploaded
with the roster submission.
Course Completion-Certificate of Completion
Course sponsors shall provide each CEO with a
Certificate of Completion within 15 calendar days
following the course completion.
Certificates shall be completed by the
Instructor, Coordinator or Sponsor, not the
participant.
Certificates shall be retained for 3 years by the
CEO as proof of having completed the course.
Sponsors shall retain attendance records for 3
years.
Course Completion Reporting
FYI: For the Standard Law and
Administration class, and CE
courses awarded credit across
multiple trades, you must also
enter the discipline which a student
wishes to acquire Continuing
Education Credit for at the time of
roster submittal.
Course CompletionHave all required documents scanned:
Sign-in Sheet(s) with names, CEO ID #,
attendance and course information
Student Evaluation Forms scanned as a
single document
Test Results(Standard Courses ONLY)
If you need your Instructor/Sponsor login information,
contact CE Coordinator.
From your ‘Course Schedules’ tab, find the appropriate
class and select ‘Add Roster’
Course Completion Reporting
Click the “Roster, Test, and Evals
upload button.
Here you will upload all 3 file types for
standard courses.
You will need to upload a copy of your
test and answer key together as file
name “test results” for a standard
course.
You will also enter the exam score
and check the box for the attendance
requirement for a standard course.
Course Completion Reporting
For continuing education courses,
you only have to upload two file
types: roster (sign-in sheet) and
evaluations.
It is very important you select the
correct file type for your upload.
Be sure that you select the correct file type and click
save.
Click ‘Return’ when you
have uploaded all required
documents.
• Once all information is added, click
‘Save’
To enter students, begin by typing the
last name OR CEO ID number.
• Remember to select trade,
attendance and score (If Applicable)
The student name and information will
appear on the right side once it is saved.
Course Completion ReportingIf a student does not come up
when typing their name in the
inspector box, then you will have
to add them to the system.
Click ‘Add Student’ and fill in the
required information and click ‘Save’.
When you go back and type their
name, it will come up and you click
‘save’ to add them to the roster.
This will allow you to create a profile
for a student who does not exist in
our system.
Be Sure a new profile is needed
BEFORE you create one.
If you need assistance, contact the
continuing education coordinator.
Once all of the available information is
entered, click ‘Save/Return’
You will have to enter the student name
in the search box on the roster page.
Course Completion Reporting Please note you will not get a ‘submit
roster’ button until all required file
types have been uploaded.
When you click ‘submit’, that should
change the roster status by your
students names from not processed
to processed. This means you have
correctly entered the roster and your
students have received their credit.
Try to enter all students and then submit entire roster to
system.
If ‘Submit Rosters’ does not appear, be sure you have
uploaded all documents
Course Completion Reporting
You may see a status of “void”
beside a student’s name. This could
mean the student has either already
taken the class in the last three years,
or they did not meet the attendance
requirement, etc.
Once you process the roster, your students
will automatically receive and email letting
them know they did or did not receive credit
for the course.
Retention of Records
Sponsors must retain records of
student registration, attendance, and
course completion for
no less than 3 years.
Records must be made available
upon request.
Auditing/Monitoring
Staff may audit and/or monitor any
course without prior notice.
Staff shall not be required to register
or pay any fee and shall not be
reported as having completed the
course.
NCDoI Chief Code ConsultantsBuilding
Melanie Butler/ Bill Kirk/ Carl Martin
Electrical
Joe Starling
Fire
Dan Austin
Mechanical/ Energy Code
Dan Dittman/ Billy Hinton
Plumbing/ Gas Code
Bill Moeller
Accessibility
Laurel Wright
Contact Information
Education Coordinator
Jessica Yelverton(919) 647-0030
Qualifications Assurance Section,
Director
Mike Hejduk(919) 647-0024
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