eAYSO2 Webinar Region Administration

Presented by

Barbara Passman,Chair, National eAYSO Commission

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Learning Objectives

How to manage the boardGrant Access RightsVolunteer Access Rights ReportSet Membership YearSet Regional Preferences(General)

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Target Audience

Regional Commissioners

Asst Regional Commissioners

Regional Trusted Data Managers

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Housekeeping Rules

• This is a 45 minute presentation

• We will cover a lot of ground so I cannot entertain questions.

• At the end of this webinar I will provide an email address to which you can send questions.

• Please refer to the slide number if applicable

• These Webinars will be presented through February 2010

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All eAYSO users must:

1. Go to www.eayso.org and create a profile with their email and password

2. Complete a volunteer application online (even if they have a volunteer record with AYSO ID)

3. Be granted access rights by the RC

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How to manage the board

Manage a Regional Board

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Manage Regional Board

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Regional Board Rif

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Managing Board Members

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Manage RC listing

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To add new board member

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Add New Board Member OR Give New Positionto an existing board member

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Add Board Member cont.

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Add New Board Member, cont

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Add Board Member cont.

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Add Board Member: task complete

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Valuable Information-

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More Valuable Information

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A Region’s Statistics

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The AYSO Executive Hierarchy

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Valuable Information cont.

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PDF output

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How to grant access rights

Access Rights

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Access Rights; Choose parameters

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Assign Rights, Preconfig Roles.

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Assign single System Function rights

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Rights: See the Rights Assigned to a Volunteer

- Access Rights; Report by Role orby Function

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Sample Report: PDF

SET MEMBERSHIP YEAR

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Region Membership Year

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DEFINITION: PROGRAM YEAR

Program is a defined competition (set of games) within the Membership Year. All AYSO Regions conduct a Standard Primary Program. A Standard Primary Program is that first set of scheduled games in each Membership Year in a Region for which open registration is held, balanced teams are formed and all registrants play. Some Regions have additional Primary Programs like EXTRA and other NBOD-approved pilots. Many have Secondary Programs such as Select and Tournament. Players can be participants in multiple programs (and therefore appear on multiple teams) in a single Membership Year. They can be assigned automatically (by setting the Applicant Program and “Registration program” correctly) or assigned manually.eAYSO2 can manage both the Primary and Secondary programs a region may conduct.

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Region: Setup:General Preferences:

• Region Information• E-mail Notification• Default Contact• Team Information Disclose• Messages• Parent Jobs Retention• Rating input

Region: Setup: General prefs

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Region Information

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E-mail Notifications

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Default Region Identifiers

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Regional Option: Display Team Info to Parents

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Custom Region Messages

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Retain Previous Year’s Job Assign

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eAYSO CommissionProvides direction to the development of eAYSOPrioritizes requests for new features and enhancementsMembers – Barbara Passman S6, Chair ayso.eayso@rcn.com – Mark Linsky, National Board Liaison– Rand Potter, S2– Maurice Bizzarri, S2– Kevin Shalla, S6– Tanya Pecarich, S8– John Darbyshire, S10– Steve Minton, S11– Reggie Monsanto, S14

Allow Coach to Enter Team Rating

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Contact information

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• Questions or comments regarding this presentation: regionadministration@eayso.org

• Questions or comments about eAYSO:eaysosupport@ayso.org OR call (866) 588-2976

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Thank you

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