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SCHOOL WORKFORCE CENSUS

Alison York

SIMS Software Support Service

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•Requirements for Autumn 2010•Scope•What’s collected•Main Changes•Qualifications•Reminders•Process•Detailed Reports•Summary Report•COLLECT

Outline of the Session

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Requirements for Autumn 2010

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• Census Reference Date: 4 November 2010

• Collection period starts: 4 November 2010

o COLLECT opens for Coventry 12.00noon

• Collection period ends: 10 December 2010o Schools need to have Submitted their file in COLLECT

by 19th November to allow HR to check and Approve

• This is no longer the same date as for School Census

• For leavers the date taken to be the Date of Leaving

Collection Period

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• The date Create and Validate is run• This is likely to be some point in November

Date of Extraction

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• Primary Schools• Secondary Schools• Maintained Nursery

Schools• Maintained Special

Schools• CTCs• Academies

Scope

In Scope

Early Years Settings Independent Schools Non-Maintained Special

Schools Sixth Form Colleges PRUs Alternative Provision FE Establishments Service Children’s Education

Schools Miscellaneous Establishments

Out of Scope

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• Staff in regular service with current contract or service agreement at Census Reference Date

(Teachers, Agency/Service Agreement Teachers, Teaching Assistants, Other Support Staff)

• Staff who are no longer employed by the school/LA but who were in regular service during the previous academic year – 1 September 2009 to 31 August 2010

Key features – who is in scope?

Regular service defined as those staff with contracts or service agreements of one month (28 days) or more

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Key features – what will be collected?

School workforce level data

Staff Details module

Contract/Service Agreement module

Absence module – school employed only

Curriculum module – school employed only

Qualification module

School level data Count of vacant teacher posts

Staff information module- Counts of occasional teachers- Counts of 3rd party support staff

LA level data Counts of educational psychologists

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Key features – what will be collected?Snapshot data for staff

currently employedHistorical data

- Staff details module

- Contract/service agreement module

- Curriculum module for all teachers and TAs (school employed only)

- Qualification module for teachers, and TAs mainly working in maths and science

- Staff details module and non-pay items in contract/service agreement module for those who left between 1/9/09 and 31/8/10

- Non-pay items in contract/service agreement module for those whose contracts changed between 1/9/09 and 31/8/10

- Absences that started or finished between 1/9/09 and 31/8/10 for teachers and TAs – both for current staff and those who have left (school employed only)

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• Workforce members and all their details can be excluded from this Census by removing the tick from Eligible for SWC in the Basic Details panel of Focus | Person | Staff.

Excluding InformationEligible

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Special Role

Excluding Information

• A Staff contract can be excluded from the census by adding a role of “Do Not Include in Statutory Returns” for the contract in the Employment Details panel of Focus | Person | Staff.

• The other roles for the contract can be left in place but will be excluded from this Census.

• Other contracts for this person will be included

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• One annual collection in the Autumn

• “Optional” data items for other support staff – amended regulations to allow their collection

• Temporary teacher numbers should not be submitted

• NI numbers – please make every effort to provide but prefer to be left blank if don’t have one

• Post and role of executive head introduced

Main Changes

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• Total pay – not required for teachers if pay scale, regional pay spine and spine point provided

• Qualification verified no longer needs to be provided (although this is still an Ofsted requirement)

• Qualification codes – expanded guidance on how to deal with other levels of qualifications

• Qualification subject codes – no change – improved advice

Main Changes

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Code Description

Q300 English Studies

Q310 English Language

Q320 English Literature

Q321 English Literature by period

Q322 English Literature by author

Q323 English Literature by topic

Q330 English as a second language

Q340 English Literature written as a second language

Q390 English studies not elsewhere classified

Subject Code

JACS codes

Spreadsheet available on our Website under Downloads

For a degree in English Language can return either:Q300 English Studies (Subject Code) orQ310 English Language (more detailed JACS Code)

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• Staff “acting up” in schools – preference is for information on the acting up position

• Absence collected for previous academic year – defined as 1/9/09 to 31/8/10

• Absent on census day no longer needs to be provided

• Date of arrival in school – required for staff who started from 1/9/09 but don’t provide if not sure

• Vacancy subject for special schools – use “not applicable” or “primary curriculum” not “SEN”

• Definition of temporarily filled post – as per 618g

Main Changes – School Employed Staff

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• Uses DOL for deciding which workforce member to include where contract and service agreement information is not included.

• Use of Employment Start date (DOA) for deciding which workforce members to include where contract and service agreement information is not included.

• There are changes to DfE validation rules.

• A DfE Summary report is now included.

• There are changes to the Detail reports.

Main changes – school employed staff - cont

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• Post of Teaching Assistant – please use rather than Support Staff

• Teacher Number – please provide, without this can’t match in qualifications from the GTC

• Destination/origin to be provided for leavers/starters from Sept 2009

• For on-going absences leave end date blank

• For on-going sickness absences leave working days lost blank

• Curriculum hours: should be recorded to 2 decimal places

• Notes must be added to unresolved queries

• Carry out a Dry Run

Some Reminders

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SWC Process

..\..\Capita SWC Docs\Autumn 2010\SWC 2010 - Application.ppt

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Demonstration of COLLECT test file